Building Your Presence On Campus
6
Recruiting Options
8
Arranging On-Campus Interviews
10
Recruiting Planning Calendar
11
Planning Your Recruiting Trip
12
Career Services Contacts
13
Attend Career Fairs Offer an Employer Spotlight Student Organizations Job Search Workshops Campus Newspaper Lunch with Faculty and Staff Hire Interns Connect with Us
Online Job Board Online Resume Books On-Campus Interviewing Schedule a Recruiting Visit The Pre-screen Process Cancellations or Changes of Schedules
Transportation Lodging Map The Day of the Interviews
[ OU Career Services ] Welcome to the University of Oklahoma
The University of Oklahoma Career Services is a comprehensive and centralized office offering you the ease of coordinating all campus recruiting efforts. Since we invite all OU students to work through our office, regardless of their majors or degree levels, we can offer you hassle-free, one-stop shopping. Don’t hesitate to contact us with questions about recruiting at the University of Oklahoma. Bette Scott, Director bscott@ou.edu (405) 325-1974
Developing a Recruiting Strategy at OU
Hundreds of employers from across the nation, representing a broad range of industries, recruit at the University of Oklahoma. Our experienced staff has specialized knowledge related to your industry and will assist your organization before arrival in connecting you to our extensive database of qualified applicants, help you develop a recruiting strategy, and coordinate on-campus interviews and pre-recruiting meetings. In addition to on-campus interviewing, our personalized services that assist you with identifying candidates include online resume books, an online job board and numerous career fairs. We can enhance your presence on campus by arranging luncheons with faculty, scheduling pre-recruiting meetings, facilitating contact with student organizations, and linking to your Web page from our home page. We are eager to assist you with recruiting for internships and co-ops as well as for full-time professional positions. Robin Huston, Associate Director Employer Relations, Recruiting Coordinator rhuston@ou.edu
[ Our Campus ] Total enrollment: 20,000 13 colleges Over 150 programs of study 450 student organizations 50 fraternities and sororities Students from over 100 countries Member of Big Twelve Conference
4
For more information on all of our services bookmark the employer homepage on our website. http://www.ou.edu/career/employers/index.html
[ Recruiting Contacts ]
Employer Services Team Robin Huston, Associate Director rhuston@ou.edu Employer Relations Recruiting Coordinator Justin Morris, Assistant Director jmorris@ou.edu Employer Relations Kim Sherbon ksherbon@ou.edu Recruiting Assistant Catherine Bowers cbowers@ou.edu Recruiting Assistant
“You guys do a great job! The OU staff is very helpful and organized. The students were well prepared, too!�
[ Building your presence on campus ]
We want to ensure that your recruiting efforts are successful at the University of Oklahoma. If you are seeking additional opportunities to reach out to students, we suggest you consider the following programs or services.
Attend Career Fairs
Career fairs are an excellent opportunity to showcase your organization and meet the students face to face. Over 4,500 students and alumni attend annually. For select career fairs, interviews may be scheduled for the following day. For a complete list of career fairs and events visit our Web page at www.hiresooner.com.
Offer an Employer Spotlight
An “Employer Spotlight” is a great way to raise awareness about your organization and it’s opportunities. These are typically held earlier in the semester before the start of on-campus interviewing. Contact Robin Huston, Recruiting Coordinator, to reserve your “Employer Spotlight” session.
6
Student Organizations
Targeting a particular student population or major is an excellent way to educate our students about the various opportunities available within your company. For a list of all student organizations that match your recruiting needs visit http://ou.edu/studentlife or contact our office for additional information.
Job Search Workshops
Early in the fall and spring semesters, the Career Services office schedules workshops designed to teach job search skills. These are often presented by employers and cover a variety of areas including: • How to break into your industry • Business professionalism • Professional dress • How to work a career fair • Job search strategies • How to shine at your first job/ internship If you are interested in presenting a workshop in the fall or spring, contact Rick Dubler, Associate Director, at rdubler@ou.edu.
Campus Newspaper
The Oklahoma Daily is the official student newspaper of the University of Oklahoma. Their staff can assist you with reaching the students in a variety of ways from classified line ads to large-format display advertising. For information on promotional opportunities through The Oklahoma Daily, contact the advertising manager at (405) 325-2521.
