Canvas Catalog Guide
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Canvas Catalog Guide
Table of Contents All Users................................................................................................................................................................................... 4 What is Canvas Catalog?.............................................................................................................................................................................5 How do I search for courses or programs in Catalog?........................................................................................................................ 7 How do I enroll in a catalog course or program? ............................................................................................................................... 12 What happens when I add my name to a wait list for a Catalog course or program? ............................................................. 22 How do I complete my registration for a catalog course or program? ........................................................................................ 26 How do I log in to my catalog account?............................................................................................................................................... 28 How do I reset my password? ..................................................................................................................................................................31 How do I use the catalog dashboard?.................................................................................................................................................. 36 How do I begin a catalog course or program? ...................................................................................................................................43 How do I drop a Canvas Network or Catalog course or program?................................................................................................47 How do I view the certificate of completion for a Catalog course or program?........................................................................ 50 How do I log out of my catalog account? ............................................................................................................................................. 51 How do I view my Canvas account in Catalog? .................................................................................................................................. 51 How do I get help with Canvas?............................................................................................................................................................. 52 How do I view the Canvas Dashboard as a Catalog user? ............................................................................................................. 61
Admins - Canvas..................................................................................................................................................................63 How does Canvas Catalog interact with my Canvas Account? .................................................................................................... 64 How do I enable permission for users to be admins in Canvas Catalog?....................................................................................73 How do I access my Catalog beta environment? ...............................................................................................................................75
Admins - Catalog .................................................................................................................................................................79 What customization options are available in Canvas Catalog? ..................................................................................................... 80 How do I manage my catalogs? ..............................................................................................................................................................87 How do I add a subcatalog for individual departments or organizations?................................................................................... 91 How do I manage user defined fields for catalog registration?..................................................................................................... 95
Canvas Catalog Guide
How do I add a user defined field to customize catalog registration?........................................................................................ 103 How do I add a logo, CSS, JavaScript, or HTML file to customize a catalog?........................................................................... 107 How do I manage catalog listings?........................................................................................................................................................ 112 How do I add a catalog course listing? ............................................................................................................................................... 123 How do enrollment cap limits appear in the catalog for a course or program listing?........................................................... 132 How do I view the wait list for a catalog course or program? ....................................................................................................... 136 How do I add a catalog program listing? ............................................................................................................................................ 138 How do I manage catalog program requirements? ......................................................................................................................... 145 How do I add a requirement to a catalog program?........................................................................................................................ 148 How do catalog requirements appear in program listings?...........................................................................................................152 How do I add a certificate of completion for a Catalog course? ..................................................................................................155 How do I add a certificate of completion for a Catalog program? ...............................................................................................160 How do I manage catalog promotions? ..............................................................................................................................................166 How do I add a catalog promotion? .....................................................................................................................................................168 How do I view catalog reports? ............................................................................................................................................................. 172 How do I export catalog reports? ......................................................................................................................................................... 175
Canvas Catalog Guide
All Users
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What is Canvas Catalog? Canvas Catalog is an elegant, all-in-one learning solution that includes a course catalog customized to your institution, course registration system, payment gateway, and learning platform. Canvas Catalog is native to Canvas, which allows you to publish any Canvas course in an attractive online catalog quickly and efficiently. For more information, visit the Canvas Catalog website.
Create Program Offerings
Catalog has a variety of uses including: • • • • • •
Professional Development eLearning Courses Continuing Educations Training Workshops Seminars Webinars
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View Listings
Canvas Catalog markets courses and programs that an institution adds to their account. Account listings can be branded with an organization's name, logo, and domain, and accounts fully support custom JavaScript (JS) and cascading style sheets (CSS). Institutions can also create subcatalog listings that are branded to a specific department, organization, or team. An institution's catalog is always public facing, even if students are not logged in. However, institutions can manage the visibility of each listing in their catalog.
Manage Account
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Within a Canvas Catalog account, institutions can manage all course and program listings, create promotional codes for paid listings, and view account reports.
Add Certificates
Institutions can also add certificates, which are automatically issued upon student course or program completion. No extra paperwork is involved. Certificates are fully customizable with HTML/CSS.
