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User’s Guide [Box Operations]

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Introduction

Introduction Thank you for choosing a Konica Minolta digital electrophotographic copier. This User’s Guide contains details on the operations required to use the Box functions of bizhub C450 and the precautions on their use. Carefully read this manual before using these functions. If software (such as PageScope Job Spooler) other than that described in this User’s Guide is installed, data saved in a box can be retrieved from a computer on the network. For details, refer to the manual for each software. After reading this User’s Guide, store it in the designated holder. In order to ensure that this machine is used correctly and safely, carefully read the “Installation and Operation Precautions” in the C450 User’s Guide [Copy Operations] before using the machine.

Energy Star®

As an ENERGY STAR® Partner, we have determined that this machine meets the ENERGY STAR® Guidelines for energy efficiency. What is an ENERGY STAR® Product? An ENERGY STAR® product has a special feature that allows it to automatically switch to a “low-power mode” after a period of inactivity. An ENERGY STAR® product uses energy more efficiently, saves you money on utility bills and helps protect the environment.

C450

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Introduction

Trademarks and Registered Trademarks KONICA MINOLTA, KONICA MINOLTA Logo, and The essentials of imaging are registered trademarks or trademarks of KONICA MINOLA HOLDINGS, INC. PageScope and bizhub are registered trademarks or trademarks of KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. Netscape Communications, the Netscape Communications logo, Netscape Navigator, Netscape Communicator, and Netscape are trademarks of Netscape Communications Corporation. PageScope Box Operator: This software is based in part on the work of the Independent JPEG Group. Compact-VJE Copyright 1986-2003 VACS Corp. RC4® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. RSA® is a registered trademark or trademark of RSA Security Inc. in the United States and/or other countries. OpenSSL Statement

OpenSSL License Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)” 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org. 5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

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C450

Introduction 6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)” THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

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Introduction 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-). 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tin Hudson (tjh@cryptsoft.com)” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] All other product names mentioned are trademarks or registered trademarks of their respective companies

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Introduction

Contents Introduction Energy Star® .......................................................................................... i What is an ENERGY STAR® Product? ................................................ i Trademarks and Registered Trademarks .......................................... ii Contents ................................................................................................ v About This Manual .............................................................................. xii Structure of the Manual ................................................................... xii Notation ............................................................................................ xii Explanation of Manual Conventions ................................................ xiii User’s Guides ..................................................................................... xiv User’s Guide [Copy Operations] ..................................................... xiv User’s Guide [Network Scanner Operations] .................................. xiv User’s Guide [Box Operations] <this manual> ................................ xiv User’s Guide [Enlarge Display Operations] ..................................... xiv User’s Guide [Facsimile Operations] ............................................... xiv User’s Guide [Print Operations] ...................................................... xiv Quick Guide [Print Operations] ........................................................ xv CD-ROM Configuration ..................................................................... xvi

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Overview of the Box Functions 1.1

Box Functions ................................................................................... 1-2 Types of Boxes .............................................................................. 1-3

1.2

Available Box Functions ................................................................... 1-4 Saving Documents ......................................................................... 1-4 Moving/Copying Box Documents .................................................. 1-4 Changing a Document Name ......................................................... 1-4 Deleting a Document ..................................................................... 1-4 Changing Settings .......................................................................... 1-4 Printing a Document ...................................................................... 1-4 Transmitting a Document ............................................................... 1-5 Faxing a Document ........................................................................ 1-5 Checking a Document from the Computer .................................... 1-5 Managing Box Documents from the Computer ............................. 1-5

1.3

Specifying Settings for Using the Box Functions .......................... 1-6 Registering and Specifying Settings for Boxes .............................. 1-6

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Introduction

Saving Documents 2.1

Information on Saving Documents ..................................................2-2 User Authentication ........................................................................2-2 Registering Boxes ...........................................................................2-3 Naming Documents ........................................................................2-3

2.2

Saving Copies in Boxes ....................................................................2-4 Settings That Can Be Saved and Changed ....................................2-4 Saving Copy Documents ................................................................2-5

2.3

Saving Sent/Received Faxes in Boxes ............................................2-8 When Receiving Faxes ...................................................................2-8 When Sending Faxes ......................................................................2-8 Using a Box Destination .................................................................2-8 To save data to a box destination ..................................................2-9 To save data to the specified box ................................................2-12

2.4

Saving Scans in Boxes ....................................................................2-15 Using a Box Destination ...............................................................2-15 To save data to a box destination ................................................2-16 To save data to the specified box ................................................2-17

Printing a Document from a Public User Box/Personal User Box 3.1

Displaying the Box Mode Screen .....................................................3-2 Viewing Documents Saved in Boxes ..............................................3-2 Searching for a Box Name ..............................................................3-4

3.2

Deleting Document Data ...................................................................3-5 To delete data .................................................................................3-5

3.3

Changing the Document Name ........................................................3-6 To change the document name ......................................................3-6

3.4

Moving Document Data ....................................................................3-7 To move a document ......................................................................3-7

3.5

Copying Document Data ...................................................................3-9 To copy a document .......................................................................3-9

3.6

Printing Document Data .................................................................3-11 To print a document .....................................................................3-12 To change the number of copies ..................................................3-13 To specify single-sided/double-sided printing .............................3-13 Specifying Finishing Settings ........................................................3-14 To specify the Finishing settings ..................................................3-14 To bind the copies at the center (“Fold & Staple” function) .........3-16 Adding Cover Pages (“Cover Mode” Function) ............................3-17

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Introduction To specify the Cover Mode settings ............................................ 3-18 Adding a Binding Margin ............................................................. 3-19 To specify the Page Margin settings ............................................ 3-19 Printing Distribution Numbers (“Set Numbering” Function) ......... 3-20 To specify the “Set Numbering” function .................................... 3-20

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3.7

Printing a Proof Copy ..................................................................... 3-22 To print a proof copy ................................................................... 3-22

3.8

Combined Printing .......................................................................... 3-23 To print a document ..................................................................... 3-24 To change the number of copies ................................................. 3-25 To specify single-sided/double-sided printing ............................ 3-25 Specifying Finishing Settings ....................................................... 3-26 To specify the Finishing settings .................................................. 3-26 To bind the copies at the center (“Fold & Staple” function) ......... 3-28 Adding a Binding Margin ............................................................. 3-29 To specify the Page Margin settings ............................................ 3-29 Printing Distribution Numbers (“Set Numbering” Function) ......... 3-30 To specify the “Set Numbering” function .................................... 3-30

Routing a Document from a Public User Box/Personal User Box 4.1

Editing Document Data .................................................................... 4-2

4.2

Routing .............................................................................................. 4-3 Routing Types ................................................................................ 4-3 Transmission Methods ................................................................... 4-3 Available Settings ........................................................................... 4-4 To route data .................................................................................. 4-4

4.3

Specifying Destinations ................................................................... 4-6 To specify a program as the destination ........................................ 4-6 To select a destination from a group ............................................. 4-7 To select a destination from the address book ............................. 4-9 Searching for a Destination .......................................................... 4-10 To directly specify the e-mail destination .................................... 4-11 Directly Specifying an FTP Destination ........................................ 4-13 To directly specify an FTP destination ......................................... 4-13 Directly Specifying an SMB Destination ...................................... 4-15 To directly specify an SMB destination ....................................... 4-15

4.4

Checking Settings Before Routing ............................................... 4-17 Checking the Document Information ........................................... 4-17 To check information ................................................................... 4-17 Specifying the File Format ........................................................... 4-19 To specify the file format .............................................................. 4-19

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Introduction

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Faxing a Document from a Public User Box/Personal User Box 5.1

Editing Document Data .....................................................................5-2

5.2

Faxing .................................................................................................5-3 Methods for Specifying the Destination .........................................5-3 Available Settings ...........................................................................5-3 To fax data ......................................................................................5-4

5.3

Specifying Destinations ....................................................................5-5 To specify a program as the destination ........................................5-5 To select a destination from a group ..............................................5-6 To select a destination from the address book ..............................5-8 Directly Specifying a Fax Destination (Direct Input) ........................5-9

5.4

Checking Settings Before Faxing ..................................................5-11 Checking the Document Information ............................................5-11 To check information ....................................................................5-11 Specifying Transmission Settings .................................................5-12

Printing Documents from the System User Box 6.1

Bulletin Board User Box ....................................................................6-2 To print a document .......................................................................6-2 To delete a document .....................................................................6-4

6.2

Polling TX User Box ...........................................................................6-6 To print a document .......................................................................6-6 To delete a document .....................................................................6-7

6.3

Memory RX User Box ........................................................................6-8 To print a document .......................................................................6-8 To delete a document .....................................................................6-9 To print a proof copy ....................................................................6-10

6.4

Secured Document Box ..................................................................6-11 To print a confidential document ..................................................6-11

Importing Images from Boxes 7.1

Features and Operating Environment .............................................7-2 Features ..........................................................................................7-2 Operating Environment ...................................................................7-3

7.2

Installing the HDD TWAIN Driver .....................................................7-4 To install the software .....................................................................7-4

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Introduction

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7.3

Importing Images .............................................................................. 7-5 To import images ........................................................................... 7-5 With user authentication ................................................................ 7-7 With account track ......................................................................... 7-8 Main Window Views ....................................................................... 7-9 List View ......................................................................................... 7-9 Thumbnail View ............................................................................ 7-10 Main Window Settings ................................................................. 7-11 Specifying Settings from the Settings Dialog Box (Scan Tab) ..... 7-12 Specifying Settings from the Settings Dialog Box (Image Enhance Tab) ................................................................... 7-13

7.4

Selecting Scanning Devices .......................................................... 7-14 To select a device ........................................................................ 7-14

7.5

Registering New Scanning Devices .............................................. 7-16 Registering Devices ..................................................................... 7-16 To register a device ...................................................................... 7-17 Checking Authentication Information ........................................... 7-20

7.6

Changing the Scanned Box ........................................................... 7-21 To change the scanned box ........................................................ 7-21

Using PageScope Box Operator 8.1

Using PageScope Box Operator ..................................................... 8-2 Operating Environment .................................................................. 8-2 Installing PageScope Box Operator ............................................... 8-2

8.2

Connecting to the Machine (MFP Controller) ................................ 8-4 To connect to a box on the machine ............................................. 8-4 To view the status of the connection ............................................. 8-8 To connect to a different box ........................................................ 8-9 To disconnect from a device ........................................................ 8-11 To register a connection .............................................................. 8-12 To delete a connection ................................................................ 8-14

8.3

Displaying Documents ................................................................... 8-16 Displaying Document Icons ......................................................... 8-16 Displaying the Document Details ................................................. 8-17 Displaying the Document Thumbnails ......................................... 8-18 Checking Information ................................................................... 8-19 Displaying Documents in a Separate Window ............................. 8-20 To display a document ................................................................. 8-21

8.4

Managing Documents .................................................................... 8-22 To open the document in a specific application .......................... 8-22 To change the document name ................................................... 8-22 To save a document onto the computer ...................................... 8-24

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Introduction To delete a document ...................................................................8-25 To save a document in the compact PDF format .........................8-26 To print a document .....................................................................8-27 8.5

Other Operations .............................................................................8-29 Specifying Cache File Settings .....................................................8-29 To specify settings for the cache files ..........................................8-30 To specify settings for temporary files ..........................................8-31 Options .........................................................................................8-33 To specify the settings ..................................................................8-33

Control Panel Settings 9.1

Specifying Settings from the Control Panel ....................................9-2 Utility Mode Parameters .................................................................9-2

9.2

Registering Boxes .............................................................................9-3 Administrators .................................................................................9-3 Registering Public/Personal User Boxes ........................................9-4 To register a box .............................................................................9-4 Registering Bulletin Board User Boxes ...........................................9-7 To register a box .............................................................................9-7

9.3

Displaying the Administrator Setting Screen ................................9-10 To display the Administrator Setting screen .................................9-10

9.4

Specifying Box Administrator Settings .........................................9-12 To specify the “User Box Admin. Setting” parameter ..................9-12

9.5

Specifying HDD Setting Parameters ..............................................9-15 To check the hard disk capacity ...................................................9-15 To delete unused boxes ...............................................................9-16 To delete confidential documents ................................................9-17 To overwrite all data .....................................................................9-18 To specify the hard disk locking password ..................................9-20

10 Specifying Settings Using PageScope Web Connection

10.1

Settings That Can Be Specified Using PageScope Web Connection .......................................................................................10-2 User Mode ....................................................................................10-2 Administrator Mode ......................................................................10-3

10.2

Using PageScope Web Connection ...............................................10-4 System Requirements ...................................................................10-4 Accessing PageScope Web Connection ......................................10-4 Structure of Pages ........................................................................10-5 To log on to Administrator mode ..................................................10-6 Web Browser Cache .....................................................................10-8

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Introduction For Internet Explorer .................................................................... 10-8 For Netscape ................................................................................ 10-8 10.3

User Box Tab (User Mode) ............................................................. 10-9 User Box List ................................................................................ 10-9 File List ....................................................................................... 10-10 Create Box ................................................................................. 10-11 User Box Admin ......................................................................... 10-12

10.4

User Box Tab (Administrator Mode) ........................................... 10-13 User Box Delete ......................................................................... 10-13 Reset User Box Password ......................................................... 10-14 User Box Administrator Setting ................................................. 10-15

10.5

Network Tab (Administrator Mode) ............................................ 10-16 Authentication – User Authentication ......................................... 10-16 Authentication – Auto Logout .................................................... 10-17

11 Appendix

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11.1

Network Error Message List .......................................................... 11-2

11.2

Entering Text ................................................................................... 11-3 To type text .................................................................................. 11-6 List of Available Characters ......................................................... 11-6

11.3

Glossary ........................................................................................... 11-7

11.4

Index .............................................................................................. 11-11

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Introduction

About This Manual This user’s guide covers the bizhub C450 box functions. This section introduces the structure of the manual and notations used for product names, etc. This manual is intended for users who understand the basic operations of PCs and the machine. For the operating procedures of Windows or Macintosh operating system and application programs, refer to the respective manuals. Structure of the Manual This manual consists of the following chapters. Chapter 1 Overview of the Box Functions Chapter 2 Saving Documents Chapter 3 Printing a Document from a Public User Box/Personal User Box Chapter 4 Routing a Document from a Public User Box/Personal User Box Chapter 5 Faxing a Document from a Public User Box/Personal User Box Chapter 6 Printing Documents from the System User Box Chapter 7 Importing Images from Boxes Chapter 8 Using PageScope Box Operator Chapter 9 Control Panel Settings Chapter 10 Specifying Settings Using PageScope Web Connection Chapter 11 Appendix Notation

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Product Name

Notation in the Manual

bizhub C450

This machine, C450

Microsoft Windows 98

Windows 98

Microsoft Windows Me

Windows Me

Microsoft Windows NT 4.0

Windows NT 4.0

Microsoft Windows 2000

Windows 2000

Microsoft Windows XP

Windows XP

When the operating systems above are written together

Windows 98/Me Windows NT 4.0/2000/XP Windows 95/98/Me/NT 4.0/2000/XP

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C450

Introduction

Explanation of Manual Conventions

2 Note

Titles indicate the contents of the section.

Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information

Basic Copy Operations

be read carefully. 3.6

Selecting a Paper Setting The paper size can be selected automatically according to the document size or it can be specified manually. Specify the paper size according to the corresponding procedure, depending on the desired copy settings.

]

Names highlighted as shown above

Note The default setting is Auto Paper Select .

indicate keys on the control panel

Automatically Selecting the Paper Size ( Auto Paper Select Setting)

and buttons in the touch panel.

The size of the loaded document is detected, and copies are produced using paper of the same size.

Basic Copy Operations

In the Basic screen, touch [Paper].

Touch panel screens are shown to check the actual display.

Chapter 3

[

The Paper screen appears.

