Community Education Catalog proofing tips
The school district follows Associated Press (AP) style when writing and proofing content for brochures, websites, handbooks, guidebooks and other official documents. AP style is standard in newspapers, magazines, news websites, and more. Community Education publications often use grids laying out calendars and course catalog information, typically are tight on space. With that: • •
Acceptable abbreviations for Community Education course catalog grids are also noted on this tip sheet. AP style should be used in course descriptions.
Acronyms: Spell out acronyms on first reference. Use the acronym after referencing it in parenthesis only after the full title is spelled out. Example: Oak View Middle School (OVMS) was the primary site for summer programs coordinated by Anoka-Hennepin Community Education. Call the OVMS community education office with questions at 763-506-5612. Addresses: Different rules exist for varying formats. •
Email: List email addresses in lowercase letters. Example: communityed@ahschools.us heather.peters@ahschools.us
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In a sentence: Spell it out. Example: Golf club will meet at Majestic Oaks Golf Course, located at 701 Bunker Lake Boulevard NE. in Ham Lake.
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Postal: Use abbreviations when listing a mailing address on an envelope. Directional and street abbreviations should be followed by a period unless following a state. Example: Anoka-Hennepin Community Education 2727 N. Ferry St. Anoka, MN 55303
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Web: List web addresses in lowercase letters. Example: www.discovercommunityed.com
Ages: Numbers one through nine should be spelled out. Numbers higher than 10 are referenced by numeric digits.
Example 1: Preschool enrichment classes are for children ages three to five years of age. Example 2: Children ages 10 and up who pass a swim test may use the WIBIT at Roosevelt Community Pool. Common school terms: The following terms are commonly questioned when proofing catalogs. Hyphenated terms: All-day One-on-one School-age
Half-day One-of-a-kind 24-hour notice
Self-esteem, self-confidence
Before-school, after-school
Anoka-Hennepin Non-school days
Reduced-priced meals
Non-hyphenated terms: Child care Self defense First aid Pick up, drop off Website
Babysitting Coed Districtwide Email Online
Dates: Spell out months and days whenever possible, especially when used within a proper sentence. Include the day of the week when creating an invitation. When abbreviations are necessary, use the grid below: Proper spelling
Proper abbreviation
Catalog abbreviation
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
Mon. Tues. Wed. Thurs. Fri. Sat. Sun.
M T W Th F Sa Su
Proper spelling
Proper abbreviation
Catalog abbreviation
January February March April May June July August September October November December
Jan. Feb. N/A N/A N/A N/A N/A Aug. Sept. Oct. Nov. Dec.
Jan Feb Mar Apr N/A Jun Jul Aug Sep Oct Nov Dec
Door numbers: The “#” symbol is recognized as a hashtag for searchable terms on the Internet. Spell out “number” when possible. If not, use the abbreviation “No.” Example: Door No. 8. Grades: Numbers one through nine should be spelled out. Numbers higher than 10 should be listed with digits. Do not use subscript. If listing dates in a catalog grid, use numbers. Example 1: Grade one or first grade. | Example 2: Tenth-grade. | Example 3 (catalog grid): Grades 3-5. Measurements: Spell it out whenever possible. Example 1: Students will paint a five-inch bird house. | Example 2: Swimmers must be four-feet tall to use the diving board. Phone numbers: Use hyphens to separate sections of phone numbers. Parenthesis are not recognized by smart phones. The “#” symbol is recognized as a hashtag for searchable phrases on the internet. Spell it out when possible; if not, do not abbreviate the word “number.” Example 1: 763-506-1260 | Example 2: Phone number: 763-506-1269 | Example 3 (catalog grid): Phone: 763-506-1269
Seasons: List season names in lowercase letters unless referencing a proper title. Example 1: They won last fall. | Example 2: The Winter 2020 catalog will be available in November. Times: Use periods when abbreviating morning, afternoon/evening. Do not post times that end in zeros. If an event begins and ends in the same time frame, it is only necessary to use a.m. or p.m. in the last reference. When working with space limitations in a catalog grid, periods are not necessary in “a.m.” or “p.m.” Example 1: a.m. or p.m. | Example 2: 8 a.m. – 1:30 p.m. | Example 3: 1-3 p.m. | Example 4 (catalog): 4-5 pm
Titles: Use quotation marks when referencing theatre productions, books, movies, articles, etc. Example: Anoka Children’s Theater will present “The Lion King, Jr.” this year. Trademarked products or activities should use its proper name and the registered trademark symbol (if applicable) on the first reference in a class description or story. Example 1: Students use LEGOSÒ in robotics activities. | Example 2: A new, popular activity is Ultimate. Year: If a date falls in the current school year, there is no need to list it. If a date is in the past or future, use it. Example 1: Teams will meet in January. | Example 2: Community Education began offering table tennis in 2017. School and facility names: Schools should be identified by official titles. Official documents should include the full name of the school. Elementary name:
Elementary school Adams Elementary School Andover Elementary School
Catalog abbreviation: Elem. Adams Andover
Brookside Elementary School
Brookside
Champlin-Brooklyn Park Academy
CBPA Dayton Eisenhower Evergreen
Coon Rapids Middle School Jackson Middle School Northdale Middle School Oak View Middle School
CRMS JMS NMS OVMS
Franklin Elementary School Hamilton Elementary School
Franklin Hamilton
Roosevelt Middle School High school name:
Hoover Elementary School Jefferson Elementary School Johnsville Elementary School Lincoln Elementary School Madison Elementary School Monroe Elementary School Morris Bye Elementary School
Hoover Jefferson Johnsville Lincoln Madison Monroe Morris Bye
Andover High School Anoka High School Blaine High School Champlin Park High School Coon Rapids High School
Oxbow Creek Elementary School
Oxbow Creek
Ramsey Elementary School Rum River Elementary School Sand Creek Elementary School Sunrise Elementary School
Ramsey Rum River Sand Creek Sunrise University Ave. Wilson
Anoka-Hennepin School District Educational Service Center Sandburg Education Center
RMS Catalog abbreviation: AndHS AHS BHS CPHS CRHS STEP Catalog abbreviation: ESC
Dayton Elementary School Eisenhower Elementary School Evergreen Park World Culture Community School
University Avenue Elementary School
Wilson Elementary School
Middle school name:
Middle school Anoka Middle School for the Arts Anoka Middle School for the Arts – Fred Moore Campus Anoka Middle School for the Arts – Washington Campus
Secondary Technical Education Program
Facility name:
Catalog abbreviation: Middle AMS AMSF
AMSW
Sandburg
Andover Preschool and Family Place
Andover Family Place
Anoka Preschool and Family Place
Anoka Family Place
Coon Rapids Family Place Riverview Early Childhood Center Sorteberg Early Childhood Center
Coon Rapids Family Place
Riverview Sorteberg