How do I search for courses or programs in Catalog? Catalog courses and programs are easily searchable. You can use the Search field on the home page, or just browse the catalog listings. Note: The steps for searching and viewing a course or program listing is the same regardless of catalog design. Your catalog view may be customized for your institution.
Open Catalog
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In a browser window, type your institution's Catalog URL in the address bar.
Search for Listing
In the search bar [1], type the course or program you are looking for. You can also find a course or program by browsing through the listings on the catalog page [2]. Each listing includes an icon that shows if the listing is a course [3] or a program [4].
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View Listings
Each listing includes an image [1], name [2], and short description [3]. Most listings may include a logo [4], which can represent a listing for a specific department, organization, or team. You can also view the length of the listing [5]. Some courses or programs may begin on a certain date, but some listings are only offered during a specific date range or include a time limit. Self-paced listings means there are no start or end dates. You can also view the cost of the listing, if any [6].
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View Listing Details
To view details of a listing, click the listing arrow icon.
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The listing details include the full course description, which contains more information about the course.
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Enroll in Course or Program
To enroll in a course or program, click the Enroll button (either at the top or the bottom of the listing).
How do I enroll in a catalog course or program? You can enroll in a course or program by viewing the details of a catalog listing. Some programs may allow you to enroll in one course requirement at a time. If you enroll in a listing that requires payment, payment is required as part of the enrollment process. If you have never enrolled in a course or program with your institution, you will need to complete your registration before you can begin a course or program.
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Note: Depending how your institution has set up their enrollment, you may see additional enrollment fields.
Open Catalog
In a browser window, type your institution's Catalog URL in the address field.
Search for Listing
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In the search bar [1], type the course or program you are looking for. You can also find a course or program by browsing through the listings on the catalog page [2].
View Listing
Each listing includes an icon that shows if the listing is a course [1] or a program [2]. To view the details for a listing or to enroll, click the listing's arrow icon [3].
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Add to Wait List
If you want to enroll in a listing but enrollment is closed, you can add your name to a wait list and be automatically enrolled if a spot opens. You can remove yourself from the wait list at any time. Spots can become available if a student drops a course or program, or if an administrator increases the enrollment limit.
Enroll in Listing
To enroll in a listing, click the Enroll button.
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View Program Requirements
When you enroll in a program, catalog displays an additional enrollment window. To sign up for the program, click the payment button by the program name [1]. If program requirements are listed [2], you may be able to enroll in each course one at a time instead of enrolling in the entire program at once.
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Complete Enrollment Information
If you have never enrolled in a catalog course or you are not logged in, enter your full name [1] and email address [2]. Depending how your institution has set up their enrollment, you may see additional enrollment fields. Agree to the Terms of Use by clicking the checkbox [3]. Click the Enroll in Course button [4]. Note: If you already have an account, click the Sign in now link [5]. Otherwise, enter your full name and email address, and catalog will locate your account and prompt you to log in.
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Enroll with Payment
If you enroll in a listing that requires payment, payment information appears at the bottom of the enrollment page. If you have a promotion code, you can enter it in the Promotion Code field [1]. Otherwise, click the Proceed to Payment button [2]. You will be redirected to your institution's payment gateway page.
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New User: Complete Registration
If you do not have a catalog account, catalog will send a confirmation email to the address you entered during registration. You will not be able to begin a course or program until you have completed your registration.
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Existing User: Enroll in Course
If you are an existing user and you are logged into your account, click the Enroll in Course button.
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Confirm Enrollment
Confirm your enrollment in the course or program. To go to your Dashboard, click the Go to your Dashboard link [1]. To return to the catalog listings, click the Return to Catalog link [2].
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What happens when I add my name to a wait list for a Catalog course or program? If you want to enroll in a listing but enrollment is closed, you can add your name to a wait list and be automatically enrolled if a spot opens. You can remove yourself from the wait list at any time. Spots can become available if a student drops a course or program, or if an administrator increases the enrollment limit.