Reminder Be careful that your fingers are not pinched when the front door is closed.

Reminder

Text highlighted in this manner indicates operation precautions.

Detail For details on the positions of paper misfeeds, refer to Paper Misfeed In-

Carefully read and observe this

dications on page 5-7.

type of information.

CAUTION

Metallic parts on the inside of the upper cover are very hot.

Touching any part other than the paper may result in

burns.

Detail Text highlighted in this manner

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3-31

provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

WARNING , CAUTION

Text highlighted in this manner indicates precautions to ensure safe use of this machine. "Warning" indicates instructions that, when not observed, may result in fatal or critical injuries. "Caution" indicates instructions that, when not observed, may result in serious injuries or property damage. (The page shown above is an example only.)

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Introduction

User’s Guides The following User’s Guides have been prepared for this machine. User’s Guide [Copy Operations] This manual contains details on basic operations and the operating procedures for the various copy functions. - Refer to this User’s Guide for details on operating procedures for copy functions, including precautions on installation/use, turning the machine on/off, loading paper, and troubleshooting operations such as clearing paper misfeeds. User’s Guide [Network Scanner Operations] This manual contains details on specifying network settings for standard equipment and on operations for scanning functions. - Refer to this User’s Guide for details on operating procedures for network functions and for using Scan to E-Mail, Scan to FTP and Scan to PC (SMB). User’s Guide [Box Operations] <this manual> This manual contains details on operating procedures for using the boxes. - Refer to this User’s Guide for details on operating procedures for using the boxes on the hard disk. User’s Guide [Enlarge Display Operations] This manual contains details on operating procedures for using copy functions in Enlarge Display mode. - Refer to this User’s Guide for details on operating procedures in Enlarge Display mode. User’s Guide [Facsimile Operations] This manual contains details on operating procedures for faxing/Internet faxing. - Refer to this User’s Guide for details on operating procedures for fax functions when the fax kit is installed. User’s Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - For details on the printing functions, refer to User’s Guide (PDF file) on User Software CD-ROM.

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C450

Introduction Quick Guide [Print Operations] This manual contains details on operating procedures using the standard built-in printer controller. - Refer to this Quick Guide for basic operating procedures for the printing functions.

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Introduction

CD-ROM Configuration The CD-ROMs consist of the following: - User Software CD-ROM - PostScript Printer Driver CD-ROM (Win/Mac) - PageScope CD (PageScope Software) Each CD-ROM contains printer drivers (for Windows and for Macintosh) and utilities as well as screen fonts and documentation, such as the User’s Guides and release notes. The configuration of the printer drivers on the CD-ROM is shown below. Browse through the CD-ROMs for the desired folders and files. - The folder and file names may not be listed below starting from the root directory. - Use all of the files in the EN (English) folder.

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C450

Introduction User Software CD-ROM: For Windows BoxOperator

Readme setup.exe

DataAdmin

Manual Readme setup.exe UserTool

Driver

Drivers

Readme setup.exe bizhubC450

Win9X_Me WinNT Win2000_XP Win9X_Me WinNT Win2000_XP Win9X_Me WinNT Win2000_XP Win9X_Me WinNT Win2000_XP Win9X_Me WinNT Win2000_XP Win9X_Me WinNT Win2000_XP

P2P UserInst.exe J2RE

j2re-1_4_2_06-windows-i586-p.exe

JobSpooler

Manual PSJS1.0.0_19-win.exe

Manual

C450

Peer2Peer

Manual Readme setup.exe

ScreenFont

Readme Font file

Twain

setup.exe Readme

WebConnect

Manual Readme

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Introduction PostScript Printer Driver CD-ROM (Win): For Windows Driver

PS-PPD

Drivers

EN FR DE IT ES JA bizhub C450

Win9x_Me Win9x_Me Win9x_Me Win9x_Me Win9x_Me Win9x_Me EN WinNT/Win2000_XP FR WinNT/Win2000_XP DE WinNT/Win2000_XP IT WinNT/Win2000_XP ES WinNT/Win2000_XP JA WinNT/Win2000_XP

Screen fonts

PostScript Printer Driver CD-ROM (Mac): For Macintosh English

Driver

Japanese

OS 9_x OS10_2_X OS10_3_X

KONICAMINOLTAC450Vxxx.ppd KONICAMINOLTA_C450_102.pkg KONICAMINOLTA_C450_103.pkg

Screen Fonts Driver OS 9_x OS10_2_X OS10_3_X Screen Fonts

KONICAMINOLTAC450Vxxx.ppd KONICAMINOLTA_C450_102.pkg KONICAMINOLTA_C450_103.pkg

Francais(French) Italiano(Italian) German Espanol(Spanish)

* The folders and files for languages other than English and Japanese are structured in the same way.

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Introduction PageScope CD-ROM

C450

Readme

EN JA

EMSPlugin

Manual Readme Disk1

NDPSGW

Manual Readme setup.exe

PSNC

Manual Readme PSNC520010-win.exe

PSNS

Manual Readme setup.exe

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Introduction

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C450

Chapter 1

Overview of the Box Functions

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Overview of the Box Functions

Chapter 1

1 1

Overview of the Box Functions

1.1

Box Functions The Box functions allow document data to be saved on the machine’s internal hard disk and later printed. Documents that can be saved are data scanned for copying, received faxes, and saved scan data. To save data to a box, create the box, and then save the data to the specified box. The saved data can be printed, sent by e-mail, forwarded to an FTP site, or sent to a computer. If the Box functions are used, documents can easily be scanned repeatedly and the data can be saved on separate computers.

1-2

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C450

Overview of the Box Functions

Various types of boxes are available for different uses. With this machine, 1,000 boxes can be created. The boxes can be given any number between 1 and 999,999,999. - Public/personal user boxes Two box types can be specified: “Public” and “Personal”. Public user boxes can be used by all users. Access to the box can be controlled by specifying a password for the box. Personal user boxes can be used by certain individuals. If user authentication settings have been applied, the box can only be accessed by users that have logged on. - System user boxes These are boxes that were already set up when the machine was purchased. There are four types of system user boxes.

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Box Name

Description

Bulletin Board User Box

Documents can be saved in this box, which can be used like a bulletin board. Up to 10 additional boxes can be created within the bulletin board user box.

Polling TX User Box

Data can be registered in this box for polling transmissions.

Memory RX User Box

Data can be saved in this box when a forced memory fax reception was specified. When a fax that you do not wish to print out is received, it can be saved and printed when desired.

Secured Document Box

Confidential documents can be saved in this box. A password must be entered in order to access the document. Up to 200 documents can be saved.

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1-3

Overview of the Box Functions

Types of Boxes

Chapter 1

Overview of the Box Functions

1.2

Available Box Functions Saving Documents Copies made using this machine, sent faxes, and scanned document data can all be saved in boxes. For details on each function, refer to the pages indicated below.

Overview of the Box Functions

Chapter 1

For copy data, refer to “Saving Copies in Boxes” on page 2-4. For sent/received faxes, refer to “Saving Sent/Received Faxes in Boxes” on page 2-8. For scan data, refer to “Saving Scans in Boxes” on page 2-15. Moving/Copying Box Documents Document data saved in a box can be moved or copied to a different box. For details, refer to “Moving Document Data” on page 3-7 and “Copying Document Data” on page 3-9. Changing a Document Name The name given to document data can be changed. For details, refer to the “Changing the Document Name” on page 3-6. Deleting a Document Data that has already been printed or is no longer needed can be deleted. For details, refer to “Deleting Document Data” on page 3-5. Changing Settings Before printing document data, settings can be specified, such as the finishing settings, the binding position and whether or not a cover sheet is added. For details, refer to “Printing Document Data” on page 3-11. Printing a Document Document data saved in Copy mode can be printed. Each document can be printed separately or up to 10 documents can be selected and printed together. This is called “combined printing”. For details on printing, refer to “Printing Document Data” on page 3-11. For details on combined printing, refer to “Combined Printing” on page 3-23.

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C450

Overview of the Box Functions

Document data saved in Scan mode can be sent as an e-mail attachment or to an FTP site or a shared folder on a computer. For details, refer to “Routing a Document from a Public User Box/Personal User Box” on page 4-2. Faxing a Document Document data saved in Fax mode can be sent as a fax. For details, refer to “Faxing a Document from a Public User Box/Personal User Box” on page 5-2. Checking a Document from the Computer Using a computer application, document data saved in boxes can be scanned. For details, refer to “Importing Images from Boxes” on page 7-2. Managing Box Documents from the Computer Boxes on this machine can be accessed from a computer on the network in order to manage the document data. For details, refer to “Using PageScope Box Operator” on page 8-2.

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Overview of the Box Functions

Transmitting a Document

Chapter 1

Overview of the Box Functions

Chapter 1

1 1.3

Specifying Settings for Using the Box Functions Before using the Box functions, the following settings should be specified.

Overview of the Box Functions

Registering and Specifying Settings for Boxes Register the boxes where data will be saved. Boxes can be set up by using the machine’s touch panel or by using PageScope Web Connection from a Web browser on a computer on the network.

! Detail

For registering and specifying settings for recipients, refer to the following sections. “Registering Boxes” on page 9-3 “User Box Tab (User Mode)” on page 10-9

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Chapter 2

Saving Documents

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Saving Documents

Chapter 2

2 2

Saving Documents

2.1

Information on Saving Documents Keep in mind the following information before saving documents. User Authentication

Saving Documents

This machine can be set so that an account or user name and a password must be entered in order to use the machine. Contact the administrator for details on the account or user name for using the machine. With user authentication Type in the user name and password, and then press the [Access] key.

With account track Type in the account name and password, and then press the [Access] key.

2 Note

With user authentication, the only boxes that are displayed are those that can be accessed by the user that is logged on. With account track, all boxes are considered shared boxes.

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Saving Documents

Registering Boxes Before document data can be saved, a box must be created to save the data in.

Chapter 2

Up to 1,000 boxes can be created. Up to 200 documents can be saved in a single box. A total of 9,000 pages can be saved in all boxes.

There are public user boxes, which can be used by more than one person, and personal user boxes, which can be used only by a single person. For details on registering boxes, refer to “Registering Boxes” on page 9-3 and “User Box Tab (User Mode)” on page 10-9. Naming Documents Document data that is saved can be given a name. - The names can contain a maximum of 30 characters. - The names can also be changed after they are saved. - The names can be specified when the data is saved; however, if the data is saved without a name specified, a preset name is applied. - Names are created by combining the following elements. As an example, the document name “CKMBT_C45004102315230” is described.

C450

Element

Description

This letter indicates the mode when the document was saved. C: Copy F: Fax S: Scan P: Printing

KMBT_C450

This represents the name of the device that scanned the data. The factory default is “KMBT_C450”. This name can be changed with the “Input Machine Address” parameter on the Administrator/Machine Setting screen in Administrator mode. A name of up to 10 characters can be specified.

04102315230

This indicates the year (last two digits), month, day, hour and minutes when the data was scanned. The last digit is a serial number if the document is part of a series of scans.

_0001

This indicates the page when multi-page data is scanned. This numeral does not appear in the Document Name screen; however, it is added automatically as part of the name when the file is routed. Add this part to the name according to the naming conditions of the server to receive files, for example, when sending data by FTP.

.JPG

This is the extension for the specified data format. These characters do not appear in the Document Name screen; however, they are added automatically as part of the name when the file is routed.

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Saving Documents

A total of 3,000 documents can be saved in all boxes.

Saving Documents

2 2.2

Saving Copies in Boxes Settings That Can Be Saved and Changed

Chapter 2

Within the various functions that can be specified before making copies, there are functions whose settings can be saved and there are functions that cannot be saved but can be set when printing. The functions whose settings can be saved and those that can be changed are listed below.

Saving Documents

Function Type

Function Number of copies

Basic screen settings

Can Be Saved

Can Be Set When Printing

Paper drawer selection

Output tray selection

Color

Paper

Zoom

Simplex/Duplex

Fold & Staple

Sort/Group

Punch

Staple

Combine Originals

Quality/Density

Original Type

Application

Density

Background Removal

Sheet/Cover/Chapter Insert

Edit Color

Page Margin

Cover Mode

Set Numbering

2 Note

Documents saved in a box and having, Cover Mode, Image Repeat, or OHP Interleave settings specified cannot be combined and printed.

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Saving Documents

Saving Copy Documents

Press the [Copy] key in the control panel.

Touch [Save in User Box].

Saving Documents

Chapter 2

The following procedure describes how to save a copy document in a box.

A screen for selecting a box appears.

Select the box where the data is to be saved. Select the tab that contains the box where the data is to be saved, and then touch the button for the box. To specify a box number, touch [User Box #], and then type in the number of the box.

The button for the selected box appears selected. Is a password required when saving data? % It is not necessary to enter the password when saving data, even if a password has been specified for the box.

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Saving Documents

Select whether or not a copy will also be printed when the data is saved. To print a copy, touch [Yes] under “Make copies also?”.

Check the name of the document to be saved. Touch [Document Name].

The default name appears beside “Document Name”.

Saving Documents

Chapter 2

– –

To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.

After typing in the name, touch [OK].

Touch [OK]. The Copy mode screen appears again.

If the function was set, [Save in User Box] appears selected. 2-6

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Saving Documents

Specify the necessary copy settings.

10 Load the document into the reverse automatic document feeder or

–

If “Yes” under “Make copies also?” was selected, the scanned document is copied and the document data is saved in the specified box. If “No” under “Make copies also?” was selected, the scanned document data is saved in the specified box.

2 Note

For details on the copy settings, refer to the C450 User’s Guide [Copy Operations]. For details on printing the document saved in a box, refer to “Printing a Document from a Public User Box/Personal User Box” on page 3-2.

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Saving Documents

11 Press the [Start] key in the control panel.

Chapter 2

place it on the original glass.

Saving Documents

2 2.3

Saving Sent/Received Faxes in Boxes When Receiving Faxes

Saving Documents

Chapter 2

When faxes are received, the data is saved in the following boxes depending on the fax status and the sender’s settings. Saving Destination

Description

Bulletin Board User Box

Saves documents used for the bulletin board.

Memory RX User Box

Received documents can be force-saved into the memory and printed when desired. The list of received documents is referred to as the force memory reception box.

When Sending Faxes A box can be treated as a destination when sending faxes. Boxes can be registered as destinations in the address book from the Utility mode, or a box can be specified by using the Direct Input tab when the fax is sent. The following procedure describes how to specify a box as a destination and how to use the Direct Input tab. Using a Box Destination A destination where a box has been registered is called a “box destination”. Box destinations are saved on the Address Book tab and are indicated by “B” on their buttons.

The following procedure describes how to save data to a specified box destination that has already been registered.

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C450

Saving Documents

To specify whether or not the marks indicating the destination type are displayed, touch [2 User Setting] in the Utility screen, then [2 Display Setting], then [2 Scan Basic Screen Default Setting], and then specify a setting for the “Address Type Symbol Display” parameter. For details, refer to C450 User’s Guide [Copy Operations].

2 Note

Fax destinations are indicated by “A”, and e-mail destinations are indicated by “E”. To save data to a box destination

Press the [Fax] key in the control panel. The Fax mode screen appears.

Touch [Address Book]. The registered destinations are displayed.

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Saving Documents

If a box destination is used, the document is automatically saved with the default name.

Chapter 2

Note

Saving Documents

2 3

Touch the button for the box where the data is to be saved.

Saving Documents

Chapter 2

The destination appears under “Broadcast Destinations”.

? Why is [LDAP Search] not displayed on the Address Book tab?

% If the “Manual Destination Input” parameter on the Security Details screen (displayed by touching [0 Security Setting] on the Administrator Setting screen) is set to “Restrict”, [LDAP Search] does not appear on the Address Book tab.

2-10

To switch the display between the name of the registered box and the box number, touch [Switch Address].

To send the fax at the same time, touch the button for the destination.