“We were extremely impressed with the students! They were professional in every sense of the word!�
Lunch with Faculty and Staff
If you are visiting our office to conduct on-campus interviews, we can make arrangements for you to take our faculty or staff to lunch. Each college at OU has opportunities for you to get involved with their faculty and staff. We can put you in touch with the appropriate person based on your recruiting needs.
Hire Interns
Internships are a great way for you to gain talent at a reasonable cost, and it provides our students invaluable experience. Student interns share information about their experience with other students, which can increase your visibility and enhance your applicant pool.
Developing an Internship
1. Identify a need in your organization 2. Designate internship supervisors 3. Assess hours needed to do the work 4. Determine intern compensation 5. Arrange a workspace for interns 6. Develop the internship description 7. Promote the opportunity through HIREsooner
Academic Credit
Academic credit may become a component of an internship experience, but will be arranged by the student and an OU faculty member and/ or academic department.
Connect With Us
Follow and subscribe to our social media pages to stay connected with our events and jobs search tips. You can find us on Facebook, Twitter and LinkedIn. Questions? Robin Huston, Associate Director Recruiting Coordinator, Employer Relations rhuston@ou.edu | (405) 325-1974
f l i
/OUCareerServices @GetHiredSooner University of Oklahoma Career Services
Questions about internships? Mary Delaney, Senior Assistant Director mdelaney@ou.edu | (405) 325-1974
7
[ Recruiting Options ] Career Services offers several options for recruiting University of Oklahoma students. Our Employer Relations Team can advise you on an option that will work best for your recruiting needs. Your options are described below.
Online Job Board
Post full-time or internship vacancies for free on HIREsooner. These positions are viewable by students, alumni, faculty and staff.
Online Resume Books
Resumes of OU students and alumni are available in the Student Resume Books in HIREsooner. Career Services has created several resume books by college or groups. You may email candidates directly to promote your job opportunity or campus interview or download and email selected resumes in a resume packet to yourself. This service is for direct hire employers only.
On-Campus Interviewing Interview On-Campus
Request and manage your pre-select or open on-campus interviews. We will promote your opportunity, provide
resumes of interested students, schedule interviews and provide an interview room at no cost. The on-campus interviewing process (posting, screening, and interviewing) typically requires five to six weeks from start to finish. Contact Robin Huston, Recruiting Coordinator, to reserve your interview date prior to entering your information.
Information Sessions
Information Sessions are typically held the night before you interview students you have selected in the on-campus interviewing process. They give you an opportunity to highlight your organization prior to the actual interview and provide details about the positions for which you are recruiting. They are optimally about an hour long with snack foods or pizza served. It is a good idea to bring employees who are recent OU graduates, if possible. Our Employer Relations Team maintains a calendar of Information Sessions and can assist you in making the arrangements. If you have posters or flyers you would like us to post, please send them to our office and we will see that they are posted across campus. Ship any materials in advance and we will hold them for your meeting.
“All of the students we interviewed presented themselves in a well-spoken and professional manner.�
8
“Since my experience as a student in the mid-1990s, I have always felt that OU Career Services performs exceptionally for the students and employers.”
After Career Fair Interviews
For selected career fairs, interviews may be scheduled for the following day. This is an excellent opportunity to meet students face to face and interview them the following day. For more information about our career fairs: • Go to www.hiresooner.com • Click on “Employers” • Click on “Career Fairs”
Virtual Interviews
Our office is equipped with technology to interview students and alumni from a distance. Reserve an interview room for phone or Skype interviews just as you would an in-person visit. Questions? Robin Huston, Associate Director Recruiting Coordinator Employer Relations rhuston@ou.edu | (405) 325-1974
9
[ HIREsooner ] You can handle all of your recruiting using one online system. HIREsooner is the primary way employers access our services. Log in and create your account today. We make it easy to hire. Sooner.
Online Resume Books
Once logged in: • Click on “Resume Books” • Select the Resume Book of your choice • Or select “All Students/Alumni” and conduct an advanced search
Online Job Board
Once logged in: • Click on “Post Jobs to Online Job Board” • Go to “New Job” on the drop-down menu • Enter the job description and application information
Interview On-Campus
Once logged in: • Click on “On-Campus Interview Schedules” • Select the “New Schedule Request” • Enter the information requested
Attend Career Fairs Manage your Account
Edit your contact information, organization profile and change your password. Your profile is a great place to include links to Facebook and Twitter.
