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Image Controller IC-402 User’s Guide [Network Scanner Operations] [Copier Network Functions]

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Introduction

Introduction Thank you for choosing this machine. This User’s Guide contains descriptions of the network scanning functions and operations that can be used from optional C450/C351 image controller IC-402 and the network functions that can be used from the copier when the IC-402 is installed. To ensure the best possible performance and most effective use of the machine, read this manual thoroughly. After reading this User’s Guide, store it in the designated holder for quick reference when problems or questions arise during operation. Views of the actual equipment may be slightly different from the illustrations used in this manual.

IC-402

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Introduction

Trademarks and Registered Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks of Konica Minolta Holdings, Inc. PageScope is a registered trademark of Konica Minolta Business Technologies, Inc. Apple and Macintosh are registered trademarks of Apple Computer, Inc. Ethernet is a registered trademark of Xerox Corporation. Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation. PostScript is a registered trademark of Adobe Systems, Inc. EFI, Fiery and the Fiery logo are registered trademarks of Electronics for Imaging, Inc. and are legally registered in the United States and other countries. The Electronics for Imaging logo, Fiery Remote Scan, Fiery WebScan, and Fiery WebTools are trademarks of Electronics for Imaging, Inc. OpenSSL Statement

OpenSSL License Copyright © 1998-2000 The OpenSSL Project. All rights reserved. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the above copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution. 3. All advertising materials mentioning features or use of this software must display the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit. (http://www.openssl.org/)” 4. The names “OpenSSL Toolkit” and “OpenSSL Project” must not be used to endorse or promote products derived from this software without prior written permission. For written permission, please contact opensslcore@openssl.org. 5. Products derived from this software may not be called “OpenSSL” nor may “OpenSSL” appear in their names without prior written permission of the OpenSSL Project.

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IC-402

Introduction 6. Redistributions of any form whatsoever must retain the following acknowledgment: “This product includes software developed by the OpenSSL Project for use in the OpenSSL Toolkit (http://www.openssl.org/)” THIS SOFTWARE IS PROVIDED BY THE OpenSSL PROJECT “AS IS” AND ANY EXPRESSED OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE OpenSSL PROJECT OR ITS CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. This product includes cryptographic software written by Eric Young (eay@crypt-Soft.com). This product includes software written by Tim Hudson (tjh@cryptsoft.com).

Original SSLeay License Copyright © 1995-1998 Eric Young (eay@cryptsoft.com) All rights reserved. This package is an SSL implementation written by Eric Young (eay@cryptsoft.com). The implementation was written so as to conform with Netscapes SSL. This library is free for commercial and non-commercial use as long as the following conditions are aheared to. The following conditions apply to all code found in this distribution, be it the RC4, RSA, Ihash, DES, etc., code; not just the SSL code. The SSL documentation included with this distribution is covered by the same copyright terms except that the holder is Tim Hudson (tjh@cryptsoft.com). Copyright remains Eric Young’s, and as such any Copyright notices in the code are not to be removed. If this package is used in a product, Eric Young should be given attribution as the author of the parts of the library used. This can be in the form of a textual message at program startup or in documentation (online or textual) provided with the package. Redistribution and use in source and binary forms, with or without modification, are permitted provided that the following conditions are met: 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.

IC-402

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Introduction 3. All advertising materials mentioning features or use of this software must display the following acknowledgement: “This product includes cryptographic software written by Eric Young (eay@crypt-soft.com)” The word ‘cryptographic’ can be left out if the rouines from the library being used are not cryptographic related :-). 4. If you include any Windows specific code (or a derivative thereof) from the apps directory (application code) you must include an acknowledgement: “This product includes software written by Tin Hudson (tjh@cryptsoft.com)” THIS SOFTWARE IS PROVIDED BY ERIC YOUNG “AS IS” AND ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE ARE DISCLAIMED. IN NO EVENT SHALL THE AUTHOR OR CONTRIBUTORS BE LIABLE FOR ANY DIRECT, INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, OR CONSEQUENTIAL DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; LOSS OF USE, DATA, OR PROFITS; OR BUSINESS INTERRUPTION) HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. The licence and distribution terms for any publically available version or derivative of this code cannot be changed. i.e. this code cannot simply be copied and put under another distribution licence [including the GNU Public Licence.] All other product names are either trademarks or registered trademarks of their respective companies. Copyright © 2005 KONICA MINOLTA BUSINESS TECHNOLOGIES, INC. In order to incorporate improvements in the product, the content of this manual is subject to change without notice.

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IC-402

Introduction

Contents Introduction Trademarks and Registered Trademarks ...................................... x-2 Contents ............................................................................................ x-5 About This Manual .......................................................................... x-12 Structure of the Manual ................................................................x-12 Notation .........................................................................................x-12 Explanation of Manual Conventions ............................................. x-14

Before Using the Scan Functions 1.1

Environment Required for Using the Scan Functions ................... 1-2

1.2

Available Scanning Functions ......................................................... 1-3 Sending the Scanned Data in an E-Mail Message ......................... 1-3 Sending the Scanned Data as Files (FTP) ...................................... 1-4 Sending the Scanned Data to a Computer on the Network (SMB) ............................................................................................. 1-5 Saving Scanned Data in Boxes on the Hard Disk (Save in Mailbox) ............................................................................ 1-6

1.3

Settings for Using Network/Scanning Functions .......................... 1-7 Specifying Network Settings .......................................................... 1-7 Registering Destinations and Specifying Their Settings ................ 1-7 Registering Mailboxes (for Save in Mailbox Operations) ............... 1-8

1.4

Settings for Scanning ....................................................................... 1-9 Specifying the Scan Settings ......................................................... 1-9 Specifying the Destination ............................................................. 1-9

1.5

Connecting to the Network ........................................................... 1-10 Network Connection .................................................................... 1-10 Turning On the System ................................................................ 1-10

1.6

Flow Chart of Setup and Scanning Operations ........................... 1-11

1.7

Frequently Used Screens ............................................................... 1-12 To display the Scan screen .......................................................... 1-12 To display the User Setting screen .............................................. 1-14 To display the Administrator Setting screen ................................ 1-15

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Introduction

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Scanning Documents 2.1

Control Panel .....................................................................................2-2

2.2

Displaying the Scan Screen ..............................................................2-5

2.3

Sending Data in an E-Mail Message (Scan to E-Mail) ....................2-6 Scan to E-Mail ................................................................................2-6 Using Programs ..............................................................................2-6 Selecting Group Addresses ............................................................2-9 Selecting Destinations From the Address Book ...........................2-12 Performing an LDAP Search .........................................................2-15 Entering the Addresses Directly ...................................................2-16

2.4

Sending Data to a Server (Scan to FTP) ........................................2-19 Scan to FTP ..................................................................................2-19 Using Programs ............................................................................2-19 Selecting Group Addresses ..........................................................2-21 Selecting Destinations From the Address Book ...........................2-24 Entering the Addresses Directly ...................................................2-27

2.5

Sending Data to a PC on the Network (Scan to SMB) .................2-31 Scan to SMB .................................................................................2-31 Using Programs ............................................................................2-31 Selecting Group Addresses ..........................................................2-33 Selecting Destinations From the Address Book ...........................2-35 Entering the Addresses Directly ...................................................2-38

2.6

Saving Data on the Hard Disk (Save in Mailbox) ..........................2-41 Save in Mailbox .............................................................................2-41 Types of Mailboxes .......................................................................2-41 Using Programs ............................................................................2-42 Selecting Group Addresses ..........................................................2-44 Selecting Destinations From the Address Book ...........................2-46 To save data to the specified mailbox ..........................................2-49

2.7

Specifying the Scan Settings ..........................................................2-52 Available Settings .........................................................................2-52 File Type ........................................................................................2-53 To specify the File Type settings ..................................................2-55 Resolution .....................................................................................2-56 Simplex/Duplex .............................................................................2-57 To specify the Simplex/Duplex setting .........................................2-57 Color .............................................................................................2-58 To specify the Color setting ..........................................................2-59 Scan Size ......................................................................................2-60 To specify the Scan Size setting ...................................................2-60 Brightness .....................................................................................2-62 Background Removal ...................................................................2-63 Original Setting .............................................................................2-64

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IC-402

Introduction To specify the Original Settings ................................................... 2-64 Book Scanning (Application) ........................................................ 2-66 To use the “Book Scan” function ................................................. 2-67 Frame Erase (Application) ............................................................ 2-68 Separate Scan .............................................................................. 2-70

2.8

Checking the Settings .................................................................... 2-71 Checking the Settings .................................................................. 2-71 To check a job .............................................................................. 2-72 Deleting Unneeded Destinations ................................................. 2-76 Changing the File Name and Other Settings ............................... 2-78 To change the e-mail settings ...................................................... 2-79

2.9

Checking the Scan Job List ........................................................... 2-80 Displaying the Job List for Scan to E-mail, Scan to FTP and Scan to SMB Operations ............................................................. 2-80 Checking the Box Job List ........................................................... 2-81 Displayed Information .................................................................. 2-82

Registering Destinations (Recipients) for Network Scanning 3.1

Registering Abbreviated Destinations ............................................ 3-2 E-Mail Destinations ........................................................................ 3-2 FTP Destinations ............................................................................ 3-5 SMB Destinations .......................................................................... 3-9 Mailbox Destinations .................................................................... 3-13

3.2

Registering Group Destinations .................................................... 3-16 To register a group destination .................................................... 3-16

3.3

Registering Program Destinations ................................................ 3-18 To register a program destination ................................................ 3-18

Other Network Scanning Settings 4.1

Specifying E-Mail Settings ............................................................... 4-2 Subject ........................................................................................... 4-2 Text ................................................................................................ 4-4

4.2

Setting the Main Scan Mode Screen .............................................. 4-6 Default Tab ..................................................................................... 4-6 Program Default ............................................................................. 4-7

4.3

Setting the Save Format of the Data to Be Scanned .................... 4-8 JPEG Compression Level .............................................................. 4-8 To specify the compression level ................................................... 4-8

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Introduction

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4.4

Prefix/Suffix Settings ......................................................................4-10 Prefix/Suffix Parameters ...............................................................4-10 To specify the prefix/suffix settings ..............................................4-10 Prefix/Suffix Setting ......................................................................4-12

4.5

Authentication Function ..................................................................4-15 User Authentication/Account Track and Scan Functions .............4-15 Authentication Method and Fiery Remote Scan Software ...........4-15

Specifying Network Scanning Settings 5.1

Available Settings ..............................................................................5-2

5.2

Entering the Image Controller Setup Screen ..................................5-4 Displaying the Setup Screen ..........................................................5-4

5.3

Specifying Settings for E-Mail Transmissions ................................5-5 Checking Copier E-Mail Transmission Settings .............................5-5 To check the e-mail transmission setting .......................................5-5 Checking TCP/IP Settings ..............................................................5-5 E-Mail Transmission Settings .........................................................5-5 URL Notification E-Mail Messages .................................................5-6

5.4

Specifying Settings for Save in Mailbox Operations ......................5-7 Checking TCP/IP Settings ..............................................................5-7 Allowing Mailbox Passwords ..........................................................5-7 Creating a Mailbox ..........................................................................5-7 Downloading the Image Data to the Computer ..............................5-9

5.5

Specifying Settings for FTP File Transmissions ...........................5-10 Checking TCP/IP Settings ............................................................5-10 Enabling the FTP Transfer Function .............................................5-10 Proxy Settings ...............................................................................5-10

5.6

Specifying Settings for SMB Server Transmissions .....................5-12 Checking Copier SMB Settings ....................................................5-12 To check the SMB setting ............................................................5-12 Checking TCP/IP Settings ............................................................5-12

5.7

Setting the Error Notification Destination .....................................5-13 To set the error notification destination ........................................5-13

5.8

Setting the Sender (From) Address ...............................................5-14 To set the sender (from) address ..................................................5-14

5.9

Hold Period of the Image Data .......................................................5-15 To specify the hold period of the image data ...............................5-15

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IC-402

Introduction

Copier Network Functions 6.1

Copier Network Settings .................................................................. 6-2

6.2

TCP/IP Settings ................................................................................. 6-5 Items To Be Specified .................................................................... 6-5 To specify TCP/IP settings ............................................................. 6-6

6.3

NetWare Settings .............................................................................. 6-8 NetWare Parameters ...................................................................... 6-8 To specify NetWare settings .......................................................... 6-8

6.4

FTP Settings ...................................................................................... 6-9 FTP Parameters ............................................................................. 6-9 To specify FTP settings .................................................................. 6-9

6.5

SMB Settings ................................................................................... 6-10 SMB Parameters .......................................................................... 6-10 To specify SMB settings .............................................................. 6-11

6.6

Enabling LDAP Settings ................................................................. 6-12 Enabling LDAP Parameters .......................................................... 6-12 To specify Enabling LDAP settings .............................................. 6-12 Initial Setting for Search Details ................................................... 6-14

6.7

Setting Up LDAP Settings .............................................................. 6-16 LDAP Server Registration Parameters ......................................... 6-16 To specify Setting Up LDAP settings ........................................... 6-18 General Settings ........................................................................... 6-20 To specify the authentication method ......................................... 6-20

6.8

E-Mail TX (SMTP) Settings ............................................................. 6-21 E-Mail TX (SMTP) Parameters ...................................................... 6-21 To specify E-Mail TX (SMTP) settings .......................................... 6-22 SMTP Server Address .................................................................. 6-25 SMTP Authentication ................................................................... 6-26

6.9

E-Mail RX (POP) Settings ............................................................... 6-28 E-Mail RX (POP) Parameters ........................................................ 6-28 To specify E-Mail RX (POP) settings ............................................ 6-29 POP Server Address .................................................................... 6-30

6.10

MAC Address .................................................................................. 6-31 Device Parameters ....................................................................... 6-31 To check the MAC address ......................................................... 6-31

6.11

Time Adjustment Settings ............................................................. 6-32 Time Adjustment Parameters ....................................................... 6-32 To specify time adjustment settings ............................................ 6-32 NTP Server Address ..................................................................... 6-33

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Introduction

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6.12

Status Notification Settings ............................................................6-35 Status Notification Parameters .....................................................6-35 To specify status notification settings ..........................................6-35 Notification Item Setting ...............................................................6-36

6.13

PING Confirmation ..........................................................................6-37 PING Confirmation Parameters ....................................................6-37 To specify PING confirmation settings .........................................6-37 PING TX Address ..........................................................................6-39

6.14

IS OpenAPI Settings ........................................................................6-40 Access Setting ..............................................................................6-40 Port No. .........................................................................................6-41 SSL ...............................................................................................6-41 Authentication ...............................................................................6-43

Using PageScope Web Connection 7.1

System Requirements .......................................................................7-2 Computer ........................................................................................7-2

7.2

Accessing PageScope Web Connection .........................................7-3 To access PageScope Web Connection ........................................7-3 Page Structure ................................................................................7-4 Administrator Modes ......................................................................7-5 Logging On to Administrator Mode ................................................7-6 Logging On to the Image Controller’s Administrator Mode ............7-6 Logging On to the Copier’s Administrator Mode ............................7-7 Changing the Administrator Password ...........................................7-8 Changing the Image Controller’s Administrator Password ............7-8 Changing the Copier’s Administrator Password ............................7-8

7.3

User Mode .........................................................................................7-9 System tab ......................................................................................7-9 Job tab ..........................................................................................7-10 User Box tab .................................................................................7-11 Print tab ........................................................................................7-12 Scan Tab .......................................................................................7-13 “Address Book” Menu ..................................................................7-13 To register new destinations in the address book ........................7-15 “Group” Menu ...............................................................................7-16 To register new “Group” ...............................................................7-16 “Program” Menu ...........................................................................7-18 To register new destinations .........................................................7-24 “Temporary One-Touch” Menu ....................................................7-26 “Subject” Menu .............................................................................7-28 “Text” Menu ..................................................................................7-29

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IC-402

Introduction

7.4

Image Controller Administrator Mode .......................................... 7-31 System Tab .................................................................................. 7-31 “Device Information” Menu .......................................................... 7-31 “Online Assistance” Menu ........................................................... 7-32 User Box Tab ............................................................................... 7-33 “Mailbox” Menu ........................................................................... 7-33

7.5

Copier Administrator Mode ........................................................... 7-35 System tab ................................................................................... 7-35 User Box tab ................................................................................ 7-36 Scan Tab ...................................................................................... 7-37 “Prefix/Suffix” Menu ..................................................................... 7-37 “Import/Export” Menu .................................................................. 7-38 Importing ...................................................................................... 7-38 Exporting ...................................................................................... 7-38 “Other” Menu ............................................................................... 7-39 Network Tab ................................................................................. 7-39 “TCP/IP” Menu ............................................................................. 7-40 “NetWare” Menu .......................................................................... 7-41 “FTP” — “Server” Menu ............................................................... 7-42 “SMB” — “Scan” Menu ............................................................... 7-43 “LDAP” Menu ............................................................................... 7-44 “E-Mail” — “E-Mail Receive” Menu ............................................. 7-46 “E-Mail” — “E-Mail Transmission” Menu ..................................... 7-47 “SSL/TLS” Menu .......................................................................... 7-49 SSL/TLS Setting ........................................................................... 7-51 To create a certificate .................................................................. 7-52 SSL/TLS Setting — Install a Certificate ....................................... 7-54 “Authentication” — “Auto Logout” Menu .................................... 7-55 “IS OpenAPI” Menu ..................................................................... 7-56

Appendix 8.1

Entering Text ..................................................................................... 8-2 To type text .................................................................................... 8-5 List of Available Characters ........................................................... 8-5 Number of Characters That Can Be Entered ................................. 8-6

8.2

Glossary ............................................................................................. 8-7

8.3

Index ................................................................................................ 8-11

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Introduction

About This Manual This User’s Guide provides descriptions of the network scanning functions available with IC-402 (the optional image controller for C450/C351). In addition, supplementary descriptions are provided in chapter 6 for the network functions that can be used from the copier when IC-402 is installed. This section introduces the structure of the manual and the notations used for product names, etc. This manual is intended for users who understand the basic operations of computers and this machine. For operating procedures of the Windows or Macintosh operating system and software applications, refer to the corresponding manuals. Structure of the Manual This manual consists of the following chapters. Chapter 1 Before Using the Scan Functions Chapter 2 Scanning Documents Chapter 3 Registering Destinations (Recipients) for Network Scanning Chapter 4 Other Network Scanning Settings Chapter 5 Specifying Network Scanning Settings Chapter 6 Copier Network Functions Chapter 7 Using PageScope Web Connection Chapter 8 Appendix Lists the characters that can be entered from the control panel. Notation

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Product Name

Notation in the Manual

bizhub C450

Copier, C450

bizhub C351

Copier, C351

IC-402 Image Controller

Image Controller

Microsoft Windows 98

Windows 98

Microsoft Windows Me

Windows Me

Microsoft Windows NT 4.0

Windows NT 4.0

Microsoft Windows 2000

Windows 2000

Microsoft Windows XP

Windows XP

Microsoft Windows Server 2003

Windows Server 2003

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IC-402

Introduction

IC-402

Product Name

Notation in the Manual

When the operating systems above are written together

Windows 95/98/Me Windows NT 4.0/2000/XP/Server 2003 Windows 95/98/Me/NT 4.0/2000/XP/Server 2003

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Introduction

Explanation of Manual Conventions

2 Note

Text highlighted in this manner contains references and supplemental information concerning operating procedures and other descriptions. We recommend that this information be read carefully.

Titles indicate the contents of the section.

Basic Copy Operations

3.6

[ ] Names highlighted as shown above indicate keys on the control panel and buttons in the touch panel.

Selecting a Paper Setting

The paper size can be selected automatically according to the document size or it can be specified manually. Specify the paper size according to the corresponding procedure, depending on the desired copy settings.

2 Note

The default setting is Auto Paper Select . Automatically Selecting the Paper Size ( Auto Paper Select Setting)

The size of the loaded document is detected, and copies are produced using paper of the same size.

In the Basic screen, touch [Paper].

Touch panel screens are shown to check the actual display.

The Paper screen appears.

Reminder

Be careful that your fingers are not pinched when the front door is closed.

Reminder

Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information.

Detail

For details on the positions of paper misfeeds, refer to Paper Misfeed Indications on page 5-7.

7 CAUTION Metallic parts on the inside of the upper cover are very hot.

%Touching any part other than the paper may result in

burns.

Detail

Text highlighted in this manner provides more detailed information concerning operating procedures or references to sections containing additional information. If necessary, refer to the indicated sections.

IC-402

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7 WARNING , CAUTION Text highlighted in this manner indicates precautions to ensure safe use of this machine. "Warning" indicates instructions that, when not observed, may result in fatal or critical injuries. "Caution" indicates instructions that, when not observed, may result in serious injuries or property damage. (The page shown above is an example only.)

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IC-402

Chapter 1

Before Using the Scan Functions

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Before Using the Scan Functions

Chapter 1

Before Using the Scan Functions

1.1

Environment Required for Using the Scan Functions The following conditions are required to use the network and scanning functions. - The machine is connected to the network. The functions can be used over a TCP/IP network. – For details on connecting the network cable, refer to “Connecting to the Network” on page 1-10. – In order to use this machine on a network, settings such as the IP address of the image controller must be specified. For details, refer to “Settings for Using Network/Scanning Functions” on page 1-7.

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IC-402

Before Using the Scan Functions

“Scanning” refers to the operation of reading the image of a document fed through the automatic document feeder or placed on the original glass of the copier. The scanning functions can be used to send scanned data in an email message over a network or upload the data to a file server. Sending the Scanned Data in an E-Mail Message The scanned data can be sent to a specified e-mail address. The destination is specified from the touch panel of this copier, and the scanned data is sent as an e-mail attachment. For details, refer to “Sending Data in an E-Mail Message (Scan to E-Mail)” on page 2-6. Original

Copier E-mail and scan data

E-mail reception

SMTP server

POP server

Internet

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Chapter 1

Available Scanning Functions

Before Using the Scan Functions

1.2

Before Using the Scan Functions

Chapter 1

Sending the Scanned Data as Files (FTP)

Before Using the Scan Functions

The scanned data is uploaded to a specified FTP server. The FTP server address, login password, and other information are entered from the touch panel of this copier. The data files uploaded to the FTP server can be downloaded from a computer on the network. For details, refer to “Sending Data to a Server (Scan to FTP)” on page 2-19. Original

Copier Scan data Download

FTP server Internet

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IC-402

Before Using the Scan Functions

The scanned data can be sent to a shared folder on a specified computer. The name of the destination computer, login password, and other information are entered from the touch panel of this copier. For details, refer to “Sending Data to a PC on the Network (Scan to SMB)” on page 2-31. Original

Copier Scan data

Save to a shared folder

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Before Using the Scan Functions

Sending the Scanned Data to a Computer on the Network (SMB)

Chapter 1

Before Using the Scan Functions

Chapter 1

Saving Scanned Data in Boxes on the Hard Disk (Save in Mailbox)

Before Using the Scan Functions

The scanned data can be saved in a mailbox created on the hard disk of the image controller, and the saved data can be downloaded from a computer on the network. For details, refer to “Saving Data on the Hard Disk (Save in Mailbox)” on page 2-41.

