August 3, 2016

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See Page 6 Volume 116 Number 31 - USPS 225-680

Community Events Calendar Wednesday August 3

Tommy Terrifics Wacky Magic at the Hazen Public Library at 2:00 p.m. - All Ages

Thursday August 4

Free in Christ Substance Abuse Problems Meeting at 6:00 p.m. at DeValls Bluff Gym

Saturday August 6

Back To School Fair at Hazen Community Center from 10 a.m. to 12 p.m. for Grades Pre-K thru 8th Grade, Sponsored by Helping Our Kids and the Hazen Community

Monday August 8

Hazen Chapter #5, OES Meeting at Hazen Lodge Hall at 6:15 p.m.

Tuesday August 9

Quorum Court Meeting at 6:00 p.m. at Annex Building in Des Arc

Wednesday August 10

Arkansas Rice Expo Grand Prairie Center, Stuttgart

Thursday August 11

Little Rock Zoo presenting an educational program on animals from the zoo at 1:00 pm at the Prairie County Historical Museum in the high school auditorium. Public Hearing at DeValls Bluff City Hall at 5:30 p.m. DeValls Bluff City Council Meeting at 6:00 p.m. at City Hall Hazen Masonic Lodge Meeting at 7:30 p.m. at Lodge Hall

Saturday August 13

Movies at the Center showing “Risen” at the DeValls Bluff Community Center at 6:00 p.m.

Monday August 15

Blood Drive at 2 p.m. - 6 p.m., First United Methodist Church, 295 N. Hazen Ave Prairie/White County Rice Tour End of Year Grower Discussion at 8:30 a.m. at Riceland in Griffithville PC Democratic Women Meeting at 6:00 p.m. at Murry’s Restaurant

Tuesday August 16

DeValls Bluff Public Library Bingo at 11:30 a.m. PC Retired Teachers Meeting at El Amigo Restaurant in Hazen at 1:00 p.m. Lonoke and Prairie County IPM Meeting at 11:00 a.m. at Advada’s Diner in Carlisle; Dr. Jason Kelley, Ext Agron - Wheat and Feed Grains and Dr. Jarrod Hardke, Rice Extension Agronomist PC Master Gardeners Meeting at 6:00 p.m. at BancorpSouth

Community Events brought to you by

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Please call F&M Bank, 255-3042 to list events.

Hazen/DeValls Bluff, Prairie County, Arkansas

Wednesday, August 3, 2016

Hazen School Board hires two new student workers; approves updates in Handbooks and Policies The Hazen School Board held their monthly meeting on Monday, July 25 at 6:15 p.m. Members in attendance were David Strohl, Vicki Skarda, Freddie Rogers, David Williams and Sandra Penn. Also in attendance were Nanette Belford, Tiffany Glover, Roxanne Bradow, Sarah Snider, Debbie Carlyle; Rich Ingle was absent. The minutes of June regular meeting and June 29, 2016 special meeting were approved. The District Treasurer Warrants #22563-22686 and 4194842144, Activity and Athletic Checks #7521875556 and Cafeteria Warrants #81349-81357 were approved. ACTIONS ITEMS The Superintendent, Nanette Belford, as the ExOfficio Financial Secretary for the 2016-2017 school year was approved. The Bookkeeper, Sarah Snider, as the District

Treasurer for the 20162017 school year was approved. The 2016 Election Resolution to conduct the September 20, 2016 school election by absentee and early voting was approved. The Superintendent's recommendation to approve the 5% salary increase of certain employees from the 2014-15 school year to the 2015-16 school year according to Act 1120 was approved. The Superintendent's recommendation to use Ben E Keith and Sysco as food service suppliers for the 2016-2017 school year was approved. The Superintendent's recommendation to purchase milk from Hiland Dairy Foods for the 2016-2017 school year was approved. The Superintendent's recommendation to accept the changes to the Hazen School District Student Policies #4.45.2H was approved.

The Superintendent's recommendation to approve the Elementary Handbook for the 2016-2017 school year was approved. The Superintendent's recommendation to approve the High School Handbook for the 2016-2017 school year was approved. INFORMATION ITEMS CPPC and PPC had nothing to report for the month. Elementary Principal Tiffany Glover informed the board that the floors will be finished from waxing this week or next, that they have been rearranging a few teachers and moving music to the old cafeteria building. High School Principal Roxanne Bradow said that the floors have been finally waxed in the High School and they are all getting ready for the final clean. She also said that the teachers have been up at the school getting ready

for the new year. Superintendent Nanette Belford said that they have been waxing, moving, mowing and weedeating the school. She said Daniel has been cleaning over due air conditioners. Elementary Assistant Principal Clint Williams has taken over the mowing of the school grounds. She said that there have been complaints about the piles of dirt from the city at the football field, but reassured them that the dirt will be gone before football season. She said Sarah and herself are fixing to start working on the budget, but need to know what the state aid will be before they can budget. She discussed with the board about buying new used and/or new buses or leasing buses. She said Sarah and herself are going to try to budget $70,000 to be able to do one or the other with the buses. She said leasing buses will be more "bang

for the buck" and be able to lease more buses than to buy just one bus. The board agreed to look into leasing buses. She said that the administrators will be out this Thursday and one day next week for a conference and workshops. PERSONNEL The board members entered into an executive session at 6:40 p.m. to discuss personnel and returned at 7:16 p.m. with no action taken at this time. The Superintendent's recommendation to hire Quintin Bonds as parttime summer help beginning July 18, 2016 was approved. The Superintendent's recommendation to hire Cayden Glover as parttime summer help beginning July 19, 2016 was approved. After no other business to be discussed, the meeting was adjourned at 7:18 p.m.