Add to Wait List
To add your name to the wait list, click the Add to Wait List button. Note: You must have a Catalog account to add your name to the wait list for a course or program. You may be asked to create an account if you are not already logged in.
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Confirm Wait List
The listing status message will confirm you have been added to the wait list and will be notified when a spot is available. To remove yourself from the wait list at any time, click the Remove from Wait List button.
Receive Email Notification When a spot is available in a course or program, you will receive an email notification.
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Email for Free Listings
If you were wait listed for a free course, you will receive a regular course invitation enrollment and be added to the course automatically.
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Email for Paid Listings
If you were wait listed for a paid course, you will receive an invitation to join the course. You will have 12 hours to accept the course invitation before the invitation expires and the next student is invited to join the course.
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How do I complete my registration for a catalog course or program? If you do not yet have a Canvas account for your institution's catalog site, you will need to complete your registration to create a password and log in to catalog. You will not be able to begin a course or program until you have completed your registration.
Complete Registration
Open your email client and open the registration email from Canvas. To complete your registration, click the Click here now to finish the registration process link.
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Create Password
Create a password in the password field [1]. In the Time Zone drop-down menu [2], choose your preferred time zone. Agree to the terms of use by clicking the terms of use checkbox [3]. Then click the Register button [4].
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View Catalog Dashboard
View your dashboard. Learn how to use your catalog dashboard.
How do I log in to my catalog account? You can log in to your catalog account from your catalog listing page. Before you can log in to Catalog, you must enroll in a course or program and complete your registration. Login Troubleshooting If you are having trouble logging in to your account, here are some tips: • Verify you are using the URL to log in to your catalog account. This URL is part of your catalog registration email. • If you do not have a password, you must complete your registration for a course or program. • If you have forgotten your password, you can reset your password.
Open Catalog
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In a browser window, type your institution's Catalog URL in the address bar.
Log in to Catalog
On the catalog listing page, click the Login link.
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Log in to Canvas
Enter your catalog email address [2] and password [2], then click the Log In button [3].
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View Dashboard
View your dashboard. Learn how to use the catalog dashboard.
How do I reset my password? Canvas recently introduced a new page design called the New Canvas User Interface (UI). Depending on your Canvas view, your institution login page and Canvas page designs may vary from the images shown in this lesson. However, the functionality and location of the components remain the same. If you created your own Canvas account, you can reset your password through a link in the password request email. If your login credentials were provided to you by your institution, you will not be able to reset your Canvas password on your own. Additionally, if you log in to Canvas using your institution's authentication system, you can only reset your password through your institution's website. If you request a password reset and the email does not have a password reset link, it will include your Canvas email address and the institution that provided you with your password. Contact the system administrators at your institution about changing or verifying your password. Note: If you can log in to Canvas and want to change your password, please visit the How do I change my login password? lesson.
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Email Errors If you enter your email address and never get a password reset email, review the following password tips. • Have you typed your email address correctly? Sometimes email addresses can be misspelled. • Are you accessing the correct Canvas URL? You will not get the reset email if you are trying to reset your password on a site where you are not enrolled (such as canvas.instructure.com instead of myinstitution.instructure.com). • Is your Canvas email sponsored by your institution? If your mail email address is part of a campus firewall system that blocks emails from mass senders, you won't be able to receive the email. Contact your institution's IT department for assistance. • Are you the owner of your email address? If your email address is owned by someone else and you can't receive email for that address, you won't be able to get the reset email. Contact the owner of the email address for assistance.
Reset Password
In a new browser window, open to your Canvas login page. Click the Don't know your password? link. Note: If your login screen does not show the password reset link, contact your institution for assistance.
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Request Password
Enter the login information associated with your Canvas account and click the Request Password button. Note: The email field validates against conventional email addresses. You will receive a notification if you try to submit an entry for the password reset that is not a conventional email address.
Check Email
Return to your email account and sign in. Open the Forgot Password email. (If the email is not in your Inbox, check your Spam folder.)
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Open Password Link
Click the Click here to set a new password link.
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Change Password
Type in a new password and then confirm that password by typing it again. Click the Update Password button.