Scan data

Image controller

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IC-402

Before Using the Scan Functions

It is recommended that the settings described below be specified before using the network/scanning functions. The network settings described in “Specifying Network Settings” must be specified first. Set other items as necessary. Specifying Network Settings In order to use this machine on a network, the network settings for the image controller must be specified. Specify the network settings from the image controller screen, which appears in the control panel of the copier.

Detail

For details on specifying network settings and using the control panel of the image controller, refer to “5 Specifying Network Scanning Settings”. Registering Destinations and Specifying Their Settings The destinations (recipients) of scanned data must be registered. The following registration methods are available. - Register from the touch panel of the copier. - Use PageScope Web Connection from a PC on the network. - Use PageScope Data Administrator from a PC on the network. The three types of destinations described below can be registered.

IC-402

Destination (Recipient)

Characteristics

Abbreviated Destination

The destination can be selected with one button. The registered destinations are displayed by press the [Scan] key, then touching [Address Book].

Group

Multiple destinations can be registered in groups. E-mail, FTP, SMB, and mailbox destinations can be registered together in a single group. The registered destinations are displayed by press the [Scan] key, then touching [Group].

Program

The destination and scan settings can be registered together as a single program. This is convenient for frequently scanning documents and sending data under the same conditions. The registered destinations are displayed by press the [Scan] key, then touching [Program].

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Chapter 1

Settings for Using Network/Scanning Functions

Before Using the Scan Functions

1.3

Before Using the Scan Functions

Chapter 1

1 2 Note

Before Using the Scan Functions

The destination can also be entered from the copier’s control panel before scanning, even if no destination has been registered in advance. The destination can also be entered before scanning. This is called “direct input”. For details, refer to “Entering the Addresses Directly” on page 2-16.

Detail

For details on registering destinations and specifying settings, refer to the sections listed below. “Registering Abbreviated Destinations” on page 3-2 “Registering Group Destinations” on page 3-16 “Registering Program Destinations” on page 3-18 Registering Mailboxes (for Save in Mailbox Operations) Mailboxes must be registered only when using Save in Mailbox operations.

Detail

For details on registering mailboxes, refer to the following section. “Specifying Settings for Save in Mailbox Operations” on page 5-7.

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IC-402

Before Using the Scan Functions

Chapter 1

1.4

Settings for Scanning Specifying the Scan Settings

These settings are specified from the touch panel of the copier. Item

Description

File Type

Sets the file type to be saved.

Resolution

Sets the scan resolution.

Simplex/Duplex

Selects whether to scan one side of the document or both sides.

Scan Size

Sets the size to be scanned.

Color

Sets the color of the scanned document.

Brightness

Adjusts the brightness of the document.

Background Removal

Adjusts the density of the background (blank areas) of the document.

Original Setting

Specifies the type and characteristics of the loaded document.

Application

Provides functions for adjusting the print image, for example, for scanning books and for erasing the surrounding area.

Detail

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52. Specifying the Destination Specify the destination (recipient) for the scan data. If the destination has been registered in advance, select a destination from those that are already registered. If the destination has not been registered, specify the destination through direct input.

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1-9

Before Using the Scan Functions

The following scan settings can be specifying when scanning a document.

Before Using the Scan Functions

Chapter 1

1 1.5

Connecting to the Network The image controller can be connected to the network.

Before Using the Scan Functions

Network Connection Connect a UTP cable (category 5 recommended) from the network to the Ethernet connector on the image controller.

Turning On the System Follow the procedure described below to turn on the system.

Turn on the image controller.

Wait a little while and turn on the copier. –

If the network functions of the copier are operating correctly, turn the copier off, then on.

Detail

If the copier is turned on before the image controller has finished starting up and is ready to be used, the copier’s network functions may not operate correctly. Therefore, before turning on the copier, be sure to wait a little while after turning on the image controller. For more details, refer to “TCP/IP Settings” on page 6-5.

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Before Using the Scan Functions

The sequence from the setup operations required to use the scanning functions to the scanning operation is shown below. Specify network settings. * Specify settings in order to use the network scanning operations (refer to “5 Specifying Network Scanning Settings”).

Create mailboxes for saving documents. *Specify settings for saving documents in mailboxes (refer to “Specifying Settings for Save in Mailbox Operations” on page 5-7).

Register destinations. * Register destinations (e-mail addresses, ftp servers and computer names). (refer to “3 Registering Destinations (Recipients) for Network Scanning”).

Load the document.

Specify the destination.

Specify the scan settings (refer to page 2-52).

Press the [Start] key in the control panel.

The document is scanned, and the data is transmitted.

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Chapter 1

Flow Chart of Setup and Scanning Operations

Before Using the Scan Functions

1.6

Before Using the Scan Functions

1.7

Frequently Used Screens This section describes the copier’s control panel screens that are frequently used for specifying network scanning settings. To display the Scan screen

Before Using the Scan Functions

Chapter 1

Press the [Utility/Counter] key.

Utility/ Counter

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Touch [1 One-Touch Registration].

Touch [1 Scan].

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1 Chapter 1

Before Using the Scan Functions

The Scan screen appears.

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Before Using the Scan Functions

Chapter 1

1 To display the User Setting screen

Press the [Utility/Counter] key.

Before Using the Scan Functions

Utility/ Counter

Touch [2 User Setting].

The User Setting screen appears.

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1 Chapter 1

Before Using the Scan Functions To display the Administrator Setting screen

Press the [Utility/Counter] key.

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Touch [3 Administrator Setting].

Type in the password, and then touch [OK].

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Before Using the Scan Functions

Utility/ Counter

1-15

Chapter 1

Before Using the Scan Functions

The Administrator Setting screen appears.

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Chapter 2

Scanning Documents

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Scanning Documents

2.1

Control Panel 1

3 4

Box Bo

Fax ax

Scan

Power er Save Sa

Scanning Documents

Chapter 2

Access

24 23 22

Help

7 Reset

Copy Cop

ABC

DEF

GHI

JKL

MNO

PQRS

TUV

WXYZ

Interrupt Interr Power

Accessibility

Mode Memory

Enlarge Display Displa

Utility/ Counter

Contrast Contrast

Mode Chec Check

Proof Copy Cop

8 9 10

Stop

Start

11 12

Data Main Power P

2-2

20 19 18 17 16 15 14 13

No.

Part Name

Description

[Power Save] key

Press to enter Power Save mode. While the machine is in Power Save mode, the indicator on the [Power Save] key lights up in green and the touch panel goes off. To cancel Power Save mode, press the [Power Save] key again.

Touch panel

Displays various screens and messages. Specify the various settings by directly touching the panel.

[Access] key

If user authentication or account track settings have been applied, press this key after entering the user name and password (for user authentication) or the account name and password (for account track) in order to use this machine. This key is also used to log off.

[Box] key

Press to enter Box mode. While the machine is in Box mode, the indicator on the [Box] key lights up in green. For details, refer to the User’s Guide [Box Operations] included with the copier.

[Fax] key

Press to enter Fax mode. While the machine is in Fax mode, the indicator on the [Fax] key lights up in green. For details, refer to the User’s Guide [Facsimile Operations] included with the copier.

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Scanning Documents

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Part Name

Description

[Scan] key

Press to enter Scan mode. While the machine is in Scan mode, the indicator on the [Scan] key lights up in green. For details, refer to this manual.

[Copy] key

Press to enter Copy mode. (As a default, the machine is in Copy mode.) While the machine is in Copy mode, the indicator on the [Copy] key lights up in green. For details, refer to the User’s Guide [Copy Operations].

[Reset] key

Press to clear all settings (except programmed settings) entered in the control panel and touch panel.

[Interrupt] key

Press to enter Interrupt mode. While the machine is in Interrupt mode, the indicator on the [Interrupt] key lights up in green and the message “Now in Interrupt mode.” appears on the touch panel. To cancel Interrupt mode, press the [Interrupt] key again.

Auxiliary power button

Press to turn on/off machine operations, for example, for copying, printing or scanning. When turned off, the machine enters a state where it conserves energy.

[Stop] key

Press the [Stop] key during scanning to stop the scan operation.

[Start] key

Press to start scanning. When this machine is ready to begin scanning, the indicator on the [Start] key lights up in green. If the indicator on the [Start] key lights up in orange, scanning cannot begin. Press to restart a stopped job.

Main Power indicator

Lights up in green when the copier is turned on with the auxiliary power button

Data indicator

Flashes in green while a print job is being received. Lights up in green when data is being printed.

[Proof Copy] key

Press to print a single proof copy to be checked before printing a large number of copies.

Keypad

Use to type in the number of copies to be produced. Use to type in the zoom ratio. Use to type in the various settings.

[C] (clear) key

Press to erase a value (such as the number of copies, a zoom ratio, or a size) entered using the keypad.

[Mode Check] key

Press to display screens showing the specified settings.

[Utility/Counter] key

Press to display the Utility screen and Meter Count screen.

[Mode Memory] key

Press to register the desired copy settings as a program or to recall a registered copy program.

Contrast dial

Use to adjust the contrast of the touch panel.

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Scanning Documents

No.

Chapter 2

Scanning Documents

Chapter 2

2 No.

Part Name

Description

[Enlarge Display] key

Press to enter Enlarge Display mode.

[Accessibility] key

Press to display the screen for specifying user accessibility functions.

[Help] key

Press to display the Help Main Menu screen, where descriptions of the various functions and details of operations can be displayed.

Scanning Documents

7 CAUTION To prevent damage to the touch panel, do not push down on the touch panel with force. % Also, do not push down on the touch panel using hard or sharp objects.

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Scanning Documents

2.2

Displaying the Scan Screen Turn the machine on. When the machine is ready to make copies, the Basic screen appears. Press the [Scan] key in the control panel to display the Scan mode screen. The displayed functions and modes can be selected by gently touching the buttons that are displayed in the screen. 3

7 8

Scanning Documents

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Name

Description

Sub display area

This area displays destinations, etc.

[Job List] button

Displays jobs being performed and jobs being stored. Various commands for checking and managing jobs are available.

Date/Time display area

Displays the current date/time.

Message display area

Displays the machine status and details on operations that must be performed.

[Program] button

Displays destinations that are registered in programs.

[Group] button

Displays destinations that are registered in groups.

[Address Book] button

Used to search for abbreviated destinations that are registered.

[Direct Input] button

Used to type in the destination when performing Scan to E-mail, Scan to FTP, or Scan to SMB operations or to select the mailbox where the job is to be stored. This button does not appear if the [Manual Destination Input] on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to “Restrict”.

Available memory display

Shows the amount of space available on the copier’s built-in memory.

Address number display area

Shows the number of specified addresses.

[Scan Settings] button

Used to specify scan settings.

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Chapter 2

Display the Scan mode screen in order to perform scanning operations.

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Scanning Documents

2 2.3

Sending Data in an E-Mail Message (Scan to E-Mail) Scan to E-Mail

Chapter 2

The Scan to E-mail operation is used to send images scanned on this machine to an e-mail address as an attachment.

Scanning Documents

The methods described below are available for specifying the destination. The methods can also be combined, for example, by selecting a group destination, then adding other destinations through direct input. Using Programs “Program” refers to a set of destination addresses and scan settings that are registered together. This feature is convenient for frequently scanning documents and sending data under the same conditions. The following procedure describes how to send data by selecting a program that has been registered in advance. For details on registering programs, refer to “Registering Program Destinations” on page 3-18.

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

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Scanning Documents

Touch [Program].

Touch [Scan Settings] to check the specified scan settings. The settings that appear in the main Scan mode screen can be specified in advance for each program. For details, refer to “Registering Program Destinations” on page 3-18.

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

Chapter 2

The selected destinations are listed under “Broadcast Destinations”. Only the destinations that can be specified are displayed. For example, fax destinations are not displayed.

Scanning Documents

2 4

After checking the settings, touch [OK]. To send the data to another destination at the same time, touch [Group], [Address Book] or [Direct Input] to specify or add other destinations.

Scanning Documents

Chapter 2

–

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

Selecting Group Addresses

For details on registering groups, refer to “Registering Group Destinations” on page 3-16. Press the [Scan] key on the control panel.

Scanning Documents

Scan

The Scan mode screen appears.

Touch [Group]. Touching the button for a group displays the list of members registered in the group.

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“Group” refers to multiple destinations that are registered collectively. The following procedure describes how to send data by selecting a group that has been registered in advance.

2-9

Scanning Documents

2 3

Select the desired destinations, and then touch [OK].

Scanning Documents

Chapter 2

The selected destinations are listed under “Broadcast Destinations”.

Touch [Scan Settings], and then specify the scan settings. –

After specifying the settings, touch [OK]. –

–

2-10

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

To send the data to another destination at the same time, touch [Address Book] or [Direct Input] to specify or add other destinations. If a destination registered in a program is added, the scan settings registered in the program are given priority, and the scan data is sent with the scan settings registered in the program.

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Scanning Documents

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel.

Chapter 2

Scanning Documents

The document is scanned, and the data is sent.

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Scanning Documents

2 Selecting Destinations From the Address Book

Chapter 2

“Address book” refers to the collection of abbreviated destinations that have been registered in advance and appear so that the desired destination can be selected. The following procedure describes how to send data by selecting destinations from the address book. Multiple addresses can be specified simultaneously from the address book. For details on registering addresses in the address book, refer to “Registering Abbreviated Destinations” on page 3-2.

Scanning Documents

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

Touch [Address Book]. When the address book appears, touch an index button to display the buttons for the abbreviated destinations registered in the selected index. The index for the abbreviated destinations can be specified when the abbreviated destination is registered.

–

2-12

Touch [Detail Search], and then type in the name of the destination or part of the address to search for the corresponding address.

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Scanning Documents

Touch the button for a destination to select it. The selected buttons are highlighted, and the selected destinations are listed under “Broadcast Destinations”. Other destination addresses can be added through direct input.

Touch [Scan Settings], and then specify the scan settings.

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

Touch [LDAP Search] to search the addresses registered on the LDAP server for the address that corresponds to the specified conditions. Why is [LDAP Search] not displayed on the Address Book tab? % If the [Manual Destination Input] on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to [Restrict], [LDAP Search] does not appear on the Address Book tab. For details on LDAP searches, refer to “Performing an LDAP Search” on page 2-15.

Chapter 2

–

Scanning Documents

2 5

After specifying the settings, touch [OK]. –

Scanning Documents

Chapter 2

–

To send the data to another destination at the same time, touch [Group] or [Direct Input] to specify or add other destinations. If a destination registered in a program is added, the scan settings registered in the program are given priority, and the scan data is sent with the scan settings registered in the program.

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

Performing an LDAP Search

A “Basic Search” in which a keyword is entered and a “Advanced Search” in which multiple conditions are used to narrow down the search are available.

Scanning Documents

Basic Search

Chapter 2

Searches the address that meets the conditions from the addresses registered on the LDAP server.

Advanced Search

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Scanning Documents

2 Entering the Addresses Directly

“Direct input” refers to the operation of directly entering the destination address from the copier’s control panel.

Chapter 2

Press the [Scan] key on the control panel.

Scanning Documents

Scan

The Scan mode screen appears.

Touch [Direct Input], then [Scan to E-Mail].

A screen for entering the destination address appears. Why is the Direct Input tab not displayed? % If the [Manual Destination Input] on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to [Restrict], the Direct Input tab does not appear.

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Scanning Documents Enter the destination address, and then touch [OK].

–

To specify an additional address, touch [Next Dest.], and then specify the address. – Frequently entered user names and domain names can be registered to be recalled and used again. First, prefixes and suffixes must be registered in Administrator mode. The addresses that were entered are listed under “Broadcast Destinations”.

Touch [Scan Settings], and then specify the scan settings.

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

Chapter 2

Scanning Documents

2 5

After specifying the settings, touch [OK]. –

Scanning Documents

Chapter 2

–

To send the data to another destination at the same time, touch [Group] or [Address Book] to specify or add other destinations. If a destination registered in a program is added, the scan settings registered in the program are given priority, and the scan data is sent with the scan settings registered in the program.

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

2.4

Sending Data to a Server (Scan to FTP)

This function is suitable for sending data of a large size such as high-resolution images. The methods described below are available for specifying the destination. The methods can also be combined, for example, by selecting a group destination, then adding other destinations through direct input. Transmission may not be possible if the destination server has placed limitations on the document name. Because the document name becomes the file name at the time of transmission, consult your network administrator when specifying the document name.

2 Note

If a mail server is available on the network, the e-mail notification function can be used to send an e-mail message containing notification of the storage location of the scan data. For details on the e-mail notification function, refer to “Checking the Settings” on page 2-71. Using Programs “Program” refers to a set of destination FTP servers and scan settings that are registered together. The following procedure describes how to send data by selecting a program that has been registered in advance. If a proxy server is available on the network, FTP servers on the Internet can be accessed via a proxy server. For details on the proxy settings, refer to “Specifying Settings for FTP File Transmissions” on page 5-10. For details on registering programs, refer to “Registering Program Destinations” on page 3-18.

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Scanning Documents

The Scan to FTP operation can be used in a network environment with an FTP server. The scanned data is sent to a specified folder in an FTP server on the network.

Chapter 2

Scan to FTP

Scanning Documents

2 1

Press the [Scan] key on the control panel.

Scanning Documents

Chapter 2

Scan

The Scan mode screen appears.

Touch [Program]. The selected destinations are listed under “Broadcast Destinations”. Only the destinations that can be specified are displayed. For example, fax destinations are not displayed.

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Scanning Documents –

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After specifying the settings, touch [OK]. To send the data to another destination at the same time, touch [Group], [Address Book] or [Direct Input] to specify or add other destinations.

Scanning Documents

–

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

Selecting Group Addresses “Group” refers to multiple destinations that are registered collectively. The following procedure describes how to send data by selecting a group that has been registered in advance. For details on registering groups, refer to “Registering Group Destinations” on page 3-16.

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Scanning Documents

2 1

Press the [Scan] key on the control panel.

Scanning Documents

Chapter 2

Scan

The Scan mode screen appears.

Touch [Group]. Touching the button for a group displays the list of members registered in the group. Other destination addresses can be added using the address book or through direct input.

Select the desired destination, and then touch [OK]. The selected destinations are listed under “Broadcast Destinations”.

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Scanning Documents Touch [Scan Settings], and then specify the scan settings.

–

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After specifying the settings, touch [OK]. –

–

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

Chapter 2

Scanning Documents

2 Selecting Destinations From the Address Book

Chapter 2

Scanning Documents

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

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How can the address book be searched for the desired address? % Touch [Detail Search] to search for addresses. The address book can be searched for names or addresses.

Touch the button for a destination to select it. The buttons are highlighted, and the selected destinations are listed under “Broadcast Destinations”. Other destinations can be added through direct input.

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Chapter 2

Scanning Documents

Touch [Scan Settings], and then specify the scan settings.

Scanning Documents

Chapter 2

–

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After specifying the settings, touch [OK]. – –

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

Entering the Addresses Directly “Direct input” refers to the operation of directly inputting the destination address from the copier’s control panel.

Chapter 2

The following procedure describes how to directly specify an address. Press the [Scan] key on the control panel.

Scanning Documents

Scan

The Scan mode screen appears.

Touch [Direct Input], then [Scan to FTP].

A screen for entering the destination host name, destination folder, and other information appears. Why is the Direct Input tab not displayed? % If the [Manual Destination Input] on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to [Restrict], the Direct Input tab does not appear.

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Scanning Documents

Enter the host name, destination folder, user name, and password.

Scanning Documents

Chapter 2

–

– –

Touch [Detail Setting], and then specify detailed FTP settings.

– – –

5 2-28

Host Name: Use the keyboard that appears in the touch panel to specify the destination host name or IP address, and then touch [OK]. In order to specify an FTP destination as a host address, the DNS setting must have been specified in the image controller’s setup screen. In the setup screen for the image controller, select [Network Setup] – [Protocol Setup] – [TCP/IP Setup] – [DNS Setup] to specify the setting. For details on displaying the image controller’s setup screen, refer to “Displaying the Setup Screen” on page 5-4. Destination Folder: Use the keyboard that appears in the touch panel to specify the path to the destination folder, and then touch [OK]. User Name: Use the keyboard that appears in the touch panel to specify the login user name, and then touch [OK]. Password: Use the keyboard that appears in the touch panel to specify the password, and then touch [OK].

Port Number: Check the port number. PASV mode: Select whether the PASV (passive) mode is used. Touch [Yes] or [No]. Proxy: Select whether a proxy server is used. Touch [Yes] or [No].

Touch [OK].

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Scanning Documents Enter the destination Information, and then touch [OK].

–

To specify an additional address, touch [Next Dest.], and then specify the address. The addresses that were entered are listed under “Broadcast Destinations”.

Touch [Scan Settings], and then specify the scan settings.

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

Chapter 2

Scanning Documents

2 8

After specifying the settings, touch [OK]. –

Scanning Documents

Chapter 2

–

Load the document into the automatic document feeder or position it on the original glass of the copier.

10 Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

2.5

Sending Data to a PC on the Network (Scan to SMB)

The Scan to SMB operation can be used to directly send the scanned data to a specific computer on the network. To use the Scan to File (SMB) function, specify the Windows shared file setting on the PC that is to receive the data in advance.

Chapter 2

Scan to SMB

“Program” refers to a set of destination computers and scan settings that are registered together. The following procedure describes how to send data by selecting a program that has been registered in advance. For details on registering programs, refer to “Registering Program Destinations” on page 3-18.

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

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Scanning Documents

Using Programs

Scanning Documents

2 2

Touch [Program].

Scanning Documents

Chapter 2

The selected destinations are listed under “Broadcast Destinations”. Only the destinations that can be specified are displayed. For example, fax destinations are not displayed.

–

After checking the settings, touch [OK]. –

2-32

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

To send the data to another destination at the same time, touch [Group], [Address Book] or [Direct Input] to specify or add other destinations.