Hazen City Council pass ordinance to increase Gas Rates; hear notations from 2015 Audit The Hazen City Council held a brief special meeting on Wednesday, July 27 at 5:15 p.m. Rick Wiggins, Constance Rose, Barbara Rogers, Steve Chlapecka, Tim Juola, Mayor David Duch and David Hardke were in attendance. Duch stated at the last meeting that they were

40th Annual Grand Prairie Rice Festival The 40th Annual Grand Prairie Rice Festival will be held October 29. The Rice Festival Committee is making plans for entertainment and attractions. Please contact David or Sandy at Farmers & Merchants Bank 870-2553042 for information.

going to have to adjust the gas rates, hence the reason behind the emergency meeting. He read the proposed Ordinance No. 474, an ordinance amending sections 10.20.03 and 10.20.05 of Chapter 10.20 entitled gas rates of the City Municipal Code Book. He stated that the gas rates would be increased from $3.25 to $4.00 for all over 500 cu. ft. per month and deposits would be increased from $80 to $100. (See Page 3 for Ordinance No. 474). After a motion and vote for the ordinance, the new gas rates go into effect immediately. Duch also stated that they received the information from the last audit for the Gas Transmission and Distributions Systems and Waterworks and Sewer System by Thomas and Thomas Accounting. The material weaknesses and

recommendations were as noted: Segregation of Duties and Debt Covenants. It stated that a "proper segregation of duties is an integral part of any internal control system. Their review of the Systems' financial reporting systems disclosed that, primarily due to the limited number of personnel which effectively precludes an adequate segregation of duties, there are inherent limitations in the Systems' controls in this regard. They realize that the Systems do not presently have the staff necessary to achieve a complete segregation of duties, and the employment of additional personnel for the purpose of segregating duties may not be practicable from a cost benefit standpoint, they are required as a part of their professional responsibilities to report this situ-

2016 Arkansas Sales Tax Holiday Arkansas will hold its annual sales tax holiday, beginning Saturday, August 6, 2016 at 12:01 a.m. and ending Sunday, August 7, 2016 at 11:59 p.m. State and local sales tax will not be collected during this 48-hour period on the sale of: (1) Clothing and footwear if the sales price is less than one hundred dollars ($100) per item; (2) Clothing accessories and equipment if the sales price is less than fifty dollars ($50) per item; (3) School supplies; (4) School art supplies; and (5) School instructional materials. For more information, contact a customer service representative by phone Monday through Friday from 8:00 a.m. to 4:30 p.m. at (501) 682-7104. CLOTHING - LESS THAN $100.00 PER ITEM. EXEMPT: Includes all human wearing apparel suitable for general use. Aprons, household and shop; Athletic supporters; Baby receiving blankets; Bathing suits and caps; Beach capes and coats; Belts and suspenders; Boots; Coats and jackets; Costumes; Diapers, including disposables; Earmuffs; Footlets; Formal wear; Garters and garter belts; Girdles; Gloves & mittens for general use; Hats and caps; Hosiery; Insoles for shoes; Lab coats; Neckties; Overshoes; Pantyhose; Rainwear; Rubber pants; Sandals; Scarves; Shoes and shoe laces; Slippers; Sneakers; Socks and stockings; Steel toed shoes; Underwear; Uniforms, athletic & nonathletic; Wedding apparel

CLOTHING ACCESSORY OR EQUIPMENT - LESS THAN $50.00 PER ITEM. EXEMPT: Incidental item worn on the person or in conjunction with "clothing.". Briefcases; Cosmetics; Hair notions, including barrettes; hair bows, & hair nets; Handbags; Handkerchiefs; Jewelry; Sun glasses, non-prescription; Umbrellas; Wallets; Watches; Wigs and hair pieces SCHOOL SUPPLIES EXEMPT: An item commonly used by a student in a course of study. Limited to items listed below. Binders; Book bags; Calculators; Cellophane tape; Blackboard chalk; Compasses; Composition books; Crayons; Erasers; Folders - expandable, pocket, plastic, and manila; Glue, paste, and paste sticks; Highlighters; Index cards; Index card boxes; Legal pads; Lunch boxes; Markers; Notebooks; Pencil boxes and other school; supply boxes; Pencil sharpeners; Paper loose leaf ruled notebook paper, copy paper, graph paper, tracing paper, manila paper, colored paper, poster board, and construction paper; Pencils; Pens; Protractors; Rulers; Scissors; Writing tablets SCHOOL ART SUPPLY EXEMPT: An item commonly used by a student in a course of study for artwork. Limited to items listed below. Clay and glazes; Paints acrylic, tempora, and oil; Paintbrushes for artwork;