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Log in to Canvas
With your email and new password, log in to Canvas.
How do I use the catalog dashboard? After your log in to catalog, the catalog dashboard displays your enrolled courses by status. You can also access the catalog listings to enroll in additional courses or programs.
View Dashboard
After your log in to catalog, you can view your dashboard. On your dashboard you can access the user menu [1] and view your enrolled courses [2].
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View User Menu
The user menu appears on every catalog page. In the user menu, you can view your enrolled courses via the catalog student dashboard [1], view your Canvas account [2], and log out of your catalog account [3].
View Course and Program Tabs
Courses and programs are shown within their related status tabs: • The In Progress tab [1] displays enrolled courses and programs that are in progress, or courses and programs that have not yet started • The Completed tab [2] displays courses that have been completed By default, the dashboard displays the In Progress tab. To view courses in each tab, click the name of the tab.
View In-Progress Tab The In Progress tab displays all your enrolled courses and programs that you can begin at any time. The tab displays two types of sections: Courses and Programs.
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View Course Details
The Courses section shows all courses that are available to you. Each course displays the course name [1], the length of the course [2], and the course description [3]. If a certificate is available, the course displays the name of the certificate [4]. If the course length does not display specific dates, the course displays the length as Self-paced. If a course is available to you, you will be able to begin the course [5]. If a course is not yet available, either by course date or because the course has not been published by your institution, you cannot begin the course [6]. The course image will also display a lock icon. If you want to drop a course or program, you can drop the course or program with each respective Settings icon [7].
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View Course Progress
Catalog listings determine course completion on course modules, which create an organizational structure for the course. If a course requires modules to be completed in order, the listing displays a Course Progress bar with a percentage of completion [1]. If a course does not require modules to be completed in order, the listing does not display a progress bar [2]. Note: If your course is not designed with modules, the Begin Course button will be replaced with a Go to Course button.
If you begin a course and do not finish it right away, when you return to the dashboard the button will read as Resume Course.
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View Program Details
If you are enrolled in a program, the In Progress tab displays sections for both Programs and Sections, with Programs listed first. The Programs section displays all details of your program(s), Like courses, each program displays the program name [1], the length of the program (if set) [2], and the program description [3]. If a certificate is available, the program displays the name of the certificate [4].
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View Course Requirements
In the Requirements list, you can view all the courses that are part of the program. You can click the Requirements heading to show and hide course requirements. If a program has a course that is available to you, you will be able to begin the course [1]. If a course is not yet available, either by course date or because the course has not been published by your institution, you cannot begin the course [2]. The course image will also display a lock icon. Note: If all courses in the Requirements list include a Begin Course button, you can complete the courses in any order.
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If you begin a course and do not finish it right away, when you return to the dashboard the button will read as Resume Course [1]. When you complete a course in the program, you can go back and review the course at any time [2].
View Completed Tab
The Completed tab displays courses that have been completed. You can view the date that the course or program was completed [1]. If your course or program offers a certificate of completion, you can also view the certificate [2]. You can also review any completed courses in the program.
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View Catalog
To access your institution's catalog at any time, click your institution's logo [1] or the the Course Catalog link [2] in the footer of the browser window.
How do I begin a catalog course or program? You can begin a course or program that appears in the In Progress tab of your dashboard. Catalog listings determine course completion on course modules, which create an organizational structure for the course. If a course requires modules to be completed in order, the listing displays a Course Progress bar with a percentage of completion and invites you to begin the course. If a course does not require modules to be completed in order, the listing does not display a progress bar [2] and invites you to go to the course.
View In Progress Tab
In the catalog dashboard, view the In Progress tab.
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Begin Program
To begin a program, locate the name of the program. In the Requirements list, locate the first course and click the Begin Course button. Note: If all courses in the Requirements list include a Begin Course button, you can complete the courses in any order.
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Begin Course
To begin a course, locate the name of the course, and depending on the course type, click the Begin Course or Go to Course button.
View Course Dashboard
View your Canvas course dashboard. If you are a student, learn how to use the course dashboard as a student. If you are an instructor, learn how to use the course dashboard as an instructor.