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Scanning Documents

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

Touch [Group].

Touching the button for a group displays the list of members registered in the group. Other destination addresses can be added using the address book or through direct input. IC-402

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Scanning Documents

Chapter 2

Scanning Documents

2 3

Select the desired destinations, and then touch [OK].

Scanning Documents

Chapter 2

The selected destinations are listed under “Broadcast Destinations”.

Touch [Scan Settings], and then specify the scan settings.

–

After specifying the settings, touch [OK]. –

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

Selecting Destinations From the Address Book “Address book” refers to the collection of abbreviated destinations that have been registered in advance and appear so that the desired destination can be selected. The following procedure describes how to send data by selecting destinations from the address book. Multiple addresses can be specified simultaneously from the address book. For details on registering addresses in the address book, refer to “Registering Abbreviated Destinations” on page 3-2.

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

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Scanning Documents

Chapter 2

Scanning Documents

Chapter 2

? How can the address book be searched for the desired address? % Touch [Detail Search] to search for addresses. The address book can be searched for names or addresses.

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Scanning Documents Touch [Scan Settings], and then specify the scan settings.

–

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After specifying the settings, touch [OK]. – –

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

Chapter 2

Scanning Documents

2 Entering the Addresses Directly

“Direct input” refers to the operation of directly inputting the destination address from the copier’s control panel.

Chapter 2

Press the [Scan] key on the control panel.

Scanning Documents

Scan

The Scan mode screen appears.

Touch [Direct Input], then [Scan to SMB].

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Scanning Documents Enter the destination information.

–

– – – –

–

Host Name: Use the keyboard that appears in the touch panel to specify the destination host name or IP address, and then touch [OK]. Destination Folder: Enter the path to the destination folder. User Name: Use the keyboard that appears in the touch panel to specify the login user name, and then touch [OK]. Password: Use the keyboard that appears in the touch panel to specify the password, and then touch [OK]. In order to send scan data to a folder that can only be accessed by user accounts belonging to the domain, the user ID must be entered in either of the following formats. 1 user_ID>@<domain_name> 2 <domain_name>\<user_ID> (Note: In format 2, use the backslash (\). If the slash (/) is used, the data will not be sent correctly.) To specify an additional address, touch [Next Dest.], and then specify the address.

Touch [OK]. The specified addresses are listed under “Broadcast Destinations”.

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Scanning Documents

Chapter 2

Scanning Documents

Touch [Scan Settings], and then specify the scan settings.

Scanning Documents

Chapter 2

–

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After specifying the settings, touch [OK]. – –

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the data is sent.

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Scanning Documents

2.6

Saving Data on the Hard Disk (Save in Mailbox)

Types of Mailboxes 17 mailboxes can be added to the default “admin”, “operator” and “guest” mailboxes. If “Enable Mailbox Password” from the setup screen of the image controller is set to “No”, a password is not required to access the “admin”, “operator”, “guest” boxes and other added boxes. - Default mailboxes As a default, three mailboxes (“admin”, “operator”, and “guest”) have been created. The image controller administrator password is required to access the “admin” mailbox. However, the “operator” and “guest” mailboxes do not require a password for access. - Added mailboxes Mailboxes can be added by the user. Personal mailboxes can be protected with a password. If a password has been specified, access to the mailbox is permitted only if the correct password is entered.

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Scanning Documents

The Save in Mailbox operation can be used to save document data on the hard disk of the image controller. The saved data can be imported from a computer.

Chapter 2

Save in Mailbox

Scanning Documents

2 Using Programs

Chapter 2

“Program” refers to a destination mailbox and scan settings that are registered together. The following procedure describes how to save data by selecting a program that has been registered in advance. For details on registering programs, refer to “Registering Program Destinations” on page 3-18.

Scanning Documents

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

Touch [Program]. The selected destinations are listed under “Broadcast Destinations”. Only the destinations that can be specified are displayed. For example, fax destinations are not displayed.

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Scanning Documents

–

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After checking the settings, touch [OK].

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the document data is saved in the mailbox.

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Scanning Documents

Chapter 2

Scanning Documents

2 Selecting Group Addresses

Chapter 2

“Group” refers to multiple destinations that are registered collectively. The following procedure describes how to save data by selecting a destination from a group that has been registered in advance. For details on registering groups, refer to “Registering Group Destinations” on page 3-16.

Scanning Documents

Press the [Scan] key on the control panel.

Scan

The Scan mode screen appears.

Touch [Group]. Touching the button for a group displays the list of members registered in the group.

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Scanning Documents

Select the desired destination, and then touch [OK].

Scanning Documents

Chapter 2

The selected destinations are listed under “Broadcast Destinations”.

Touch [Scan Settings], and then specify the scan settings.

–

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

After specifying the settings, touch [OK].

Load the document into the automatic document feeder or position it on the original glass of the copier.

Press the [Start] key on the control panel. The document is scanned, and the document data is saved in the mailbox.

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Scanning Documents

2 Selecting Destinations From the Address Book

Chapter 2

“Address book” refers to the collection of abbreviated destinations that have been registered in advance and appear so that the desired destination can be selected. The following procedure describes how to save data by selecting destinations from the address book. Multiple addresses can be specified simultaneously from the address book. For details on registering addresses in the address book, refer to “Registering Abbreviated Destinations” on page 3-2.

Scanning Documents

Press the [Scan] key in the control panel.

Scan

The Scan mode screen appears.

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Scanning Documents

How can the address book be searched for the desired address? % Touch [Detail Search] to search for addresses. The address book can be searched for names or addresses.

Touch the button for the mailbox where the data is to be saved. The selected destinations are listed under “Broadcast Destinations”.

? Why is [LDAP Search] not displayed on the Address Book tab?

% If the “Manual Destination Input” parameter on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to “Restrict”, [LDAP Search] does not appear on the Address Book tab.

Touch [Scan Settings], and then specify the scan settings.

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

Chapter 2

Scanning Documents

2 After specifying the settings, touch [OK].

Load the document into the reverse automatic document feeder or place it on the original glass of the copier.

Press the [Start] key in the control panel.

Scanning Documents

Chapter 2

The document is scanned and the document data is saved.

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Scanning Documents

To save data to the specified mailbox

Chapter 2

Specifying the mailbox where the data is to be saved directly from the copier’s control panel is called “direct input”. Press the [Scan] key in the control panel.

Scanning Documents

Scan

The Scan mode screen appears.

Touch [Direct Input], then [Save in User Box].

A screen appears, allowing you to enter the mailbox name. Why is the Direct Input tab not displayed? % If the “Manual Destination Input” parameter on the Security Details screen (displayed by touching [9 Security Setting] on the Administrator Setting screen) is set to “Restrict”, the Direct Input tab does not appear.

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2 3

Type in the name of the mailbox where the data is to be saved. –

Scanning Documents

Chapter 2

–

Enter the name of the mailbox created on the hard disk of the image controller. Correctly type in the mailbox name using uppercase and lowercase letters.

Touch [OK]. The selected destinations are listed under “Broadcast Destinations”.

Touch [Scan Settings], and then specify the scan settings.

–

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For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52.

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Scanning Documents

After specifying the settings, touch [OK].

Load the document into the reverse automatic document feeder or place it on the original glass of the copier.

Press the [Start] key in the control panel. The document is scanned, and the document data is saved in the mailbox.

Detail

For details on the scan settings, refer to “Specifying the Scan Settings” on page 2-52. For details on specifying the settings of the main Scan mode screen in advance, refer to “Setting the Main Scan Mode Screen” on page 4-6.

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Scanning Documents

Chapter 2

Scanning Documents

2 2.7

Specifying the Scan Settings Available Settings

Scanning Documents

Chapter 2

Detailed scan settings can be specified by touching [Scan Settings] in the Scan mode screen.

The settings that can be specified are as follows:

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Item

Description

Reference

File Type

Selects the file type for saving the scanned data.

“File Type” on page 2-53

Resolution

Selects the scan resolution.

“Resolution” on page 2-56

Simplex/Duplex

Selects whether to scan one side of the document or both sides.

“Simplex/Duplex” on page 2-57

Scan Size

Sets the paper size to be scanned.

“Scan Size” on page 2-60

Color

Sets whether to scan in color or black and white.

“Color” on page 2-58

Brightness

Adjusts the brightness of the document.

“Brightness” on page 2-62

Background Removal

Adjusts the density of the background (blank areas) of the document.

“Background Removal” on page 2-63

Original Setting

Specifies the type of document that is loaded, for example, if it contains mixed sizes or is a thick document.

“Original Setting” on page 2-64

Application

Provides functions for adjusting the print image, for example, for scanning books and for erasing the surrounding area.

“Book Scanning (Application)” on page 2-66 “Frame Erase (Application)” on page 2-68

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Scanning Documents

2 Description

Reference

Separate Scan

The scan operation can be divided into several sessions when all pages of a document cannot be loaded into the automatic document feeder or when placing the document on the original glass. In addition, the documents can be scanned separately according to their type, such as when single-sided documents are mixed with double-sided documents.

“Separate Scan” on page 2-70

File Type Select the file type for saving the scanned data. The following three file types are available. File type Item

Description

PDF

Saves to the PDF format.

TIFF

Saves to the TIFF format.

JPEG

Saves to the JPEG format.

Some file types may not be available depending on the selected Color setting. The possible combinations of the File Type and Color settings are shown below.

Detail

For details on the Color settings, refer to “Color” on page 2-58. Auto

Full Color

Gray Scale

Black

PDF

Yes

TIFF

Yes

JPEG

Yes

Also, grouping of the saved data can be specified.

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Scanning Documents

Chapter 2

Item

Scanning Documents

Item

Description

Single Page

A file is created for each page of the document. When a double-sided document is scanned, a file is created from every two pages that are scanned. This setting is not selectable when [File Type] is PDF.

Multi-Page

The entire scanned document is saved to a single file. This setting is not selectable when [File Type] is JPEG.

Scanning Documents

Chapter 2

Scan Setting

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Scanning Documents

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Touch [Scan Settings] in the Scan mode screen.

Touch [File Type].

Select the file type.

Select the scan setting.

Touch [OK], and then touch [OK] in the next screen that appears.

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Chapter 2

To specify the File Type settings

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Scanning Documents

2 Resolution

Scanning Documents

Chapter 2

Set the scanning resolution to 200 dpi, 300 dpi, 400 dpi, or 600 dpi.

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Touch [Scan Settings] in the Scan mode screen.

Touch [Resolution].

Select the resolution.

Touch [OK], and then touch [OK] in the next screen that appears.

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Scanning Documents

Simplex/Duplex

Item

Description

1-Sided

Scans one side of the document.

2-Sided

Scans both sides of the document.

Chapter 2

Select whether to scan one side of the document or both sides.

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Touch [Scan Settings] in the Scan mode screen.

Touch [Simplex/Duplex].

Select the scan type.

Touch [OK], and then touch [OK] in the next screen that appears.

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Scanning Documents

To specify the Simplex/Duplex setting

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Scanning Documents

2 Color

Scanning Documents

Chapter 2

Set whether to scan in color or black and white. Select from the following four types. Item

Description

Auto

Automatically detects the color of the document and scans accordingly.

Full Color

Scans at full color.

Gray Scale

Select this setting when the document is full of halftone colors such as in a black-and-white photo.

Black

Select this setting when the white and black boundaries are distinct such as in a line drawing.

Some color settings may not be available depending on the selected File Type setting. The possible combinations of the File Type and Color settings are shown below.

Detail

For details on the File Type settings, refer to “File Type” on page 2-53. Auto

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Full Color

Gray Scale

Black

PDF

Yes

TIFF

Yes

JPEG

Yes

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Scanning Documents

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Touch [Scan Settings] in the Scan mode screen.

Touch [Color].

Select the color type.

Touch [OK], and then touch [OK] in the next screen that appears.

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Chapter 2

To specify the Color setting

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Scanning Documents

2 Scan Size Set the paper size to be scanned.

Scanning Documents

Chapter 2

The available scan sizes are as follows: Item

Description

Auto

Detects the size of the first page of the loaded document.

Standard sizes

Select a standard size and direction.

Custom Size

Use to enter the dimensions of a custom size not available as a standard size. The lengths in the X and Y directions can be set within the ranges of 2 in. to 17 in. (30 mm - 432 mm) and 2 in. to 11-11/ 16 in. (30 mm - 297 mm), respectively.

Photo Size

Use to select the photo size.

To specify the Scan Size setting

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Touch [Scan Settings] in the Scan mode screen.

Touch [Scan Size].

Select the size and direction.

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Scanning Documents

Select the size and direction of the paper to be scanned.

–

Touch [Custom Size] to display a screen for specifying the size. Use the keypad or touch [-] and [+] to specify the size. Touch [⇔] to switch between the integer and the fraction. The integer can be specified in increments of 1 inch, and the fraction can be specified in increments of 1/16 in. Touch [OK].

–

Touch [Photo Size] to display a screen for specifying the size. Select the size and direction of the photo to be Scanned, and then touch [OK].

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Touch [OK], and then touch [OK] in the next screen that appears.

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Scanning Documents

Chapter 2

–

Scanning Documents

2 Brightness

Scanning Documents

Chapter 2

Adjust the brightness of the document during scanning.

2-62

Touch [Scan Settings] in the Scan mode screen.

Touch [Brightness].

Specify the adjustment amount.

Touch [OK], and then touch [OK] in the next screen that appears.

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Scanning Documents

Background Removal

Touch [Scan Settings] in the Scan mode screen.

Touch [Background Removal].

Scanning Documents

Chapter 2

Adjust the background density of the document during scanning. When scanning a document on colored paper, the background may be dark in the scan. In such cases, the background density can be adjusted.

– – –

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Touch [Auto] to adjust the background density automatically. To select a specific density, touch [Lighter] or [Darker]. Touch [Std.] to select the default setting.

Touch [OK], and then touch [OK] in the next screen that appears.

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Scanning Documents

2 Original Setting

Specify the type of document that is loaded, for example, if it contains mixed sizes or is a thick document.

Chapter 2

2 Note

Scanning Documents

These functions can be combined. Item

Description

Mixed Original

Select this setting when documents of different sizes are loaded into the automatic document feeder. The scan speed is decreased since the size of each page is detected before it is scanned.

Thick Original

Select this setting when Scanning a thick document.

Original Direction

Specifies the orientation of the document. The data is processed so that the top and bottom ends are correctly positioned when the document is scanned.

Bind

Specifies the binding position for punched holes and staples. This function adjusts the binding position so that it is not reversed when a double-sided document is scanned. Left: A document with a bind on the left side. Top: A document with a bind on the top side. Auto: If the length is 11-3/4 in. or less, the binding position is along the long side of the paper. If the length is more than 11-3/4 in., the binding position is along the short side of the paper.

To specify the Original Settings

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Touch [Scan Settings] in the Scan mode screen.

Touch [Original Setting].

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Scanning Documents Specify the original settings.

– –

–

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If “Original Direction” is selected, a screen for selecting the direction appears. Select the direction, and then touch [OK]. To select the default settings, touch [Reset].

If “Bind” is selected, a screen for selecting the document binding position appears. Select the binding position, and then touch [OK].

Touch [OK], and then touch [OK] in the next screen that appears.

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Scanning Documents

Chapter 2

Scanning Documents

2 Book Scanning (Application)

Scanning Documents

Chapter 2

Select this function when scanning page spreads. The four scanning methods listed below are available. In addition, frame erasing and center erasing can be specified. Item

Description

Book Spread

Scans a spread as one page. The left side is the first page, and the right side is the second page.

Book Separation

Scans a spread as separate left and right pages (2 pages).

Specify the spread document size for the scan size. Shadows that occur from scanning page spreads can be erased from the scans. Item

Description

Erase

Erases the perimeter of the document. The width to be erased can also be specified separately for the top, left, right, and bottom sides within the range of 1/16 in. to 2 in (0.1 mm 50 mm).

Center Erase

Erases the shadow along the center binding. The width can be set within the range of 1/16 in. to 1-3/6 in (0.1 mm - 30 mm).

2 Note

If the width to be erased is specified using the Book Erase functions in the Book Scanning screen, the same value is set for the “Erase” function on the Application screen.

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Scanning Documents

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Touch [Scan Settings] in the Scan mode screen.

Touch [Application].

Touch [Book Scanning].

Specify the Book Scanning settings.

Touch [OK] twice.

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Scanning Documents

Chapter 2

To use the “Book Scan” function

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Scanning Documents

2 Frame Erase (Application)

Chapter 2

Erases the perimeter of the document. The width to be erased can also be specified separately for the top, left, right, and bottom sides within the range of 1/16 in. to 2 in (0.1 mm - 50 mm).

Scanning Documents

If the width to be erased is specified using the Book Erase functions in the Book Scanning screen, the same value is set for the “Erase” function on the Application screen.

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Touch [Scan Settings] in the Scan mode screen.

Touch [Application].

Touch [Erase].

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Scanning Documents Specify the width to be erased.

– –

–

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To erase all sides with the same width, touch [Frame] and enter the value. To specify the width separately for the top, left, right, and bottom sides, touch the corresponding button and enter the value. To specify that no area is erased, touch [None]. For North American users, touch [⇔] to switch between the integer and the fraction.

Touch [OK] twice.

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Scanning Documents

Chapter 2

Scanning Documents

2 Separate Scan

Scanning Documents

Chapter 2

The scan operation can be divided into several sessions according to the type of document being scanned, for example, when all pages of a document cannot be loaded into the automatic document feeder, when placing the document on the original glass, or when single-sided documents are mixed with double-sided documents. Touch [Separate Scan] in the Scan Settings screen. The function is enabled when its button appears selected.

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Scanning Documents

2.8

Checking the Settings Checking the Settings

Chapter 2

The selected setting can be checked in detail. The destination can be changed on this screen. The settings that can be viewed and changed are as follows: Description

Type

Displays the type of transmission.

Name

Displays the registered destination name.

Dest.

Displays the e-mail address, file path or mailbox name of the destination.

Edit

Touch to change the destination.

Set Dest.

Specify the e-mail address of the recipient for e-mail notification.

Save in Add. Book

Touch when the address is not registered in the address book such as when the address is entered through direct input.

The notification destination cannot be specified when using Scan to E-mail.

2 Note

[Set Dest.] appears only when performing Scan to FTP, Scan to SMB, or Save in Mailbox operations. It does not appear when performing a Scan to E-Mail operation.

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Item

Scanning Documents

2 To check a job

Chapter 2

Press the [Mode Check] key in the control panel while the Scan mode screen is displayed.

Scanning Documents

Mode Check

The Mode Check screen appears.

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Select the desired job from the list of registered jobs.

Touch [Detail].

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Scanning Documents

Check the details. [Set Destination] appears only when using Scan to FTP, Scan to SMB, or Save in Mailbox. It does not appear when using Scan to EMail.

? How do you correct the destination?

% Touch [Edit] to display the direct input screen on which the address can be corrected. After correcting the destination, touch [OK].

? How can a destination be added?

% Use the address book or direct input to add a destination.

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Scanning Documents

Chapter 2

–

Scanning Documents How do you specify the notification destination? ? % Touch [Set Dest.] to specify the notification destination. Specify the

Scanning Documents

Chapter 2

notification e-mail address from the address book or enter the address directly, and then touch [OK].

? How can the displayed settings be registered in the address book? % Touch [Save in Add. Book]. If the settings were specified through direct input, the entered settings can be registered as they are in the address book.

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Scanning Documents

After checking the information, touch [Close].

Touch [Close].

Scanning Documents

dress in the address book. Touch [Name], and then enter the name that is to be registered in the address book. After entering the name, check it, and then touch [Yes].

2 Note

When the settings are changed, the destination whose settings have been changed is moved to the end of the list of registered destinations.

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What type of information must be entered? ? % Touch [Index], and then specify the characters for indexing the ad-

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Scanning Documents

2 Deleting Unneeded Destinations The selected destination can be deleted.

Chapter 2

Press the [Mode Check] key in the control panel while the Scan mode screen is displayed.

Scanning Documents

Mode Check

The Mode Check screen appears.

Select the desired job from the list of registered jobs.

Touch [Delete].

A confirmation message appears. 2-76

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Scanning Documents Touch [Yes] to delete the job.

Touch [Close].

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Scanning Documents

Chapter 2

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Scanning Documents

2 Changing the File Name and Other Settings

Scanning Documents

Chapter 2

Touch [E-Mail Setting] to change the following transmission information before sending the scan data. [Subject] and [Text] are available only with the Scan to E-Mail operation. Item

Description

File Name

The name of the saved file is displayed. This file name is automatically displayed based on the settings specified in “Administrator Setting”. Up to 26 alphanumeric characters and symbols can be entered.

Subject

The information specified in Utility mode is automatically displayed. Touch [Direct Input] to change the information. Up to 64 characters can be entered.

Text

The text specified in Utility mode is displayed. Touch [Direct Input] to change the information. Up to 64 characters can be entered.

The file name is assigned by combining the information below. The conventions for assigning the file name are described below. The name “SKMBT_C45004102315230” is explained below as an example.

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Item

Description

The file name must begin with the letter “S”.

KMBT_<device_name>

The name of the device that scanned the data. The factory default setting is “KMBT_<model_name>”. This name can be changed by touching [Machine Name] under [Administrator/ Machine Setting] on the Administrator Setting screen. Enter the name using up to 10 characters.

04102315230

Indicates the year (lower 2 digits), month, day, hour, and minute when the data was scanned. The last digit is a sequence number when data is scanned consecutively in 1 minute.

_0001

Indicates the page number when multiple pages of data are scanned. This number does not appear on the “File Name” screen, but is automatically attached as part of the file name when transmitted over the network. If a file name receive condition is placed on the server such as during a Scan to FTP operation, take this section of the name into account.

.JPG

The extension of the specified data type. These characters do not appear on the “File Name” screen, but is automatically attached as part of the file name when transmitted over the network.

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Scanning Documents

To change the e-mail settings Press the [Mode Check] key in the control panel while the Scan mode screen is displayed.

Chapter 2

Scanning Documents

Mode Check

The Mode Check screen appears.

Touch [E-Mail Setting].

A confirmation message appears.

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Check the information and change it as necessary.

Touch [Close], and then touch [Close] in the next screen that appears.

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Scanning Documents

2 2.9

Checking the Scan Job List A job list of scanner transmissions can be displayed from the control panel.

Chapter 2

Detail

For details on the function of each button, refer to the User’s Guide [Copy Operations] included with the copier.

Scanning Documents

Displaying the Job List for Scan to E-mail, Scan to FTP and Scan to SMB Operations

Touch [Job List]. The Print tab of the Job List screen appears.