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C450

Saving Documents

Is a password required when saving data? ? % It is not necessary to enter the password when saving data, even if

Specify the necessary transmission settings and scan settings.

Load the document into the reverse automatic document feeder or place it on the original glass.

Press the [Start] key in the control panel. The document is scanned and the document data is saved. If a fax is set to also be sent to a destination, the fax is sent.

! Detail

For details on the transmission settings and scan settings, refer to the C450 User’s Guide [Facsimile Operations].

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Saving Documents

Chapter 2

a password has been specified for the box.

Saving Documents

2 To save data to the specified box

Press the [Fax] key in the control panel.

Touch [Direct Input].

Saving Documents

Chapter 2

Specifying the box where the data is to be saved directly from the control panel is called “direct input”.

Why is the Direct Input tab not displayed? ? % If the “Manual Destination Input” parameter on the Security Details screen (displayed by touching [0 Security Setting] on the Administrator Setting screen) is set to “Restrict”, the Direct Input tab does not appear.

Touch [Save in User Box]. A screen for selecting a box appears.

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Saving Documents

Chapter 2

The button for the selected box appears selected.

Check the name of the document to be saved. Touch [Document Name].

The default name appears beside “Document Name”.

– –

C450

To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.

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Saving Documents

2 7

After typing in the name, touch [OK].

Touch [OK].

Saving Documents

Chapter 2

The Direct Input tab appears again. The number of the specified box appears under “Broadcast Destinations”.

Specify the necessary transmission settings.

10 Load the document into the reverse automatic document feeder or place it on the original glass.

11 Press the [Start] key in the control panel.

! Detail

For details on faxing, refer to the C450 User’s Guide [Facsimile Operations].

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Saving Documents

2.4

Saving Scans in Boxes

The following procedure describes how to specify a box as a destination and how to use the Direct Input tab. Using a Box Destination

Chapter 2

Scanned images can be saved in boxes. Box destinations can be registered in the address book, or a box destination can be specified directly.

Box destinations are saved on the Address Book tab and are indicated by “B” on their buttons.

The following procedure describes how to save data to a specified box destination that has already been registered.

2 Note

If a box destination is used, the document is automatically saved with the default name. To specify whether or not the marks indicating the destination type are displayed, touch [2 User Setting] in the Utility screen, then [2 Display Setting], then [2 Scan Basic Screen Default Setting], and then specify a setting for the “Address Type Symbol Display” parameter. For details, refer to C450 User’s Guide [Copy Operations].

2 Note

E-mail destinations are indicated by “E”, FTP destinations are indicated by “F”, and SMB destinations are indicated by “S”.

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Saving Documents

A destination where a box has been registered is called a “box destination”.

Saving Documents

2 To save data to a box destination

Press the [Scan] key in the control panel.

Chapter 2

The Scan mode screen appears.

Touch [Address Book].

Saving Documents

The registered destinations are displayed.

Touch the button for the box where the data is to be saved.

? Why is [LDAP Search] not displayed on the Address Book tab?

Specify the necessary scan settings.

Load the document into the reverse automatic document feeder or place it on the original glass.

Press the [Start] key in the control panel. The document is scanned and the document data is saved.

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C450

Saving Documents

! For details on the scan settings, refer to the C450 User’s Guide [Network Scanner Operations]. To save data to the specified box

Saving Documents

Specifying the box where the data is to be saved directly from the control panel is called “direct input”. Press the [Scan] key in the control panel. The Scan mode screen appears.

Touch [Direct Input].

? Why is the Direct Input tab not displayed?

Touch [Save in User Box].

A screen for selecting a box appears.

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Chapter 2

Detail

2-17

Saving Documents

Chapter 2

The button for the selected box appears selected.

Check the name of the document to be saved. Touch [Document Name].

The default name appears beside “Document Name”.

– –

2-18

To change the name, touch [Delete] until the characters are deleted, and then type in the new name. To erase all of the text, press the [C] (clear) key.

After typing in the name, touch [OK].

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C450

Saving Documents

Touch [OK].

can’t the name of the document be changed after returning to ? Why the Direct Input tab? % To change the document name after returning to the Direct Input tab, touch [Document Name].

Specify the necessary transmission settings.

10 Load the document into the reverse automatic document feeder or place it on the original glass.

11 Press the [Start] key in the control panel.

! Detail

For details on the scan settings, refer to the C450 User’s Guide [Network Scanner Operations].

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Saving Documents

Chapter 2

The Direct Input tab appears again. The number of the specified box appears under “Broadcast Destinations”.

Saving Documents

Chapter 2

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C450

Chapter 3

Printing a Document from a Public User Box/ Personal User Box

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Printing a Document from a Public User Box/Personal User Box

3.1

Displaying the Box Mode Screen

Chapter 3

The documents that can be printed from a box are those that were saved in the box from Copy or Fax mode or during computer printing. Viewing Documents Saved in Boxes

Printing a Document from a Public User Box/Personal User Box

The following procedure describes how to check the list of documents saved in boxes.

Press the [Box] key in the control panel.

Box

3-2

From the Public User Box tab or the Personal User Box tab, touch the button for the desired box.

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C450

Printing a Document from a Public User Box/Personal User Box

Why does [Personal User Box] not appear? ? % The Personal User Box tab displays only boxes registered to the user that is logged on with user authentication. If a password has been set for the box, type in the password, and then touch [OK].

–

C450

Printing a Document from a Public User Box/Personal User Box

Chapter 3

The list of documents saved in the box is displayed.

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Printing a Document from a Public User Box/Personal User Box

Searching for a Box Name The desired box can be searched for by its name. From the screen containing a list of the boxes, touch [Search by Name].

The boxes matching the box search text appear.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

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Printing a Document from a Public User Box/Personal User Box

3.2

Deleting Document Data To delete data Data that has already been printed or is no longer needed can be deleted. Select the document to be deleted.

Touch [Delete].

Check the document information that appeared, and then touch [Yes] to delete the document.

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Printing a Document from a Public User Box/Personal User Box

3 3.3

Changing the Document Name To change the document name The name of the saved document can be changed. Select the document to be renamed.

Touch [Edit Name].

The current name appears beside “Document Name”. Type in the new name.

Touch [OK].

Printing a Document from a Public User Box/Personal User Box

Chapter 3

2 Note

The document name is the name of the file sent by e-mail or to an FTP or SMB server. Specify a document name according to the routing conditions of the destination server. The document name can also be changed when the document is sent.

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Printing a Document from a Public User Box/Personal User Box

3.4

Moving Document Data

2 Note

A document cannot be moved if multiple documents are selected.

C450

Select the document to be moved.

Touch [Move/Copy].

Under “Action”, touch [Move].

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Printing a Document from a Public User Box/Personal User Box

Document data currently saved in a box can be moved to a different public user box/personal user box.

Chapter 3

To move a document

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Touch the button for the box where the document is to be moved.

? Is a password required for moving data to a different box?

Printing a Document from a Public User Box/Personal User Box

% It is not necessary to enter the password when moving data to a different box, even if a password has been specified for the box.

Check the settings, and then touch [OK]. The data is moved.

2 Note

The date and time that the document is moved is recorded under “Time Stored”.

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Printing a Document from a Public User Box/Personal User Box

3.5

Copying Document Data

2 Note

A document cannot be copied if multiple documents are selected.

C450

Select the document to be copied.

Touch [Move/Copy].

Under “Action”, touch [Copy].

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Printing a Document from a Public User Box/Personal User Box

Document data currently saved in a box can be copied to a different public user box/personal user box.

Chapter 3

To copy a document

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Touch the button for the box where the document is to be copied.

? Is a password required for copying data to a different box?

Printing a Document from a Public User Box/Personal User Box

% It is not necessary to enter the password when copying data to a different box, even if a password has been specified for the box.

Check the settings, and then touch [OK]. The data is copied into the selected box.

2 Note

The date and time that the document is copied is recorded under “Time Stored”.

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Printing a Document from a Public User Box/Personal User Box

3.6

Printing Document Data A document saved in a box from Copy mode, Fax mode or during computer printing can be printed. When printing the document, additional settings, such as those for the number of copies and double-sided printing, can be specified. In addition, a proof copy can be printed as a sample before printing or multiple documents can be combined and printed.

For details on printing a proof copy, refer to “Printing a Proof Copy” on page 3-22.

! Detail

For details on combining multiple documents for printing, refer to “Combined Printing” on page 3-23.

C450

Available Functions

Description

# of Sets

Specifies the number of copies to be printed.

p. 3-13

1-Sided/2-Sided

Select whether a single-sided or double-sided copy is to be printed.

p. 3-13

Finishing

Select whether to sort or group the documents. In addition, Staple and Punch settings can also be specified.

p. 3-14

Fold & Staple

Documents can be folded at their center and bound with staples.

p. 3-16

Cover Mode

Documents can be printed with cover pages added to the front and back.

p. 3-17

Page Margin

The document can be printed with a binding margin.

p. 3-19

Set Numbering

Distribution numbers can be printed on all pages of the document.

p. 3-20

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Page Reference

3-11

Printing a Document from a Public User Box/Personal User Box

Detail

Chapter 3

Printing a Document from a Public User Box/Personal User Box

To print a document Select the document to be printed.

Touch [Print].

Check the document information that appeared.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

To check detailed information, touch [

] or [

To specify a setting, such as the number of copies, touch [Change Setting] under “Print”.

Press the [Start] key in the control panel.

! Detail

For details on changing the settings, refer to the descriptions starting with “To change the number of copies” on page 3-25.

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Printing a Document from a Public User Box/Personal User Box

To change the number of copies Specify the number of copies to be printed. The number of copies can be set between 1 and 999. Using the keypad, type in the desired number of copies.

–

To reset the number of copies to “1”, press the [C] (clear) key.

To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. %

C450

Touch [1-Sided] or [2-Sided].

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Printing a Document from a Public User Box/Personal User Box

Specifying Finishing Settings Select whether to sort or group the documents. In addition, Staple and Punch settings can also be specified.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

The following settings can be specified. Setting

Description

Sort

Feeds out copies by sets.

Group

Feeds out copies by pages.

Offset

Separates the sets or pages of the copies.

Staple

Staples copies in the corner or at two locations. The stapling position can also be selected.

Punch

Punches 2 or 3 holes in copies. The position of the punched holes can also be selected.

To specify the Finishing settings

Touch [Finishing].

Touch [Sort] or [Group].

To separate the copies, touch [Offset].

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Select the desired Staple and Punch settings.

To specify the positions of the staples and punched holes, touch [Position Setting].

Touch the button for the desired position.

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Printing a Document from a Public User Box/Personal User Box

3-15

Printing a Document from a Public User Box/Personal User Box

To bind the copies at the center (“Fold & Staple” function)

Printing a Document from a Public User Box/Personal User Box

Chapter 3

Documents can be folded at their center and bound with staples.

Touch [Fold & Staple].

Touch [OK].

2 Note

“Sort” on the Finishing screen is also selected.

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Printing a Document from a Public User Box/Personal User Box

Adding Cover Pages (“Cover Mode” Function) Documents can be printed with cover pages added to the front and back. First, load the paper drawers with the paper for the front cover page and the back cover page.

Description

“Front (Copy)” under “Front Cover”

The first page of the document is printed onto the paper for the front cover page. If “2-Sided” was selected, the second page of the document is printed onto the back of the front cover page.

“Front (Blank)” under “Front Cover”

A blank page is added as the first page of the document.

“Back (Copy)” under “Back Cover”

The last page of the document is printed onto the paper for the back cover page. If “2-Sided” was selected, the second to last page of the document is printed onto the back cover page.

“Back (Blank)” under “Back Cover”

A blank page is added as the last page of the document.

3 4

REPORT

12 3 12

REPORT 4

22 1

REPORT 4

22 1

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Printing a Document from a Public User Box/Personal User Box

Setting

Chapter 3

The following settings can be specified.

Printing a Document from a Public User Box/Personal User Box

To specify the Cover Mode settings Touch [Cover Mode].

Select the desired cover page format.

Specify the paper drawers loaded with the paper for the front cover page and back cover page.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

Touch [Front Cover Paper] or [Back Cover Paper].

3-18

Select the paper drawer.

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing a Document from a Public User Box/Personal User Box

Adding a Binding Margin The document can be printed with a binding margin. The following settings can be specified. Description

Page Margin

The binding margin can be added to the left side, top, or all edges (“Auto”) of the page. The width of the binding margin can be set between 1/16 in and 3/4 in.

To specify the Page Margin settings

Touch [Page Margin].

Select the desired position for the binding margin, and then touch [-] or [+] to specify the width of the binding margin. – –

C450

The width of the binding margin can be set in 1/16 in increments. To set the binding margin to 0 in, touch [None]. Only the binding position can be specified.

Touch [OK].

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Function

Printing a Document from a Public User Box/Personal User Box

Printing Distribution Numbers (“Set Numbering” Function) Distribution numbers can be printed on all pages of the document. Settings can be specified for the following.

Chapter 3

Item

Description

Start Number

Specify the starting distribution number.

Text Color

Select the text color for the distribution numbers.

Pages

Specify the pages to be printed on.

Printing a Document from a Public User Box/Personal User Box

The following settings can be selected as the pages to be printed on. Setting

Description

Cover Only

The distribution number is printed only on the cover page.

All Pages

The distribution number is printed on all pages.

To specify the “Set Numbering” function

3-20

Touch [Set Numbering].

Under “Start Number”, use the keypad to specify the starting number.

Under “Text Color”, select the desired color.

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Printing a Document from a Public User Box/Personal User Box

Under “Pages”, select the pages that the distribution numbers are to be printed on.

Touch [OK], and then touch [OK] in the next two screens that appear.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

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Printing a Document from a Public User Box/Personal User Box

3 3.7

Printing a Proof Copy The contents of the document can be checked.

2 Note

A proof copy cannot be printed if multiple documents are selected. Print proof copies one document at a time.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

To print a proof copy

Select the document to be proofed.

Touch [Proof Print].

Check the document information that appeared.

Press the [Start] key in the control panel.

2 Note

Only the first page is printed.

3-22

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C450

Printing a Document from a Public User Box/Personal User Box

3.8

Combined Printing Multiple documents can be printed together. Up to 10 documents can be selected to be printed together. Additional settings, such as those for the number of copies of each document, can be specified.

Available Functions

Description

Page Reference

# of Sets

Specifies the number of copies to be printed.

p. 3-25

1-Sided/2-Sided

Select whether a single-sided or double-sided copy is to be printed.

p. 3-25

Finishing

Select whether to sort or group the documents. In addition, Staple and Punch settings can also be specified.

p. 3-26

Fold & Staple

Documents can be folded at their center and bound with staples.

p. 3-28

Page Margin

The document can be printed with a binding margin.

p. 3-29

Set Numbering

Distribution numbers can be printed on all pages of the document.

p. 3-30

! Detail

Documents saved in a box and having, Cover Mode, Image Repeat, or OHP Interleave settings specified cannot be combined and printed.

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Printing a Document from a Public User Box/Personal User Box

For details on changing the settings, refer to descriptions starting with “To change the number of copies” on page 3-25.

Chapter 3

Detail

Printing a Document from a Public User Box/Personal User Box

To print a document Touch [Combine].

Chapter 3

Printing a Document from a Public User Box/Personal User Box

The list of documents appears.

Select the document to be printed.

The selected document is highlighted, and its bind number appears on the right side.

Touch [Combine] in the lower-right corner.

Check the document information that appeared.

To check detailed information, touch [

3-24

] or [

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C450

Printing a Document from a Public User Box/Personal User Box

To specify a setting, such as the number of copies of each document, touch [Print].

Press the [Start] key in the control panel.

! Detail

To change the number of copies Specify the number of copies to be printed. The number of copies can be set between 1 and 999. %

Using the keypad, type in the desired number of copies.

–

To reset the number of copies to “1”, press the [C] (clear) key.