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Return to Catalog Dashboard
To return to the catalog dashboard, click the logo in the upper left corner. Note: If you use Canvas in any other account that does not have Catalog listings, clicking the logo will open the Dashboard. When in Canvas, learn how to view the Canvas Dashboard as a Catalog user.
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How do I drop a Canvas Network or Catalog course or program? Catalog users (including users of Canvas Network) can drop courses or programs from the Catalog dashboard. You can only drop a course while it is in progress, which means the course is between the course start date and end date. Catalog users can also drop programs as well. If you did not enroll in the course from the catalog dashboard and were manually added to the course by the instructor, you will have to ask the instructor to remove you from the course.
View In Progress Tab
In the catalog dashboard, view the In Progress tab.
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Locate Course or Program
Locate the course or program you want to drop.
Drop Course or Program
Click the course or program Settings icon [1], then click the Drop Course or Program button [2].
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Confirm Drop
Catalog will confirm you want to drop the course or program. Click the Drop button.
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How do I view the certificate of completion for a Catalog course or program? If your course or program included a certificate, you can view and download the certificate when you have completed the course or program. Certificates are issued automatically upon completion and can be viewed at any time. Note: When you complete a course or program with a certificate, a link to the certificate will also be emailed to you.
Open Completed Tab
On the dashboard, click the Completed tab.
View Certificate
To view the certificate in your web browser, click the View link [1]. To download the certificate, click the Download link [2].
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How do I log out of my catalog account? When you are finished with your catalog account, you can log out. Note: Logging out of your catalog account will also log you out of your Canvas course(s).
Open User Menu
In the catalog dashboard, click the User Menu.
Log Out
Click the Logout link.
How do I view my Canvas account in Catalog? Once you have completed your registration for a catalog course or listing, you have access to an account within Canvas. You can link to your Canvas account from your catalog dashboard at any time. Your Canvas account provides an overview of your course(s).
Open User Menu
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After you've logged in to your catalog account, in the catalog dashboard, click the User Menu.
Open Canvas
Click the Canvas link.
View Canvas Dashboard
View your Canvas User Dashboard, which contains an overview of all activity in your Canvas account. To view or begin a specific Canvas course, in Global Navigation, click the Courses menu.
How do I get help with Canvas? Canvas recently introduced a new page design called the New Canvas User Interface (UI). This lesson may include two images for specific steps to show the difference between the two designs. Unless otherwise indicated,
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the functionality and location of the components remain the same. The view available to you is determined by your institution. You can get help with Canvas by using the Help link. Depending on your user role, the Help link generates a list of resources to help you with Canvas, such as how to search Canvas Documentation and report a problem. Notes: • Depending on your institution, the help link may not be available. Admins may also create additional custom help links. • Before reporting a problem with Canvas, please Ask the Canvas Community or search the Canvas Guides for help.
Open Help
In the Help Corner, click the Help link. Open Help in New Canvas UI
If you are using the New Canvas User Interface (UI), at the bottom of Global Navigation, click the Help link.
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View Help Resources
Depending on your user role, there are five main links for help or feedback: 1. 2. 3. 4.
Ask your instructor a question: Ask your instructor questions about course material or send them a message Search the Canvas Guides: Search the Canvas Guides for information about features inside of Canvas Report a problem: Submit problems with Canvas to our support team Ask the Community: Exchange ideas and solutions regarding Canvas functionality with Canvas experts and your Canvas peers 5. Submit a Feature Idea: Submit ideas about how to make Canvas better Note: If you are an instructor, the Ask your instructor a question help link is not available to you.
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Ask Your Instructor a Question
To ask your instructor or TA questions about course material or send them a message, click the Ask your instructor a question link. Note: If you are an instructor, the Ask your instructor a question help link is not available to you.
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Send Message
Select the relevant course in the drop-down menu [1] and type your message in the description field [2]. When you're done, click the Send Message button [3].
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Search Canvas Guides
To find an answer to a question about a Canvas feature, click the Search Canvas Guides link. This link will take you to Canvas Guides where you can search Canvas documentation for information about features inside of Canvas.