Touch [Scan]. The Current Jobs list of the Scan tab appears. The list of scan jobs does not appear when [Scan], then [Current Jobs] is touched.

Touch [Job History]. The Active Jobs list appears in the Job History list of the Scan tab.

Touch the button corresponding to the desired list. –

Deleted Jobs: Displays only the jobs that were deleted before completion. – Finished Jobs: Displays only the jobs that were completed normally. – Active Jobs: Displays all jobs. The Job History list is displayed.

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Scanning Documents

Touch [Comm. Setting] to check the transmission job log or print the Activity Report. For details, refer to the User’s Guide [Copy Operations] included with the copier. Checking the Box Job List Touch [Job List].

Scanning Documents

The Print tab of the Job List screen appears.

Touch [Fax RX/User Box]. The Active Jobs list appears in the Current Jobs list.

Touch the button corresponding to the desired list. Although “SCAN” appears under “User Name”, the jobs that appear are those being transmitted to the hard disk of the image controller with a Save in User Box operation. – –

Active Jobs: Displays all jobs. Box Jobs: Displays all jobs being transmitted to the hard disk of the image controller or the hard disk of the copier.

To check the job log, touch [Job History]. The Active Jobs list appears in the Job History list.

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Chapter 2

Detail

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Scanning Documents

Chapter 2

Touch the button corresponding to the desired list. Although “SCAN” appears under “User Name”, the jobs that appear are those that were transmitted to the hard disk of the image controller with a Save in User Box operation. – –

Active Jobs: Displays all jobs. Box Jobs: Displays all jobs that have been transmitted to the hard disk of the image controller or the hard disk of the copier.

Displayed Information

Scanning Documents

The following information is displayed on the Scan tab of the Job List screen.

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Item

Description

No.

Displays the job ID number that is assigned when a job is registered.

Type

Displays the transmission type.

Status (only on the Current Jobs list)

Displays the job status.

Dest

Displays the destination.

Time Stored

Displays the time when the job was registered.

# of Pgs.

Displays the number of pages of the original.

Result (only on the Job History list)

Displays the execution result of the job.

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Chapter 3

Registering Destinations (Recipients) for Network Scanning

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3 3

Registering Destinations (Recipients) for Network Scanning

3.1

Registering Abbreviated Destinations

Chapter 3

Abbreviated destinations can be specified. Up to 2000 destinations can be registered. E-Mail Destinations

Registering Destinations (Recipients) for Network Scanning

E-mail addresses can be registered.

In the Scan screen, touch [1 Address Book].

Touch [1 E-Mail]. The E-Mail screen appears.

Touch [New]. The Register E-Mail Address screen appears.

4 3-2

Touch [Name] and type in the name using the keyboard that appears on the screen.

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Touch [OK].

Touch [E-Mail Address] and type in the e-mail address using the keyboard that appears on the screen.

Touch [OK].

Touch [Index] and touch the desired button. – – – –

This specifies the characters used to index the destination. For destinations that are often used, specify [Main] at the same time, and it will be easier to search. If the first character of the name is a letter, the first character is automatically registered as the indexing character. The registration cannot be completed unless an address is specified for “E-Mail Address”.

Touch [OK], and then touch [OK] in the next screen that appears. The e-mail destination is registered.

Detail

To check the registered destination, touch the button for the destination, and then touch [Check]. To change the registered destination settings, touch the button for the desired destination, and then touch [Edit]. To delete the registered destination, touch the button for the desired destination, and then touch [Delete].

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Registering Destinations (Recipients) for Network Scanning

3 2 Note

If [Registering and Changing Address] is restricted, use [One-Touch Registration] in [Administrator Setting].

2 Note

Chapter 3

To cancel changes to the setting, touch [Cancel].

Registering Destinations (Recipients) for Network Scanning

To quit specifying the Utility mode setting, touch [Exit] in the sub display area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears.

Detail

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Registering Destinations (Recipients) for Network Scanning

FTP Destinations FTP destinations can be registered.

In the Scan screen, touch [1 Address Book].

Touch [2 FTP].

Touch [New]. The Register FTP screen appears.

Touch [Name] and type in the name using the keyboard that appears on the screen.

Touch [OK].

Touch [Host Address]. – –

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Enter the host address or IP address. To enter the host address, check that [Host Name Input] is selected, and then type in the host address using the keyboard that appears on the screen.

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The FTP screen appears.

Registering Destinations (Recipients) for Network Scanning

3 –

–

Chapter 3

–

Registering Destinations (Recipients) for Network Scanning

–

To enter the IP address, touch [IP Address Input], and then enter the value. If the value was incorrectly entered, press the [C] (clear) key to erase the value, and then use the keypad to type in the correct value. To change an entered value, touch [←] and [→] to move the cursor to the desired position, and then type in the desired value. If [IP Address Input] is touched after entering the host address, the host address is cleared. If the IP address is entered first, then [Host Name Input] is touched, the IP address that was entered is displayed in the text box. In order to specify an FTP destination as a host address, the DNS setting must have been specified in the image controller’s setup screen. In the setup screen for the image controller, select [Network Setup] – [Protocol Setup] – [TCP/IP Setup] – [DNS Setup] to specify the setting. For details on displaying the image controller’s setup screen, refer to “Displaying the Setup Screen” on page 5-4.

Touch [OK].

Touch [File Path] and type in the file path using the keyboard that appears on the screen.

Touch [OK].

10 Touch [←Back] or [Fwd.→].

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11 Touch [User ID] and type in the user ID using the keyboard that appears on the screen. –

If the user ID is not to be registered, touch [anonymous] on the Register FTP screen.

12 Touch [OK]. 13 Touch [Password] and type in the password using the keyboard that

If the first character of the name is a letter, the first character is automatically registered as the indexing character.

15 Touch [Index] and touch the desired button. – –

This specifies the characters used to index the destination. For destinations that are often used, specify [Main] at the same time, and it will be easier to search.

16 Touch [OK]. 17 Press the [C] (clear) key to erase the value, and then use the keypad to type in the port number (between 1 and 65535). – – –

To enable PASV mode, touch [PASV Mode]. To use a proxy server, touch [Proxy]. If a value outside of the allowable range is specified, the message “Input Error” appears. Type in a value within the allowable range.

18 Touch [OK]. The FTP destination is registered.

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Registering Destinations (Recipients) for Network Scanning

14 Touch [OK].

Chapter 3

appears on the screen.

Registering Destinations (Recipients) for Network Scanning

3 2 Note

The registration cannot be completed unless settings have been specified for “Host Address”, “File Path”, “User ID”, and “Password”.

Detail

Chapter 3

Registering Destinations (Recipients) for Network Scanning

To delete the registered destination, touch the button for the desired destination, and then touch [Delete].

2 Note

To cancel changes to the setting, touch [Cancel]. To quit specifying the Utility mode setting, touch [Exit] in the sub display area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears.

Detail

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Registering Destinations (Recipients) for Network Scanning

SMB Destinations SMB destinations can be registered.

In the Scan screen, touch [1 Address Book].

Touch [3 SMB].

Touch [New]. The Register SMB screen appears.

Touch [Name] and type in the name using the keyboard that appears on the screen.

Touch [OK].

Touch [Host Address] and enter the host address or IP address. –

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To enter the host address, touch [Host Name Input], and then type in the host address using the keyboard that appears on the screen.

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The SMB screen appears.

Registering Destinations (Recipients) for Network Scanning

3 –

–

Registering Destinations (Recipients) for Network Scanning

Chapter 3

–

Touch [OK].

Touch [File Path] and type in the file path using the keyboard that appears on the screen.

Touch [OK].

10 Touch [←Back] or [Fwd.→].

11 Touch [User ID] and type in the user ID using the keyboard that appears on the screen. –

In order to send scan data to a folder that can only be accessed by user accounts belonging to the domain, the user ID must be entered in either of the following formats. 1 user_ID>@<domain_name> 2 <domain_name>\<user_ID> (Note: In format 2, use the backslash (\). If the slash (/) is used, the data will not be sent correctly.)

12 Touch [OK]. 13 Touch [Password] and type in the password using the keyboard that appears on the screen.

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15 Touch [Index] and touch the desired button. – – –

16 Touch [OK], and then touch [OK] in the next screen that appears. The SMB destination is registered.

Detail

To check the registered destination, touch the button for the destination, and then touch [Check Setting]. To change the registered destination settings, touch the button for the desired destination, and then touch [Edit]. To delete the registered destination, touch the button for the desired destination, and then touch [Delete].

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–

Registering Destinations (Recipients) for Network Scanning

3 2 Note

To cancel changes to the setting, touch [Cancel].

Chapter 3

Detail

Registering Destinations (Recipients) for Network Scanning

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Registering Destinations (Recipients) for Network Scanning

Mailbox Destinations Mailbox destinations can be registered. To specify a mailbox name, mailboxes must be registered in advance. Refer to the “Specifying Settings for Save in Mailbox Operations” on page 5-7. In the Scan screen, touch [1 Address Book].

Touch [4 User Box].

Chapter 3

The User Box screen appears.

Touch [New]. The Register User Box screen appears.

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Touch [Name] and type in the name using the keyboard that appears on the screen.

Touch [OK].

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3 6

Touch [User Box Name] and set the mailbox name. –

Registering Destinations (Recipients) for Network Scanning

Chapter 3

–

Enter the name of the mailbox created on the hard disk of the image controller. Correctly type in the mailbox name using uppercase and lowercase letters.

Touch [Index] and touch the desired button. – – – –

Touch [OK], and then touch [OK] in the next screen that appears. The mailbox destination is registered.

Detail

To check the registered destination, touch the button for the destination, and then touch [Check Setting]. To delete the registered destination, touch the button for the desired destination, and then touch [Delete].

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Registering Destinations (Recipients) for Network Scanning

2 Note

To cancel changes to the setting, touch [Cancel].

Chapter 3

Detail

Registering Destinations (Recipients) for Network Scanning

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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3 3.2

Registering Group Destinations Group destinations can be registered. To register a group destination

In the Scan screen, touch [2 Group].

Registering Destinations (Recipients) for Network Scanning

Chapter 3

The Group screen appears.

Touch [New]. The Register Group screen appears.

Touch [Name] and type in the name using the keyboard that appears on the screen.

Touch [OK].

Touch [Destination]. – –

3-16

Touch the desired button, and then select the destinations to be registered. Up to 100 groups can be registered. Up to 500 destinations can be registered to one group.

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Registering Destinations (Recipients) for Network Scanning

Touch [Close]. –

The registration cannot be completed unless a setting is specified for “Remote Destination”.

Touch [OK]. The group destination is registered.

Detail

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Note

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Registering Destinations (Recipients) for Network Scanning

3 3.3

Registering Program Destinations Program destinations can be registered. With program destinations, scan settings can be specified for a destination at the same time that the destination is being registered.

Registering Destinations (Recipients) for Network Scanning

Chapter 3

To register a program destination

In the Scan screen, touch [3 Program].

Touch the button for the desired program number.

Touch [Edit]. The Program Setting screen appears.

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Touch [Name] and type in the name using the keyboard that appears on the screen.

Touch [OK].

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Registering Destinations (Recipients) for Network Scanning

Touch [Destination].

Touch [Close].

Touch [OK].

Chapter 3

–

To select from registered destinations: Check that [Select from Address Book] is selected, touch the button for the desired destination type, and then select the destinations to be registered. To enter the destinations directly: Touch [Direct Input], touch the button for the desired destination type, and then enter the destination to be registered.

The program destination is registered.

2 Note

The registration cannot be completed unless a setting is specified for “Remote Destination”. To cancel changes to the setting, touch [Cancel]. To quit specifying the Utility mode setting, touch [Exit] in the sub display area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears.

Detail

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Chapter 4

Other Network Scanning Settings

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4 4

Other Network Scanning Settings

4.1

Specifying E-Mail Settings Up to 10 e-mail subjects and text can be registered. Subject

Chapter 4

E-Mail subjects can be registered.

In the Scan screen, touch [4 Subject/Text (for E-mail)].

Touch [1 Subject].

Other Network Scanning Settings

The E-Mail Title screen appears.

Touch [New]. The E-Mail Subject Registration screen appears.

4-2

Touch [Subject] and type in the subject using the keyboard that appears on the screen.

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Other Network Scanning Settings

Touch [OK]. The E-Mail subject is registered.

2 Note

The registration cannot be completed unless a setting is specified for “Subject”. To cancel changes to the setting, touch [Cancel].

Chapter 4

Detail

Other Network Scanning Settings

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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4 Text

E-mail text can be registered. The settings that were registered when the data was sent can be selected.

In the Scan screen, touch [4 Subject/Text (for E-mail)].

Touch [2 Text].

Chapter 4

The E-Mail Text screen appears.

Other Network Scanning Settings

Touch [New]. The E-Mail Text Registration screen appears.

Touch [Text] and type in the text using the keyboard that appears on the screen.

Touch [OK]. The e-mail text is registered.

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2 Note

The registration cannot be completed unless a setting is specified for “Text”. To cancel changes to the setting, touch [Cancel]. To quit specifying the Utility mode setting, touch [Exit] in the sub display area or press the [Utility/Counter] key. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears.

Chapter 4

Detail

Other Network Scanning Settings

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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4 4.2

Setting the Main Scan Mode Screen Default Tab The default screen that appears in Scan mode can be specified. (Default setting: Program) In the User Setting screen, touch [2 Display Setting]. (Refer to page 1-14 for more details.)

Touch [2 Scan Basic Screen Default Setting].

Touch [Default Tab].

Touch the button for the desired setting.

Other Network Scanning Settings

Chapter 4

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Other Network Scanning Settings

Program Default The default screen that appears in the Program tab in Scan mode can be specified. (Default setting: PAGE1) In the User Setting screen, touch [2 Display Setting]. (Refer to page 1-14 for more details.)

Touch [2 Scan Basic Screen Default Setting].

Touch [Program Default].

Touch the button for the desired setting. –

Touch [ screen.

] or [

Other Network Scanning Settings

Chapter 4

], and then touch the button for the desired

Touch [OK].

2 Note

To cancel changes to the setting, touch [Cancel].

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4 4.3

Setting the Save Format of the Data to Be Scanned JPEG Compression Level The JPEG compression level can be specified. (Default setting: Standard) - [High Quality]: The data size is large, but the image is of high quality. - [Standard]: The size and quality are between “High Quality” and “High Compression”. - [High Compression]: The data size is small, but the image is of low quality.

Other Network Scanning Settings

Chapter 4

To specify the compression level

4-8

In the User Setting screen, touch [5 Scanner Setting]. (Refer to page 1-14 for more details.)

Touch [JPEG Compression Level].

Touch the button for the desired setting.

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Other Network Scanning Settings

2 Note

Other Network Scanning Settings

Chapter 4

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4 4.4

Prefix/Suffix Settings The registered characters can be added to the e-mail address that is specified when sending e-mail. This eliminates having to enter characters that are often entered such as the same domain name. Prefix/Suffix Parameters

Chapter 4

The prefix/suffix parameters are as follows: Item

Description

ON/OFF Setting

Select whether or not the prefix/suffix function is used.

Prefix/Suffix Setting

Registers the character strings that are used by the prefix/ suffix function. For details on specifying the settings, refer to “Prefix/Suffix Settings” on page 4-10.

Other Network Scanning Settings

To specify the prefix/suffix settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [7 Detail Setting].

In the Detail Setting screen, touch [5 Prefix/Suffix Setting]. The Prefix/Suffix Setting screen appears.

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Other Network Scanning Settings

Touch [Prefix/Suffix], and then select the desired setting.

Note

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Chapter 4

The prefix/suffix is set. If [ON] is selected, continue with the registration of prefixes/suffixes.

Other Network Scanning Settings

4 Prefix/Suffix Setting

A maximum of 8 character strings can be registered to be used by the prefix/ suffix input function.

In the Prefix/Suffix Setting screen, touch [2 Prefix/Suffix Setting].

Chapter 4

The Prefix/Suffix Setting screen appears.

Touch [Prefix].

Other Network Scanning Settings

The Prefix screen appears.

Enter the character string that is to be used as a prefix (up to 20 characters). –

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Other Network Scanning Settings

Touch [OK].

Touch [Suffix]. The Suffix screen appears.

Enter the character string that is to be used as a suffix (up to 64 characters). –

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For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Chapter 4

– To cancel changes to the setting, touch [Cancel]. The prefix is set.

Other Network Scanning Settings

4 7

Touch [OK].

Chapter 4

– To cancel changes to the setting, touch [Cancel]. The suffix is set.

Touch [Close].

Other Network Scanning Settings

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Other Network Scanning Settings

4.5

Authentication Function Although related to the network scanning operations, user authentication and account track settings are not described in this manual. For details on these items, refer to the corresponding section in the User’s Guide [Copy Operations] included with the copier. User Authentication/Account Track and Scan Functions

Authentication Method and Fiery Remote Scan Software If user authentication or account track settings have been specified from the copier, the following settings must be specified from the copier in order to use the TWAIN scanning function of Fiery Remote Scan (the software included with the image controller). - In Administrator mode, touch [User Authentication/Account Track], then [General Settings], and then set “Scanner Settings” to “Allow”.

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Chapter 4

If user authentication or account track settings have been specified, the Scan to E-Mail, Scan to FTP, Scan to SMB, and Save in Mailbox operations cannot be used unless authentication is completed. Even if authentication is completed, the network scanning operations cannot be used if “Scan” has been set to “Restrict”.

Other Network Scanning Settings

Detail

Other Network Scanning Settings

Chapter 4

For details on Fiery Remote Scan, refer to the documents included with image controller.

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Specifying Network Scanning Settings

Chapter 5

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Specifying Network Scanning Settings

5 5

Specifying Network Scanning Settings

5.1

Available Settings Specify the following settings from the operation panel of the image controller or the control panel of the copier. For details on displaying the setup screen from the operation panel of the image controller, refer to “Entering the Image Controller Setup Screen” on page 5-4. For details on displaying the Administrator Setting screen from the control panel of the copier, refer to “To display the Administrator Setting screen” on page 1-15. Copier Control Panel

Scan to E-mail

Scan to FTP

Save in Mailbox

Scan to SMB

Chapter 5

Administrator Mode: [Network Setting] — [E-Mail Setting] — [E-Mail TX (SMTP)] E-Mail TX Setting (ON)

—

Specifying Network Scanning Settings

Administrator Mode: [Network Setting] — [SMB Setting] Scan Setting (ON)

—

Image Controller Operation Panel

Scan to E-mail

—

Scan to FTP

Save in Mailbox

Scan to SMB

Setup Mode: [Server Setup] Enable Mailbox Password

—

Delete Scan Jobs

—

Setup Mode: [Network Setup] — [Protocol Setup] — [TCP/IP Setup] o

Setup Mode: [Network Setup] — [Service Setup] — [FTP Setup] Enable FTP Services

—

Enable Proxy Setup

—

Proxy Server IP Address

—

Proxy Server Port Number

—

Proxy Server Timeout

—

Proxy Server User Name

—

Proxy Server User Password

—

Setup Mode: [Network Setup] — [Service Setup] — [E-Mail Setup] Enable E-mail Services

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—

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Specifying Network Scanning Settings

Enable Print Via E-mail*3

—

Scan to FTP

Save in Mailbox

Scan to SMB

—

Outgoing Server

—

Incoming Server*3

—

Server Type*3

—

Fiery Email User Name

—

Fiery Email Domain Name

o*2

—

Account Name*3

—

Password*3

—

Administrator Email User Name

—

Administrator Email Domain Name

o*2

—

Timeout (Sec)

—

Polling Interval*3

—

Maximum Scan File Size

—

o: required, G: Required depending on the environment, —: Not required *1: The sender (From) address is Fiery Email User Name@Fiery Email Domain Name. *2: Administrator Email User Name@Administrator Email Domain Name is the error notification destination if the mail does not reach the recipient for some reason. (See p. 5-13.) However, if the mail is not transmitted, the error is not notified. *3: If specified, e-mail messages can be received with the image controller and the attached files can be printed. For details, refer to the manual for the image controller.

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Scan to E-mail

Specifying Network Scanning Settings

Image Controller Operation Panel

Specifying Network Scanning Settings

5 5.2

Entering the Image Controller Setup Screen You can enter the controller settings from the controller operation panel that is displayed on the copier operation panel. To configure the image controller from the operation panel of the controller, display the setup screen on the controller. Displaying the Setup Screen

On the copier operation panel, touch [Utility/Counter] — [Controller Details].

On the controller operation panel, touch [MENU].

Use the up and down keys to show [Run Setup].

Touch the key to the right of [Run Setup] to show [Continue to Setup?].

Touch the key to the right of [OK] to show the setup screen.

Chapter 5

– Enter the password if a password has been specified. The setup screen appears.

2 Note

Specifying Network Scanning Settings

For the current password, check with the administrator of the image controller.

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Specifying Network Scanning Settings

5.3

Specifying Settings for E-Mail Transmissions Checking Copier E-Mail Transmission Settings In order to send e-mail message, the following copier parameter must be set to “ON”. For details on displaying the Administrator Setting screen from the control panel of the copier, refer to “To display the Administrator Setting screen” on page 1-15. To check the e-mail transmission setting From the copier’s control panel, display the Administrator Setting screen.

Touch [Network Setting], [E-Mail Setting], then [E-Mail TX (SMTP)], and then specify the following setting. Description

E-Mail TX Setting

Select “ON”.

Checking TCP/IP Settings In the setup screen for the image controller, select [Network Setup] — [Protocol Setup] — [TCP/IP Setup] to check whether or not transmissions are permitted with the TCP/IP protocol. If it is not permitted, specify the setting that allows transmissions with the TCP/IP protocol. E-Mail Transmission Settings To perform mail transmission, enter the settings for accessing the mail server (SMTP server).

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Show the setup screen from the image controller operation panel.

Select [Network Setup] — [Service Setup] — [E-Mail Setup] and enter the following settings.

Item

Description

[Enable E-mail Services]

Select “Yes”.

[Outgoing Server]

Enter the IP address or host name of the mail server (SMTP).

[Time Out (sec)]

Set the timeout value for accessing the mail server. Unless there is a specific reason to do so, use the default value. (common setting for the SMTP server and POP3 server)

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Item

Chapter 5

Specifying Network Scanning Settings

5 Item

Description

[Maximum Scan File Size]

Set the maximum transmission mail size. If the scan data exceeds the amount specified for “Maximum Scan File Size”, the scan data is saved on the hard disk of the image controller, and a URL notification e-mail message is sent to the destination.