To specify single-sided/double-sided printing Specify whether a single-sided or double-sided copy of the document is to be printed. %

C450

Touch [1-Sided] or [2-Sided].

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

For details on changing the settings, refer to descriptions starting with “To change the number of copies” on page 3-25.

Printing a Document from a Public User Box/Personal User Box

Specifying Finishing Settings Select whether or not the copies are separated. In addition, Staple and Punch settings can be specified. The following settings can be specified.

Chapter 3

Setting

Description

Offset

Separates the sets or pages of the copies.

Staple

Staples copies in the corner or at two locations. The stapling position can also be selected.

Punch

Punches two holes in copies. The position of the punched holes can also be selected.

Printing a Document from a Public User Box/Personal User Box

To specify the Finishing settings

3-26

Touch [Finishing].

To separate the copies, touch [Offset].

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C450

Select the desired Staple and Punch settings.

To specify the positions of the staples and punched holes, touch [Position Setting].

Touch the button for the desired position.

Touch [OK], and then touch [OK] in the next screen that appears.

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Printing a Document from a Public User Box/Personal User Box

3-27

Printing a Document from a Public User Box/Personal User Box

To bind the copies at the center (“Fold & Staple” function)

Printing a Document from a Public User Box/Personal User Box

Chapter 3

Documents can be folded at their center and bound with staples.

3-28

Touch [Fold & Staple].

Touch [OK].

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C450

Printing a Document from a Public User Box/Personal User Box

Adding a Binding Margin The document can be printed with a binding margin. The following settings can be specified. Description

Page Margin

The binding margin can be added to the left side, top, or all edges (“Auto”) of the page. The width of the binding margin can be set between 1/16 in and 3/4 in.

To specify the Page Margin settings

Touch [Page Margin].

Select the desired position for the binding margin, and then touch [-] or [+] to specify the width of the binding margin.

– –

C450

The width of the binding margin can be set in 1/16 in increments. To set the binding margin to 0 in, touch [None]. Only the binding position can be specified.

Touch [OK].

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

Function

Printing a Document from a Public User Box/Personal User Box

Printing Distribution Numbers (“Set Numbering” Function) Distribution numbers can be printed on all pages of the document. Settings can be specified for the following.

Chapter 3

Item

Description

Start Number

Specify the starting distribution number.

Text Color

Select the text color for the distribution numbers.

Pages

Specify the pages to be printed on.

Printing a Document from a Public User Box/Personal User Box

The following settings can be selected as the pages to be printed on. Setting

Description

Cover Only

The distribution number is printed only on the cover page.

All Pages

The distribution number is printed on all pages.

To specify the “Set Numbering” function

3-30

Touch [Set Numbering].

Under “Start Number”, use the keypad to specify the starting number.

Under “Text Color”, select the desired color.

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C450

Printing a Document from a Public User Box/Personal User Box

Under “Pages”, select the pages that the distribution numbers are to be printed on.

Touch [OK], and then touch [OK] in the next two screens that appear.

Printing a Document from a Public User Box/Personal User Box

Chapter 3

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Printing a Document from a Public User Box/Personal User Box

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Printing a Document from a Public User Box/Personal User Box

Chapter 3

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Chapter 4

Routing a Document from a Public User Box/ Personal User Box

Routing a Document from a Public User Box/Personal User Box

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Routing a Document from a Public User Box/Personal User Box

4.1

Editing Document Data

Routing a Document from a Public User Box/Personal User Box

Chapter 4

From the Route tab, document data can be edited in addition to being routed.

4-2

Function

Description

Delete

Data that has already been sent or is no longer needed can be deleted. For details, refer to “Deleting Document Data” on page 3-5.

Edit Name

The name of the saved document can be changed. For details, refer to “Changing the Document Name” on page 3-6.

Move/Copy

Document data currently saved in a box can be moved or copied to a different public user box/personal user box. For details on moving document data, refer to “Moving Document Data” on page 3-7. For details on copying document data, refer to “Copying Document Data” on page 3-9.

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Routing a Document from a Public User Box/Personal User Box

4.2

Routing Document data saved in a box from Scan mode or Fax mode can be sent via the network. The data can easily be routed by simply registering a destination with this machine instead of by sending the data through different computers.

2 Note

Data saved from Fax mode can be sent with the fax image resolution. Routing Types

Description Document data is sent as an e-mail attachment.

File (FTP) Direct Input

Document data is uploaded to the specified FTP server.

File (SMB) Direct Input

Document data is sent to a shared folder on the specified computer.

Transmission Methods Select one of the four routing methods according to the desired transmission purpose and use. Destinations can be specified using any combination of these methods.

C450

Method

Description

Page Reference

Program

Multiple preset routing types are programmed with this method.

p. 4-6

Group

Multiple destinations can be registered with this method. This is convenient for always sending data to the same people.

p. 4-7

Address book

Select different destinations from those registered in the address book.

p. 4-9

Direct input

With this method, destinations for email transmissions, FTP transmissions and SMB transmissions are entered directly from the control panel. This is used when routing data to a destination that is not already registered.

E-mail transmission: p. 4-11 FTP transmission: p. 4-13 SMB transmission: p. 4-15

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4-3

Routing a Document from a Public User Box/Personal User Box

Type E-Mail Direct Input

Chapter 4

Document data saved in boxes can be routed in three different ways.

Routing a Document from a Public User Box/Personal User Box

4 2 Note

If optional image controller IC-402 is installed, routing is not possible. Available Settings

Chapter 4

The following settings can be specified. Setting

Description

Destinations

Shows the destination number and number of destinations.

Transmission method

Select the desired method for specifying the destination.

Document Info.

Shows various information, such as the name, date and time that the transmission document was registered.

File Type

Select the format for the file that is to be transmitted.

To route data

Routing a Document from a Public User Box/Personal User Box

Touch [Route].

A screen appears, allowing you to specify the destination.

4-4

Specify the destination by using the programs and groups.

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C450

Routing a Document from a Public User Box/Personal User Box

If necessary, check the document information and specify the data format.

Press the [Start] key in the control panel.

2 Note

To change the print settings specified with a program, select the destination program, and then change the settings.

Routing a Document from a Public User Box/Personal User Box

Chapter 4

If there are limitations on the document name due to the destination server conditions, it may not be possible to send the transmission. Contact your network administrator for information when specifying the document name during a transmission.

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Routing a Document from a Public User Box/Personal User Box

4 4.3

Specifying Destinations To specify a program as the destination

Chapter 4

Touch [Route].

Routing a Document from a Public User Box/Personal User Box

The Route screen appears.

Touch [Select from Program].

Touch the button for the program where the data is to be sent.

The button for the selected program appears selected.

4 4-6

Touch [OK].

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Routing a Document from a Public User Box/Personal User Box

To select a destination from a group

Touch [Route].

Touch [Select from Group].

Touch the button for the group where the data is to be sent.

Routing a Document from a Public User Box/Personal User Box

Chapter 4

The Route screen appears.

The list of the addresses registered in the group appears.

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Routing a Document from a Public User Box/Personal User Box

4 4

Select the destinations. –

Touch [OK], and then touch [OK] in the next screen that appears.

Routing a Document from a Public User Box/Personal User Box

Chapter 4

To send the data to all addresses in the group, touch [Select All].

4-8

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Routing a Document from a Public User Box/Personal User Box

To select a destination from the address book

Touch [Route].

Touch [Select from Address Book].

Touch the button for the destination where the data is to be sent.

Routing a Document from a Public User Box/Personal User Box

Chapter 4

The Route screen appears.

The button for the selected destination appears selected.

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Touch [OK].

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Routing a Document from a Public User Box/Personal User Box

4 2 Note

If the “Manual Destination Input” parameter on the Security Details screen (displayed by touching [0 Security Setting] on the Administrator Setting screen) is set to “Restrict”, [LDAP Search] does not appear. Searching for a Destination

Chapter 4

Follow the procedure described below to search for the desired destination. - Detail Search Type in the name of the destination or part of the address to search for the corresponding address. - LDAP Search Search the addresses registered in the LDAP server for the address that corresponds to the conditions. To perform a Basic Search, type in the search text. To search with multiple conditions, perform a Advanced Search.

Routing a Document from a Public User Box/Personal User Box

For a Basic Search

For a Advanced Search

4-10

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Routing a Document from a Public User Box/Personal User Box

To directly specify the e-mail destination

Touch [Route].

Touch [E-Mail Direct Input].

Routing a Document from a Public User Box/Personal User Box

Chapter 4

The Route screen appears.

A screen appears, allowing an address to be entered.

Type in the e-mail address of the destination.

To specify an additional address, touch [Next Add.].

4 C450

Touch [OK].

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Routing a Document from a Public User Box/Personal User Box

4 2 Note

Routing a Document from a Public User Box/Personal User Box

Chapter 4

Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be registered in Administrator mode.

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Routing a Document from a Public User Box/Personal User Box

Directly Specifying an FTP Destination The following settings can be specified for the FTP destination. Setting

Description

Host Name

Type in the host name or IP address for the destination.

Destination Folder

Type in the path of the destination folder.

User Name

Type in the user name for logging on.

Password

Type in the password.

Setting

Description

Port Number

Shows the port number.

PASV mode

Select whether or not the PASV (passive) mode is used.

Proxy

Select whether or not a proxy server is used.

Routing a Document from a Public User Box/Personal User Box

Chapter 4

To specify more advanced FTP settings, touch [Detail Setting].

To directly specify an FTP destination

Touch [Route].

The Route screen appears.

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Routing a Document from a Public User Box/Personal User Box

4 2

Touch [File (FTP) Direct Input].

The Scan to FTP screen appears. Type in the information for the FTP server.

Routing a Document from a Public User Box/Personal User Box

Chapter 4

To specify an additional FTP server, touch [Next Add.], and then enter the information.

4-14

Touch [OK].

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Routing a Document from a Public User Box/Personal User Box

Directly Specifying an SMB Destination The following settings can be specified. Setting

Description

Host Name

Type in the host name or IP address for the destination.

Destination Folder

Type in the path of the destination folder.

User Name

Type in the user name for logging on.

Password

Type in the password.

Refer

Click to check the structure of the folders on the destination computer. This can be used to directly specify the destination folder.

Touch [Route].

Routing a Document from a Public User Box/Personal User Box

Chapter 4

To directly specify an SMB destination

The Route screen appears.

Touch [File (SMB) Direct Input].

The Scan to SMB screen appears.

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4-15

Routing a Document from a Public User Box/Personal User Box

4 3

Type in the destination information.

Chapter 4

To specify an additional SMB server, touch [Next Add.], and then enter the information. Touch [OK].

Routing a Document from a Public User Box/Personal User Box

4-16

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Routing a Document from a Public User Box/Personal User Box

4.4

Checking Settings Before Routing Checking the Document Information The following document information can be checked. Item

Description

Stored Time

Shows the date and time that the data was saved.

Job No.

Shows the number of the registered job.

User Name

Shows the name of the user that saved the data.

Document Name

Shows the name of the document.

Touch [Route].

Routing a Document from a Public User Box/Personal User Box

Chapter 4

To check information

The Route screen appears.

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Touch [Document Info.].

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Routing a Document from a Public User Box/Personal User Box

The Document Info. screen appears. Touch [ next screen of document information.

] to display the

Touch [OK].

Routing a Document from a Public User Box/Personal User Box

Chapter 4

] or [

4-18

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Routing a Document from a Public User Box/Personal User Box

Specifying the File Format Data can be routed in the following file formats. Format

Description

PDF

Sends data in the PDF format.

TIFF

Sends data in the TIFF format.

JPEG

Sends data in the JPEG format.

Setting

Description

Single Page

A single file is created for each page of the document.

Multi-Page

A single file is created from the entire document.

Chapter 4

In addition, there are settings for specifying how much of the saved data is converted.

To specify the file format Touch [Route].

Routing a Document from a Public User Box/Personal User Box

The Route screen appears.

C450

Touch [File Type].

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4-19

Routing a Document from a Public User Box/Personal User Box

Select the format of the file to be sent and select the scan setting.

Touch [OK].

Routing a Document from a Public User Box/Personal User Box

Chapter 4

4-20

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C450

Chapter 5

Faxing a Document from a Public User Box/ Personal User Box

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Faxing a Document from a Public User Box/Personal User Box

Chapter 5

5 5

Faxing a Document from a Public User Box/Personal User Box

5.1

Editing Document Data From the Fax TX tab, document data can be edited in addition to being faxed.

5-2

Function

Description

Delete

Data that has already been sent or is no longer needed can be deleted. For details, refer to “Deleting Document Data” on page 3-5.

Edit Name

The name of the saved document can be changed. For details, refer to “Changing the Document Name” on page 3-6.

Move/Copy

Proof Print

A proof copy can be printed in order to view a sample of the document or to check if the document will be printed correctly after the print settings have been changed. For details on printing a proof copy, refer to “Printing Document Data” on page 3-11.

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C450

Faxing a Document from a Public User Box/Personal User Box

Document data saved in a box from Fax mode can be faxed. The data can easily be faxed by simply saving the data and registering a destination with this machine instead of by loading the document each time. Methods for Specifying the Destination Select one of the four destination-specifying methods according to the desired transmission purpose and use. Destinations can be specified using any combination of these methods. Method

Description

Page Reference

Program

Multiple preset transmission types are programmed with this method.

p. 5-5

Group

Multiple destinations can be registered with this method. This is convenient when documents are always sent to the same destinations.

p. 5-6

Address book

Select different destinations from those registered in the address book.

p. 5-8

Direct input

With this method, the fax numbers of destinations are entered directly from the control panel.

p. 5-9

Available Settings The following settings can be specified.

C450

Setting

Description

Destinations

Shows the destination number and number of destinations.

Transmission method

Select the desired method for specifying the destination.

Document Info.

Shows various information, such as the name and date and time that the document to be sent was registered.

Comm. Setting

Specify the various settings for the transmission system.

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5-3

Chapter 5

Faxing

Faxing a Document from a Public User Box/Personal User Box

5.2

Faxing a Document from a Public User Box/Personal User Box

Chapter 5

5 To fax data

Faxing a Document from a Public User Box/Personal User Box

Touch [Fax TX].

A screen appears, allowing you to specify the destination.

5-4

Specify the destination by using the programs and groups.

If necessary, check the document information and specify the transmission settings.

Press the [Start] key in the control panel.

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C450

5.3

5 Chapter 5

Faxing a Document from a Public User Box/Personal User Box

Specifying Destinations To specify a program as the destination Touch [Fax TX].

Faxing a Document from a Public User Box/Personal User Box

The Fax TX screen appears.

Touch [Select from Program].

Touch the button for the program where the data is to be sent. The button for the selected program appears selected.

4 C450

Touch [OK].

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5-5

Faxing a Document from a Public User Box/Personal User Box

Chapter 5

To select a destination from a group

Faxing a Document from a Public User Box/Personal User Box

Touch [Fax TX].

The Fax TX screen appears.

Touch [Select from Group].

Touch the button for the group where the data is to be sent.

The list of the addresses registered in the group appears.

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Faxing a Document from a Public User Box/Personal User Box

C450

Select the addresses where the data is to be sent. To select all addresses, touch [Select All].

Touch [OK].

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Faxing a Document from a Public User Box/Personal User Box

Chapter 5

5-7

Faxing a Document from a Public User Box/Personal User Box

Chapter 5

To select a destination from the address book

Faxing a Document from a Public User Box/Personal User Box

Touch [Fax TX].

The Fax TX screen appears.

Touch [Select from Address Book].

Touch the button for the destination where the data is to be sent.

The button for the selected destination appears selected.

5-8

Touch [OK].

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C450

5 Chapter 5

Faxing a Document from a Public User Box/Personal User Box Directly Specifying a Fax Destination (Direct Input) Touch [Fax TX].

Faxing a Document from a Public User Box/Personal User Box

The Fax TX screen appears.

