2017 2018 faculty handbookfinal by Half Hollow Hills Schools

Vanderbilt Elementary School Faculty Handbook

2013-2014

2017-2018

Table of Contents Marking Periods School Calendars General Procedures Time Schedule Arrival & Dismissal Emergency Procedures • Fire Drill • Relocation Drill • Lockdown • Bus Evacuation

………………………………………………………… ………………………………………………………… ………………………………………………………… ………………………………………………………… ………………………………………………………… ………………………………………………………… ………………………………………………………… ………………………………………………………… ………………………………………………………… …………………………………………………………

2 3 4 4 5 5-8 5-7 8 8 8

School Discipline Attendance, Pick-ups & Bus Passes Field Trip Reminders Office Procedures • Master Calendar • Student use of Phone • After School Activities • Lunches • Interruptions • Supplies, Copies, Laminating Supplements Food Allergies & Policy NYS Mandated Reporter Guidelines Infinite Campus Portal Timeline Arts-In-Ed Programs AHAP Schedule Elementary Calendar Dates Master Schedule

9 10 10 11 11 11 11 11 11

………………………………………………………… 11-12 ………………………………………………………… ………………………………………………………… ………………………………………………………... ………………………………………………………… …………………………………………………………. ………………………………………………………… ………………………………………………………...

Marking Periods: Marking Period First Second Third

Ends 12/12 3/6 6/21

12 13-17 18 19 20 21-22 23-24

General Procedures Time Schedule

Student Hours: Teacher Hours: Activity Buses:

9:10 AM – 3:20 PM 8:35 AM – 3:30 PM 4:15 PM

It is important to sign in at the time you arrive at school, and sign out as you leave the building through the Main Entrance at the end of your day.

Entrance of Students: Students will exit buses and enter the building beginning at 9:10 AM. They will proceed directly to their classrooms. Teachers are expected to be present in the classroom to supervise students. Students arriving after 9:25 must report to the Health Office, where they will be marked late. Students that are late will be given a late pass and sent to class. Please take attendance each morning, using Infinite Campus, by 9:30. Notification of Building Activities: Teachers should check their mailboxes and email on a daily basis. A weekly agenda will be distributed for scheduling purposes.

Please alert the office staff well in advance of any grade level or classroom activities you are planning. This is necessary for effective communication to parents and other school personnel. A building event slip should be submitted to Natalie Romano for adding any event to the Master Calendar.

Supervision of Students: At no time should a student be left unsupervised in any area of the school. This includes the following: •

The classroom: Students should be supervised at all times. If an emergency arises, the teacher is to contact the office and accommodations will be made as soon as possible.

•

The Hallways: students must be accompanied by a teacher or a student buddy to and from activities such as lunch, physical education, art, music, computer lab, dismissal, etc.

At no time should a student be allowed to leave a classroom alone. They should always be accompanied by a buddy when walking in the hallways without the class as a whole. In the instance when a child has to visit the Health Office, two buddies should accompany the child so the children returning will be together. If a child is to return from the Health Office, a call will be made to the classroom to send two students down to pick the child up.

•

Bathrooms: While students visit the bathrooms, it is the teacher’s responsibility for the supervision of those students. Please use your judgment when determining the number of students that are sent to the bathroom. Please keep a Bathroom Sign In/Out Log in your classroom to monitor students’ bathroom visits.

Arrival & Dismissal Daily Arrival: Classroom teachers should be stationed at the classroom door entrance in order to greet children and supervise both the classroom and the hallways until all the buses have arrived. Daily Dismissal: Each classroom teacher will take his/her class to the bus loading platform using their assigned exit and escort them to their respective buses. Students being picked up will be asked to proceed to the Cafeteria when the first bell rings. Have pick-ups ready at 3:10 and students should be sent to the Cafeteria when the Pick-up announcement is made. Kindergarten students will be picked up at 3:10 by 5th grade students. Students reporting to the Cafeteria for pick-ups should only use the center hallway. Students who are remaining for afterschool activities are expected to walk outside with the class and follow teacher back inside before reporting to the gym or cafeteria where their afterschool teacher will meet them. Teachers are expected to assist in supervising bus lines until 3:30. Rainy Day Dismissal: All classroom teachers will remain in their rooms with their students. Individual buses will be announced as they arrive. Students will proceed to the designated exit and be walked to their bus by members of the staff. During inclement weather, assume that we will have a regular dismissal. Any change will be announced over the PA system.