URL Notification E-Mail Messages The URL notification function is used to notify using an e-mail the URL indicating the storage location of the image data that the scan function created. The image data is not attached to the URL notification mail. The side receiving the URL notification mail can click the URL written in the e-mail text to access the storage location of the image data. A URL notification mail is transmitted in the following cases. - When the size of the mail exceeds the upper limit specified by Maximum Scan File Size on the Scan to E-mail function

Specifying Network Scanning Settings

Chapter 5

In this case, the image data is saved to the image controller HDD, and a URL indicating the storage location is transmitted by mail.

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Specifying Network Scanning Settings

5.4

Specifying Settings for Save in Mailbox Operations Checking TCP/IP Settings In the setup screen for the image controller, select [Network Setup] — [Protocol Setup] — [TCP/IP Setup] to check whether or not transmissions are permitted with the TCP/IP protocol. If it is not permitted, specify the setting that allows transmissions with the TCP/IP protocol. Allowing Mailbox Passwords

Show the setup screen from the image controller operation panel.

Select [Server Setup] and enter the following settings.

Item

Description

[Enable Mailbox Password]

Select “Yes” to allow passwords to be assigned.

Creating a Mailbox Create a mailbox, a storage location of the image data.

Start PageScope Web Connection.

Click [Login (Fiery)].

Type in the administrator password, and then click the [Login].

Select [Mailbox] from the [User Box] tab.

Click [Create] to open the Create Mailbox screen. Enter settings for “Mailbox Name”, “Password”, and “Retype Password” and click [Apply].

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Chapter 5

Enter the setting for allowing passwords to be assigned to mailboxes.

Specifying Network Scanning Settings

5 2 Note

For details on accessing PageScope Web Connection, refer to “Accessing PageScope Web Connection” on page 7-3. For details on logging on to Administrator mode (Fiery), refer to “Logging On to the Image Controller’s Administrator Mode” on page 7-6.

Specifying Network Scanning Settings

Chapter 5

“Admin”, “Operator”, and “Guest” are registered by default. Up to 20 mailboxes can be created (including “Admin”, “Operator”, and “Guest”).

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Specifying Network Scanning Settings

Downloading the Image Data to the Computer Download the image data from the mailbox in the image controller HDD to your computer. Download the image data using WebTools.

Start PageScope Web Connection.

Click [WebTools].

Click [WebScan].

Enter the mailbox name in [Mailbox] and click [Refresh].

–

Chapter 5

–

17 user boxes can be added to the default “admin”, “operator” and “guest” boxes. The image controller administrator password is required to access the “admin” user box. However, the “operator” and “guest” user boxes do not require a password for access. If “Enable Mailbox Password” from the setup screen of the image controller is set to “No”, a password is not required to access the “admin”, “operator”, “guest” boxes and other added boxes.

Enter the password in the password input dialog box. A list of stored image data is displayed.

Click the file to be downloaded.

Select [File Format].

Click [Save As] to download the file.

2 Note

For details on accessing PageScope Web Connection, refer to “Accessing PageScope Web Connection” on page 7-3.

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–

Specifying Network Scanning Settings

5 5.5

Specifying Settings for FTP File Transmissions Checking TCP/IP Settings In the setup screen for the image controller, select [Network Setup] — [Protocol Setup] — [TCP/IP Setup] to check whether or not transmissions are permitted with the TCP/IP protocol. If it is not permitted, specify the setting that allows transmissions with the TCP/IP protocol.

2 Note

In order to specify an FTP destination as a host name when scanning, the DNS setting must have been specified in the image controller’s setup screen. In the setup screen for the image controller, select [Network Setup ]– [Protocol Setup] – [TCP/IP Setup] – [DNS Setup] to specify the setting.

Specifying Network Scanning Settings

Chapter 5

Enabling the FTP Transfer Function

Show the setup screen from the image controller operation panel.

Select [Network Setup] — [Service Setup] — [FTP Setup] and enter the following settings.

Item

Description

[Enable FTP Services]

Select [Yes].

Proxy Settings Enter proxy settings as necessary. (Consult your network administrator to see if proxy settings are required and the setup details.)

5-10

Show the setup screen from the image controller operation panel.

Select [Network Setup] — [Service Setup] — [FTP Setup] and enter the following settings.

Item

Description

[Enable Proxy Setup]

Select “Yes” to enable the proxy settings.

[Proxy Server IP Address]

Enter the IP address of the proxy server.

[Proxy Server Port Number]

Specify the port number of the proxy server.

[Proxy Server Timeout]

Set the timeout value.

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Specifying Network Scanning Settings

Description

[Proxy Server User Name]

Enter the user name of the proxy server.

[Proxy Server User Password]

Enter the password of the proxy server.

Specifying Network Scanning Settings

Chapter 5

Item

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5 5.6

Specifying Settings for SMB Server Transmissions Checking Copier SMB Settings In order to send data to a server (SMB), the following copier parameter must be set to “ON”. To check the SMB setting

From the copier’s control panel, display the Administrator Setting screen.

Touch [Network Setting], then [SMB Setting], and then specify the following setting.

Item

Description

Scan Setting

Select “ON”.

Chapter 5

Checking TCP/IP Settings

Specifying Network Scanning Settings

In the setup screen for the image controller, select [Network Setup] — [Protocol Setup] — [TCP/IP Setup] to check whether or not transmissions are permitted with the TCP/IP protocol. If it is not permitted, specify the setting that allows transmissions with the TCP/IP protocol.

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5.7

Setting the Error Notification Destination You can carry out the following steps to specify the destination to notify errors when mails transmitted using the Scan to E-mail or URL notification function do not reach the destination address. However, if the mail is not transmitted, the error is not notified.

Show the setup screen from the image controller operation panel.

Select [Network Setup] — [Service Setup] — [E-Mail Setup] and enter the following settings.

Item

Description

Administrator Email User Name

Specify the E-mail user name of the controller administrator.

[Administrator Email Domain Name]

Specify the mail server domain name to which the administrator belongs.

2 Note

Specifying Network Scanning Settings

Administrator Email User Name@Administrator Email Domain Name is the error notification destination.

Chapter 5

To set the error notification destination

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Specifying Network Scanning Settings

5 5.8

Setting the Sender (From) Address Follow the procedure described below to specify the e-mail address that appears in the sender (From) line of e-mail messages sent with the Scan to EMail operation or as a URL notification. To set the sender (from) address

Show the setup screen from the image controller operation panel.

Select [Network Setup] — [Service Setup] — [E-Mail Setup] and enter the following settings.

Item

Description

[Fiery Email User Name]

Specify the mail user name of the sender.

[Fiery Email Domain Name]

Specify the mail server domain name to which the sender belongs.

Chapter 5

2 Note

Specifying Network Scanning Settings

The sender (From) address is Fiery Email User Name@Fiery Email Domain Name.

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Specifying Network Scanning Settings

5.9

Hold Period of the Image Data If the number of image data files held in the image controller HDD keeps increasing, there is a possibility that the disk becomes full. You can set the hold period of the image data in the HDD by carrying out the following settings.

2 Note

Cases in which the image data is held in the HDD. When using Scan to Mailbox The image data is transferred to the HDD and held in the Box created in the HDD. When the size of the mail exceeds the upper limit specified by [Maximum Scan File Size] on the mail function.

Show the setup screen from the image controller operation panel.

Select [Server Setup] and enter the following settings.

Item

Description

[Clear Each Scan Job]

Select the hold period. The image data is automatically cleared when the hold period elapses.

Settings

After 1 day, Manually, After 1week

2 Note

For details on specifying the setting for the maximum file size for scan data, refer to “E-Mail Transmission Settings” on page 5-5.

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Specifying Network Scanning Settings

Chapter 5

To specify the hold period of the image data

Specifying Network Scanning Settings

Chapter 5

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Chapter 6

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Copier Network Functions

6 6

Copier Network Functions

6.1

Copier Network Settings

Copier Network Functions

Chapter 6

This section describes the copier network functions. - The image controller is equipped with two network ports. One port is used to connect the image controller to the network port on the copier with a network cable (cross cable). The other network port is used to connect the image controller to an external LAN. (Refer to figure 1.) - The network settings are saved in the image controller, which uses them to communicate with the external LAN. The network settings saved in the copier are used by it to communicate with the external LAN through the network card in the image controller. - The image controller and the copier each have their own network functions. The image controller mainly has network scan functions and network print functions. However, the copier has various other functions, such as a function for sending a notification by e-mail about the copier’s status and a function for performing an LDAP search for an address when specifying an e-mail address. (Refer to table 1.) - Various settings must be specified on the image controller and copier in order for their corresponding functions to be available. The image controller settings are specified from the setup screen of the image controller (refer to page 5-4, and the copier settings are specified from the copier’s Administrator Setting screen.*1 Details on the copier settings are described in this chapter. *1 In order to use some image controller functions, some settings may need to be specified from the copier.

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Copier Network Functions

Figure 1 Copier

Image controller

External LAN

Network interface card

Network Function

Setting

Function for sending no- o tification of the copier’s status

LDAP search function

Time adjustment function

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[Status Notification Setting] (p. 6-35)

Prerequisite Setting o

Address settings on the TCP/ IP Setting screen* (p. 6-5)

DNS settings on the TCP/IP Setting screen (p. 6-5)

E-Mail TX (SMTP) (p. 6-21)

E-Mail TX (POP) (p. 6-28)

[Enabling LDAP] (p. 6-12)

Address settings on the TCP/ IP Setting screen* (p. 6-5)

[Setting Up LDAP] (p. 6-16)

DNS settings on the TCP/IP Setting screen (p. 6-5) (If the LDAP server uses Active Directory, the DNS setting must be specified.)

[Time Adjustment Setting] (p. 6-32)

Address settings on the TCP/ IP Setting screen* (p. 6-5)

DNS settings on the TCP/IP Setting screen (p. 6-5)

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o: Setting required to use the function +: Necessary, depending on the environment

Chapter 6

Table 1 Copier network functions, settings and prerequisite settings The following table describes the copier network functions and the settings that must be specified in order for the function to be available.

Copier Network Functions

6 Network Function

Setting

Receiving authentication from the Active Directory server with external authentication

Receiving authentication from the NetWare (NDS) server with external authentication

Prerequisite Setting

[User Authentication] o Refer to “Authentication Method” in the Uso er’s Guide [Copy Operations].

Address settings on the TCP/ IP Setting screen* (p. 6-5)

[User Authentication] Refer to “Authentication Method” in the Uso er’s Guide [Copy Operations].

If the NDS server supports IPX/ SPX:

DNS settings on the TCP/IP Setting screen (p. 6-5)

Ethernet frame type setting on the NetWare Setting screen (p. 6-8)

Copier Network Functions

Chapter 6

If the NDS server supports TCP/IP: o

Address settings on the TCP/ IP Setting screen* (p. 6-5)

Function for specifying whether or not the interface is opened to software with a function for communicating with the computer (for example, PageScope Data Administrator)

[IS Open API Setting] (p. 6-40)

Address settings on the TCP/ IP Setting screen* (p. 6-5)

Function for using PING response verification to check if communication with the external network is possible

[PING Confirmation] (p. 6-37)

Address settings on the TCP/ IP Setting screen* (p. 6-5)

DNS settings on the TCP/IP Setting screen* (p. 6-5) (When specifying the host name to check PING response)

Function for checking the MAC address of the copier’s network card

[MAC Address] (p. 6-31)

Function for specifying whether to allow access from software that accesses through the FTP protocol (for example, PageScope NetCare)

[FTP Setting] (p. 6-9)

Address settings on the TCP/ IP Setting screen* (p. 6-5)

* The user does not need to specify the address settings on the TCP/IP Setting screen if they are automatically assigned by the DHCP server. For details, refer to “TCP/IP Settings” on page 6-5.

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Copier Network Functions

6.2

TCP/IP Settings The TCP/IP settings necessary for using the copier network functions can be specified. To activate all network setting changes, turn the copier’s main power off and then back on. Items To Be Specified The following items are specified. TCP/IP Setting screen 1/3 The network interface card of the copier communicates internally over the network with the image controller and communicates with an external network through the image controller. The network interface card of the copier acquires a virtual IP address through DHCP from the image controller and communicates through this address. Therefore, if neither of the IP addresses listed at the left is displayed, communication is not possible. In addition, since the IP address is acquired from the image controller through DHCP only when the copier is turned on, the image controller must have started up before the copier is turned on.

DHCP Setting

Set to “ON”.

IP Address

Shows the settings for the copier’s network interface card. These settings cannot be changed. Either of the following IP addresses must appear beside “IP Address”. If neither of the following IP addresses appears, turn the copier off, then on again. • 172.17.249.2 • 10.249.249.2

Subnet Mask Default Gateway

TCP/IP Setting screen 2/3

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Item

Description

Priority DNS Server

Set the primary DNS server address. Use the keypad to type in the address.

Substitute 1 DNS Server

Set the substitution DNS server address.Use the keypad to type in the address.

Substitute 2 DNS Server

Set the substitution DNS server address. Use the keypad to type in the address.

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Chapter 6

Description

Copier Network Functions

Item

Copier Network Functions

6 TCP/IP Setting screen 3/3 Item

Description

DNS Host Name

Sets the DNS host name of the copier. Use the keyboard that appears in the touch panel to type in the host name (up to 63 characters).

DNS Domain Name

Specify the DNS name of the domain that the copier belongs to. Use the keyboard that appears in the touch panel to type in the domain name (up to 255 characters).

To specify TCP/IP settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [1 TCP/IP Setting]. TCP/IP Setting screen 1/3 appears. Check the desired settings.

Touch [Fwd.→].

Copier Network Functions

Chapter 6

TCP/IP Setting screen 2/3 appears.

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Specify the desired settings.

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Copier Network Functions –

The settings for “Priority DNS Server”, “Substitute 1 DNS Server”, “Substitute 2 DNS Server”, “DNS Host Name” and “DNS Domain Name” may be used with the following copier parameters. E-Mail TX (SMTP) parameters (p. 6-21) and E-Mail RX (POP) parameters (p. 6-28) LDAP Setting parameters (p. 6-12) Time Adjustment Setting parameters (p. 6-32) PING Confirmation parameters(p. 6-37) When receiving Active Directory authentication for external authentication

Touch [Fwd.→].

Specify the desired settings.

Touch [OK].

Copier Network Functions

Chapter 6

TCP/IP Setting screen 3/3 appears.

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6 6.3

NetWare Settings The NetWare settings necessary for using the copier network functions can be specified. NetWare Parameters The NetWare settings are as follows: NetWare Setting screen 1/4 Item

Description

Ethernet Frame Type

Sets the frame type that is used for communications.

To specify NetWare settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [2 NetWare Setting]. NetWare Setting screen 1/4 appears. Check or specify the desired settings.

Copier Network Functions

Chapter 6

– –

Specify settings when the following copier functions are used. When receiving NDS authentication with the “ON (External Server)” parameter. When using the printing functions on a NetWare environment, specify the settings in the setup screen for the image controller. For details on displaying the setup screen from the operation panel of the image controller, refer to “Entering the Image Controller Setup Screen” on page 5-4.

Touch [OK]. The NetWare settings are applied.

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Copier Network Functions

6.4

FTP Settings The copier FTP server settings can be specified. The FTP server function is not related to the server transmission (FTP) used with the network scan functions. FTP Parameters The FTP parameters are as follows: Item

Description

FTP Server

When using the copier as an FTP server, select “ON”. When using an application that links to the copier as an FTP client of the copier, “ON” must be selected.

To specify FTP settings In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [3 FTP Setting].

Specify the desired settings.

Touch [OK]. The FTP settings are applied.

2 Note

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Chapter 6

Copier Network Functions

6 6.5

SMB Settings These settings must be specified in order to use the SMB server transmission operations of the network scanning functions.

2 Note

Although the SMB server transmission operations are network functions of the image controller, “Scan Setting” on the copier’s SMB Setting screen must be set to “ON”. SMB Parameters The SMB parameters are as follows: Item

Description

Scan Setting

In order to use the SMB server transmission operations of the network scan functions of the image controller, be sure to select “ON”.

Detail

Copier Network Functions

Chapter 6

If “Scan Setting” is set to “OFF”, the server transmission (SMB) functions used with the network scan functions of the image controller cannot be used. In order to use the server transmission (SMB) functions, be sure to select “ON”.

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Copier Network Functions

To specify SMB settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [4 SMB Setting]. The SMB Setting screen appears.

Specify the desired settings.

Touch [OK].

Copier Network Functions

Chapter 6

The SMB settings are applied.

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Copier Network Functions

6 6.6

Enabling LDAP Settings The LDAP function to which the machine can connect and search and retrieve information can be enabled/disabled. Search settings can also be specified. Enabling LDAP Parameters The Enabling LDAP parameters are as follows: Item

Description

LDAP Function

Set whether or not to use the LDAP function.

Max. Search Results

Sets the maximum number of destinations to display after searching. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 5 and 1000 destinations).

Timeout

Sets the maximum wait time for the search operation. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 5 and 300 seconds).

Initial Setting for Search Details

Specifies the initial setting of the search conditions when performing a detailed search. For details on specifying the settings, refer to “Initial Setting for Search Details” on page 6-14.

Copier Network Functions

Chapter 6

To specify Enabling LDAP settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [5 LDAP Setting].

In the LDAP Setting screen, touch [1 Enabling LDAP]. The Enabling LDAP screen appears.

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Specify the desired settings.

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Copier Network Functions

Touch [OK]. The LDAP function is set.

2 Note

To cancel changes to the setting, touch [Cancel]. To quit specifying the Utility mode setting, touch [Exit] in the sub display area. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears.

2 Reminder

Copier Network Functions

Chapter 6

If the LDAP server settings are not specified correctly, network failure may occur. The server administrator should specify LDAP settings.

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6 Initial Setting for Search Details

The initial setting of the search conditions when performing a detailed search can be specified by “Name”, “E-Mail Address”, “Fax Number”, “Last Name”, and “First Name”.

On the Enable LDAP Setting screen, touch [Initial Setting for Search Details]. The Initial Setting for Search Details screen appears.

Touch [Condition]. The Select Condition screen appears.

Touch [OR], [AND], [Begins With], or [Ends With].

Touch [OK].

Copier Network Functions

Chapter 6

–

The initial setting that is specified in “Initial Setting for Search Details” can be changed when the user uses the LDAP search. The selected condition is set.

Touch [OK]. The Enabling LDAP screen appears again.

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Copier Network Functions

2 Note

To cancel changes to the setting, touch [Cancel].

Copier Network Functions

Chapter 6

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6 6.7

Setting Up LDAP Settings The LDAP server can be registered and authentication settings can be specified. LDAP Server Registration Parameters The LDAP server registration parameters are as follows: Setting Up LDAP screen 1/4 Item

Description

Server Address

Sets the IP address of the LDAP server. Use the keyboard that appears in the touch panel to type in the address (up to 255 characters).

Search Base

Sets the directory path of the LDAP server. Use the keyboard that appears in the touch panel to type in the address (up to 255 characters).

Check Connection

Checks the connection to the LDAP server.

Reset All Settings

The LDAP server settings can be reset to their factory default. When a reset confirmation message appears, touch [Yes].

Copier Network Functions

Chapter 6

Setting Up LDAP screen 2/4

6-16

Item

Description

Enable SSL

Sets whether to use SSL (data encryption) when connecting to the LDAP server.

Port No.

Sets the port number of the LDAP server. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 1 and 65535).

General Settings

Sets the authentication method used when logging on to the LDAP server. For details on specifying the settings, refer to “General Settings” on page 6-20.

Check Connection

Checks the connection to the LDAP server.

Reset All Settings

The LDAP server settings can be reset to their factory default. When a reset confirmation message appears, touch [Yes].

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Copier Network Functions

Setting Up LDAP screen 3/4 Item

Description

Sets the login name used to connect to the LDAP server. Use the keyboard that appears in the touch panel to type in the name (up to 255 characters).

Password

Sets the password used to connect to the LDAP server. Use the keyboard that appears in the touch panel to type in the password (up to 127 characters).

Domain Name

Sets the domain name used to connect to the LDAP server as necessary. Use the keyboard that appears in the touch panel to type in the name (up to 64 characters).

Check Connection

Checks the connection to the LDAP server.

Reset All Settings

The LDAP server settings can be reset to their factory default. When a reset confirmation message appears, touch [Yes].

Description

Dynamic Authentication

Sets whether to enable dynamic authentication. If set to [Enable], set the login name and password.

Check Connection

Checks the connection to the LDAP server.

Reset All Settings

The LDAP server settings can be reset to their factory default. When a reset confirmation message appears, touch [Yes].

Copier Network Functions

Item

Chapter 6

Setting Up LDAP screen 4/4

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Copier Network Functions

6 To specify Setting Up LDAP settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [5 LDAP Setting].

In the LDAP Setting screen, touch [2 Setting Up LDAP]. Setting Up LDAP screen appears.

Specify the desired settings.

Touch [Fwd.→].

Copier Network Functions

Chapter 6

Setting Up LDAP screen 2/4 appears.

Specify the desired settings.

Touch [Fwd.→]. Setting Up LDAP screen 3/4 appears.

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Copier Network Functions

Specify the desired settings.

Touch [Fwd.→].

Setting Up LDAP screen 4/4 appears.

Chapter 6

10 Specify the desired settings.

11 Touch [OK].

2 Note

2 Reminder

If the LDAP server settings are not specified correctly, network failure may occur. The server administrator should specify LDAP settings.

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Copier Network Functions

The LDAP server registration and authentication are set.

Copier Network Functions

6 General Settings

The authentication method used when logging on to the LDAP server can be specified. The available authentication methods are as follows: Item

Description

[anonymous]

An authentication method that does not require the user name and password

[Simple]

A simple authentication method that requires the user name and password

[Digest-MD5]

An authentication method that can be used on a typical LDAP server. If authentication fails using Digest-MD5, the authentication is performed by automatically switching to CRAM-MD5.

[GSS-SPNEGO]

An authentication method that can be used with Active Directory in Windows (Kerberos authentication)

To specify the authentication method %

In the LDAP Server Setting screen, select a setting under “General Settings”.

2 Note

Chapter 6

Set the authentication method to match that used on the LDAP server. Refer to the LDAP server manual for more details. If the authentication method is set to “GSS-SPNEGO”, enter the domain name of Active Directory.