Once logged in: • Click on “Career Fairs/Info Sessions” • Select “Career Fairs” • Choose the Career Fair you want to attend • Enter the information requested
Information Sessions
Once logged in: • Click on “Career Fairs/Info Sessions” • Select “New Event Request” • Enter the information requested
Offer an Employer Spotlight
Once logged in: • Click on “Career Fairs/Info Sessions” • Select “New Event Request” • Enter the information requested
[ Arranging on-campus Interviews ] Schedule a Recruiting Visit
To schedule a recruiting visit to the University of Oklahoma, the following steps will help ensure that all of the necessary arrangements have been made prior to your visit:
4. Request Lunch with Faculty and Staff
Contact Robin Huston, Associate Director, at (405) 325-1974 as early as possible to secure your interview date.
Arrange lunch with faculty or staff by indicating on the On-Campus Interview Schedule the specific individuals you would like to invite. Lunch will be at your expense. Your guests will meet you in the Career Services lobby.
Login to your HIREsooner account and complete the On-Campus Interview Schedule a minimum of five weeks prior to your recruiting date.
Once you have submitted your interview request, a Career Services representative will review your information and input your on-campus interview date. At this point your recruiting timeline will be created.
1. Schedule an Interview Date
2. Complete the On-Campus Interview Schedule
3. Make Information Session Arrangements
Plan to hold an information session to market your organization to individuals already on your schedule as well as to those not able to schedule an interview. Enter the details of your request on the Information Session section of the On-Campus Interview Schedule. The Information Session will be at your expense. If you need to cancel your information session, cancellations must be made 48 hours in advance to avoid charges. Cancellations made 24 hours or less prior to the function will be charged 100 percent
12
of the total. Cancellations made 25-47 hours prior to the function will result in a 30 percent cancellation fee.
The Pre-Screen Process
The following three steps will follow the recruiting timeline attached to your schedule (see your schedule for dates).
1. Students Apply for an Interview
Using HIREsooner, students will indicate their interest in interviewing with your organization.
2. Employer Reviews Applicants and Chooses Interviewees
To select interviewees, you will log into HIREsooner, view applicants’ resumes, and make your interview selections
online or e-mail your selections to rhuston@ou.edu.
3. Students Sign Up for an Interview
The selected interviewees will sign up for interview appointments.
Cancellations or Changes of Schedules
Students schedule interview appointments one week prior to the week of the interview. Once appointments are scheduled, we feel the commitment to honor those arrangements rests equally with the candidate and employer. Therefore, changes by the organization resulting in the cancellation of appointments should be followed by letters or e-mails to those candidates who have had appointments cancelled.
“OU is always the best program we visit. Everything is done well and it is very enjoyable to be here as a recruiter.”
[ Recruiting Planning Calendar ] Fall 2014
Spring 2015
September
January
1 Labor Day Holiday (Office Closed) 10 Sooner Showcase Career Fair 11 Sooner Showcase Career Fair Interviews 11 Engineer Career Fair 12 Engineering Career Fair Interviews 22 On-Campus Interviewing Begins
October 10 23
OU/UT Football (no classes) JMC Career Fair
November
26–30 Thanksgiving Holiday (Office Closed)
December 5 8 -12 24-31
Last Day of Classes Final Exams Office Closed
1-2 Office Closed 19 Martin Luther King Holiday (Office Closed) 12 Classes Begin
February
18 OU Spring Career Fair 19 OU Spring Career Fair Interviews 24 Summer Camp Fair 25 College of Architecture Career Fair 26 College of Architecture Career Fair Interviews
March
14–22 Spring Vacation
April May
1 Teacher Job Fair and Interviews
1 Last Day of Classes 4–8 Final Exams 8–9 Commencement Weekend
[ Planning your Recruiting Trip ] Transportation Travel by Air
Will Rogers World Airport in Oklahoma City, 20 miles away, is served by most airlines. When traveling from our office to the airport, you should allow one hour if you are returning a rental car. Please make certain that your travel plans do not conflict with your interview schedule. It is extremely difficult to reschedule interviews at the last minute.