Emergency Procedures: Fire Drill, Relocation & Lockdown Fire Drill: The signal for a fire drill will be continuous ringing of the fire alarm. Teachers will lead their classes out of the building through an assigned exit. The fire alarm will never be an indicator to return to the building. The alarm may sound, after it is reset, to indicate that a problem still exists. The only time that teachers should re-enter the building is when the “all clear” is given by faculty or fire/police personnel. Please follow these steps: • Each teacher must take maroon Emergency Folder which should include your class roster • Order is essential at all times • Discuss fire drill procedures with children, and stress the seriousness of a drill • Discuss procedures when students are not with their class

Zone Commanders: Please remember to take your Walkie Talkie with you. Zone 1 Front of Building (West) – Commander – Denise Knoll 101, 102, 103, 104, Reading, Office, Nurse, Psychologist, 108, 109, 109A, 105, 106, 107, 110, Library Zone 2 Big Toy Side of Building (North) – Commander – Sharon Kaplan 111, 112, 113, 114, 115, 116, 117, 118, 119, 206, 207, 208, 209 Zone 3 Back of Building (Cafeteria- East) – Commander– John Schroeder 205, 210, 301, 302, 303, 304, Gym, 202, 203, 204, Band/Orchestra, Cafeteria, 201, Faculty Room Zone 4 Parking Lot Side (South) - Commander – Chrissy Paulsen 120, 121, 122, 123, 124, 125 Exits • Exit (Main Doors) • • • • • • • •

101, 102, 103, 104, Reading, Office, Nurse, Psychologist, 108, 109, 109A Exit (Kind. Doors) 105, 106, 107, 110, Library Exit (Near Mrs. Walsh) 111, 116, 117, 118, 119- line up on grass Exit (New Wing) 205, 210, 301, 302, 303, 304- walk to Little Black top Exit (Near Mrs. Palermo) 206, 207, 208, 209 – line up on grass Exit (Gym) Gym, 202, 203, 204, Band/Orchestra Exit (Cafeteria) Cafeteria, 201, Faculty Room Exit (Side Doors) 120, 121, 122, 123, 124, 125 Kindergarten Rooms 112, 113, 114, 115 use own exit doors and proceed to edge of black top

Fire Drill Procedures I.

IMPORTANT! Stress to your class on the first day of school and several times throughout the year the following: If children are in the halls, bathroom, or any area other than their classroom when the fire alarm rings, they are not to return to their classroom. Instruct children to join the nearest class in the hallway, and exit the building with that teacher. 1. Bring your Maroon Emergency Folder with you. 2. Begin leading your class to safety immediately after hearing the fire alarm. Always assume that we have a real fire. It is a good idea to have your class list easily accessible to identify missing children. 3. Check your class attendance immediately when your class exits the building. List the names of any children not with you who you know are not scheduled to be out of your room. 4. Practice the procedure with your class daily in the fall, if necessary, so that they react on command from you.

5. Absolute quiet and order must be maintained by all children during an entire drill. 6. Special area teachers with an entire class will be responsible for the children they are with. The special area teacher will perform all the functions required of the class teacher and will remain with the class during a drill. In the event of an actual emergency, the classroom teacher will rejoin his/her class. 7. Children not with the right class should stand in the front of the line so as to be easily identified by their classroom teacher. 8. If a drill should occur during a lunch period, the cafeteria monitors will be responsible for leading the children out of the lunchroom. The teachers of the children eating lunch will report to the cafeteria, render all possible assistance to keep order, and check to see that no children are left behind. 9. According to NYS Law, we must have a total of 12 fire drills per year, 9 of which are to be held by November. The remaining 3 to be held in the spring. 10. An “all clear” will be communicated to re-enter the building. II.

DUTIES OF OTHER SCHOOL PERSONNEL 1.

OFFICE PERSONNEL: • Call: Local Fire Department and Alarm Company prior to every drill • Leave building- report to the Incident Commander (Administrator) at Zone 1

CUSTODIAL STAFF • Go through the building to determine that everyone is out, to assist in evacuating anyone still in the building, to determine the location of the emergency and the extent of the damage, but not to combat the emergency • Shut off all air systems in the building

NURSE • Establish an emergency aid station in Zone 1

III.

BLOCKED EXITS • If your regular exit is blocked, determine the closest exit and use it • Rehearse this procedure with students

IV.

UNABLE TO EXIT ROOM • Use the emergency window. Check to see if this window operates freely • Report any difficulty to Mr. Donovan

Relocation Drill: A Relocation Drill will occur when conditions warrant the moving or relocation of students and staff. An announcement will signal a Relocation drill. Listen for and follow instructions on the announcement. Secure Lockdown: An announcement will also signal the need for a secure lockdown. Teachers are to lock classroom doors and turn out lights. Children do not leave the classroom until notified. Students in hallways and bathrooms will be secured by designated personnel. Emergency Dismissal: Bus Evacuation In certain emergency situations, it may be necessary to evacuate the children and staff from the school building. Although this type of situation is highly improbable, it is to our benefit to have a prearranged plan that would ensure the safety of the children and staff. Please review and file the following information: •

An announcement over the P.A. system will initiate the emergency bus dismissal.

•

Following the announcement, you will immediately have the children line up. Please escort your class using the evacuation drill exit.

