4 Easy Tips to Polish Your Legal – Bill Technical Drafting & Document Management Skills…!!! Drafting a flawless, all-inclusive legal draft is like half the battle won! These drafts elaborately portray case details and thus are considered an important tool in the legal profession. These written words act as advocate, informer, persuader and instructor. Flawless Legal document drafting is an art that needs years of practice and impeccable writing are essential to master this art. However, you can always polish your skills and achieve perfection. Here are a few tips that will help you in preparing legal drafts as well as bill drafting and document management.
Keep in Your Mind the Reader! It will be reader to whom you have to convey a message; therefore, every word you write should be shaped in a manner which the end-reader should be able to comprehend. Remember one thing that no matter how much two documents are similar and represent same research and message; it will vary greatly in content and tone, depending on the intended audience. So, keep the tone and feel of the draft as per the viewers and what you intent to convey, advocate and persuade. For
example, a memorandum to a client should ideally evaluate the issues, report the state of the law and counsel an appropriate course of action.
Manage your Writing Proper organization is the key to successful legal writing. Therefore, create a detailed roadmap for your draft by the means of visual clues to direct the reader. Make sure to introduce the subject in the introductory paragraph itself, also, make use of transitional phrases like “moreover, “however,” “additionally,” etc., between each paragraph. Initiate each paragraph with a topic sentence and headings as well as subheadings to separate the text and make it more comprehensible.
Be Precise Every word is valuable in a legal document. Therefore, every word you write needs to add something meaningful to your message. So, just exclude redundancies, cut down any complex sentences, and eliminate extra words – In short, be precise! An example to elaborate on this, “Due to the fact that the defendant has not tried to pay back the money owed to the client in the amount of $5,000 it has become totally necessary that we take suitable legal action in order to acquire payment of the aforesaid amount.” Now, here is a more precise version which goes like: “Since the defendant has not paid the $5,000 owed to the client, we shall file a lawsuit seeking reimbursement.” Though, these sentences convey the same information; omitting the unwanted words greatly helped in clarifying the meaning of the sentence and makes it more impactful.
Use the Action Words Judiciously Action words make your legal draft more powerful, meaningful and vivid. So, in order to bring in some punch to your writing; you might add with verbs or action
words; buy make sure they are used cautiously and judiciously: Here are some examples of weak and strong action word use in legal prose. Weak: The defendant was not honest. Better: The defendant cheated. These tips may be of great help while creating legal documents more powerful, vivid and dynamic giving your case a very strong base.
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