Touch [Direct Input].

A screen appears, allowing a destination to be entered.

C450

Using the keypad, type in the fax number.

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5-9

Faxing a Document from a Public User Box/Personal User Box

Chapter 5

5 –

Faxing a Document from a Public User Box/Personal User Box

–

Touch [OK]. –

5-10

To search for the number where a fax was last sent, touch [Recently Dialed #], and then select a destination from the list that appeared. A maximum of five of the most recently dialed numbers can be displayed.

To specify an additional address, touch [Next Dest.].

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C450

5.4

5 Chapter 5

Faxing a Document from a Public User Box/Personal User Box

Checking Settings Before Faxing Checking the Document Information

Item

Faxing a Document from a Public User Box/Personal User Box

The following document information can be checked. Description

Stored Time

Shows the date and time that the data was saved.

Job No.

Shows the number of the registered job.

User Name

Shows the name of the user that saved the data.

Document Name

Shows the name of the document.

To check information

Touch [Fax TX].

The Fax TX screen appears.

C450

Touch [Document Info.].

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Faxing a Document from a Public User Box/Personal User Box

Chapter 5

Faxing a Document from a Public User Box/Personal User Box

The Document Info. screen appears. Touch [ next screen of document information.

] or [

] to display the

Touch [OK].

Specifying Transmission Settings Settings for transmitting with a F code or password and fax line settings can be specified. For details, refer to the C450 User’s Guide [Facsimile Operations].

5-12

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C450

Chapter 6

Printing Documents from the System User Box

Mas manuales... soporte@willtradingcol.com

Printing Documents from the System User Box

Chapter 6

6 6

Printing Documents from the System User Box

6.1

Bulletin Board User Box

Printing Documents from the System User Box

To print a document

On the System User Box tab, touch [Bulletin Board User Box].

A list of boxes appears.

6-2

Select the box that contains the document to be printed.

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C450

Printing Documents from the System User Box

If a password has been set for the box, type in the password, and then touch [OK].

Printing Documents from the System User Box

Chapter 6

–

Touch [Print] or [Proof Print].

The document is printed.

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6-3

Printing Documents from the System User Box

6 To delete a document

On the System User Box tab, touch [Bulletin Board User Box].

Printing Documents from the System User Box

Chapter 6

A list of boxes appears.

Select the box that contains the document to be deleted.

–

6-4

If a password has been set for the box, type in the password, and then touch [OK].

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C450

Printing Documents from the System User Box Touch [Delete].

2 Note

The box is not deleted when a document is deleted. For details on deleting a box, use “One-Touch Registration” in the Utility mode. For details, refer to “Registering Boxes” on page 9-3.

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Printing Documents from the System User Box

Chapter 6

Printing Documents from the System User Box

6 6.2

Polling TX User Box

Printing Documents from the System User Box

Chapter 6

To print a document

On the System User Box tab, touch [Polling TX User Box].

Touch [Print] or [Proof Print].

The document is printed.

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Printing Documents from the System User Box

To delete a document On the System User Box tab, touch [Polling TX User Box].

Touch [Delete].

C450

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Printing Documents from the System User Box

Chapter 6

6-7

Printing Documents from the System User Box

6 6.3

Memory RX User Box To print a document

Printing Documents from the System User Box

Chapter 6

On the System User Box tab, touch [Memory RX User Box].

–

Enter the password if a password has been set for the Memory RX User Box. A list of received documents appears.

Select the document to be printed, and then touch [Print].

The document information appears.

Press the [Start] key in the control panel. The document is printed.

6-8

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Printing Documents from the System User Box

To delete a document On the System User Box tab, touch [Memory RX User Box].

–

Enter the password if a password has been set for the Memory RX User Box. A list of received documents appears.

Select the document, and then touch [Delete].

Data in the Memory RX User Box can be accessed from a computer on the network by using software such as PageScope Box Operator. In this case, specify a box number of “0”.

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Printing Documents from the System User Box

Chapter 6

Printing Documents from the System User Box

6 To print a proof copy

The contents of the document can be checked by printing the first page.

Printing Documents from the System User Box

Chapter 6

On the System User Box tab, touch [Memory RX User Box].

–

Enter the password if a password has been set for the Memory RX User Box. A list of received documents appears.

Select the document to be printed, and then touch [Proof Print].

The document information appears.

Press the [Start] key in the control panel. The document is printed.

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Printing Documents from the System User Box

6.4

Secured Document Box To print a confidential document On the System User Box tab, touch [Secured Document Box].

Type in the ID for the confidential document, and then click [OK].

Type in the password for the confidential document, and then click [OK].

Printing Documents from the System User Box

Chapter 6

A list of received documents appears. Why does the desired document not appear? % Only documents with an ID and password matching those specified by the printer driver are displayed.

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Printing Documents from the System User Box

Select the document to be printed, and then touch [Print].

Printing Documents from the System User Box

Chapter 6

The document information appears.

Press the [Start] key in the control panel. The document is printed.

Confidential documents are automatically deleted 24 hours after they are registered. The document can be deleted manually from Administrator mode. For details on deleting the document, refer to the C450 User’s Guide [Copy Operations].

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Chapter 7

Importing Images from Boxes

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Importing Images from Boxes

7 7

Importing Images from Boxes

7.1

Features and Operating Environment Features

Chapter 7

The HDD TWAIN driver allows document data saved in this machine’s boxes from Scan mode or Fax mode to be imported into an image-processing application on the computer, where the data can be processed or edited. In addition, boxes can easily be accessed if frequently used box numbers and passwords are programmed.

Importing Images from Boxes

The box data can also be deleted when the document is imported.

2 Note

A document from a system user box or a document saved in a box from Copy mode or during computer printing cannot be imported. PageScope Job Spooler can also be used to import images onto the computer. For details, refer to the manual for PageScope Job Spooler.

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Importing Images from Boxes

Operating Environment In order to use this feature, the following software must be installed on the computer. - KONICAMINOLTA C450 HDD TWAIN - TWAIN-compliant image-processing software

Description

Computer

IBM PC or compatible

Operating system

Windows 98/98SE, Windows Me, Windows 2000 Professional (Service Pack 4), Windows XP Home Edition (Service Pack 2), Windows XP Professional (Service Pack 2), and Windows NT 4.0 (Service Pack 6a)

Importing Images from Boxes

Element

Chapter 7

In addition, the computer must meet the following requirements.

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Importing Images from Boxes

7 7.2

Installing the HDD TWAIN Driver Follow the procedure described below to install the HDD TWAIN driver. The enclosed User Software CD-ROM is required to install the software. To install the software

Turn on the computer and start up Windows.

Insert the User Software CD-ROM into the computer’s CD-ROM drive.

Select “HDD TWAIN Driver” from “Scanner Install”, and then follow the instructions that appear.

Importing Images from Boxes

Chapter 7

A menu appears.

Installation begins and the necessary files are copied to the computer. When all of the necessary files have been copied to the computer, the Installation Completed dialog box appears.

Click [Finish]. The HDD TWAIN driver is installed.

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Importing Images from Boxes

7.3

Importing Images To import images

Start the software (for example, Adobe Photoshop).

From the [File] menu, point to [Import], and then click [KONICAMINOLTA C450 HDD TWAIN]. –

Depending on the application, the TWAIN driver must be selected.

Select the box and the device to be used for scanning the document.

Click a document to select it, and then click [Scan].

Importing Images from Boxes

The document data appears in the main window of the software.

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Images can be imported from the image-processing application compatible with the TWAIN driver.

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Importing Images from Boxes

! Detail

For details on selecting a device, refer to “Selecting Scanning Devices” on page 7-14. For details on selecting a box, refer to “Changing the Scanned Box” on page 7-21.

Importing Images from Boxes

Chapter 7

For detailed descriptions of the main window, refer to “Main Window Views” on page 7-9.

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Importing Images from Boxes

With user authentication Before the main window appears, the User Authentication dialog box appears. The user name and password specified for user authentication must be entered. For details, consult with the machine’s administrator. Select “Login as the Registered User”.

Type in the user name and password, and then click [OK].

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Chapter 7

7-7

Importing Images from Boxes

7 With account track

Before the main window appears, the Volume Track Authentication dialog box appears. The account name and password specified for account tracking must be entered. For details, consult with the machine’s administrator. Type in the account name and password.

Click [OK].

Importing Images from Boxes

Chapter 7

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Importing Images from Boxes

Main Window Views The data can be displayed in the main window in either of two ways, depending on the use. List View The box number, file name and other information are displayed as a list. Select “List” from the “Views” list to display the information in this way.

Importing Images from Boxes

Chapter 7

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7 Thumbnail View

The first page of the document is displayed as a thumbnail. The document number, file name, date and other information for the displayed thumbnail appear in the lower-right corner of the window. Select “Thumbnail” from the “Views” list to display the information in this way.

Importing Images from Boxes

Chapter 7

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Importing Images from Boxes

Main Window Settings

5 6

The following settings and operations are available from the main window.

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No.

Item

Description

Box No.

Indicates the number of the currently selected box. To select a different box number, click [Select].

Device

Indicates the IP address and name of the currently selected device. To select a different device, click [Select].

Shows information on the documents saved in the box.

Shows information on the currently selected document when thumbnails are displayed.

Views

Switches how the documents are displayed.

Scan Range

Select whether all pages in the document are scanned or a page range is specified. If “Page” is selected, type in the page numbers.

[Scan]

Begins scanning the selected document.

[Delete]

Deletes the selected document.

[Refresh]

Updates the information for the documents in the box.

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Chapter 7

Importing Images from Boxes

7 No.

Item

Description

[Settings]

Specify settings for the scanned image. For details, refer to “Specifying Settings from the Settings Dialog Box (Scan Tab)” on page 7-12 and “Specifying Settings from the Settings Dialog Box (Image Enhance Tab)” on page 7-13.

[Close]

Closes the window without scanning.

Specifying Settings from the Settings Dialog Box (Scan Tab)

Importing Images from Boxes

Chapter 7

The following settings can be specified. Select the desired options, and then click [OK].

7-12

Setting

Description

Negative Image

Select this option for black-and-white (1-bit) data. The black and white areas of the document are reversed in the scan.

Delete after scanning

The document data is deleted from the box after the data is imported to the computer.

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Importing Images from Boxes

Specifying Settings from the Settings Dialog Box (Image Enhance Tab)

C450

Setting

Description

Full Enhance

Select to automatically perform all image adjustments that can be set from the Image Enhance tab.

Adjust Contrast

Select the desired amount of contrast.

Remove Undercolor

Select the desired amount of background that is removed.

Remove Background

Select the desired amount of bleed-through that is removed.

Remove Halftone

Select the desired amount of halftones that are removed.

Deskew

Automatically adjusts the tilt of the image.

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Importing Images from Boxes

Chapter 7

The following settings can be specified. Specify the setting, and then click [OK].

Importing Images from Boxes

7 7.4

Selecting Scanning Devices Search for scanning devices on the network, and then select one. This is used when searching for devices for the first time on the network or when searching for newly added devices. To select a device

In the main window, click [Select] below “Device”.

Importing Images from Boxes

Chapter 7

The Select Devices dialog box appears.

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Importing Images from Boxes

Select how the device is to be selected. Select “from Search Result”.

The network is automatically searched, and the results are displayed.

Click the name of a device to select it, and then click [Connect]. The Select Devices dialog box is closed and the main window appears again.

2 Note

To register the device when a connection is established, select the “Add this to the registered device list” check box. This connection is added to the “Device list”.

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Importing Images from Boxes

Chapter 7

Importing Images from Boxes

7 7.5

Registering New Scanning Devices Devices that are currently connected can be registered in the list. This makes searching quicker when connecting to the device. A maximum of 20 devices can be registered in the list. Registering Devices

Chapter 7

The following information can be specified.

Importing Images from Boxes

Item

7-16

Description

Name

Type in the name of the device.

IP Address (Host Name)

Type in the IP address or host name for the device.

Box No.

Type in the number of the box to be scanned.

Box Password

If a password has been specified for the box, select the “Save Box Password” check box, and then enter the password.

Save Box Password

Select this check box to save the password for the box.

User authentication or account track information can be viewed if they have been specified.

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Importing Images from Boxes

To register a device

In the main window, click [Select] below “Device”.

Importing Images from Boxes

Chapter 7

The Select Devices dialog box appears.

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Importing Images from Boxes

7 Select “from Registered Devices”.

Click [Add].

Importing Images from Boxes

Chapter 7

The Destination Settings dialog box appears.

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Importing Images from Boxes Type in the device information.

Click [OK].

Importing Images from Boxes

Chapter 7

The registered information is added to the list.

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Importing Images from Boxes

7 Checking Authentication Information

Importing Images from Boxes

Chapter 7

Click [Login Information] in the Destination settings dialog box to display the specified authentication information.

7-20

Item

Description

User Authentication

Shows the user name and password specified for user authentication. The password appears as “----”.

Volume Track

Shows the account name and password specified for account tracking. The password appears as “----”.

Clear Login Information

Click to clear the currently specified authentication information.

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Importing Images from Boxes

7.6

Changing the Scanned Box View another box on the device that is currently accessed. To change the scanned box In the main window, click [Select] below “Box No.”.

Importing Images from Boxes

Chapter 7

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Importing Images from Boxes

Type in the information for the box to be scanned. If the “Save this Box No. and Password” check box is selected, the connection device and box information are added to the “Device list”.

Importing Images from Boxes

Chapter 7

–

To select a box from a list, click [Select from Box List], select the box from the list, and then click [OK].

Click [OK]. The data in the selected box is displayed.

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Chapter 8

Using PageScope Box Operator

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Using PageScope Box Operator

8 8

Using PageScope Box Operator

8.1

Using PageScope Box Operator PageScope Box Operator is software that allows you to access scan or box files from a computer on the network and manage the files, such a downloading, deleting or renaming them, as if they were on the computer. Operating Environment

Chapter 8

In order to use PageScope Box Operator, the following software must be installed on the computer. - Adobe Reader or Adobe Acrobat - Other software required for managing and editing images

Using PageScope Box Operator

In addition, the computer must meet the following requirements. Item

Description

Computer

IBM PC or compatible

Operating system

Windows 98SE, Windows Me, Windows2000 Professional (Service Pack 4), Windows 2000 Server (Service Pack 4), Windows XP Home Edition (Service Pack 2), Windows XP Professional (Service Pack 2), Windows NT4.0 (Service Pack 6a), and Windows Server 2003

Installing PageScope Box Operator Follow the procedure described below to install the software. The enclosed User Software CD-ROM is required to install the software.

Turn on the computer and start Windows.

Insert the User Software CD-ROM into the computer’s CD-ROM drive. A menu appears.

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Select “PageScope Box Operator” from “End User Tools”, and then follow the instructions that appear.

Installation begins and the necessary files are copied to the computer. When all of the necessary files have been copied to the computer, the Installation Completed dialog box appears.

Click [Finish]. PageScope Box Operator is installed.

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Chapter 8

Using PageScope Box Operator

8 8.2

Connecting to the Machine (MFP Controller) To connect to a box on the machine The following procedure describes how to start PageScope Box Operator and display the data in the box on the connected device. If no device (MFP controller) is registered, register one. For details, refer to “To register a connection” on page 8-12. In the [Start] menu, point to [KONICA MINOLTA], then [PageScope Box Operator], and then click [PageScope Box Operator].

Using PageScope Box Operator

Chapter 8

The software starts up and the main window appears.

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Using PageScope Box Operator On the [Communicate] menu, click [Connect].

–

C450

This operation can also be performed by clicking [Connect] in the toolbar.

Select the device (MFP controller) to be connected to.

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Using PageScope Box Operator

Chapter 8

Using PageScope Box Operator

8 4

Select the method for logging on. Type in the user name and password, if necessary.

Chapter 8

–

If a public user has been given access, select “Log on as public user”.