•

Each bus will be boarded by three classes. The students will not board according to the regular assigned route. Swift, orderly and well-supervised boarding is imperative. After boarding, the class teacher will take attendance. *** Please note- if any children are in a special area class, that teacher must escort the students to the buses and begin taking attendance.

•

Those teachers and other staff members, who are not with students at the time of the emergency dismissal, will proceed to the bus loading platform and assist with the boarding of the buses.

•

Please note that the following personnel have been assigned responsibility for checking all unsupervised areas: Kim Farrell Front Hall Nicole Pagano Center Hall Jennifer Hegreness/Jennifer Murphey- Back Hall

•

If your class is having lunch or recess at the time of an emergency dismissal, please go immediately to the appropriate area and proceed to escort your class to the buses.

•

The building custodians will report to the principal and then proceed to the staging area where they will direct all vehicular traffic away from the driveway exits.

Basic Guidelines for School Discipline Establishing good discipline is a process that must be school-wide and begin from the first day of the school year. Students should be aware of the school rules and classroom rules. It is only with respect, discipline and organization that we will be able to provide effective instruction. Good discipline is the result of a working relationship based on respect. This respect extends to fellow classmates, the building, other adults, equipment, and materials. We need to provide the leadership to let children know what is expected of them. Discipline problems can be minimized by: 1. Always being well planned. 2. Being in the classroom prior to the arrival of students and picking children up promptly from specials and lunch. (be sure to touch base with Special Area teachers and lunch monitors regarding any student concerns) 3. Letting children know ahead of time what is expected of them. 4. Being consistent and uniform from day to day in dealing with students. 5. Being fair with students. 6. Updating parents (guardians) with ongoing concerns (calls home, emails or notes) 7. Setting schedules for work and following them. 8. Being well organized so that you have materials, equipment, etc. ready for class. In all cases, avoid acting in haste or in an emotional state. Many times actions taken, or words spoken in haste, are difficult to defend at a later date. Discipline Situations. If it is something that can be addressed at a later time, please email, or leave a note for the Assistant Principal. If you need immediate assistance, please call the office and when available, the Assistant Principal will come to your room. Please do not send children to the office. When deemed necessary, conference calls with teacher, parent(s) and assistant principal can be arranged. If students have concerns and want to discuss them with the Assistant Principal or Principal, please leave a note with the secretaries. Students are expected to take part in all special classes. A student should not be removed from any class because of his/her attitude or lack of effort- this may be the exact action the student is aiming to achieve. Instead, a discussion with the principal or assistant principal is requested before any child is left out of any activity. Even with the best intentions in mind, insisting that a child stay outside of a classroom has been found ineffective. Research has shown no evidence of educational gains in this procedure. The teacher cannot supervise the child in the hall, yet is still responsible for the child. Any work accomplished in these situations has proven to be of limited value. Therefore, students should not be asked to go out into the hallway.

Attendance, Pick-ups & Bus Passes ( Please use your large manila envelope )

Attendance Procedures: Please take attendance using Infinite Campus each morning, by 9:30 AM. You should have a class roster on hand in case you are absent. This way the substitute can take attendance and send it to the Health Office. Parent Pick-ups: Notes requesting pick-up at the side door at dismissal time should be sent to Mrs. Fuller at the front desk upon student arrival. Please make sure the note clearly states the date, the child’s name and what class they are in. Any discrepancies must be handled in the morning to avoid dismissal delays in the afternoon. Have pick-ups ready at 3:10 and students should be sent to the cafeteria when the Pick-up announcement is made. Kindergarten students will be picked up at 3:10 by 5th grade students. Bus Passes: Requests for bus passes must be in writing and signed by a parent or guardian. These notes should be sent to Mrs. Fuller at the front desk. Please make sure the note clearly states the date, the child’s name, class, and bus they are to ride on. Bus passes will be placed in the classroom teacher’s mailbox and should be picked up during lunch or prep. Please Note: Please read all notes before you send them to Mrs. Fuller at the front desk. Often there is missing information that you can provide. In order to ensure accurate information is conveyed, all notes should include student names, the correct date, and class.

Field Trip Reminders Please be aware that the teacher in charge is responsible for the following: • • • • • • • • • • • • •

Filling out trip request forms Making, and confirming bus arrangements Distributing, collecting, and keeping permission slips Making arrangements for custodial help before or after school hours (if needed) Providing emergency contact person and phone chain if trip is returning after school hours Obtaining a First-Aid Kit from the nurse Picking up any necessary student medication from the nurse Contacting the nurse about students with any health concerns Inviting parents of children with 504s or who require a nurse Notifying office if any children are not going on trip and what arrangements have been made for these students Notifying the Cafeteria Cooks and lunch monitors of the trip and the lunch plans Leaving an attendance list at the office before leaving school Children may order a bag lunch from the cafeteria for field trips if prearranged at least 1 day in advance by parents.  Do not schedule field trips on days that students attend A.H.A.P.  Schedule changes will not be made to accommodate field trips