Copier Network Functions

Detail

Depending on the authentication method, settings for the following parameters must be set correctly on Setting Up LDAP screen 3/4 in order to perform the “Check Connection” operation. With “Simple” and “DIGEST_MD5/CRAM_MD5”: “Login Name” With “GSS-SPNEGO”: “Login Name” and “Domain Name”

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6.8

E-Mail TX (SMTP) Settings The e-mail transmission settings necessary for using the copier’s status notification setting can be specified. In addition, these settings are also related to the e-mail transmission functions used with the network scan functions of the image controller.

2 Note

Specify the settings for an SMTP e-mail transmission in order to use the following copier functions. Status Notification Setting parameters (p. 6-35)

2 Reminder

If “E-Mail TX Setting” is set to “OFF”, the e-mail transmission functions used with the network scan functions of the image controller cannot be used. In order to use the e-mail transmission functions, be sure to select “ON”. E-Mail TX (SMTP) Parameters

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Item

Description

E-Mail TX Setting

Sets whether or not e-mail transmission is used for status notification. To use the e-mail transmission functions used with the network scan functions of the image controller, be sure to select “ON”.

SMTP Server Address

Sets the SMTP server address used to send e-mail for status notification. For details on specifying the settings, refer to “SMTP Server Address” on page 6-25.

Binary Division

Sets whether or not divide data sent for status notification.

Divided Mail Size

Sets the divided data size when dividing data sent for status notification. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 100 and 15000 kb).

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E-Mail TX (SMTP) screen 1/2

Chapter 6

The E-Mail TX (SMTP) parameters are as follows:

Copier Network Functions

6 SMTP Detail screen Item

Description

Port No.

Sets the port number used to communication with the SMTP server for status notification. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 1 and 65535).

Authentication Setting

Sets the authentication method used for logging on to the SMTP server for status notification. If “SMTP Authentication” is selected, additional settings must be specified. For details on specifying the settings, refer to “SMTP Authentication” on page 6-26.

POP Before SMTP Time

Sets when the authentication setting is POP Before SMTP for the SMTP server being accessed for status notification. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 0 and 60 seconds).

Copier Network Functions

Chapter 6

E-Mail TX (SMTP) screen 2/2 Item

Description

Connection Timeout

If the operation is delayed while sending e-mail to the SMTP server for status notification, e-mail transmission is automatically aborted after a specified length of time has elapsed. Set the time from the point when the transmission stops to the point when the mail transmission is to be aborted. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 30 and 300 seconds).

Server Capacity

Sets the maximum capacity per e-mail message that can be received by the SMTP server for status notification. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 1 and 100 MB). To apply no restriction, touch [Unlimited].

To specify E-Mail TX (SMTP) settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [6 E-Mail Setting].

In the E-Mail Setting screen, touch [1 E-Mail TX (SMTP)]. E-Mail TX (SMTP) screen 1/2 appears.

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Specify the desired settings.

In the E-Mail TX (SMTP) screen, touch [Detail Setting].

Specify the desired settings.

Touch [OK]. – To cancel changes to the setting, touch [Cancel]. The SMTP details are set, and the E-Mail TX (SMTP) screen appears again.

Touch [Fwd.→]. E-Mail TX (SMTP) screen 2/2 appears.

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Chapter 6

The SMTP Detail screen appears.

Copier Network Functions

6 9

Specify the desired settings.

10 Touch [OK]. The SMTP server information is set.

2 Note

To cancel changes to the setting, touch [Cancel].

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Chapter 6

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SMTP Server Address The SMTP server address used to send e-mail for copier status notification can be specified.

In the E-Mail TX (SMTP) screen1/2, touch [Host Address]. The Host Address screen appears.

–

To specify the host address with the IP address, touch [IP Address Input]. To specify the host address with the host name, touch [Host Name Input]. If [Host Name Input] is touched and the DNS setting is incorrectly specified, the unit will not operate correctly. For details on the DNS settings, refer to “TCP/IP Settings” on page 6-5.

Enter the host address (IP address (1.0.0.0 to 126.255.255.255 or 128.0.0.0 to 223.255.255.255) or host name (up to 255 characters)). –

–

To edit the values that you entered with “IP Address Input”, touch [←] or [→] to move the cursor to the desired area, touch [Delete], and enter the new value. To clear all values, press the [C] (clear) key.

Touch [OK]. The SMTP server address is set.

2 Note

To cancel changes to the setting, touch [Cancel].

Detail

For the procedure to enter characters using the keyboard that appears on the screen, refer to “Entering Text” on page 8-2. IC-402

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Copier Network Functions

–

Chapter 6

Touch [IP Address Input] or [Host Name Input].

Copier Network Functions

6 SMTP Authentication

Specifies that the SMTP server to be accessed for status notification use SMTP authentication.

In the SMTP Detail screen, touch [SMTP Authentication]. The SMTP Authentication screen appears.

In the SMTP Authentication screen, touch [User ID].

The User ID screen appears. Type in the user ID (up to 63 characters).

Touch [OK].

Copier Network Functions

Chapter 6

– To cancel changes to the setting, touch [Cancel]. The user ID is set, and the SMTP Authentication screen appears again.

In the SMTP Authentication screen, touch [Password]. The Password screen appears.

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Copier Network Functions

Type in the password (up to 15 characters).

Touch [OK].

– To cancel changes to the setting, touch [Cancel]. The password is set, and the SMTP Authentication screen appears again.

In the SMTP Authentication screen, touch [Domain Name]. The Domain Name screen appears.

10 Touch [OK]. – To cancel changes to the setting, touch [Cancel]. The domain name is set, and the SMTP Authentication screen appears again.

11 Touch [Close]. The SMTP Detail screen appears again.

Detail

For the procedure to enter characters, refer to “Entering Text” on page 8-2. IC-402

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Copier Network Functions

Chapter 6

Type in the domain name (up to 255 characters).

Copier Network Functions

6 6.9

E-Mail RX (POP) Settings Specify the necessary settings when the “POP Before SMTP” setting is required with a transmission using the status notification setting.

2 Note

Specify the settings for a POP e-mail reception in order to use the following copier functions. When the “POP Before SMTP” setting is required with a transmission using the status notification setting E-Mail RX (POP) Parameters The E-Mail RX (POP) parameters are as follows:

Chapter 6

E-Mail RX (POP) screen Item

Description

E-Mail RX Setting

Select whether to enable or disable the POP settings.

POP Server Address

Sets the POP server address. For details on specifying the settings, refer to “POP Server Address” on page 6-30.

Sets the login name used to connect to the POP server. Use the keyboard that appears in the touch panel to type in the login name (up to 63 characters).

Password

Sets the password used to connect to the POP server. Use the keyboard that appears in the touch panel to type in the password (up to 15 characters).

Copier Network Functions

POP Detail screen

6-28

Item

Description

APOP Authentication

Sets whether to turn on authentication.

Port No.

Set the port number used to communicate with the POP server. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 1 and 65535).

Connection Timeout

The transmission with the POP server is interrupted if it remains idle for a specified length of time. To change the value, press the [C] (clear) key, and then use the keypad to type in a value (between 30 and 300 seconds).

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IC-402

Copier Network Functions

To specify E-Mail RX (POP) settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [6 E-Mail Setting].

In the E-Mail Setting screen, touch [2 E-Mail RX (POP)]. The E-Mail RX (POP) screen appears.

Specify the desired settings.

In the E-Mail RX (POP) screen, touch [Detail Setting].

Specify the desired settings.

Touch [OK]. – To cancel changes to the setting, touch [Cancel]. The POP details are set, and the E-Mail RX (POP) screen appears again.

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Copier Network Functions

Chapter 6

The POP Detail screen appears.

Copier Network Functions

6 POP Server Address The POP server address can be specified.

In the E-Mail RX (POP) screen, touch [Host Address]. The Host Address screen appears.

Touch [IP Address Input] or [Host Name Input].

–

Chapter 6

–

Enter the host address (IP address (1.0.0.0 to 126.255.255.255 or 128.0.0.0 to 223.255.255.255) or host name (up to 255 characters)). –

Copier Network Functions

–

Touch [OK]. – To cancel changes to the setting, touch [Cancel]. The POP server address is set.

Detail

For the procedure to enter characters using the keyboard that appears on the screen, refer to “Entering Text” on page 8-2.

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Copier Network Functions

6.10

MAC Address The MAC address of the network interface card installed in the copier can be checked. Device Parameters The device parameters are as follows: Item

Description

Mac Address

Used to verify the Mac address of the copier’s network interface card.

To check the MAC address

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [7 Detail Setting].

In the Detail Setting screen, touch [1 MAC Address]. The MAC Address screen appears. Check the desired settings.

Touch [Close].

Copier Network Functions

Chapter 6

The device information is set.

2 Note

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Copier Network Functions

6 6.11

Time Adjustment Settings The copier’s system clock can be correctly adjusted via the network. Time Adjustment Parameters The time adjustment parameters are as follows: Item

Description

NTP Setting

Specify whether to turn on the NTP.

NTP Server Address

Sets the IP address of the NTP server. For details on specifying the settings, refer to “NTP Server Address” on page 6-33.

Port No.

Set the port number used to communicate with the NTP server. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 1 and 65535).

After specifying this setting, touch [1 System Setting] in the Administrator Setting, touch [3 Date/Time Setting], and then set the date. Periodic automatic adjustment is not performed.

Chapter 6

To specify time adjustment settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [7 Detail Setting].

In the Detail Setting screen, touch [2 Time Adjustment Setting].

Copier Network Functions

The Time Adjustment Setting screen appears.

Specify the desired settings.

Touch [OK]. The device information is set.

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Copier Network Functions

2 Note

In the Time Adjustment Setting, touch [Host Address]. The Host Address screen appears.

– –

Enter the host address (IP address (1.0.0.0 to 126.255.255.255 or 128.0.0.0 to 223.255.255.255) or host name (up to 255 characters)). –

–

Touch [OK]. The NTP server address is set.

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Chapter 6

Touch [IP Address Input] or [Host Name Input].

Copier Network Functions

6 2 Note

To cancel changes to the setting, touch [Cancel].

Detail

Copier Network Functions

Chapter 6

For the procedure to enter characters using the keyboard that appears on the screen, refer to “Entering Text” on page 8-2.

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Copier Network Functions

6.12

Status Notification Settings Settings for notifying the administrator of the copier’s status by e-mail can be specified. The status notification is sent if a notification destination e-mail address is entered and if any of the notification conditions have been set to “ON”. Status Notification Parameters The status notification parameters are as follows: Item

Description

Notification Address Setting

Sets the e-mail address where notification of the copier’s status is to be sent. Use the keyboard that appears in the touch panel to type in the e-mail address (up to 320 characters).

Notification Item Setting

Sets the conditions under which notification of the copier’s status is to be sent by email. For details on specifying the settings, refer to “Notification Item Setting” on page 6-36.

Notification Time Setting

Sets the time when notification of the copier’s status is to be sent. To change the value, press the [C] (clear) key, and then use the keypad to type in the value (between 1 and 10 minutes).

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [7 Detail Setting].

In the Detail Setting screen, touch [3 Status Notification Setting]. –

To quit specifying the Utility mode setting, touch [Exit] in the sub display area. Otherwise, cancel the Utility mode by touching [Close] in each screen until the screen for the Copy, Fax, Scan or Box mode appears. – In order to use this function, the E-Mail TX (SMTP) parameters must be correctly specified. Refer to “E-Mail TX (SMTP) Parameters” on page 6-21 for more details. – If the “POP Before SMTP” setting is required, the settings for POP e-mail reception must be specified correctly. For details, refer to “EMail RX (POP) Settings” on page 6-28. – If a status notification e-mail message was not received by the recipient, for example, due to an incorrect e-mail address, a message specifying the error is sent to the e-mail address specified with the “Administrator Registration” parameter on the Administrator/Machine Setting screen in Administrator mode. The Status Notification Setting screen appears. IC-402

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Copier Network Functions

Chapter 6

To specify status notification settings

Copier Network Functions

6 4

Specify the desired settings.

Notification Item Setting The conditions under which notification of the copier’s status is to be sent by e-mail can be specified.

In the Status Notification Setting screen, touch [2 Notification Item Setting].

Copier Network Functions

Chapter 6

The Notification Item Setting screen appears.

Touch [ON] or [OFF] for each item. –

Touch [Fwd.→] to display more items.

Touch [OK]. – To cancel changes to the setting, touch [Cancel]. The conditions are set for sending notification of the copier’s status by e-mail.

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Copier Network Functions

6.13

PING Confirmation Settings for checking the TCP/IP network using PING can be specified. PING Confirmation Parameters The PING Confirmation parameters are as follows: Item

Description

PING TX Address

Sets the host address of the device to ping. For details on specifying the settings, refer to “PING TX Address” on page 6-39.

Check Connection

Sends a ping to check the connection.

To specify PING confirmation settings

In the Administrator Setting screen, touch [5 Network Setting]. (Refer to page 1-15 for more details.)

In the Network Setting screen, touch [7 Detail Setting].

In the Detail Setting screen, touch [4 PING Confirmation]. The PING Confirmation screen appears.

Chapter 6

Specify the desired settings.

Copier Network Functions

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Copier Network Functions

6 5

Touch [Close].

2 Note

Copier Network Functions

Chapter 6

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Copier Network Functions

PING TX Address The host address of the device to ping can be specified.

In the PING Confirmation screen, touch [Host Address]. The Host Address screen appears.

Touch [IP Address Input] or [Host Name Input].

Enter the host address (IP address (1.0.0.0 to 126.255.255.255 or 128.0.0.0 to 223.255.255.255) or host name (up to 255 characters)). –

–

Touch [OK]. The PING TX address is set.

2 Note

To cancel changes to the setting, touch [Cancel].

Detail

For the procedure to enter characters using the keyboard that appears on the screen, refer to “Entering Text” on page 8-2.

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Chapter 6

–

Copier Network Functions

–

Copier Network Functions

6 6.14

IS OpenAPI Settings Specify whether or not the interface is open to software (such as PageScope Data Administrator) with a function for communicating with the copier. The settings for “Access Setting”, “Port No.”, “SSL”, and “Authentication” of IS OpenAPI can be changed. Access Setting Sets whether to permit access from other systems that use IS OpenAPI. (Default setting: Permit)

In the Administrator Setting screen, touch [8 System Connection]. (Refer to page 1-15 for more details.)

In the System Connection screen, touch [1 IS OpenAPI Setting].

In the IS OpenAPI Setting screen, touch [Access Setting].

Chapter 6

Buttons for selecting settings appear.

Copier Network Functions

Touch the desired selection key. – To permit access using IS OpenAPI, touch [Allow]. – To prohibit access using IS OpenAPI, touch [Restrict]. Access using IS OpenAPI is set to be permitted or prohibited.

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Copier Network Functions

Port No. The port number for accessing other systems using OpenAPI can be checked. The port number is fixed at 50001 and the SSL port number is fixed at 50003.

In the Administrator Setting screen, touch [8 System Connection]. (Refer to page 1-15 for more details.)

In the System Connection screen, touch [1 IS OpenAPI Setting].

In the IS OpenAPI Setting screen, touch [Port No.].

SSL Specify whether to encrypt with SSL access from other systems that use IS OpenAPI. (Default setting: OFF)

IC-402

In the Administrator Setting screen, touch [8 System Connection]. (Refer to page 1-15 for more details.)

In the System Connection screen, touch [1 IS OpenAPI Setting].

In the IS OpenAPI Setting screen, touch [SSL].

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Copier Network Functions

Chapter 6

The IS OpenAPI Port Setting screen appears.

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Copier Network Functions

6 4

Touch the desired key. SSL encryption is enabled or disabled.

2 Note

Copier Network Functions

Chapter 6

To use SSL, a certificate must be issued from PageScope Web Connection in advance. Refer to the operating procedure in “7 Using PageScope Web Connection”, and then click “SSL/TLS” in the menu on the Network tab of Administrator mode to issue a certificate.

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Copier Network Functions

Authentication Specify whether to use authentication for access from other systems that use IS OpenAPI. (Default setting: ON)

In the Administrator Setting screen, touch [8 System Connection]. (Refer to page 1-15 for more details.)

In the System Connection screen, touch [1 IS OpenAPI Setting].

In the IS OpenAPI Setting screen, touch [Authentication]. The IS OpenAPI Setting screen appears.

– –

If “ON” is selected, proceed to step 5 and enter the login name and password. If “OFF” is selected, proceed to step 9.

Touch [Login Name].

Enter the login name (up to 8 characters), and then touch [OK]. The login name is set.

7 IC-402

Touch [Password].

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Chapter 6

Touch the desired key under “Authentication”.

Copier Network Functions

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Copier Network Functions

6 8

Enter the password (up to 8 characters), and then touch [OK]. The user password is set.

Touch [OK]. The authentication function when IS OpenAPI is used is set.

2 Note

To cancel changes to the setting, touch [Cancel].

Detail

Copier Network Functions

Chapter 6

For the procedure to enter characters, refer to “Entering Text” on page 8-2.

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Chapter 7

Using PageScope Web Connection

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Using PageScope Web Connection

Chapter 7

7 7

Using PageScope Web Connection PageScope Web Connection for IC-402 is a device control utility program provided by the Web server built into the IC-402 (Image controller for KONICA MINOLTA C450/C351). This utility can be used with a Web browser as an interface for remotely controlling IC-402.

7.1

System Requirements The following items are required to use this utility. Computer Software Operating System

Web Browser

Windows 98/NT4.0/2000/XP/Server 2003

Internet Explorer 5 or higher (XML parser MSXML3 or higher) Netscape Navigator 7 or higher

MacOS 8.x/9.x/X

Netscape Navigator 7 or higher

Linux

Netscape Navigator 7 or higher

Ethernet TCP/IP protocol KONICA MINOLTA C450/C351

2 Note

MSXML 2.x, which is installed by default with Internet Explorer 5.x, must be replaced with MSXML 3.

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Using PageScope Web Connection

Chapter 7

7.2

Accessing PageScope Web Connection To access PageScope Web Connection

Start the Web browser.

In the Address bar, type the IP address of this image controller, and then press the [Enter] key. –

http://<IP_address_of_the_image_controller>/ Example: If the IP address of the image controller is 192.168.1.20 http://192.168.1.20/

Detail

Below is the URL after SSL/TLS is enabled. https://<IP_address_of_the_image_controller>/Redirected to “https://” even if “http://” is entered.

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7-3

Using PageScope Web Connection

PageScope Web Connection can be accessed directly from a Web browser.

Using PageScope Web Connection

Chapter 7

7 Page Structure

The page that appears immediately after PageScope Web Connection is accessed is called the User mode page. All users can view this page.

Using PageScope Web Connection

The configuration of the PageScope Web Connection page is shown below. 4

1 2

9 10

7-4

No.

Item

Description

KONICA MINOLTA Logo

Click the logo to go to the Konica Minolta Web site at the following URL. http://konicaminolta.com/

PageScope Web Connection Logo

Click the PageScope Web Connection logo to display the version information. Click the KONICA MINOLTA logo to jump to the following Web site. http://konicaminolta.net Click the PageScope Web Connection logo to jump to the following Web site. http://www.pagescope.com

Copier Administrator mode logon button

Log on to the copier’s Administrator mode.

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IC-402

Using PageScope Web Connection

Item

Description

Display Language

If “Auto” is selected, the pages appear in the language specified for the operating system. If “Panel Lang.” is selected, the pages appear in the language specified for the screens that appear in the copier’s control panel. In addition, the display language for the various tabs in PageScope Web Connection may be different depending on the specified display language and the language specified for the operating system.

Status Display

The statuses of this copier’s printer section and scanner section are displayed using icons.

Message Display

If an error occurred in the copier, the status of the malfunction/error and other error information are displayed.

Tabs

Select the category of the page to be displayed.

Menus

Information and settings for the selected tab are listed. The menu that appears differs depending on the tab that is selected.

Logon button for the Fiery Administrator mode

Logs on to the Administrator mode of image controller.

WebTools

The Fiery WebTools window appears.

Information and Settings Display

Details of the item selected from the menu are displayed.

Administrator Modes PageScope Web Connection provides two Administrator modes. One Administrator mode allows copier settings to be specified. Another Administrator mode is used to specify image controller settings.

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Using PageScope Web Connection

No.

Chapter 7

Using PageScope Web Connection

Chapter 7

7 Logging On to Administrator Mode

This section describes the procedure for logging on to Administrator mode.

Using PageScope Web Connection

Logging On to the Image Controller’s Administrator Mode

Click [Login (Fiery)].

Type in the administrator password, and then click the [Login].

The Fiery Administrator mode page appears. To return to User mode, click [Logout].

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Logging On to the Copier’s Administrator Mode When logged on 0 When logged on to Administrator mode, the copier’s control panel is locked and cannot be used. 0 Depending on the status of the copier, you may not be able to log on to Administrator mode. 0 If the unauthorized access lock is enabled from the copier’s control panel, incorrectly entering the administrator access code is considered a failed access attempt. After three failed attempts, you will no longer be able to log on to Administrator mode. To enable access, the copier must be restarted (turned off, then on again).

Click [Login].

Type in the administrator password, and then click [Login]. The copier’s Administrator mode page appears.

2 Note

When logged on to Administrator mode, if no operation is performed for the set length of time, a timeout occurs and you will automatically be logged off from Administrator mode. The timeout period can be specified with “Admin Logout Time”. “Admin Logout Time” can be set by clicking “Authentication”, then “Auto Logout” in the menu on the Network tab of Administrator mode.

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Chapter 7

Using PageScope Web Connection

Chapter 7

Changing the Administrator Password

Using PageScope Web Connection

Changing the Image Controller’s Administrator Password

Display image controller screen, and then display the setup screen for the image controller.

Use [Change Password] to change the password.

Detail

For details on displaying the setup screen from the operation panel of the image controller, refer to “Entering the Image Controller Setup Screen” on page 5-4.

2 Note

When displaying the setup screen on the image controller, a password may be requested. Contact the administrator of the image controller for the password. Changing the Copier’s Administrator Password

On the copier operation panel, press the [Utility/Counter] key.

Touch [3 Administrator Setting].

Input Administrator Code and touch [OK].

Touch [9 Security Setting].

Touch [1 Administrator Password].

Change the password.

2 Note

Contact the administrator of the copier for the administrator password.

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Using PageScope Web Connection

Chapter 7

7.3

User Mode System tab

IC-402

Using PageScope Web Connection

The system information for the image controller and the copier can be viewed.

Menu Item

Description

Summary

Displays a summary of the system configuration.

Device Information

Displays a summary of the image controller.