? What should I do if I do not have a user name and password?

Using PageScope Box Operator

% If you do not have a user name and password, contact your machine administrator.

Click [Connect]. If a successful connection was established, the Go to Another Box dialog box appears.

Click the name of the desired box to select it.

–

If the box requires a password, type the password into the “Password” box. The personal boxes appear as folders.

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Using PageScope Box Operator

For information on the password ? % Contact your machine administrator.

Click [OK].

Using PageScope Box Operator

Chapter 8

The list of data saved in the box appears.

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Using PageScope Box Operator

8 To view the status of the connection

Information and the status of the connected device can be viewed. If settings have been specified for user authentication to be performed by the external server, authentication may take some time and a connection error may occur. If an error occurs, select this command if data cannot be transferred correctly with the machine. On the [Communicate] menu, click [Check Connection].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator Check the status of the connection.

Using PageScope Box Operator

Chapter 8

To connect to a different box A different box can be connected to.

On the [View] menu, click [Go to Another Box]. The Go to Another Box dialog box appears.

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Using PageScope Box Operator

8 2

Click the name of the desired box to select it.

Chapter 8

–

If the box requires a password, type the password into the “Password” box.

Using PageScope Box Operator

For information on the password ? % Contact your machine administrator.

Click [OK]. The list of data saved in the box appears.

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Using PageScope Box Operator

To disconnect from a device The following procedure describes how to disconnect from a device. On the [Communicate] menu, click [Disconnect]. The list of data is erased from the window.

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

8 To register a connection

Multiple devices can be registered with PageScope Box Operator so that a connection can easily be established. The following procedure describes how to register new connections. On the [Setup] menu, click [Register MFP Controller].

Click [New Registration].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

Type in the connection information.

The following information can be specified. Registration Name: Type in the name of the device to connect to. Use a name that is easy to recognize, such as the model name or a location. – Host: Type in the IP address of the device to connect to. What if no connection information is available? % The information can be entered by searching for a connection. Click [Search] to display a list of the devices on the network.

Using PageScope Box Operator

Click [OK]. The entered information is added to the “Registration list” list.

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–

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Using PageScope Box Operator

8 To delete a connection

The following procedure describes how to delete a connection. On the [Setup] menu, click [Register MFP Controller].

Select the device to be deleted, and then click [Delete].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

Click [OK].

Using PageScope Box Operator

Chapter 8

The selected information is removed from the “Registration list” list.

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8 8.3

Displaying Documents Displaying Document Icons

2 Note

The icon of the application linked to the document is displayed. For details on linking documents to applications, refer to the Windows manual and Help. The saved data can be displayed as icons.

Using PageScope Box Operator

Chapter 8

On the [View] menu, click [Icons], or click the corresponding button in the toolbar.

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Using PageScope Box Operator

Displaying the Document Details The details of the saved data can be displayed.

Using PageScope Box Operator

Chapter 8

On the [View] menu, click [Details], or click the corresponding button in the toolbar.

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Using PageScope Box Operator

8 Displaying the Document Thumbnails

The saved data can be displayed as thumbnails. On the [View] menu, click [Thumbnails], or click the corresponding button in the toolbar.

2 Note

The size of the thumbnails can be adjusted. Select a size on the [Thumbnail Size] submenu of the [View] menu.

Using PageScope Box Operator

Chapter 8

Only the first page of data that consists of multiple pages is displayed.

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Using PageScope Box Operator

Checking Information The name of the document and the date and time that the data was saved can be checked.

The following information is displayed.

C450

Item

Description

File Name

Shows the name of the file.

Number of Pages

Shows the number of pages.

File Type

Shows the data format of the file.

Date Registered

Shows the date and time that the data was stored in the box.

Resolution (DPI)

Shows the resolution of the document.

Size

Shows the paper size of the document.

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Using PageScope Box Operator

Chapter 8

The information appears when the pointer is moved over the icon, details or thumbnail of a file.

Using PageScope Box Operator

Displaying Documents in a Separate Window The selected data can be displayed in a separate window. PDF data is opened in Adobe Reader.

Chapter 8

When the data is displayed in a separate window, the following operations can be performed. Menu

Command

Description

File

Save As

Saves the displayed data to the specified folder on the computer.

Page Setup

Sets up the layout of the page.

Print Preview

Displays a preview of how the image will appear when it is printed.

Prints the displayed data. For details, refer to “To print a document” on page 8-27.

Using PageScope Box Operator

Edit

View

8-20

Exit

Closes the window that is displayed.

Copy

Copies the displayed data.

Show Document Information

Displays information such as the name, file type and resolution for the displayed data.

Toolbar

Displays or hides the toolbar.

Status Bar

Displays or hides the status bar.

(Zoom ratios)

Select the display size.

First Page Prev Page Next Page Last Page

Available when a document containing multiple pages is displayed. Select the document page to be displayed.

Go To

Available when a document containing multiple pages is displayed. Specify the document page to be displayed.

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Using PageScope Box Operator

To display a document Double-click the data to be displayed.

Using PageScope Box Operator

Chapter 8

A new window is opened, and the data is displayed in it. With PDF data, Adobe Reader starts.

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Using PageScope Box Operator

8 8.4

Managing Documents To open the document in a specific application Image data, for example, a JPEG or TIFF file, can be opened in a different application.

Start the application to be used for displaying the data. –

To open the document with the application that it is linked to, select the data, and then click [Open With] on the [Command] menu.

Drag the data to be opened into the window of the application.

Chapter 8

The data is displayed. To change the document name

Using PageScope Box Operator

The file name of a document saved in a box can be changed.

8-22

Click the data to be renamed to select it.

On the [Command] menu, click [Rename].

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Using PageScope Box Operator

Type in the new name, and then click [OK].

2 Note

Using PageScope Box Operator

Characters that cannot be used in file names can be typed in from Windows; however, when the file is saved, the character will change to a different one. For example, “*” changes to “%2a”.

Chapter 8

The file extension cannot be changed.

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Using PageScope Box Operator

8 To save a document onto the computer

A document saved in a box can be saved onto the computer. Click the data to be saved to select it.

On the [Command] menu, click [Save As].

Select the drive and folder where the data is to be saved, and then type in the new name if the file is to be renamed.

Click [Save].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

To delete a document A document saved in a box can be deleted. Click the data to be deleted to select it.

On the [Command] menu, click [Delete].

Click [OK].

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Chapter 8

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Using PageScope Box Operator

To save a document in the compact PDF format A document saved in a box can be converted to the compact PDF format and saved onto the computer. Click the data to be saved to select it.

On the [Command] menu, click [Convert to Compact PDF].

Select the drive and folder where the data is to be saved, and then type in the new name if the file is to be renamed.

Click [Save].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

To print a document The selected data can be printed.

Double-click the data to be printed.

Using PageScope Box Operator

Chapter 8

A new window is opened, and the data is displayed in it. With PDF data, Adobe Reader starts.

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Using PageScope Box Operator

8 On the [File] menu, click [Print].

Specify the number of copies to be printed, and then click [OK].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

8.5

Other Operations Specifying Cache File Settings In order to display thumbnails, downloaded images are temporarily saved on the computer. These are called cache files. Settings can be specified to manage these cache files. If a cache file is saved, the thumbnail can quickly be displayed the next time that the data is selected.

2 When PageScope Box Operator is started up, cache files are automatically deleted if they have a modification date older than five days. The cache file settings cannot be specified while the MFP controller is connected. In order to specify the settings, disconnect from the controller.

Chapter 8

Note

Item

Description

Enable cache function.

Specify whether or not thumbnail images are saved as cache files. To save the cache files, select the check box.

Also use cache with the next startup.

Specify whether or not cache files are reused the next time that the utility starts. To reuse the cache files, select the check box.

Delete cache files.

To delete all cache files that are currently saved, click [Delete].

To specify more advanced settings for saving the cache files, click [Advanced Settings].

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Using PageScope Box Operator

The following settings can be specified.

Using PageScope Box Operator

8 Item

Description

Path to Cache Files

Specify the folder where the cache files are saved. To change the folder, click [Browse], and then select the folder.

Disk Space Used

Specify the amount of space on the disk where the cache files are saved. Either drag the slider or type in a value. When the cache files exceed the specified value, they are automatically deleted.

Reset

Click to return all settings to those immediately after the utility was installed.

To specify settings for the cache files On the [Setup] menu, click [Cache File Settings].

Specify the cache settings.

Click [OK].

Using PageScope Box Operator

Chapter 8

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Using PageScope Box Operator

To specify settings for temporary files In order to display data, document images are temporarily saved on the computer. These are called temporary files. Settings can be specified to manage these temporary files. If a temporary file is saved, the document image can quickly be displayed the next time that the data is displayed. On the [Setup] menu, click [Temporary File Settings].

Select when the temporary files are deleted.

Click [OK].

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Chapter 8

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Using PageScope Box Operator

8 2 Note

When Windows starts, temporary files are deleted if they have a modification date older than 48 hours.

Using PageScope Box Operator

Chapter 8

The temporary file settings cannot be specified while the MFP controller is connected. In order to specify the settings, disconnect from the controller.

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Using PageScope Box Operator

Options Settings for various other operations can be specified. The following settings can be specified. Item

Description

Save the name of the user that was last logged on.

Saves only the user name that was entered the last time the utility was logged onto.

Save box password until disconnected.

Saves the box password until [Disconnect] on the [Communicate] menu is selected.

Auto Disconnect

Disconnects the transmission if no operation is performed for a specified length of time. Specify the length of time until the transmission is disconnected.

On the [Setup] menu, click [Options].

Using PageScope Box Operator

Chapter 8

To specify the settings

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Using PageScope Box Operator

Specify the desired settings.

Click [OK].

Using PageScope Box Operator

Chapter 8

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Control Panel Settings

Chapter 9

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Control Panel Settings

9 9

Control Panel Settings

9.1

Specifying Settings from the Control Panel Various basic settings and advanced parameters for using this machine can be set from the Utility mode. This chapter describes the procedures for setting the Utility mode parameters for the Box functions. Utility Mode Parameters

Parameter

Description

Page Reference

One-Touch Registration

New boxes can be created.

p. 9-3

Administrator Setting

Specify settings for managing the boxes.

p. 9-10 p. 9-12 p. 9-15

Control Panel Settings

Chapter 9

The following Utility mode parameters are described in this manual.

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Control Panel Settings

9.2

Registering Boxes New boxes can be registered. The following types of boxes can be registered. Type

Description

Public User Box

Shared box that anyone can use

Personal User Box

Box for an individual that can only be accessed by users that have logged on if user authentication settings have been applied

Bulletin Board User Box

Bulletin box registered on the Bulletin Board User Box screen displayed from the System User Box tab

2 Note

Administrators Various parameters to be set by the administrator are available on this machine; however, there are various other parameters that can be set by the box administrator. The box administrator can monitor documents in public and personal user boxes without a password. For details on specifying settings for the box administrator, refer to “Specifying Box Administrator Settings” on page 9-12.

2 Note

To log on as the box administrator, specify user authentication settings, and then type “boxadmin” as the user name and type the password specified in “Specifying Box Administrator Settings” on page 9-12.

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Control Panel Settings

If user authentication settings have been applied, be sure to type in the user name and password, and press the “Access” key. If authentication settings have not been applied, personal user boxes cannot be created.

Chapter 9

The mailbox transmission function can be specified for a box.

Control Panel Settings

9 Registering Public/Personal User Boxes

Chapter 9

The following information can be entered in each screen. Item

Description

User Box No.

Touch [User Box No.], and then use the keyboard to type in the user box number.

Name

Touch [Name], and then use the keyboard that appears to type in the user box name.

Password

Touch [Password], and then use the keyboard that appears to type in the password.

Index

Touch [Index], and then select the search characters.

Type

Touch [Public] or [Personal]. If [Personal] was selected, the owner name appears. To change the user, touch [Change Owner], and then select a different user.

Auto Delete Document

Select the time until the document is deleted after it is saved in the box.

Advanced Functions

Select whether or not the confidential reception function is used with the box.

2 Note

Control Panel Settings

If user authentication is canceled after personal user boxes are created, the personal user boxes become public user boxes. To register a box

Press the [Utility/Counter] key.

Utility/ Counter

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Control Panel Settings Touch [1 One-Touch Registration].

Touch [3 User Box].

Chapter 9

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Control Panel Settings

The User Box screen appears. Touch [1 Public/Personal User Box].

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Control Panel Settings

9 5

Touch [New].

The registration screen 1/2 appears. Specify the desired box settings.

Touch [Fwd.].

Control Panel Settings

Chapter 9

The registration screen 2/2 appears.

Specify the desired settings.

Touch [OK].

10 Touch [Close]. The box is registered. 9-6

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Control Panel Settings

Registering Bulletin Board User Boxes Item

Description

User Box No.

Touch [User Box No.], and then use the keypad to type in the user box number.

Name

Touch [Name], and then use the keyboard that appears to type in the user box name.

Password

Touch [Password], and then use the keyboard that appears to type in the password.

Type

Touch [Public] or [Personal]. If [Personal] was selected, the owner name appears. To change the owner, touch [Change Owner], and then select a different owner.

To register a box

Press the [Utility/Counter] key.

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Control Panel Settings

Chapter 9

Utility/ Counter

Touch [1 One-Touch Registration].

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Control Panel Settings

9 3

Touch [3 User Box].

The User Box screen appears. Touch [2 Bulletin Board User Box].

Touch [New].

Control Panel Settings

Chapter 9

The registration screen 1/2 appears.

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Control Panel Settings

Specify the desired box settings.

Touch [OK].

Control Panel Settings

Chapter 9

The box is registered.

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Control Panel Settings

9 9.3

Displaying the Administrator Setting Screen To display the Administrator Setting screen

Press the [Utility/Counter] key.

Utility/ Counter

Chapter 9

Touch [3 Administrator Setting]. An item in the Utility mode menus can also be selected by pressing the key in the keypad for the number beside the desired button. For “3 Administrator Setting”, press the [3] key in the keypad.

Control Panel Settings

–

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Control Panel Settings

Type in the password, and then touch [OK]. For details on typing in text, refer to “Entering Text” on page 11-3.

The Administrator Setting screen appears.

2 Note

If the optional fax kit is not installed, [8 Fax Setting] does not appear. To quit specifying the Utility mode setting, touch [Exit] in the sub display area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears.

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Control Panel Settings

Chapter 9

Control Panel Settings

9 9.4

Specifying Box Administrator Settings Select whether or not use by the box administrator is permitted. (The default setting is “Allow”.) When logging on as the box administrator, type “boxadmin” as the user name in the user authentication screen, and then type in the password specified in step 5. Relationship with other settings - If “User Authentication” and “Account Track” are both set to “OFF”, “Allow” cannot be selected.

2 Note

The box administrator can monitor and delete documents in public and personal user boxes without a password.

Chapter 9

To specify the “User Box Admin. Setting” parameter

In the Administrator Setting screen, touch [0 Security Setting].

In the Security Setting screen, touch [2 User Box Admin. Setting].

Control Panel Settings

The User Box Admin. Setting screen appears.

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Control Panel Settings Touch the button for the desired setting. – –

If [Restrict] was selected, continue with step 4. If [Allow] was selected, [Password] appears. Skip to step 5 to specify the password.

Touch [OK]. Use by the box administrator is restricted. This completes the procedure for restricting use by the box administrator.

Touch [Password].

Control Panel Settings

A screen appears, allowing the password for the box administrator to be specified.

Chapter 9

Type in the password, and then touch [OK]. A screen for retyping the password appears.

Type in the password specified in step 6, and then touch [OK]. The password for the box administrator is specified and use by the box administrator is permitted.

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Control Panel Settings

! Detail

For details on typing in text, refer to “Entering Text” on page 11-3.

2 Note

Control Panel Settings

Chapter 9

To cancel the setting, touch [Cancel].