Office Procedures Master Calendar: The master calendar is only to be filled out by Mrs. Romano (Natalie). Schoolwide events, classroom events, and field trips are to be placed on the master calendar. The procedure is as follows: • Fill out Master Calendar Request Form (located next to master calendar) • Give the form to Natalie, and she will enter it on the master calendar Be mindful that the weekly agenda, for the following week, is done on Thursday. Should you wish your activity to be included, we ask that you submit the form to Natalie in a timely manner. Student use of Phone: Students are not permitted to use school phones or bring cell phones to school. If a student wants to call home, the teacher should send a note to the office. Our secretaries will take care of placing the phone call. If a child is found to have a cell phone, the phone should be brought to the main office for safe keeping. At that time, parents will be called to pick it up. After School Activities: It is imperative that you read all notes (pick-ups & bus passes) that are sent to Ms. Fuller at the front desk. Many times these notes are missing information that the teacher can provide. All notes should have student names, the correct date, and class. Also, too often students are sent to the office at the end of the day stating they have play dates, Brownies, etc… without a note. As a result we need to hold the busses until the problem is rectified. This is something that needs to be addressed in the morning. Our policy is that if a student does not have a note, he/she will be taking the bus home. Review this with your students and parents. Lunches: If a student forgets his/her lunch, do not send him or her to the office. Have them see a lunch monitor during their lunch. If a lunch is brought to school by a parent, we will not interrupt class. The lunch will be kept on a table located behind Ms. Fuller at the front desk. Students should check the table on their way to lunch/recess. If their lunch is not on the table, students are able to borrow lunch up to three times from the cafeteria. If they exceed three times, a cheese sandwich is available and the AP will call home. Interruptions: To eliminate classroom interruptions any items delivered by parents will be kept on a table by Mrs. Fuller’s desk. Please have students check the table for forgotten items, such as lunches, books, instruments, etc… Supplies: Do not send students or paraprofessionals to the office for supplies. If you give Ann or Natalie a note, the supplies will be ready for you by your prep time. Copies: The office does not supply copy paper. Leave Mrs. Tresselt a note and she will make sure you get what you need. Items you need copied by Mrs. Tresselt should be placed in her mailbox, or given to her in the copy room. Please be considerate and give Mrs. Tresselt a day’s notice for larger jobs. Students and paraprofessionals should not be sent to the office to make copies. Mrs. Tresselt is the one you need to see for this.

Talk to students about printing color copies. Teachers should approve all color printing before it is sent to the printer. This will ensure that ink and paper are not wasted. Laminating: Consider carefully what you ask to be laminated. Laminating is very expensive! Mrs. Tresselt is the only person that should use the laminating machine.

Food Policies Food Allergies Food allergies are prevalent; consequently, students will not be permitted to share food in the cafeteria or classroom. There are children in the district and at Vanderbilt who suffer from severe life-threatening peanut/tree nut and other anaphylactic food allergies. Please review with your children the importance of not sharing food with others. A district-wide Board of Education food allergy policy is in effect. Please be sure to adhere to this policy. It is available on our district website. Rewards Schools will reduce and discourage the use of foods or beverages as rewards for academic performance or good behavior and replace where appropriate with non-food rewards. Schools will not withhold food or beverages (including food served through school meals) as a punishment. The above does not apply if in conflict with the student’s individual education plan (IEP). Snacks Snacks brought from home should make a positive contribution to children’s diets and health, with an emphasis on fresh fruits and vegetables as the primary snacks and water as the primary beverage. Birthdays Food is only permitted at birthday parties in grades K and 1. Parents are encouraged to consider sending in healthier foods (see healthy snack suggestions) and/or smaller portions i.e. miniature cupcakes or portion controlled cookie packets. Candy of any kind is not permitted. The only beverage permitted for birthday parties is water. Birthday parties should be after lunch and not significantly impact instructional time. For Grade 2 and above, birthdays will be celebrated without food. A teacher may choose to recognize children’s birthdays in a variety of other ways including hats, singing “Happy Birthday” and special privileges such as a “Homework Pass”. The important part of birthday celebrations is the special recognition of the child. Parties Classroom parties that involve food during the school day should be limited to no more than six per year (other than birthdays and curriculum related celebrations.) Parties should occur after lunch whenever possible. Healthy food choices should be encouraged. Water should be the beverage of choice. These parties must also adhere to guidelines established in the district allergy policy. Elementary school end of the year parties should be on one of the three half days provided in June. The district will provide a list of healthy party ideas to parents and teachers.

(Any monitors without a placement for a lunch period will support the team as needed.)