Sketch and drawing pads; Watercolors SCHOOL INSTRUCTIONAL MATERIAL EXEMPT: Written material commonly used by a student in a course of study as a reference and to learn the subject being taught. Limited to items listed below. Reference books; Reference maps and globes; Textbooks; Workbooks TAXABLE SEWING EQUIPMENT AND SUPPLIES: Knitting Needles; Patterns; Pins; Scissors; Sewing Machines; Sewing Needles; Tape Measures; Thimbles; Buttons; Fabric; Lace; Thread; Yarn; Zippers; Belt buckles sold separately PROTECTIVE EQUIPMENT: Breathing Masks; Clean Room; Apparel and Equipment; Ear and Hearing Protectors; Face Shields; Hard Hats; Helmets; Paint or Dust Respirators; Protective Gloves; Safety Glasses and Goggles; Safety Belts; Tool Belts; Welder's Gloves and Masks; Costume masks sold separately SPORT OR RECREATIONAL EQUIPMENT:; Ballet and Tap Shoes; Cleated or Spiked Athletic Shoes; Gloves - baseball, bowling, boxing, hockey, and golf; Goggles; Hand and Elbow Guards; Life Preservers and Vests; Mouth Guards; Roller and Ice Skates; Shin Guards; Shoulder Pads; Ski Boots; Waders; Wetsuits and Fins; Patches and Emblems Sold Separately

ation. They recommended that members of the City Council continue to work closely with management to determine ways, if possible, to reassign duties of existing personnel (including members of the City Council) to maximize segregation of duties." Duch said this will be on the audit list every year because they do not have the staff for the segregation. The second material weaknesses were Debt Covenants. "The City issued the City of Hazen, Arkansas Water and Sewer System Improvement and Refunding Revenue Bonds, Series 2014, to be used for refunding the then outstanding balance of the Series 2003 bonds, constructing and equipping certain improvements to the City's water and sewer facilities, funding a debt service reserve and paying the expenses of issuing the bond. The Trust Indenture requires the City and the Waterworks and Sewer System (the System) meet certain financial ratios. The Trust Indenture requires the System to maintain rates which

shall be sufficient at all times to provide revenues of a least 110% of the maximum debt service requirements of the bond. The Systems' debt service coverage ration was 58% as of December 31, 2015. Therefore, the City did not meet its debt coverage ratio for the year ended December 31, 2015. However, the City has implemented water rate increases beginning January 2016, with additional annual increases through 2019, which management believes should assist the City in meeting the debt service coverage ratio requirement in future years. They recommended that management monitor compliance with debt covenants. If a covenant is not complied with, the noncompliance should be addressed by the City Council and management and appropriate action taken to resolve the noncompliance. A motion to approve the two notations of segregation of duties and debt covenants from Thomas and Thomas Accounting was approved. After no other business the meeting adjourned at 5:21 p.m.

Movies at the Center The Arnold Foundation will be featuring their monthly Movies at the Center on Saturday, August 13 at 6:00 p.m. They will be showing “Risen”. RESURRECTION tells the epic New Testament story of the first forty days after the Resurrection of Jesus Christ through the

eyes of an agnostic Roman Centurion charged by Pontius Pilot to investigate rumors of a risen Jewish Messiah and locate the missing deceased body of Jesus of Nazareth in order to subdue an imminent uprising in Jerusalem. Category: Film & Animation

2016 Rice Tour/End of Year Discussion PRAIRIE/ WHITE COUNTY RICE TOUR END OF YEAR GROWER DISCUSSION MONDAY AUGUST 15TH 8:30 AM Meet at Riceland in Griffithville to begin tour. 15 miles north of Des Arc on Hwy 11 15 Miles South of Searcy on Hwy 323 8:30 AM- RICE TOUR Riceland Griffithville Rice Variety PREP Plots - Dr. Jarrod Hardke, UA Rice Agronomist Rice Research Verification Field - Ron Baker, UA Rice Verification Coordinator 10:00 AM- END OF YEAR GROWER DISCUSSION Dondie's in Des Arc Corn Update - Kevin Lawson, UA CRVP

Coordinator Rice Update - Dr. Jarrod Hardke, UA Rice Agronomist Soybean Update - Dr. Jeremy Ross, UA Soybean Agronomist Market Update - Scott Stiles, UA Instructor Economics 12:00 PM- CATFISH LUNCH SERVED BY DONDIE'S WHITE RIVER PRINCESS The University of Arkansas System Division of Agriculture offers all its Extension and Research programs to all eligible persons regardless of race, color, sex, gender identity, sexual orientation, national origin, religion, age, disability, marital or veteran status, genetic information, or any other legally protected status, and is an Affirmative Action/Equal Opportunity Employer.


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