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Control Panel Settings

9.5

Specifying HDD Setting Parameters Various hard disk operations are available, such as those for formatting the hard disk and for checking the amount of free space on the hard disk. The following parameters are available. Parameter

Description

Check HDD Capacity

Displays the amount of hard disk space that is used and remaining

Delete Unused User Box

Deletes boxes that are no longer needed and contain no data

Delete Secure Print Documents

Deletes all confidential documents that are saved

Overwrite All Data

Overwrites all data

HDD Lock Password

Specifies the hard disk locking password

To check the hard disk capacity

In the Administrator Setting screen, touch [0 Security Setting].

In the Security Setting screen, touch [5 HDD Setting].

In the HDD Setting screen, touch [1 Check HDD Capacity].

Chapter 9

The amount of space on the hard disk can be checked.

Control Panel Settings

The Check HDD Capacity screen appears.

Touch [Close]. The HDD Setting screen appears again.

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Control Panel Settings

9 To delete unused boxes

Boxes that are no longer needed and contain no stored documents can be deleted.

In the Administrator Setting screen, touch [0 Security Setting].

In the Security Setting screen, touch [5 HDD Setting].

In the HDD Setting screen, touch [2 Delete Unused User Box].

Chapter 9

A message appears, asking whether or not to delete unused boxes.

To delete the unused boxes, touch [Yes].

Control Panel Settings

The unused boxes are deleted.

2 Note

To return to the HDD Setting screen without deleting the unused boxes, touch [No].

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Control Panel Settings

To delete confidential documents All confidential documents saved on the hard disk can be deleted together.

In the Administrator Setting screen, touch [0 Security Setting].

In the Security Setting screen, touch [5 HDD Setting].

In the HDD Setting screen, touch [3 Delete Secure Print Documents].

Chapter 9

A confirmation message appears, asking whether or not to delete the confidential documents.

To delete the confidential documents, touch [Yes].

2 Note

To return to the HDD Setting screen without deleting the confidential documents, touch [No].

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Control Panel Settings

The confidential documents are deleted.

Control Panel Settings

9 To overwrite all data

The machine can be set to overwrite all data on the hard disk. With this procedure, all information on this machine is erased. Before performing this operation, be sure to consult with your service representative.

In the Administrator Setting screen, touch [0 Security Setting].

In the Security Setting screen, touch [5 HDD Setting].

In the HDD Setting screen, touch [4 Overwrite All Data].

Control Panel Settings

Chapter 9

The Overwrite All Data screen appears.

Select the desired method for overwriting data on the hard disk, and then click [Overwrite]. A confirmation message appears, asking whether or not to overwrite the data.

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Control Panel Settings

To overwrite the data, touch [Yes]. A message appears while the data is deleted, and then the data on the hard disk is overwritten.

2 Note

Control Panel Settings

Chapter 9

To return to the Overwrite All Data screen without overwriting the data, touch [No].

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Control Panel Settings

9 To specify the hard disk locking password The hard disk locking password can be specified.

The hard disk locking password is extremely important in order to protect the data on the hard disk. Keep the password in a safe place so that it will not be lost. In the Administrator Setting screen, touch [0 Security Setting].

In the Security Setting screen, touch [5 HDD Setting].

In the HDD Setting screen, touch [5 HDD Lock Password].

Control Panel Settings

Chapter 9

–

The Register HDD Lock Password screen appears.

–

If a hard disk locking password has already been specified, touch [5 HDD Lock Password] to display a screen that contains the current password. From the displayed screen, the password can be changed or the hard disk locking password can be canceled.

Type in the password (20 characters long), and then touch [OK]. A screen for retyping the password appears.

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Control Panel Settings

Type in the password specified in step 4, and then touch [OK]. The message “HDD password is registered. Turn main switch OFF and ON” appears.

Follow the instructions in the screen to restart the machine. The hard disk locking password is set.

2 Note

A password of twenty 0’s (zeroes) cannot be used as the password.

2 Reminder

Be sure to keep the specified password in a safe place so that it will not be lost.

Chapter 9

! Detail

For details on typing in text, refer to “Entering Text” on page 11-3.

Control Panel Settings

Note

To cancel the setting, touch [Cancel].

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Chapter 9

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Chapter 10

Specifying Settings Using PageScope Web Connection

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Specifying Settings Using PageScope Web Connection

Chapter 10

10 10

Specifying Settings Using PageScope Web Connection

10.1

Settings That Can Be Specified Using PageScope Web Connection PageScope Web Connection is a device management utility supported by the HTTP server integrated into the printer controller. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection. When changing settings, operations such as typing text can be performed more easily from your computer. The following network and Scan function settings can be specified. User Mode The following settings can be specified by all users. Setting

Description

User Box tab

10-2

User Box List

The operations available under “User Box Login” can be used to download or delete a document saved in the selected box. The list of boxes currently created can be viewed under “User Box List”. In addition, new boxes can be created.

User Box Admin

Displayed when a box administrator has been specified. Type in the user box administrator password to log on as the box administrator in order to check the information for all boxes.

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Administrator Mode The following more advanced settings can be specified by the administrator.

User Box tab

Network tab

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Description User Box Delete

Deletes boxes.

Reset User Box Password

Changes the password of the selected box to a new password.

User Box Admin. Settings

Select whether or not there is a box administrator. If there is a box administrator, specify the password.

Authentication – User Authentication

Specify user authentication settings.

Authentication – Auto Logout

Specify the length of time to automatically log off from Administrator mode or User mode.

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Specifying Settings Using PageScope Web Connection

Setting

Chapter 10

Specifying Settings Using PageScope Web Connection

10.2

Using PageScope Web Connection System Requirements

Specifying Settings Using PageScope Web Connection

Chapter 10

Network

Ethernet (TCP/IP protocol)

Computer applications

Compatible Web browsers: Microsoft Internet Explorer Ver.6 or later recommended (*) (JavaScript enabled), Netscape Navigator Ver.7.02 or later (JavaScript enabled and cookie enabled) J2RE (Java2 Runtime Environment) required (*) If Internet Explorer Ver. 5.X is being used, Microsoft XML parser MSXML3.X must be installed.

! Detail

PageScope Web Connection is a device management utility supported by the HTTP server integrated into the printer controller. Using a Web browser on a computer connected to the network, machine settings can be specified from PageScope Web Connection. Accessing PageScope Web Connection PageScope Web Connection can be accessed directly from a Web browser.

Start the Web browser.

In the Address bar, type the IP address of the this machine, and then press the [Enter] key. –

http://<IP_address_for_machine>/ Example: If the IP address of this machine is 192.168.1.20 http://192.168.1.20/

! Detail

When SSL/TLS is enabled, the URL becomes: https://<IP_address_for_machine>/ Even if “http://” is entered, the URL at “https://” is automatically accessed.

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Specifying Settings Using PageScope Web Connection Structure of Pages

The page that appears immediately after PageScope Web Connection is accessed is called the User mode page. All users can view this page.

Chapter 10

! Detail

By entering the password in the “Administrator Password” box, the Administrator mode page can be displayed. For details, refer to “To log on to Administrator mode” on page 10-6. 4

1 2 3

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No.

Item

Description

Konica Minolta logo

Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/

PageScope Web Connection logo

Click the PageScope Web Connection logo to display the version information.

Administrator mode logon button

Log on to Administrator mode.

Display language

Select the desired display language from the drop-down list.

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Specifying Settings Using PageScope Web Connection

The pages of PageScope Web Connection are constructed as shown below.

Specifying Settings Using PageScope Web Connection

Chapter 10

10 No.

Item

Description

Status display

The statuses of this machine’s printer section and scanner section are displayed using icons.

Message display

If an error occurred in the machine, the status of the malfunction/error and other error information are displayed.

Help

The page specified in “Online Manual URL” is displayed.

Tabs

Select the category of the page to be displayed. The following tabs are displayed in User mode. • System • Job • User Box • Print • Scan

Menus

Information and settings for the selected tab are listed. The menu that appears differs depending on the tab that is selected.

Information and settings

Details of the item selected from the menu are displayed.

To log on to Administrator mode You can switch between User mode and Administrator mode. However, in order to specify system or network settings, you must be logged on to Administrator mode. When logged on 0 When logged on to Administrator mode, the machine’s control panel is locked and cannot be used. 0 Depending on the status of the machine, you may not be able to log on to Administrator mode. 0 When logged on to Administrator mode, if no operation is performed for the set length of time, a timeout occurs and you will automatically be logged off from Administrator mode. For details on specifying the timeout period, refer to “Authentication – Auto Logout” on page 10-17.

10-6

Click [Admin Mode].

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Chapter 10

Type in the administrator password, and then click [Login].

The Administrator mode page appears. To return to User mode, click [Logout].

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Chapter 10

Web Browser Cache

Specifying Settings Using PageScope Web Connection

The newest information may not appear in the PageScope Web Connection pages because older versions of pages are saved in the cache for the Web browser. In addition, the following problems may occur when the cache is used. When using PageScope Web Connection, disable the cache for the Web browser.

2 Note

If the utility is used with the cache enabled and Administrator mode was timed out, the timeout page may appear even after the utility is accessed again. In addition, since the machine’s control panel remains locked and cannot be used, the machine must be restarted. In order to avoid this problem, disable the cache.

2 Note

The menus and commands may vary depending on the Web browser version. For details, refer to Help for the Web browser. For Internet Explorer

On the “Tools” menu, click “Internet Options”.

On the General tab, click [Settings] under “Temporary Internet files”.

Select “Every visit to the page”, and then click [OK].

For Netscape

10-8

On the “Edit” menu, click “Preferences”.

In the “Category” box on the left side of the dialog box, click “Advanced”, then “Cache”.

Under “Compare the page in the cache to the page on the network:”, select “Every time I view the page”.

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User Box Tab (User Mode) Boxes can be created and files in boxes can be viewed, downloaded and deleted. User Box List The list of boxes currently created and the list of data saved in those boxes can be viewed.

User Box Login User Box Number

Type in the box number.

User Box Password

Type in the password of the box.

User Box List Create Box

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Click to create a new box.

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Chapter 10

10.3

Specifying Settings Using PageScope Web Connection

Chapter 10

10 File List

Specifying Settings Using PageScope Web Connection

Type in the user box number and password, and then click [Apply] to display a list of the files saved in that box.

10-10

Download

Imports the selected file onto the computer.

Document Delete

Deletes the selected file.

User Box Setting

Changes the user box name and length of time that data is saved on the hard disk. When logged on with user authentication, this information can also be changed by clicking [Owner Change].

User Box Delete

Deletes the displayed box.

Owner Change

Changes whether the box is public or personal and changes the owner.

Password Setting

Changes the password of the box.

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Chapter 10

Create Box Click to display the Create User Box page.

When creating a box, specify the following information, and then click [Apply].

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User Box Type

If user authentication has been enabled, select either “Public” or “Personal”.

User Box Number

Type in a user box number between 1 and 999,999,999. Up to 1,000 boxes can be created.

User Box Name

Type in a user box name of a maximum of 20 characters.

User Box Password

Type in a password of 8 alphanumeric characters. The plus sign (+) and quotation mark (“) cannot be used.

Retype User Box Password

Type in the password again.

Index

Select the indexing characters.

User Box Documentation Delete Time

Select the length of time that a document is stored in the box.

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Specifying Settings Using PageScope Web Connection

Chapter 10

10 User Box Admin

Displayed in the menu only when a box administrator has been specified.

Specifying Settings Using PageScope Web Connection

Type in the user box administrator password to log on as the box administrator in order to check the information for all boxes.

Type in the box number, and then click [Apply] to display a list of the files saved in that box.

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10.4

10 Chapter 10

Specifying Settings Using PageScope Web Connection

User Box Tab (Administrator Mode) User Box Delete

Type in the number of the box to be deleted, and then click [Delete]. The confirmation page appears.

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Click [OK].

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Specifying Settings Using PageScope Web Connection

A registered box can be deleted.

Specifying Settings Using PageScope Web Connection

Chapter 10

Reset User Box Password

Specifying Settings Using PageScope Web Connection

The password specified for a box can be changed.

10-14

Type in the number of the box whose password is to be changed.

Type in the new box password.

Type in the new box password again.

Click [Apply].

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User Box Administrator Setting Select whether or not there is a box administrator. If there is an administrator, specify the password for the box administrator.

! Detail

The box administrator can monitor and delete documents in public and personal user boxes without a password. From the control panel of the machine, log on with the ID “boxadmin”, and then type in the specified password. With PageScope Web Connection, log on by typing in the password specified on the page that appeared when “Admin mode” was clicked in the menu in User mode.

User Box Administrator

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To specify that there is a box administrator, select “Enable”.

Password

Type in the password for the box administrator.

Retype Password

Type in the password for the box administrator again.

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Chapter 10

Specifying Settings Using PageScope Web Connection

Chapter 10

10 10.5

Network Tab (Administrator Mode) Authentication – User Authentication

Specifying Settings Using PageScope Web Connection

Specify user authentication settings.

10-16

User Authentication

Specify whether or not user authentication is enabled.

Public User

When user authentication is enabled, specify whether or not public user access is available.

External Server Type

Select the server type.

Active Directory Domain Name

If “Active Directory” is selected as the server type, type in the domain name (no more than 64 characters).

SMB (NTLM) Domain Name

If “SMB” is selected as the server type, type in the domain name (no more than 15 characters).

NDS Tree Name

If “NDS” is selected as the server type, type in the NDS tree name (no more than 63 characters).

NDS Context Name

If “NDS” is selected as the server type, type in the NDS context name (no more than 127 characters).

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Authentication – Auto Logout Specify the length of time to automatically log off from Administrator mode or User mode. If no operation is performed for the length of time specified here, you are automatically logged off.

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Admin Logout Time

Type in the length of time until automatically logging off. (Range: 1 to 10, 20, 30, 40, 50, 60 minutes)

User Logout Time

Type in the length of time until automatically logging off. (Range: 1 to 10, 20, 30, 40, 50, 60 minutes)

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Specifying Settings Using PageScope Web Connection

Chapter 10

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Chapter 11 Appendix

Appendix

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Appendix

11.1

Network Error Message List If any of the following messages appear while routing, perform the operations described below.

Appendix

Chapter 11

11-2

Message

Cause and Remedy

Memory Overflow

The memory has become full. Change the scanning settings, and then try scanning again.

Search Timeout

The connection to the server was cut. Log on again or try transmitting again.

Server Connection Error

The connection to the server failed. Check the connection settings, and then try transmitting again.

Logon Error

The server could not be logged on to. Check the connection settings, and then try transmitting again.

Specified Folder Does Not Exist

The folder specified for FTP or SMB transmission does not exist. Check the settings, and then try transmitting again.

Server Disk Full

The server is full. Contact the server administrator and create free space.

Transmission Error

Transmission failed. The circuits may be malfunctioning or the settings may be incorrect. Check the settings, wait a while, and then try transmitting again.

Data Size Too Large

Since the size of the data specified by the server was exceeded, transmission was not possible. Check with server administrator for the limitations, change the scanning settings, and then try scanning again.

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Appendix

Entering Text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear. Example

Appendix

Password input screen:

Chapter 11

11.2

E-mail address input screen:

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Appendix

Chapter 11

Screen for entering the name of a registered FTP host address:

E-mail message input screen:

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Appendix

Chapter 11

Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols).

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Appendix

11 To type text

Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box.

Appendix

Chapter 11

2 Note

To cancel the entered text, touch [Cancel]. To clear all entered text, press the [C] (clear) key.

! Detail

To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters

Alphanumeric characters / symbols

11-6

(Space)

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Appendix

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Term

Definition

10Base-T/100Base-TX/ 1000Base-TX

An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-TX is 1000 Mbps.

anonymous FTP

While normal FTP sites are protected by an account name and password, this type of FTP site can be used by anyone without a password by simply entering “anonymous” as the account name.