Summary Guide for MANDATED REPORTERS in New York State Certain professionals are required by law to report suspected child abuse or maltreatment to the New York Statewide Central Register (SCR) of Child Abuse and Maltreatment. The law also assigns civil and criminal liability to those professionals who do not comply with their mandated reporter responsibilities. This booklet provides mandated reporters with an overview of their obligations and some basic information about the New York State Child Protective Services System (CPS). For additional copies of this pamphlet or for further information about child abuse and maltreatment, visit our website at: www.ocfs.state.ny.us. The entire current list can be found in Section 413 of the New York Social Services Law, which can be accessed online through the NY State Legislature’s website: http://public.leginfo.state.ny.us/menuf.cgi Click on Laws of New York to access Social Services Law. When Am I Mandated to Report? Mandated reporters are required to report suspected child abuse or maltreatment when, in their official or professional role, they are presented with a reasonable cause to suspect child abuse or maltreatment where a child, parent, or other person legally responsible for the child is before the mandated reporter when the mandated reporter is acting in his or her official or professional capacity. “Other person legally responsible” refers to a guardian, caretaker, or other person 18 years of age or older who is responsible for the care of the child. (See page 9 for more information on referrals to law enforcement officials.) Professional Role For example, a doctor examining a child in her practice who has a reasonable suspicion of abuse must report her concern. In contrast, the doctor who witnesses child abuse when riding her bike while off-duty is not mandated to report that abuse. The mandated reporter’s legal responsibility to report suspected child abuse or maltreatment ceases when the mandated reporter stops practicing his/her profession. Of course, anyone may report any suspected abuse or maltreatment at any time, and is encouraged to do so. Reasonable Cause to Suspect Reasonable cause to suspect child abuse or maltreatment means that, based on your rational observations, professional training and experience, you have a suspicion that the parent or other person legally responsible for a child is responsible for harming that child or placing that child in imminent danger of harm. Your suspicion can be as simple as distrusting an explanation for an injury. What Is Abuse and Maltreatment? Abuse Abuse encompasses the most serious harms committed against children. An abused child is one whose parent or other person legally responsible for his or her care inflicts serious physical injury upon the child, creates a substantial risk of serious physical injury, or commits a sex offense against the child. Abuse also includes situations where a parent or other person legally responsible knowingly allows someone else to inflict such harm on a child.

Maltreatment (including Neglect) Maltreatment means that a child’s physical, mental or emotional condition has been impaired, or placed in imminent danger of impairment, by the failure of the child’s parent or other person legally responsible to exercise a minimum degree of care by: • Failing to provide sufficient food, clothing, shelter, education • Failing to provide proper supervision, guardianship, or medical care (refers to all medical, including dental, optometric, or surgical care) • Inflicting excessive corporal punishment, abandoning the child, or misusing alcohol or other drugs to the extent that the child was placed in imminent danger. • Poverty or other financial inability to provide the above is not maltreatment. Note: The definitions of abuse and maltreatment are somewhat different for children in residential facilities operated or licensed by state agencies. How Do I Recognize Child Abuse and Maltreatment? The list that follows contains some common indicators of abuse or maltreatment. This list is not allinclusive, and some abused or maltreated children may not show any of these symptoms. Indicators of Physical Abuse can include: • Injuries to the eyes or both sides of the head or body (accidental injuries typically only affect one side of the body) • Frequent injuries of any kind (bruises, cuts and/or burns), especially if the child is unable to provide an adequate explanation of the cause. These may appear in distinctive patterns such as grab marks, human bite marks, cigarette burns, or impressions of other instruments • Destructive, aggressive, or disruptive behavior • Passive, withdrawn, or emotionless behavior • Fear of going home or fear of parent(s) Indicators of Sexual Abuse can include: • Symptoms of sexually transmitted diseases; • Injury to genital area; • Difficulty and/or pain when sitting or walking; • Sexually suggestive, inappropriate, or promiscuous behavior or verbalization; • Expressing age-inappropriate knowledge of sexual relations • Sexual victimization of other children Indicators of Maltreatment can include: • Obvious malnourishment, listlessness, or fatigue; • Stealing or begging for food; • Lack of personal care–poor personal hygiene, torn and/or dirty clothes; • Untreated need for glasses, dental care, or other medical attention; • Frequent absence from or tardiness to school; and • Child inappropriately left unattended or without supervision. Where Do I Call to Make a Report? As soon as you suspect abuse or maltreatment, you must report your concerns by telephone to the SCR. The SCR is open 24 hours a day, seven days a week, to receive your call. The timeliness of your call is vital to the timeliness of intervention by local Child Protective Services (CPS). You are not required to notify the parents or other persons legally responsible either before or after your call

to the SCR. In fact, in some cases, alerting the parent may hinder the local Child Protective Services investigation and adversely affect its ability to assess the safety of the children. The telephone numbers are: Mandated Reporter Public Hotline