Car Rental
Most major car rental companies have offices at Will Rogers World Airport.
Shuttle Service
Several local hotels offer airport shuttle service. Airport Express offers a door to door -- to and from the airport -- shuttle service 24 hours a day. Look for the blue vans located on the lower level of the airport. For more information call (405) 681-3311. Airport Limousine Service of Norman offers service to and from Norman to Will Rogers World Airport. Call (405) 321-6900 for information.
Lodging
The Norman Convention and Visitors Bureau Web page contains a complete listing of lodging in Norman including phone numbers and addresses. Our office is easy to reach from any of the hotels. For a complete list, check out the OU Travel page at http://www. campustravel.com/university/021/visit_ norman.html.
Map
A map to the University of Oklahoma Career Services office from the airport is available on our Web page at www.hiresooner.com.
The Day of the Interviews
Free parking for interviewers is available in the parking facility attached to Oklahoma Memorial Union. Please bring your parking stub to our office to be validated. Check in at our office on the third floor of Oklahoma Memorial Union, Suite 323. You will be shown to your room and given any changes that may have occurred on your interview schedule. If you have made any changes to your schedule, please let us know when you check in. Our office opens at 8 a.m. Interviews normally begin at 8:30 a.m. and end at 4:45 p.m., with lunch from 11:45 a.m. to 1 p.m. Our office closes at 5 p.m. Please let us know in advance if you need services before 8 a.m. or after 5 p.m. We ask that you bring plenty of business cards. We will ask for a business card from each interviewer on each day of recruiting. Interviewees also appreciate being given a business card at the end of the interview.
[ Career Services Contacts ] Director’s Team
cONTACTS FOR COLLEGES AND STUDENTS
Bette Scott bscott@ou.edu Director
Rick Dubler, Associate Director rdubler@ou.edu Engineering, Earth & Energy, Architecture Atmospheric & Geographic Sciences, Aviation
Juli Hall, Administrative Assistant juli.hall@ou.edu Director’s Assistant Kayla Knight, Assistant Director kaylaknight@ou.edu Marketing
Employer relations Team Robin Huston, Associate Director rhuston@ou.edu Employer Relations, Recruiting Coordinator Justin Morris, Assistant Director jmorris@ou.edu Employer Relations Kim Sherbon ksherbon@ou.edu Recruiting Assistant Catherine Bowers cbowers@ou.edu Recruiting Assistant
Elizabeth Tahsuda, Assistant Director etahsuda@ou.edu Business Mary Delaney, Senior Assistant Director mdelaney@ou.edu Arts & Sciences, Internships & Co-ops Erin Hamby, Assistant Director ehamby@ou.edu Arts & Sciences Sabrina DuFran, Assistant Director sabrina@ou.edu Journalism & Mass Communication, Fine Arts, Education, International Studies Debra Boles, Assistant Director dboles@ou.edu Alumni, Intl. Students, Veterans, Graduate College, University College, LGBTQ, Students with Disabilities
Created by the Oklahoma Territorial Legislature in 1890, the University of Oklahoma is a doctoral degree-granting research university serving the educational, cultural, economic and health-care needs of the state, region and nation. The Norman campus serves as home to all of the university’s academic programs except health-related fields. The OU Health Sciences Center, which is located in Oklahoma City, is one of only four comprehensive academic health centers in the nation with seven professional colleges. Both the Norman and Health Sciences Center colleges offer programs at the Schusterman Center, the site of OU-Tulsa. OU enrolls more than 30,000 students, has more than 2,400 full-time faculty members, and has 21 colleges offering 163 majors at the baccalaureate level, 166 majors at the master’s level, 81 majors at the doctoral level, 27 majors at the doctoral professional level, and 26 graduate certificates. The university’s annual operating budget is $1.5 billion. The University of Oklahoma is an equal opportunity institution.
OU CAREER SERVICES • 900 ASP AVE., OMU SUITE 323 • NORMAN, OK 73019 • 405.325.1974 • WWW.HIRESOONER.COM Career Services is a department in OU’s division of Student Affairs • The University of Oklahoma is an Equal Opportunity Institution
15