Auto IP

A function for automatically acquiring the IP address. If acquisition of the IP address failed with DHCP, an IP address is acquired from the address space of 169.254.0.0.

bit

Abbreviation for Binary Digit. The smallest unit of information (data quantity) on a computer or printer. Displays data using 0 or 1.

Bit-mapped Font

Fonts that are represented by a set of dots to form the character. Dithering may occur if the character size is increased.

BMP

Abbreviation for Bitmap. A file format for saving image data which uses the .bmp extension. Commonly used on Windows platforms. You can specify the color depth from monochrome (2 values) to full color (16,777,216 colors). Images are not usually compressed when saved.

Byte

Unit of information (data quantity) on a computer or printer. Configured as 1 byte equals 8 bits.

Contrast

The difference in intensity between the light and dark parts of the image (light/dark variation). An image with little light/dark variation is said to have a low contrast, and an image with large light/dark variation is said to have a high contrast.

Default

The initial settings. The settings first selected when the machine is turned on, or the settings first specified when the function is selected.

Default Gateway

A device, such as a computer or router, used as a “gateway” to access computers not on the same LAN

Density

An indication of the amount of darkness in the image

Density Adjustment

The function that adjusts the color tones of an output device, such as a printer or monitor

DHCP

Abbreviation for Dynamic Host Configuration Protocol. A protocol in which a client computer on a TCP/IP network automatically specifies the network settings from the server. With collective management of the IP address for DHCP clients on the DHCP server, you can avoid duplication of an address and you can build a network easily.

Dither

A method of using only black and white to create the illusion of different shades of gray. The process is simpler than with error diffusion; however, some irregularities may occur.

DNS

Abbreviation for Domain Name System. A system that acquires the supported IP addresses from host names in a network environment. DNS allows the user to access other computers over a network by specifying host names, instead of difficult to memorize and understand IP addresses.

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Chapter 11

Glossary

Appendix

11.3

Appendix

Chapter 11

11-8

Term

Definition

DPI (dpi)

Abbreviation for Dots Per Inch. A resolution unit used by printers and scanners. Indicates how many dots per inch are represented in an image. The higher the value, the higher the resolution.

Driver

Software that works as a bridge between a computer and a peripheral device.

Ethernet

LAN transmission line standard

File Extension

The characters added to the file name in order to differentiate file formats. The file extension is added after a period, for example, “.bmp” or “.jpg”.

FTP

Abbreviation for File Transfer Protocol. A protocol for transferring files over the Internet or an intranet on the TCP/IP network.

Gradation

The light and dark levels of an image. As the number increases, smoother brightness variations can be reproduced.

Grayscale

Monochrome image expressive form using the gradation information from black to white

Halftone

The method of producing the light and dark parts of an image through varying sizes of black and white dots

Hard Disk

Large capacity storage device for storing data. The data can be stored even if the power is turned off.

HTTP

Abbreviation for HyperText Transfer Protocol. A protocol used to send and receive data between a Web server and a client (Web browser). Documents containing images, recordings, and video clips can be exchanged with the expressive form information.

Install

To install hardware, operating systems, applications, printer drivers on to a computer

IP Address

A code (address) that is used to identify individual network devices over the Internet. A maximum of three digits for four numbers are displayed such as 192.168.1.10. IP addresses are assigned to devices, including computers, which are connected to the Internet.

J2RE

Abbreviation for Java 2 Runtime Environment. One type of JavaVirtual Machine (Java VM) in a program operating environment written in the object-oriented language Java, developed by Sun Microsystems. This is required to run applications that were created with Java.

Java

A programming language developed by Sun Microsystems that runs on most computers regardless of the installed hardware and operating system. However, in order to run Java applications, an operating environment called “Java Virtual Machine (Java VM)” is required.

JPEG

Abbreviation for Joint Photographic Experts Group. One of the file formats for saving image data. (The file extension is “.jpg”.) The compression ratio is roughly 1/10 to 1/100. This format uses an effective method in the compression of continuous-tone images, such as photographs.

Kerberos

A type of network authentication system used by Windows 2000 or later. Used in Active Directory authentication. Users can be safely and efficiently authenticated with a two-phase authentication (user logon and network resource usage) on a dependable site set up on the network.

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Definition

LAN

Abbreviation for Local Area Network. A network which connects computers on the same floor, in the same building, or in neighboring buildings.

LDAP

Abbreviation for Lightweight Directory Access Protocol. On a TCP/ IP network, such as the Internet or an intranet, this protocol is used to access a database for managing environment information and the e-mail addresses of network users.

Memory

Storage device for storing data temporally. When the power is turned off the data may or may not be erased.

Multi-Page TIFF

A single TIFF file that contains multiple pages

Abbreviation for Operating System. Basic software for controlling the system of a computer.

PASV

Abbreviation for PASsiVe. A mode for connecting to an FTP server from within a firewall. If this mode is not specified, the firewall will be considered inaccessible and the connection will be terminated, preventing the file from being sent.

PDF

Abbreviation for Portable Document Format. An electronically formatted document which uses the .pdf extension. Based on the PostScript format, you can use the free Adobe Reader software to view documents.

Pixel

An image pixel. The smallest unit of an image.

Plug-and-play

Ability to automatically find and use the appropriate driver when a peripheral device is connected to a computer

Port Number

The number that identifies the transmission port for each process running on a computer on the network. The same port cannot be used by multiple processes.

PPI

Abbreviation for Pixels Per Inch. Measuring unit for resolution, particularly for monitors and scanners. This measurement indicates the number of image pixels contained within 1 inch.

Preview

A function that allows you to view an image before processing a print or scan job

Print Job

Print request transmitted from a computer to a printing device

Property

Attribute information When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file.

Protocol

The rules that allow computers to communicate with other computers or peripheral devices

Proxy Server

A server that is installed to act as an intermediary connection between each client and different servers to effectively ensure security over the entire system for Internet connections

Resolution

Displays the ability to reproduce the details of images and print matter correctly

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Appendix

Term

Chapter 11

Appendix

Chapter 11

11-10

Term

Definition

Scanning

With the scanning operation of the scanner, an image is read while the row of image sensors is gradually moved. The direction that the image sensors are moved is called the main scanning direction, and the direction in which the image sensors are arranged is called the sub-scanning direction.

Screen Frequency

Indicates the density of dots used to create the image

Single-Page TIFF

A single TIFF file that contains only a single page

SMB

Abbreviation for Server Message Block. A protocol that shares files and printers over a network and which is mainly used by Microsoft Windows.

SSL/TLS

Abbreviation for Secure Socket Layer/Transport Layer Security. The encoding method for safely transmitting data between the Web server and browser.

Subnet Mask

The unit used to divide a TCP/IP network into small networks (subnetworks). It is used to identify the bits in a network address that are higher than the IP address.

TCP/IP

Abbreviation for Transmission Control Protocol/Internet Protocol. The de facto standard protocol used by the Internet that uses IP addresses to identify each network device.

Thumbnail

A small image that shows the contents of the image or document file (the image displayed when the file was opened)

TIFF

Abbreviation for Tagged Image File Format. One of the file formats for saving image data. (The file extension is “.tif”.) Depending on the tag indicating the data type, information for various image formats can be saved in a single image data.

TWAIN

The interface standard for imaging devices, such as scanners and digital cameras, and for applications, such as graphics software. In order to use a TWAIN-compliant device, the TWAIN driver is required.

Uninstall

To delete software installed on a computer

USB

Abbreviation for Universal Serial Bus. A general interface standard for connecting a mouse, printer, and other devices to a computer.

Web Browser

Software such as Internet Explorer and Netscape Navigator for viewing Web pages

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Appendix

Index C

Account name .......................... 2-2, 7-8

Cache file settings ......................... 8-29

Account track .......................... 2-2, 7-8

Caution explanation .......................... xiii

Address book destination ................ 4-9

Center binding ..................... 3-16, 3-28

Address book fax destination .......... 5-8

Changing document names from machine ........................................... 3-6

Administrator mode ............. 10-3, 10-6 Administrator setting screen .......... 9-10 Administrator settings .................... 9-12 Authentication information check .. 7-20 Authentication information clear .... 7-20 Automatic log off ......................... 10-17

B Binding ................................. 3-16, 3-28 Binding margin ..................... 3-19, 3-29 Box administrator setting ............ 10-15

Changing document names with PageScope Box Operator .............. 8-22 Changing scanned box .................. 7-21 Checking authentication information ..................................... 7-20 Checking document information from machine ................................. 4-17 Checking document information with PageScope Box Operator .............. 8-19 Checking fax document information ..................................... 5-11

Box administrator settings ............. 9-12

Checking routing information ........ 4-17

Box connection via network (PageScope Box Operator) .............. 8-4

Clearing authentication information ..................................... 7-20

Box deletion ................................. 10-13

Combined printing ......................... 3-23

Box destination ...................... 2-8, 2-15

Compact PDF format ..................... 8-26

Box functions ................................... 1-4

Confidential documents ....... 6-11, 9-17

Box list ........................................... 10-9

Connecting to a box via network (PageScope Box Operator) .............. 8-4

Box mode screen ............................ 3-2 Box name search ............................. 3-4

Connecting to a different box .......... 8-9

Box password .............................. 10-14

Connection box change ................... 8-9

Box registration ................... 9-3, 10-11

Connection deletion ....................... 8-14

Box types ......................................... 1-3

Connection registration ................. 8-12

Bulletin board user box .................... 6-2

Connection status ............................ 8-8

Bulletin board user box registration ....................................... 9-7

Copy number .......................3-13, 3-25 Copying document data .................. 3-9 Copying document data to a computer ........................................ 8-24 Cover mode ................................... 3-17 Cover pages ................................... 3-17 Creating boxes ..................... 9-3, 10-11

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Chapter 11

Appendix

11.4

Appendix

11 Creating bulletin board user boxes ............................................... 9-7

Appendix

Chapter 11

Document viewing ........................... 3-2 Double-sided/single-sided printing ................................. 3-13, 3-25

Deleting boxes ............................. 10-13

Deleting confidential documents ... 9-17

Editing document data .................... 4-2

Deleting connections ..................... 8-14

Editing fax document data .............. 5-2

Deleting document data .................. 3-5

E-mail destination .......................... 4-11

Deleting document data from bulletin board user box ................................ 6-4

Energy Star ...........................................i

Deleting document data from memory RX user box ..................................... 6-9 Deleting document data from polling TX user box ..................................... 6-7 Deleting document data with PageScope Box Operator ............. 8-25 Deleting unused boxes .................. 9-16

Entering text .................................. 11-3

F Fax destinations ...... 5-5, 5-6, 5-8, 5-9 Fax document information check ............................................. 5-11 Faxing document data from public user box/personal user box ..... 5-2, 5-4

Destinations ..........2-8, 2-15, 4-6, 4-7, 4-9, 4-11, 4-13, 4-15

File format ...................................... 4-19

Detail explanation ............................. xiii

File type ......................................... 4-19

Device disconnection .................... 8-11

Finishing settings ................. 3-14, 3-26

Direct input .......................... 2-12, 2-17 Direct input fax destination .............. 5-9 Disconnecting from a device ......... 8-11

File list .......................................... 10-10

FTP destination .............................. 4-13

Displaying documents in separate window .......................................... 8-20

Glossary ......................................... 11-7

Displaying documents in specific application ..................................... 8-22

Group fax destination ...................... 5-6

Group destination ............................ 4-7

Document details .......................... 8-17

Document icons ............................ 8-16

Hard disk capacity ......................... 9-15

Document information check from machine ......................................... 4-17

Hard disk password ....................... 9-20

Document information check with PageScope Box Operator ............. 8-19

HDD settings ................................. 9-15

Hard disk settings .......................... 9-15 HDD TWAIN driver installation ......... 7-4

Document list .............................. 10-10 Document name change from machine ........................................... 3-6 Document name change with PageScope Box Operator ............. 8-22 Document thumbnails ................... 8-18

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Appendix

Printing document data ................. 3-11

Image enhancement settings ........ 7-13

Printing document data from bulletin board user box ................................. 6-2

Image scanning ............................... 7-5 Installing PageScope Box Operator ........................................... 8-2

Printing document data from memory RX user box ..................................... 6-8

Installing the HDD TWAIN driver ...... 7-4

Printing document data from polling TX user box ...................................... 6-6

Printing document data from public user box/personal user box ............. 3-2

List view ........................................... 7-9 Logging off ................................... 10-17

Printing document data from secured document box ................................ 6-11

Printing document data from system user box ........................................... 6-2

Main window settings .................... 7-11 Main window views .......................... 7-9 Margin setting ...................... 3-19, 3-29 Memory RX user box ....................... 6-8 MFP controller ................................. 8-4 Moving document data .................... 3-7 Multiple document printing ............ 3-23

Printing document data with PageScope Box Operator .............. 8-27 Program destination ........................ 4-6 Program fax destination ................... 5-5 Proof copy ........................... 3-22, 6-10 Public user box ........3-2, 4-2, 5-2, 9-4

N Network box connection ................. 8-4

Registering boxes ................ 9-3, 10-11

Note explanation ............................... xiii

Registering bulletin board user boxes ....................................... 9-7

Number of copies ................ 3-13, 3-25

Registering connections ................ 8-12

Registering scanning devices ........ 7-16

Opening documents in specific application ..................................... 8-22

Reminder explanation ....................... xiii Resetting box password .............. 10-14

Overwriting data ............................ 9-18

Routing document data ................... 4-4

Routing document data from public user box/personal user box ............. 4-2

Page margin ......................... 3-19, 3-29

Routing information check ............. 4-17

PageScope Box Operator ................ 8-2

Routing transmission methods ........ 4-3

PageScope Box Operator installation ........................................ 8-2

Routing types ................................... 4-3

PageScope Web Connection ........ 10-4

Password ...2-2, 7-7, 7-8, 9-20, 10-14

Sample copy ........................ 3-22, 6-10

Personal user box .... 3-2, 4-2, 5-2, 9-4

Saving copy documents .................. 2-4

Polling TX user box .......................... 6-6

Saving document data on a computer ........................................ 8-24

Printing confidential documents .... 6-11 C450

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Appendix

Chapter 11

Appendix

Chapter 11

Saving document data to specified box ....................................... 2-12, 2-17

User’s guides/CD-ROM .................... xiv

Saving faxes .................................... 2-8

Saving scans ................................. 2-15

Viewing connection status ............... 8-8

Savings document data in compact PDF format .................................... 8-26

Viewing document data ................... 3-2

Scan settings ................................. 7-12 Scanned box change ..................... 7-21 Scanning device registration ......... 7-16 Scanning device selection ............. 7-14 Scanning images ............................. 7-5

W Warning explanation ......................... xiii Web browser cache ....................... 10-8 Window settings ............................ 7-11 Window views .................................. 7-9

Searching for box names ................ 3-4 Secured document box ................. 6-11 Selecting scanning devices ........... 7-14 Settings dialog box .............. 7-12, 7-13 Single-sided/double-sided printing ................................. 3-13, 3-25 SMB destination ............................ 4-15 Software installation ................ 7-4, 8-2 Stapling ............................... 3-16, 3-28 System user boxes .......................... 6-2

T Temporary file settings .................. 8-31 Test print ............................. 3-22, 6-10 Text entry ....................................... 11-3 Thumbnail view .................... 7-10, 8-18 Transmission methods .................... 4-3 Transmission settings .................... 5-12

U Unused boxes ............................... 9-16 User authentication ..... 2-2, 7-7, 10-16 User box administrator setting ...... 9-12 User box list ................................... 10-9 User mode ..................................... 10-2 User name ............................... 2-2, 7-7 User software CD ............................. xvi User’s guide conventions ................. xiii 11-14

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● This manual was printed using 100% post-consumer recycled paper. ● This manual was printed with soy ink.

http://konicaminolta.com

4037-7106-01

2004

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Printed in China 2004.12