(800) 635-1522 (800) 342-3720

Two counties run child abuse hotlines that may be used instead of the SCR: Onondaga County (315) 422-9701 Monroe County (585) 461-5690 Oral reports to any of the hotlines must be followed within 48 hours by a written report on Form LDSS-2221A to the local CPS. A copy of this mandated reporter form can be obtained by contacting your local CPS office, or by accessing the New York State Office of Children and Family Services (OCFS) website at www.ocfs.state.ny.us and clicking on the “Forms” and “LDSS-2221A” links. Local CPS Role and Responsibilities When a report is registered at the SCR, the local Department of Social Services is immediately notified for investigation and follow-up. A local Child Protective Services caseworker will initiate an investigation within 24 hours. CPS intervention consists of an evaluation of the child and other children in the home, and the development of a plan to meet the needs of the child and family. If there is an immediate threat to the child’s life or health, CPS may remove the child from the home. What Happens When I Call the SCR? There may be times when you have very little information on which to base your suspicion of abuse or maltreatment, but this should not prevent you from calling the SCR. A trained specialist at the SCR will help to determine if the information you are providing can be registered as a report. The LDSS-2221A mandated reporter form can be used to help you organize the identifying or demographic information you have at your disposal. Be sure to ask the SCR specialist for the “Call I.D.” assigned to the report you have made. If the SCR staff does not register the child abuse or maltreatment report, the reason for the decision should be clearly explained to you. You may also request to speak to a supervisor who can help make determinations in difficult or unusual cases. Upon request, CPS may obtain from the mandated reporter those records which are essential to a full investigation of alleged child abuse and maltreatment for any report made by the mandated reporter. The mandated reporter must determine which records are essential to the full investigation and provide those records to CPS when requested to do so. Within 60 days of initiating the investigation, CPS will determine whether the report is indicated or unfounded. Mandated reporters may ask to be informed of the outcome of the report. Law Enforcement Referrals If a call to the SCR provides information about an immediate threat to a child or a crime committed against a child, but the perpetrator is not a parent or other person legally responsible for the child, the SCR staff will make a Law Enforcement Referral (LER). The relevant information will be recorded and transmitted to the New York State Police Information Network or to the New York City Special Victims Liaison Unit for action. This is not a CPS report, and local CPS will not be involved.

What Protection or Liability Do I Have? Source Confidentiality The Social Services Law provides confidentiality for mandated reporters and all sources of child abuse and maltreatment reports. OCFS and local CPS are not permitted to release to the subject of the report any data that would identify the source of a report unless the source has given written permission to do so. Information regarding the source of the report may be shared with court officials, police, and district attorneys but only in certain circumstances. Immunity from Liability If a mandated reporter makes a report with earnest concern for the welfare of a child, he or she is immune from any criminal or civil liability that might result. This is referred to as making a report in “good faith.” Penalties for Failure to Report Anyone who is mandated to report suspected child abuse or maltreatment–and fails to do so–could be charged with a Class A misdemeanor and subject to criminal penalties. Further, mandated reporters can be in a civil court for monetary damages for any harm caused by the mandated reporter’s failure to make a report to the SCR. Who Provides Training for Mandated Reporters? The New York State Education Department (SED) Office of the Professions oversees the training requirements for mandated reporters. Some categories –including teachers, many medical professionals, and social workers–need this training as part of their licensing requirement. The training may be included in their formal education program. The New York State Office of Children and Family Services (OCFS) is proud to be one of more than 200 providers authorized by the SED to offer mandated reporter training, and has developed a comprehensive curriculum with content customized to medical professionals, educators, law enforcement personnel, day care providers, and human services staff. OCFS has shared this well-received curriculum with other licensed providers of mandated reporter training, as well as colleges and universities across the state that provide educational programming in the fields covered by the mandated reporter statute. OCFS also offers periodic satellite videoconferences, broadcast through the New York Network; two-day Training for Trainers program; and is currently developing Web-based training. OCFS provides extensive mandated reporter training through a contractual agreement with the Center for Development of Human Services (CDHS), part of the Research Foundation of SUNY, Buffalo State College. For more information, visit OCFS’s Mandated Reporter Training Resource Center Website at: www.bsccdhs.org/mr/. All training offered through OCFS is at no cost to the participant. Conclusion Protecting children and preventing child abuse and maltreatment does not begin or end with reporting. Efforts to prevent child abuse and maltreatment can only be effective when mandated reporters and other concerned citizens work together to improve the safety net in their communities. To be most effective, your local CPS needs strong partnerships within your community. By getting to know the staff in your local CPS unit, you will gain a better understanding of how your local program is structured, and CPS will better understand how to work more effectively with you. By working together, we can better protect our vulnerable children.