Detail

Displays information on the paper drawers, output trays, hard disk, interface and consumables.

Counter

Displays counter information.

Online Assistance

Displays the information entered on the page that appeared after clicking [Online Assistance] in the menu on the System tab in Administrator mode of the image controller.

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Using PageScope Web Connection

Chapter 7

7 Job tab

Using PageScope Web Connection

Lists of active and completed jobs can be viewed.

Active Job List Menu Item

Description

Displays a list of print jobs and their details.

Scan Transmission

Scan jobs are not displayed.

HDD/Memory

The list of box jobs performed using the copier’s Box functions and the details of the jobs are displayed. The list of mailbox jobs performed using the image controller’s Save in Mailbox operation and the details of the jobs are displayed.

Done Job List Menu Item

7-10

Menu Item

Description

Displays a list of print jobs and their details.

Scan Transmission

Displays a list of scan jobs and their details.

HDD/Memory

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IC-402

User Box tab This page is linked to the copier’s Box functions.

Using PageScope Web Connection

For details, refer to “Specifying settings using PageScope Web Connection” in the User’s Guide [Box Operations] included with the copier.

Chapter 7

Using PageScope Web Connection

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Using PageScope Web Connection

Chapter 7

7 Print tab

Settings related to printing with the image controller can be viewed.

Using PageScope Web Connection

In addition, the configuration page (setting information) and font list can be printed.

7-12

Menu Item

Description

Default Setting

Displays the default PostScript settings.

Report Types

Prints the configuration page (setting information), PostScript demo page, PostScript font list, and color chart.

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Using PageScope Web Connection

New destinations can be registered for the scanning functions. The menu on the Scan tab appears only when registrations by users are permitted. “Address Book” Menu Click the Scan tab, and then click “Address Book”. New addresses can be registered in the address book. The information to be entered is as follows: When “E-Mail” is selected Item

Description

Name

Enter the name of the destination (up to 24 characters).

Index

Select the search word for searching destinations.

E-Mail Address

Enter the destination e-mail address (up to 320 characters).

When “FTP” is selected Item

Description

Name

Enter the name of the destination (up to 24 characters).

Index

Select the search word for searching destinations.

Host Address

Enter the IP address or host address of the destination FTP server (between 1 and 63 characters).

File Path

Enter the destination file path. (up to 96 characters).

User ID

Enter the user ID. (up to 47 characters).

Password

Enter the password. (up to 31 characters).

anonymous

Select whether to enable or disable.

PASV Mode

Select whether to enable or disable.

Proxy

Select whether to enable or disable.

Port Number

Enter the port number (input range: 1 to 65535, default value: 21)

2 Note

In order to specify an FTP destination as a host address, the DNS setting must have been specified in the image controller’s setup screen. In the setup screen for the image controller, select [Network Setup] – [Protocol Setup] – [TCP/IP Setup] – [DNS Setup] to specify the setting.

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Using PageScope Web Connection

Scan Tab

Chapter 7

Using PageScope Web Connection

Chapter 7

7 When “SMB” is selected

Using PageScope Web Connection

Item

Description

Name

Enter the name of the destination (up to 24 characters).

Index

Select the search word for searching destinations.

Host Address

Enter the IP address or host address of the destination computer (up to 225 characters).

File Path

Enter the destination file path. (up to 255 characters).

User ID

Enter the user ID of the destination PC. (up to 127 characters).

Password

Enter the password used to log on to the destination computer (up to 14 characters).

When “User Box” is selected Item

Description

Name

Enter the name of the destination (up to 24 characters).

Index

Select the search word for searching destinations.

User Box Number

Enter the name of the mailbox on the hard disk of the image controller.

2 Note

Correctly type in the mailbox name using uppercase and lowercase letters.

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7 Chapter 7

Using PageScope Web Connection

Click the Scan tab, and then click “Address Book”.

Click [New Registration].

Using PageScope Web Connection

To register new destinations in the address book

A page for selecting the transmission mode appears.

Select the transmission mode and click [Next]. The registration page appears.

IC-402

Enter the settings, and click [Apply].

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Using PageScope Web Connection

Chapter 7

7 “Group” Menu

Multiple destinations registered in the Address Book List can be registered as a group.

Using PageScope Web Connection

To register new “Group”

Click the Scan tab, and then click “Group”.

Click [New Registration]. The registration page appears.

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Enter the Name.

For each transmission mode, select the destinations.

Using PageScope Web Connection

7 Chapter 7

Using PageScope Web Connection

– – –

IC-402

Select the send mode. Click the list button. Select the desired destinations to be registered to the group from the Address Book List, and click [Apply].

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Using PageScope Web Connection

Chapter 7

7 “Program” Menu

Click the Scan tab, and then click “Program”. The information to be entered is as follows:

Using PageScope Web Connection

When “E-Mail” is selected

7-18

Item

Description

Number

Enter the registration number.

Name

Enter the registration name (up to 24 characters).

Address Book

Select the destination from the registered abbreviated destinations.

Direct Input

Directly enter the destination name (up to 320 characters).

No Destination

No destination is specified.

Resolution

Select the resolution.

File Type

Select the file format.

Subject

Specify the subject (0: no subject, 1 to 10: use the subject registered in the machine).

Text

Specify the text (0: no text, 1 to 10: use the text registered in the machine).

Document Mode

Select “Single Sided” or “Double Sided”.

Brightness

Select the brightness.

Color Mode

Select the color mode.

Separate Scan

Enable/disable the “Separate Scan” function.

Adjust Background

Adjust the background darkness.

Original Size

Select the original size (“Standard Size” or “Custom Size”). For “Custom Size”, specify the horizontal and vertical scanning sizes.

File Format (Page)

Select “Single Page” or “Multi Page”.

File Name

Enter the file name (up to 26 characters).

Original Direction

Select the original direction.

Bind

Select the original binding position.

Special Original

Select for special originals.

Thick Original

Select/cancel the “Thick Original” setting.

Book Scanning

Specify whether to scan a spread document or a separated document.

Center Erase

Appears when “Book Scanning” is set to “Book Spread” or “Book Separation”. Specify the width of the center of the spread document to be erased.

Frame Erase

Specify the width of the perimeter of the document to be erased.

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Chapter 7

When “FTP” is selected

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Description Enter the registration number.

Name

Enter the registration name (up to 24 characters).

Address Book

Select the destination from the registered abbreviated destinations.

Direct Input

Directly enter the destination. Specify settings for the following. IP Address or Host Address File Path User ID Password anonymous PASV Mode Proxy Port Number

No Destination

No destination is specified.

Resolution

Select the resolution.

File Type

Select the file format.

Document Mode

Select “Single Sided” or “Double Sided”.

Brightness

Select the brightness.

Color Mode

Select the color mode.

Using PageScope Web Connection

Item Number

Separate Scan

Enable/disable the “Separate Scan” function.

Adjust Background

Adjust the background density.

Original Size

Select the original size (“Standard Size” or “Custom Size”). For “Custom Size”, specify the horizontal and vertical scanning sizes.

File Format (Page)

Select “Single Page” or “Multi Page”.

Notification Address

Click the list button to select the notification addresses.

File Name

Enter the file name (up to 26 characters).

Original Direction

Select the original direction.

Bind

Select the original binding position.

Special Original

Select for special originals.

Thick Original

Select/cancel the “Thick Original” setting.

Book Scanning

Specify whether to scan a spread document or a separated document.

Center Erase

Appears when “Book Scanning” is set to “Book Spread” or “Book Separation”. Specify the width of the center of the spread document to be erased.

Frame Erase

Specify the width of the perimeter of the document to be erased.

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Chapter 7

7 When “SMB” is selected

Using PageScope Web Connection

Item

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Description

Number

Enter the registration number.

Name

Enter the registration name (up to 24 characters).

Address Book

Select the destination from the registered abbreviated destinations.

Direct Input

Directly enter the destination. Specify settings for the following. IP Address or Host Address File Path User ID Password

No Destination

No destination is specified.

Resolution

Select the resolution.

File Type

Select the file format.

Document Mode

Select “Single Sided” or “Double Sided”.

Brightness

Select the brightness.

Color Mode

Select the color mode.

Separate Scan

Enable/disable the “Separate Scan” function.

Adjust Background

Adjust the background darkness.

Original Size

Select the original size (“Standard Size” or “Custom Size”). For “Custom Size”, specify the horizontal and vertical scanning sizes.

File Format (Page)

Select “Single Page” or “Multi Page”.

Notification Address

Click the list button to select the notification addresses.

File Name

Enter the file name (up to 26 characters).

Original Direction

Select the original direction.

Bind

Select the original binding position.

Special Original

Select for special originals.

Thick Original

Select/cancel the “Thick Original” setting.

Book Scanning

Specify whether to scan a spread document or a separated document.

Center Erase

Appears when “Book Scanning” is set to “Book Spread” or “Book Separation”. Specify the width of the center of the spread document to be erased.

Frame Erase

Specify the width of the perimeter of the document to be erased.

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Using PageScope Web Connection When “User Box” is selected Item

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Description

Number

Enter the registration number.

Name

Enter the registration name (up to 24 characters).

Address Book

Select the destination from the registered abbreviated destinations.

Direct Input

Enter the name of the mailbox on the hard disk of the image controller.

No Destination

No destination is specified.

Resolution

Select the resolution.

File Type

Select the file format.

Document Mode

Select “Single Sided” or “Double Sided”.

Brightness

Select the brightness.

Color Mode

Select the color mode.

Separate Scan

Enable/disable the “Separate Scan” function.

Adjust Background

Adjust the background darkness.

Original Size

Select the original size (“Standard Size” or “Custom Size”). For “Custom Size”, specify the horizontal and vertical scanning sizes.

File Format (Page)

Select “Single Page” or “Multi Page”.

Notification Address

Click the list button to select the notification addresses.

File Name

Enter the file name (up to 26 characters).

Original Direction

Select the original direction.

Bind

Select the original binding position.

Special Original

Select for special originals.

Thick Original

Select/cancel the “Thick Original” setting.

Book Scanning

Specify whether to scan a spread document or a separated document.

Center Erase

Appears when “Book Scanning” is set to “Book Spread” or “Book Separation”. Specify the width of the center of the spread document to be erased.

Frame Erase

Specify the width of the perimeter of the document to be erased.

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Chapter 7

Using PageScope Web Connection

Chapter 7

7 When “Group” is selected

A list of destinations appears. Select the desired destination and click [Next].

Using PageScope Web Connection

Item

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Description

Number

Enter the registration number.

Name

Enter the registration name (up to 24 characters).

Group

Select the destination from the registered groups.

Resolution

Select the resolution.

File Type

Select the file format.

Subject

Enter the subject.

Text

Enter the text.

Document Mode

Select “Single Sided” or “Double Sided”.

Brightness

Select the brightness.

Color Mode

Select the color mode.

Separate Scan

Select “Enable” or “Disable”.

Adjust Background

Adjust the background darkness.

Original Size

Select the original size (“Standard Size” or “Custom Size”). For “Custom Size”, specify the horizontal and vertical scanning sizes.

File Format (Page)

Select “Single Page” or “Multi Page”.

Notification Address

Click the list button to select the notification addresses.

File Name

Enter the file name (up to 26 characters).

Original Direction

Select the original direction.

Bind

Select the original binding position.

Special Original

Select for special originals.

Thick Original

Select/cancel the “Thick Original” setting.

Book Scanning

Specify whether to scan a spread document or a separated document.

Center Erase

Appears when “Book Scanning” is set to “Book Spread” or “Book Separation”. Enter a value for the width of the center of the spread document to be erased.

Frame Erase

Specify the width of the perimeter of the document to be erased.

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Chapter 7

2 Note

Correctly type in the mailbox name using uppercase and lowercase letters.

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Chapter 7

Using PageScope Web Connection

To register new destinations

Click the Scan tab, and then click “Program”.

Click [New Registration]. A page for selecting the transmission mode appears.

Select the transmission mode and click [Next]. The registration page appears.

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Enter the settings, and click [Apply].

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7 Chapter 7

Using PageScope Web Connection

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Using PageScope Web Connection

Chapter 7

7 “Temporary One-Touch” Menu

Temporary destinations can be registered. Click the Scan tab, and then click “Temporary One-Touch”.

Click [New Registration].

Using PageScope Web Connection

A page for selecting the transmission mode appears.

Select the transmission mode and click [Next]. The registration page appears.

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Enter the settings, and click [Apply]. The details of the settings are the same as those for program registrations. For details, see ““Program” Menu” on page 7-18.

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7 Chapter 7

Using PageScope Web Connection

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Using PageScope Web Connection

Chapter 7

7 “Subject” Menu

Up to 10 subjects that can be used when sending e-mail can be registered. When sending e-mail with a fixed subject, click “Default E-Mail” to select it.

Using PageScope Web Connection

When sending e-mail with a fixed subject 0 Click “Default E-Mail” to select it.

Click the Scan tab, and then click “Subject”.

Select the subject number you wish to register or edit.

Click [Edit]. The registration page appears.

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Chapter 7

Enter the subject, and click [Apply].

“Text” Menu Up to 10 text messages that can be used when sending e-mail can be registered. When sending e-mail with a fixed text, click “Default E-Mail” to select it. When sending e-mail with a fixed text message 0 Click “Default E-Mail” to select it.

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Click the Scan tab, and then click “Text”.

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Chapter 7

7 2

Select the text number you wish to register or edit.

Click [Edit].

Using PageScope Web Connection

The registration page appears.

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Enter the text, and click [Apply].

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7.4

7 Chapter 7

Using PageScope Web Connection

Image Controller Administrator Mode System Tab

Using PageScope Web Connection

Device information and online support information can be entered. “Device Information” Menu You can change the device information.

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Item

Description

Device Name

Specify the device name (up to 256 characters).

Device Place

Specify the device location (up to 256 characters).

Administrator Name

Specify the administrator name (up to 256 characters).

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Chapter 7

7 “Online Assistance” Menu

Using PageScope Web Connection

You can changed the online support information. To display this information click the System tab in the User mode, and then click “Online Assistance”.

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Item

Description

Contact Name

Specify the name of the service representative (up to 63 characters).

Contact Information

Specify the URL or telephone number of the service representative (up to 127 characters).

Product Help URL

Specify the URL of the Web site for product information (up to 127 characters).

Corporate URL

Specify the URL of the home page for the manufacturer (up to 127 characters).

Supplies and Accessories

Specify the contact information for ordering supplies and accessories (up to 127 characters).

Online Help URL

A URL can be specified when using the internal printer controller that is installed on the copier as standard equipment. If the image controller is installed, a URL cannot be specified.

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Using PageScope Web Connection

Chapter 7

User Box Tab “Mailbox” Menu

Using PageScope Web Connection

A mailbox can be created on the hard disk of the image controller.

Item

Description

Create button

Click to create a new box.

Hold Queue button

Shows the image controller’s Hold Queue index. Click the button to show a list of files in the Hold Queue.

Detail

As a default, three boxes (“admin”, “operator”, and “guest”) have been created. A maximum of 20 boxes (including “admin”, “operator”, and “guest”) can be created.

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Chapter 7

Using PageScope Web Connection

Click to display the Create Mailbox page.

Item

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Description

Mailbox Name

Type in a user box name of a maximum of 12 characters.

Password

Type in a password of 40 alphanumeric characters.

Retype Password

Password Type in the password again.

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Using PageScope Web Connection

Chapter 7

7.5

Copier Administrator Mode System tab

Using PageScope Web Connection

Click an item in the menu to specify the corresponding copier setting.

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Menu Item

Description

Date/Time

The copier date and time settings can be specified manually or automatically. For details, refer to “Using PageScope Web Connection” in the User’s Guide [Print Operations].

Administrator Password

The copier administrator password can be changed. For details, refer to “Using PageScope Web Connection” in the User’s Guide [Print Operations].

Import/Export

Copier information can be saved as a file (exported) or written to the machine from a file (imported). For details, refer to “Using PageScope Web Connection” in the User’s Guide [Print Operations].

Maintenance

All registered recipients can be deleted. To delete all recipients, click [Format].

E-Mail Alert

An e-mail message can be sent to the registered user when a copier error occurs. For details, refer to “Using PageScope Web Connection” in the User’s Guide [Print Operations].

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Using PageScope Web Connection

Chapter 7

7 User Box tab

This page is linked to the copier’s Box functions.

Using PageScope Web Connection

For details, refer to “Specifying settings using PageScope Web Connection” in the User’s Guide [Box Operations] included with the copier.

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Using PageScope Web Connection

Transmission settings and information and settings concerning the address book limitations are displayed on the Scan tab. “Prefix/Suffix” Menu The prefix and suffix that are provided as destination information when sending e-mail can be registered. If address book registrations by users are disabled, the “Address Book” menu appears in the Administrator mode Scan tab (shown below).

Select the prefix/suffix number you wish to register or edit.

Click [Edit]. The registration page appears.

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Specify the prefix/suffix, and click [Apply].

Item

Description

Prefix

Registers the prefix of each data number (setting: up to 20 characters).

Suffix

Registers the suffix of each data number (setting: up to 64 characters).

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Scan Tab

Chapter 7

Using PageScope Web Connection

Chapter 7

“Import/Export” Menu Used to import address book data from the computer or export the machine’s address book.

Importing %

Click [Browse...], select the address book data to be imported, and click [Import].

Exporting %

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Click [Export].

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Using PageScope Web Connection “Other” Menu Specify address book restrictions.

Item

Description

User Setting

Specify whether to permit destination registration by users.

Manual Destination Input

Specify whether to permit manual entry of the addresses.

Network Tab Information and settings concerning the network connection are displayed on the Network tab.

2 Reminder

To activate all network setting changes, turn the main power off and then back on. When turning the main power switch OFF then ON, wait for 10 seconds or longer before turning it ON again; otherwise the copier may not function normally.

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Using PageScope Web Connection

Chapter 7

Using PageScope Web Connection

Chapter 7

7 “TCP/IP” Menu

Using PageScope Web Connection

Specify TCP/IP settings.

Item

Description

DHCP

The settings of the copier are displayed. The setting cannot be changed.

IP Address Subnet Mask Default Gateway Host Name

Specify the host name of the copier (up to 63 characters).

Domain Name

Specify the name of the domain that the copier belongs to (up to 255 characters).

DNS Server

2 Note

The settings for “Host Name”, “Domain Name” and “DNS Server” may be used with the following copier parameters. E-Mail TX (SMTP) parameters (p. 6-21) and E-Mail RX (POP) parameters (p. 6-28) LDAP Setting parameters (p. 6-12) Time Adjustment Setting parameters (p. 6-32) PING Confirmation parameters (p. 6-37) When receiving Active Directory authentication for external authentication 7-40

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Using PageScope Web Connection

Chapter 7

“NetWare” Menu

Using PageScope Web Connection

Specify NetWare settings.

Item

Description

Frame Type

Select the frame type.

2 Note

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Chapter 7

7 “FTP” — “Server” Menu

Using PageScope Web Connection

Specify FTP server settings.

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Item

Description

FTP Server

Enables/disables the FTP server.

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Using PageScope Web Connection “SMB” — “Scan” Menu Specify SMB scan settings.

2 Note

“SMB Scan” must be set to “Enable” in order to use the SMB server transmission operations.

Item

Description

SMB Scan

Enables/disables SMB scan.

2 Note

In order to use the server transmission (SMB) functions, be sure to select “ON”.

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Chapter 7

Using PageScope Web Connection

Chapter 7

7 “LDAP” Menu

Using PageScope Web Connection

Specify settings for connecting to the LDAP server.

Detail

The setting that must be specified vary depending on the authentication method. If “anonymous” is selected, settings for “Domain Name”, “Login Name”, and “Password” are not required.

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Using PageScope Web Connection

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Item

Description

LDAP

Enables/disables LDAP.

LDAP Server Address

Enter the LDAP server address (syntax: “***.***.***.***” or FQDN where the input range of *** is 0 to 255).

Port Number

Enter the port number used to communicate with the LDAP server (input range: 1 to 65535).

Enable SSL/Port Number

Specify whether to perform communications with the LDAP server using SSL/TLS.

Search Base

Enter the search start point of the LDAP search (up to 255 characters).

Search Timeout

Enter the LDAP search timeout (input range: 5 to 300 seconds).

Max # of LDAP Hits

Enter the maximum number of hits to be received as the LDAP search result (input range: 5 to 1000).

Authentication Method

Set the LDAP authentication method.

Enter the login name if authentication is not set to “anonymous” (up to 255 characters).

Password

Enter the password if authentication is not set to “anonymous” (up to 128 characters).

Domain Name

Enter the domain name if authentication is set to “Active Directory” (up to 64 characters).

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Chapter 7

Using PageScope Web Connection

Chapter 7

7 “E-Mail” — “E-Mail Receive” Menu

These settings are specified when performing SMTP authentication.

Using PageScope Web Connection

2 Note

Specify the E-Mail Receive (POP) Configuration settings in order to use the following copier functions. When the “POP Before SMTP” setting is required with a transmission using the status notification setting

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Item

Description

Receive

Enables/disables e-mail reception.

Receiving Server Address

Enter the receiving POP server address (syntax: “***.***.***.***” or FQDN where the input range of *** is 0 to 255).

User Name

Enter the user name used to log on to the POP server (up to 63 characters).

Password

Enter the password for logging on to the POP server (up to 15 alphanumeric characters).

APOP Authentication

Enables/disables APOP authentication.

Connection Timeout

Specify the connection timeout of the server (input range: 30 to 300 seconds).

Port Number

Enter the server port number (input range: 1 to 65535).

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Using PageScope Web Connection “E-Mail” — “E-Mail Transmission” Menu Specify e-mail send settings.

2 Note

Specify the settings for an SMTP e-mail transmission in order to use the following copier functions. Status Notification Setting parameters (p. 6-35)

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Item

Description

Transmission

Enables/disables e-mail transmission. If “Transmission” is set to “Disable”, the e-mail transmission operations of the image controller’s network scan functions cannot be used. In order to use the e-mail transmission functions, be sure to select “Enable”.

SMTP Server Address

Enter the sending SMTP server address (syntax: “***.***.***.***” or FQDN where the input range of *** is 0 to 255).

Port Number

Enter the server port number (input range: 1 to 65535).

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Chapter 7

Using PageScope Web Connection

Chapter 7

7-48

Item

Description

Connection Timeout

Specify the connection timeout of the server (input range: 30 to 300 seconds).

Max Mail Size

Enables/disables size restrictions on mail transmission.

SMTP Server Capacity

Enter the SMTP server capacity when mail size restriction is enabled (input range: 1 to 100 MB).