Contact Information Pursuant to the Americans with Disabilities Act, the New York State Office of Children and Family Services will make this material available in large print or on audiotape upon request. Capital View Office Park 52 Washington Street Rensselaer, New York 12144 Visit our website at: www.ocfs.state.ny.us To report child abuse and neglect, call: 1-800-342-3720 For information on the Abandoned Infant Protection Act, call: 1-866-505-SAFE (7233) For child care, foster care, and adoption information, call: 1-800-345-KIDS (5437) For information about services for the blind, call: 1-866-871-3000 1-866-871-6000 TDD Mandated Reporters Hotline for child abuse and maltreatment reports: 1-800-635-1522 “…promoting the well-being and safety of our children, families, and communities. …

Half Hollow Hills CSD 2017/2018 Infinite Campus Portal Timeline Elementary

November 17

1st Marking Period Window Open

December 1 8 8-13 13

1st Marking Period Ends Teacher Grades and Assessment Checklist due by 11:00 a.m. Principal Review Grading Window Closed at 2:30 p.m./Portal Open @ 4:00 p.m.

February 16

2nd Marking Period Window Open

March 9 16 16-21 21

2nd Marking Period Ends Teacher Grades and Assessment Checklist due by 11:00 a.m. Principal Review Grading Window Closed at 2:30 p.m./Portal Open @ 4:00 p.m.

June 8 20 20-22 22 22

3rd Marking Period Window Open Teacher Grades and Assessment due by 11:00 a.m. Principal Review 3rd Marking Period Ends Grading Window Closed at 2:30 p.m./Portal Open @ 4:00 p.m.

Arts-In-Ed Programs 2017-2018 Date Sep. 20 Sep. 25 Oct. 30 During Art Special

Title of Show BMX Freestyle Bike- Assembly Earth Balloon – Residency Ceramic Art Residency

Place Outside/Gym Gym/Library Art

Dec. 11 During Gym Special

Circle of Dance Residency

Gym

Jan. 10

Author Visit – Steve Tomacek Assembly

Cafeteria

Jan. 22

iGames4 Residency

Gym

During Gym Special

Feb. 5 - 9 During Library Special

Mar. 28 Mar. 5 - 9 During Music Special

April 17 During Gym Special

June 4 – 8 During Gym Special

Science Museum of Long Island Library Residency Charlotte’s Web – Theater Production Cafeteria Assembly Andy Wasserman Music – Residency Music Room Brain Challenge Assembly Circus – Residency

Gym Gym

AHAP Schedule 2017-18 9/25/17 through 1/26/18 Third Fourth Fifth

Monday AM Tuesday Thursday

1/29/18 through 6/1/18 Third Fourth Fifth

Friday AM Monday Wednesday

Elementary Calendar Dates for 2017/2018 October 12th

AHAP Orientation @ OTS, 7:00 p.m.

November 14th

Elementary evening conferences, 6:00 pm – 9:00 pm

November 16th

Elementary evening conferences, 6:00 pm – 9:00 pm

November 17th

Elementary daytime conferences, No school for elementary students

December 1st

First marking period ends

December 13th

REM Elementary Report Cards Available Online – 4:00 pm

January 22nd – January 26th

Kindergarten registration

March 9th

Second marking period ends

March 12th – 16th

In View Grades 2, 3

March 21st

REM Elementary Report Cards Available Online – 4:00 pm

April 11th – April 13th

NYS grades three, four and five ELA exam

May 1st – May 3rd

NYS grades three, four and five Math exam

May 14th – May 18th

Kindergarten Screening

Elementary Calendar Dates for 2017/2018

Pg.2

May 23rd – June 1st

NYS grade four Science Performance exam

June 4th

NYS grade four Science Written exam

June 6th

AHAP Graduation @ FGAC 1:00 pm Rising Stars Ceremony @ FGAC 3:30 pm

June 20th , 21st , 22rd

Elementary School Half Day

June 22nd

Third marking period ends Last Day of School REM Elementary Report Cards Available Online – 4:00 pm

VANDERBILT ELEMENTARY SCHOOL 2017 – 2018 CLASS

MONDAY

TUESDAY

WEDNESDAY

THURSDAY

FRIDAY

K-MW

10:45 – 11:25 ART 10:45 – 11:25 LIBRARY 10:45 – 11:25 GYM

10:45 – 11:25 MUSIC 10:45 – 11:25 GYM 10:45 – 11:25 ART

10:45 – 11:25 GYM 10:45 – 11:25 MUSIC 10:45 – 11:25 LIBRARY

10:45 – 11:25 LIBRARY 10:45 – 11:25 GYM 10:45 – 11:25 MUSIC

10:45 – 11:25 GYM 10:45 – 11:25 ART 10:45 – 11:25 GYM

K-G

10:45 – 11:25 MUSIC

10:45 – 11:25 GYM

10:45 – 11:25 ART MAINSTREAM

10:45 – 11:25 GYM

10:45 – 11:25 LIBRARY

1-F

10:00 – 10:40 GYM

10:00 – 10:40 ART

10:00 – 10:40 GYM

10:00 – 10:40 MUSIC

10:00 – 10:40 LIBRARY

1-M

10:00 – 10:40 ART

10:00 – 10:40 GYM

10:00 – 10:40 LIBRARY

10:00 – 10:40 GYM

10:00 – 10:40 MUSIC

1-P

10:00 – 10:40 GYM

10:00 – 10:40 MUSIC

10:00 – 10:40 ART

10:00 – 10:40 LIBRARY

10:00 – 10:40 GYM

1-S

10:00 – 10:40 MUSIC

10:00 – 10:40 LIBRARY

10:00 – 10:40 GYM

10:00 – 10:40 ART

10:00 – 10:40 GYM

1-T

10:00 – 10:40 LIBRARY

10:00 – 10:40 GYM

10:00 – 10:40 MUSIC

10:00 – 10:40 GYM

10:00 – 10:40 ART

2-A *******

1:05 – 1:45 MUSIC

1:05 – 1:45 GYM

1:05 – 1:45 LIBRARY

1:05 – 1:45 GYM

1:05 – 1:45 ART

2-C

9:15 – 9:55 LIBRARY

9:15 – 9:55 GYM

9:15 – 9:55 ART

9:15 – 9:55 GYM

9:15 – 9:55 MUSIC

2-H

9:15 – 9:55 GYM

9:15 – 9:55 MUSIC

9:15 – 9:55 GYM

9:15 – 9:55 ART

9:15 – 9:55 LIBRARY

2-K

9:15 – 9:55 ART

9:15 – 9:55 LIBRARY

9:15 – 9:55 GYM

9:15 – 9:55 MUSIC

9:15 – 9:55 GYM

2-PA

9:15 – 9:55 GYM

9:15 – 9:55 ART

9:15 – 9:55 MUSIC

9:15 – 9:55 LIBRARY

9:15 – 9:55 GYM

2-PE

9:15 – 9:55 MUSIC

9:15 – 9:55 GYM

9:15 – 9:55 LIBRARY

9:15 – 9:55 GYM

9:15 – 9:55 ART

K-C K-CW

K-Z

Grade

Lunch

1:05 – 1:50

12:15 – 1:00

VANDERBILT ELEMENTARY SCHOOL 2017 - 2018 CLASS

MONDAY

TUESDAY

WEDNESDAY

THURSDAY

FRIDAY

3-C

1:05 – 1:45 GYM

1:05 – 1:45 ART

1:05 – 1:45 MUSIC

1:05 – 1:45 LIBRARY

1:05 – 1:45 GYM

3-K

1:05 – 1:45 GYM

1:05 – 1:45 MUSIC

1:05 – 1:45 GYM

1:05 – 1:45 ART

1:05 – 1:45 LIBRARY

3-M

1:05 – 1:45 LIBRARY

1:05 – 1:45 GYM

1:05 – 1:45 ART

1:05 – 1:45 GYM

1:05 – 1:45 MUSIC

3-Z

1:05 – 1:45 ART

1:05 – 1:45 LIBRARY

1:05 – 1:45 GYM

1:05 – 1:45 MUSIC

1:05 – 1:45 GYM

3-S

MAINSTREAM

4-B

11:30 – 12:10 GYM

11:30 – 12:10 MUSIC

11:30 – 12:10 ART

11:30 – 12:10 LIBRARY

11:30 – 12:10 GYM

4-K

11:30 – 12:10 LIBRARY

11:30 – 12:10 GYM

11:30 – 12:10 MUSIC

11:30 – 12:10 GYM

11:30 – 12:10 ART

4-F

11:30 – 12:10 MUSIC

11:30 – 12:10 LIBRARY

11:30 – 12:10 GYM

11:30 – 12:10 ART

11:30 – 12:10 GYM

4-S

11:30 – 12:10 ART

11:30 – 12:10 GYM

11:30 – 12:10 LIBRARY

11:30 – 12:10 GYM

11:30 – 12:10 MUSIC

4-T

11:30 – 12:10 GYM

11:30 – 12:10 ART

11:30 – 12:10 GYM

11:30 – 12:10 MUSIC

11:30 – 12:10 LIBRARY

1:50 – 2:30 LIBRARY 1:50 – 2:30 GYM 1:50 – 2:30 GYM 1:50 – 2:30 ART 1:50 – 2:30 MUSIC

1:50 – 2:30 GYM 1:50 – 2:30 ART 1:50 – 2:30 MUSIC 1:50 – 2:30 LIBRARY 1:50 – 2:30 GYM

4-C 5-G 5-H 5-K 5-M 5-S

MAINSTREAM 1:50 – 2:30 GYM 1:50 – 2:30 MUSIC 1:50 – 2:30 LIBRARY 1:50 – 2:30 GYM 1:50 – 2:30 ART

1:50 – 2:30 ART 1:50 – 2:30 GYM 1:50 – 2:30 GYM 1:50 – 2:30 MUSIC 1:50 – 2:30 LIBRARY

1:50 – 2:30 MUSIC 1:50 – 2:30 LIBRARY 1:50 – 2:30 ART 1:50 – 2:30 GYM 1:50 – 2:30 GYM

Grade

Lunch

11:25 – 12:10

12:15 – 1:00

11:25 – 12:10