Device Mail Address

Enter the From address for scanner transmissions and the From address when user authentication is disabled (up to 320 characters).

Authentication

Select the check box of the desired user authentication method.

POP Before SMTP

Enter the POP login time limit when using POP Before SMTP authentication (input range: 0 to 60 seconds).

User Name

Enter the login user name for the SMTP server authentication (up to 63 characters).

Password

Enter the login password for the SMTP server authentication (up to 15 alphanumeric characters).

Realm

Enter the realm for the SMTP server authentication (up to 255 characters).

Binary Division

Specify whether to use binary division when the maximum transmission size is exceeded.

Divided Mail Size

Enter the division size for binary files (input range: 100 to 15000 KB).

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“SSL/TLS” Menu Specify SSL/TLS settings. When SSL/TLS is enabled, the communication between the machine and the client PC is encrypted to prevent information leakage such as passwords. If a certificate is installed, the following page appears.

2 Note

The displayed information varies depending on the registered information. When SSL/TLS is enabled, a warning message may appear when a different tab is clicked.

If a certificate is not installed, the following page appears.

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Using PageScope Web Connection

Chapter 7

Using PageScope Web Connection

If you create a self-signed certificate or obtain and install a certificate from a Certificate Authority, SSL/TLS is enabled.

Click [Setting] to change certificate information, delete certificates, or create new certificates.

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Using PageScope Web Connection

If “Create a self-signed Certificate” is selected, settings for the following need to be entered. Item

Description

Common Name

The machine’s IP address is displayed. When using DHCP, the DNS name is shown.

Organization Name

Enter the organization name used to create an organization certificate (up to 63 ASCII characters).

Organization Unit

Enter the department name used to create a department certificate (up to 63 ASCII characters).

City

Enter the city name used to create a city certificate (up to 127 ASCII characters).

State/Province

Enter the state/province name used to create a state/province certificate (up to 127 ASCII characters).

Country

Enter a country code (2 characters) defined by ISO3166 for creating a country certificate. United States: US, United Kingdom: GB, Italy: IT, Australia: AU, Netherlands: NL, Canada: CA, Spain: ES, Czech Republic: CZ, China: CN, Denmark: DK, Germany: DE, Japan: JP, France: FR, Belgium: BE, Russia: RU

Validity Start Date

Enter the validity start date. The date/time when this page is opened is displayed.

Validity Period

Enter the validity period of the certificate as a number of days from the validity start date (input range: 1 to 3650 days).

Encryption Strength

Specify the encryption type.

Mode using SSL/TLS

Specify the mode using SSL/TLS.

If “Request a Certificate” is selected, settings for the following need to be entered.

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Item

Description

Common Name

The machine’s IP address is displayed. When using DHCP, the DNS name is shown.

Organization Name

Enter the organization name used to create an organization certificate (up to 63 ASCII characters).

Organization Unit

Enter the department name used to create a department certificate (up to 63 ASCII characters).

City

Enter the city/village name used to create a city/village certificate (up to 127 ASCII characters).

State/Province

Enter the state/province name used to create a state/province certificate (up to 127 ASCII characters).

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SSL/TLS Setting

Chapter 7

Using PageScope Web Connection

Chapter 7

7 Item

Description

Country

To create a certificate

Click [Setting]. A page for selecting the function appears.

Select “Create a self-signed Certificate” or “Request a Certificate”, and then click [Next]. The registration page appears.

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7 Chapter 7

Using PageScope Web Connection Specify the desired settings.

Using PageScope Web Connection

Example for Requesting a Certificate

Click [Create] or [Next]. A certificate can be registered or obtained. – –

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If a request was made for a certificate, proceed to step 5. If a self-signed certificate was created, the procedure ends here.

Save or copy the displayed certificate information. Continue to install the certificate.

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Using PageScope Web Connection

Chapter 7

SSL/TLS Setting — Install a Certificate Install the certificate issued by the Certificate Authority.

Click [Setting].

Using PageScope Web Connection

A page for selecting the function appears.

Select “Install a Certificate”, and then click [Next]. A text input page appears.

Copy the issued certificate information and paste in the text. Then, click [Next].

Set the encryption condition, and then click [Certificate].

Item

Description

Encryption Strength

Specify the encryption type.

Mode using SSL/TLS

Specify the mode using SSL/TLS.

2 Reminder

If a new certificate has been created, log out once from Administrator mode.

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Using PageScope Web Connection “Authentication” — “Auto Logout” Menu Specify auto logout settings for Administrator mode and User mode.

Using PageScope Web Connection

If no operation is performed within the specified time, the administrator or user is automatically logged out.

Chapter 7

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Item

Description

Admin Logout Time

Enter the auto logout time (input range: 1 to 10, 20, 30, 40, 50, 60 minutes).

User Logout Time

Enter the auto logout time (input range: 1 to 10, 20, 30, 40, 50, 60 minutes).

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Chapter 7

7 “IS OpenAPI” Menu

Using PageScope Web Connection

Specify IS OpenAPI.

7-56

Item

Description

Port Number

Enter the port number (input range: 1 to 65535).

Use SSL/TLS

Enables/disables the SSL/TLS function.

Port Number (SSL/TLS)

Enter the port number for SSL/TLS (input range: 1 to 65535).

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Chapter 8 Appendix

Appendix

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Appendix

8.1

Entering Text The following procedure describes how to use the keyboard that appears in the touch panel for typing in the names of registered accounts and custom paper sizes. The keypad can also be used to type in numbers. Any of the following keyboards may appear.

Appendix

Chapter 8

Example Password input screen:

E-mail address input screen:

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Appendix

Chapter 8

Screen for entering the name of a registered FTP host address:

E-mail message input screen:

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Appendix

Chapter 8

Touching [Shift] switches the keyboard display between lowercase letters (numbers) and uppercase letters (symbols).

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Appendix

Touch the button for the desired character from the keyboard that appeared. – To type in uppercase letters or symbols, touch [Shift]. – Numbers can also be typed in with the keypad. The entered characters appear in the text box.

Chapter 8

To type text

2 Note

To cancel the entered text, touch [Cancel]. To clear all entered text, press the [C] (clear) key.

Detail

To change a character in the entered text, touch [←] and [→] to move the cursor to the character to be changed, touch [Delete], and then type in the desired letter or number. List of Available Characters

Alphanumeric characters / symbols

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(Space)

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Appendix

8 Number of Characters That Can Be Entered

Appendix

Chapter 8

The numbers of characters that can be entered for the various settings of the network scanning operations are listed below. Network Scanning Operation

Item

Scan to E-Mail

Dest.

80 alphanumeric characters and symbols

Text

64 characters

Scan to FTP

Scan to SMB

Save in User Box

8-6

Number of Characters That Can Be Entered

File Name

26 alphanumeric characters and symbols

Host Name

63 alphanumeric characters and symbols

Destination Folder

80 alphanumeric characters and symbols

User Name

47 alphanumeric characters and symbols

Password

31 alphanumeric characters and symbols

File Name

26 alphanumeric characters and symbols

Host Name

80 alphanumeric characters and symbols

Destination Folder

80 alphanumeric characters and symbols

User Name

80 alphanumeric characters and symbols

Password

14 alphanumeric characters and symbols

File Name

26 alphanumeric characters and symbols

User Box Name

12 characters

File Name

26 alphanumeric characters and symbols

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Appendix

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Term

Definition

10Base-T/100Base-TX/ 1000Base-TX

An Ethernet standard, which is a cable consisting of twisted copper wire pairs. The transmission speed of 10Base-T is 10 Mbps, of 100Base-TX is 100 Mbps, and of 1000Base-TX is 1000 Mbps.

Active Directory

A service that manages all information such as hardware resources for servers, clients, and printers on a network supported by Microsoft and the attributes and access permissions of the users

anonymous FTP

While normal FTP sites are protected by an account name and password, this type of FTP site can be used by anyone without a password by simply entering “anonymous” as the account name.

APOP

Abbreviation for Authenticated Post Office Protocol. An authentication method with encrypted passwords, which results in increased safety, as compared to the usual unencrypted passwords used by POP to retrieve e-mail messages

BMP

Abbreviation for Bitmap. A file format for saving image data which uses the .bmp extension. Commonly used on Windows platforms. You can specify the color depth from monochrome (2 values) to full color (16,777,216 colors). Images are not usually compressed when saved.

Client

A computer that uses the services provided by a server through a network

Contrast

The difference in intensity between the light and dark parts of the image (light/dark variation). An image with little light/dark variation is said to have a low contrast, and an image with large light/dark variation is said to have a high contrast.

Default

The initial settings. The settings first selected when the machine is turned on, or the settings first specified when the function is selected.

Default Gateway

A device, such as a computer or router, used as a “gateway” to access computers not on the same LAN

Density

An indication of the amount of darkness in the image

DHCP

Abbreviation for Dynamic Host Configuration Protocol. A protocol in which a client computer on a TCP/IP network automatically specifies the network settings from the server. With collective management of the IP address for DHCP clients on the DHCP server, you can avoid duplication of an address and you can build a network easily.

DNS

Abbreviation for Domain Name System. A system that acquires the supported IP addresses from host names in a network environment. DNS allows the user to access other computers over a network by specifying host names, instead of difficult to memorize and understand IP addresses.

DPI (dpi)

Abbreviation for Dots Per Inch. A resolution unit used by printers and scanners. Indicates how many dots per inch are represented in an image. The higher the value, the higher the resolution.

Ethernet

LAN transmission line standard

File Extension

The characters added to the file name in order to differentiate file formats. The file extension is added after a period, for example, “.bmp” or “.jpg”.

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8-7

Chapter 8

Glossary

Appendix

8.2

Appendix

Chapter 8

8-8

Term

Definition

FTP

Abbreviation for File Transfer Protocol. A protocol for transferring files over the Internet or an intranet on the TCP/IP network.

Gateway

Hardware and software used as the point where a network is connected to a network. A gateway also changes data formats, addresses, and protocols according to the connected network.

Grayscale

Monochrome image expressive form using the gradation information from black to white

GSS-SPNEGO/Simple/ Digest MD5

Authentication methods for logging on to the LDAP server. The authentication method (GSS-SPENGO, SIMPLE or Digest MD5) for the LDAP server differs depending on the server being used and the server settings.

Hard Disk

Large capacity storage device for storing data. The data can be stored even if the power is turned off.

Host Name

Displayed name of a device over a network

HTTP

Abbreviation for HyperText Transfer Protocol. A protocol used to send and receive data between a Web server and a client (Web browser). Documents containing images, recordings, and video clips can be exchanged with the expressive form information.

IMAP

Abbreviation for Internet Message Access Protocol. The protocol for retrieving e-mail messages with the function for managing mailboxes on the server. Currently, IMAP4 (the fourth version of IMAP) is most often used.

Install

To install hardware, operating systems, applications, printer drivers on to a computer

IPP

Abbreviation for Internet Printing Protocol. A protocol that sends and receives print data and controls printers over the Internet on a TCP/ IP network. Data can also be sent to printers in remote areas to print over the Internet.

IP Address

A code (address) that is used to identify individual network devices over the Internet. A maximum of three digits for four numbers are displayed such as 192.168.1.10. IP addresses are assigned to devices, including computers, which are connected to the Internet.

J2RE

Abbreviation for Java 2 Runtime Environment. One type of JavaVirtual Machine (Java VM) in a program operating environment written in the object-oriented language Java, developed by Sun Microsystems. This is required to run applications that were created with Java.

Java

A programming language developed by Sun Microsystems that runs on most computers regardless of the installed hardware and operating system. However, in order to run Java applications, an operating environment called “Java Virtual Machine (Java VM)” is required.

JPEG

Abbreviation for Joint Photographic Experts Group. One of the file formats for saving image data. (The file extension is “.jpg”.) The compression ratio is roughly 1/10 to 1/100. This format uses an effective method in the compression of continuous-tone images, such as photographs.

Kerberos

A type of network authentication system used by Windows 2000 or later. Used in Active Directory authentication. Users can be safely and efficiently authenticated with a two-phase authentication (user logon and network resource usage) on a dependable site set up on the network.

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Appendix

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Definition

LAN

Abbreviation for Local Area Network. A network which connects computers on the same floor, in the same building, or in neighboring buildings.

LDAP

Abbreviation for Lightweight Directory Access Protocol. On a TCP/ IP network, such as the Internet or an intranet, this protocol is used to access a database for managing environment information and the e-mail addresses of network users.

LPR/LPD

Abbreviation for Line Printer Request/Line Printer Daemon. A printing method over a network in a Windows NT system or UNIX system. Using TCP/IP, you can output print data from Windows or Unix to a printer over a network.

MAC Address

Abbreviation for Media Access Control address. With a special ID number for each Ethernet card, data can be sent and received between the cards. A number consists of 48 bits. The first 24 bits consist of a special number for each manufacture controlling and assigning IEEE. The last 24 bits consist of a number that the manufacturer assigns uniquely to the card.

NetWare

Network operating system developed by Novell. NetWare IPX/SPX is used as the communication protocol.

Abbreviation for Modified Huffman. A data compression encoding method for fax transmissions. Documents containing mostly text are compressed to about 1/10 their original size.

MIB

Abbreviation for Management Information Base. In a TCP/IP transmission, this uses SNMP to define the management information format for a group of network devices. There are two formats: the manufacturer-specific private MIB and the standardized MIB.

MMR

Abbreviation for Modified Modified Read. A data compression encoding method for fax transmissions. Documents containing mostly text are compressed to about 1/20 their original size.

NTLM

Abbreviation for NT LAN Manager. User authentication method used by Windows NT or later. With the MD4 and MD5 encoding methods, passwords are encoded.

NTP

Abbreviation for Network Time Protocol. The protocol for correctly adjusting the computer’s internal clock over the network. In a hierarchical method, the time is adjusted with the server at the highest level using GPS to acquire the correct time, which is then referenced by each lower level host.

Abbreviation for Operating System. Basic software for controlling the system of a computer.

PASV

Abbreviation for PASsiVe. A mode for connecting to an FTP server from within a firewall. If this mode is not specified, the firewall will be considered inaccessible and the connection will be terminated, preventing the file from being sent.

PDF

Abbreviation for Portable Document Format. An electronically formatted document which uses the .pdf extension. Based on the PostScript format, you can use the free Adobe Acrobat Reader software to view documents.

POP

Abbreviation for Post Office Protocol. A protocol for retrieving e-mail messages from a mail server. Currently, POP3 (the third version of POP) is most often used.

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8-9

Appendix

Term

Chapter 8

Appendix

Chapter 8

8-10

Term

Definition

Port Number

The number that identifies the transmission port for each process running on a computer on the network. The same port cannot be used by multiple processes

Proxy Server

A server that is installed to act as an intermediary connection between each client and different servers to effectively ensure security over the entire system for Internet connections

RAW port number

The TCP port number used when the RAW protocol is selected for Windows TCP printing. Usually set to 9100.

Resolution

Displays the ability to reproduce the details of images and print matter correctly

Property

Attribute information When using a printer driver, various functions can be specified in the file properties. In the file properties, you can check the attribute information of the file.

Protocol

The rules that allow computers to communicate with other computers or peripheral devices

Single-Page TIFF

A single TIFF file that contains only a single page

SMB

Abbreviation for Server Message Block. A protocol that shares files and printers over a network and which is mainly used by Microsoft Windows.

SMTP

Abbreviation for Simple Mail Transfer Protocol. A protocol for sending and forwarding e-mail.

SNMP

Abbreviation for Simple Network Management Protocol. A management protocol in a network environment using TCP/IP.

SSL/TLS

Abbreviation for Secure Socket Layer/Transport Layer Security. The encoding method for safely transmitting data between the Web server and browser.

Subnet Mask

The unit used to divide a TCP/IP network into small networks (subnetworks). It is used to identify the bits in a network address that are higher than the IP address.

TCP/IP

Abbreviation for Transmission Control Protocol/Internet Protocol. The de facto standard protocol used by the Internet that uses IP addresses to identify each network device.

TIFF

Abbreviation for Tagged Image File Format. One of the file formats for saving image data. (The file extension is “.tif”.) Depending on the tag indicating the data type, information for various image formats can be saved in a single image data.

TWAIN

The interface standard for imaging devices, such as scanners and digital cameras, and for applications, such as graphics software. In order to use a TWAIN-compliant device, the TWAIN driver is required.

Web Browser

Software such as Internet Explorer and Netscape Navigator for viewing Web pages

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IC-402

Appendix

Abbreviated destinations ................. 3-2

E-mail destination registration ......... 3-2

Access setting ............................... 6-40

E-mail RX (POP) settings ..... 6-28, 7-46

Address book ..2-12, 2-24, 2-35, 7-38

E-mail settings ....................... 2-78, 4-2

Address direct input .. 2-16, 2-27, 2-38

E-mail subject registration ..... 4-2, 7-28

Administrator mode auto logout .... 7-55

E-mail text registration ........... 4-4, 7-29

Administrator mode log on .............. 7-6

E-mail TX (SMTP) settings ... 6-21, 7-47

Administrator setting screen .......... 1-15

Entering text ..................................... 8-2

Authentication setting .................................... 6-20, 6-26, 6-43

Erasing frames ............................... 2-68

Auto logout .................................... 7-55

Export/import address book .......... 7-38

File type settings ............................ 2-55

Background removal setting .......... 2-63

File types ........................................ 2-53

Book scanning ............................... 2-66

Frame erase ................................... 2-68

Brightness settings ........................ 2-62

From address ................................. 5-14

FTP destination registration ............. 3-5

Caution explanation ....................... x-14 Certificate creation ........................ 7-52 Certificate installation .................... 7-54

FTP server settings ........................ 7-42 FTP settings ........................... 6-9, 7-42

Checking job details ...................... 2-72

Group addresses .........2-9, 2-21, 2-33

Color settings ................................ 2-58

Group destination registration .............................................. 3-16, 7-16

Connecting to network .................. 1-10 Control panel ................................... 2-2

Import/export address book .......... 7-38

Data formats .................................... 4-8

IS OpenAPI access setting ............ 6-40

Default tab ....................................... 4-6

IS OpenAPI authentication setting . 6-43

Deleting destinations ..................... 2-76

IS OpenAPI port number ............... 6-41

Destination deletion ....................... 2-76

IS OpenAPI settings ............. 6-40, 7-56

Destination registration ............ 1-7, 3-2

IS OpenAPI SSL setting ................. 6-41

Destination settings ................. 1-7, 3-2 Detail explanation .......................... x-14 Direct input ......2-16, 2-27, 2-38, 2-49 Duplex/simplex setting .................. 2-57

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8-11

Chapter 8

Index

Appendix

8.3

Appendix

Program default ............................... 4-7

Job detail check ............................ 2-72

Program destination registration .................................... 3-18, 7-18, 7-24

Appendix

Chapter 8

Job history list ............................... 2-80 JPEG compression level .................. 4-8

Programs ..................... 2-6, 2-19, 2-31

L LDAP server authentication setting ............................................. 6-20

Registering destinations .......... 1-7, 3-2 Registering e-mail destinations ....... 3-2

LDAP server registration ................ 6-16

Registering e-mail subjects ... 4-2, 7-28

LDAP settings ...................... 6-16, 7-44

Registering e-mail text ........... 4-4, 7-29

LDAP settings (enabling) ............... 6-12

Registering FTP destinations ........... 3-5

Logging on to administrator mode .. 7-6

Registering group destinations .............................................. 3-16, 7-16

Logging out automatically ............. 7-55

Registering LDAP servers .............. 6-16

Registering mailbox destinations .. 3-13

MAC address settings ................... 6-31

Registering program destinations .................................... 3-18, 7-18, 7-24

Mailbox destination registration .... 3-13 Mailbox types ................................ 2-41

Registering scan destinations .............................................. 7-13, 7-15

Registering SMB destinations ......... 3-9

NetWare settings ................... 6-8, 7-41 Network connection ...................... 1-10

Registering temporary destinations ........................................................ 7-26

Network settings ...................... 1-7, 6-2

Reminder explanation .................... x-14

Note explanation ........................... x-14

Resolution setting .......................... 2-56

Notification item settings ............... 6-36

NTP server address setting ........... 6-33

O Original settings ............................. 2-64

Saving data in mailboxes ................. 1-6 Saving document data to specified mailbox ........................... 2-49 Scan basic screen ........................... 4-6

Scan data formats ........................... 4-8

PageScope Web Connection user mode page .............................. 7-4

Scan destination registration .............................................. 7-13, 7-15

PING confirmation settings ........... 6-37

Scan screen ........................... 1-12, 2-5

PING TX address setting ............... 6-39

Scan settings ............... 1-9, 2-52, 7-43

POP server address setting ........... 6-30

Scan size setting ........................... 2-60

POP settings ........................ 6-28, 7-46

Scan to e-mail ......................... 1-3, 2-6

Port number ................................... 6-41

Scan to FTP ........................... 1-4, 2-19

Prefix/suffix settings ............ 4-10, 7-37

Scan to SMB ......................... 1-5, 2-31

8-12

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Appendix

Scanner transmission log .............. 2-80 Scanning functions .......................... 1-3 Scanning page spreads ................. 2-66

Chapter 8

Scanning separately ...................... 2-70 Search conditions .......................... 6-14 Sending data to FTP server ... 1-4, 2-19 Sending data via e-mail ........... 1-3, 2-6

Appendix

Sending data via network (SMB) ..................................... 1-5, 2-31 Separate scan ................................ 2-70 Simplex/duplex setting .................. 2-57 SMB destination registration ........... 3-9 SMB scan settings ......................... 7-43 SMB settings ....................... 6-10, 7-43 SMTP authentication setting ......... 6-26 SMTP server address setting ........ 6-25 SMTP settings ..................... 6-21, 7-47 SSL setting .................................... 6-41 SSL/TLS settings ........................... 7-49 Status notification settings ............ 6-35 Suffix/prefix settings ............ 4-10, 7-37

T TCP/IP settings .............. 6-5, 6-6, 7-40 Temporary destination registration ........................................................ 7-26 Text entry ......................................... 8-2 Time adjustment settings .............. 6-32

U Uploading data to FTP server ................................................ 1-4, 2-19 User mode auto logout .................. 7-55 User setting screen ........................ 1-14 User’s guide conventions .............. x-14

W Warning explanation ...................... x-14

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8-13

Appendix

Chapter 8

8-14

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IC-402

● This manual was printed using 100% post-consumer recycled paper. ● This manual was printed with soy ink.

www.konicaminolta.net

4037-7162-01

2005

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Printed in Japan 2005. 5