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Report a Problem
To report a problem with Canvas, click the Report a Problem link. Note: Before reporting a problem with Canvas, please Ask the Canvas Community or search the Canvas Guides for help.
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Submit Ticket
In the subject field [1], create a subject for your ticket. In the description field [2], describe the problem your are experiencing in Canvas. Please be as detailed as possible to help troubleshoot the problem. In the drop-down menu [3], select the statement that best describes how the problem is affecting you: • • • • •
Just a casual question, comment, idea, suggestion I need some help but it's not urgent Something's broken but I can work around it for now I can't get things done until I hear back from you EXTREMELY CRITICAL EMERGENCY
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When you're done, click the Submit Ticket button [4].
Ask the Community
To ask a question or get feedback about Canvas from a community of experts, click the Ask the Community link. This link will take to you Find Answers and allow you to ask questions and get feedback from Canvas users like you.
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Request a Feature
Click the Request a Feature link. You can submit your ideas about how to make Canvas even better by clicking this link or by visiting Canvas Feature Ideas.
How do I view the Canvas Dashboard as a Catalog user? Catalog and Canvas have separate dashboards. When users access Canvas from Catalog, the Canvas Dashboard is the first page that appears. However, a user can return to the Canvas Dashboard at any time from the User Navigation Menu.
Open Profile
In the Help Corner, click the Settings link.
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Open Home
In the User Navigation Menu, click the Home link.
View Dashboard
View your Canvas Dashboard.
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Admins - Canvas
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How does Canvas Catalog interact with my Canvas Account? When you sign up for Canvas Catalog, you must also have a Canvas Account. Your Canvas Account is the foundation for your catalog and houses all the courses that you create as part of your course or program listings. Catalog also uses the data within Canvas courses to determine the completion state of each catalog course or listing.
Registration User Defined Fields
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When you add and manage user defined fields, the custom user information is stored in Canvas. However, currently custom field information cannot be viewed in Canvas itself and can only be retrieved through the Canvas Users API. Requests should be used with the parent catalog account.
Catalog Listings
When you add a catalog course listing, Catalog references the list of existing courses within your Canvas account. Catalog merely references the existing course and provides a location for you to create details about the course so students can enroll. If you do not have any existing courses in Canvas, you cannot add a catalog listing. Additionally, when you add a catalog program listing, Catalog references all the courses that have been added as catalog listings. You cannot create a program listing without first adding course listings.
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Catalog Course Status
The Catalog user dashboard displays a Completed tab that houses courses and programs that have been completed. To measure activity in the Course Progress indicator, Catalog uses course modules to generate progress data. If a course is not set up with modules, Catalog cannot identify the status of the course. Course Modules
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In a Canvas course, Modules are used to organize course content by weeks, units, or as another organizational structure designed by a course instructor or designer. Modules essentially create a one-directional linear flow of what students should do to complete the course. Modules can contain course requirements that students must attain in order for the module to be marked as complete. Requirements can include viewing a page, participating in a discussion, or submitting an assignment. Additionally, students can be required to move through module requirements in sequential order. If this option is enabled, Catalog can link the user to the next module requirement; otherwise, Catalog will link the user to the entire modules page. Learn more about module requirements and sequential module completion in Canvas.
Catalog Listing Dates Catalog listings are based on Canvas course section and course dates. Listings are considered active as long as the course falls within the dates specified. Once the course is outside the section or course date, the listing is also moved to the Completed section of the Catalog dashboard. Learn more about courses and sections in Canvas.
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Canvas Course Dates
Course dates can be edited in Course Settings. Learn more about editing course start and end dates. (When setting dates for Catalog use, the Users can only participate in the course between these dates checkbox does not have to be selected.) Catalog Option for New Enrollments
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In the New Enrollments catalog course listing menu, Catalog displays the course's default section, along with the course dates.
The course dates are published as part of the course listing. Courses without Dates
If there are no start and end dates for the course, the section drop-down and the course listing display as self-paced.
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Canvas Course Section Dates
Each Canvas course contains a default section for student enrollments. Default sections are given the same name as the course. A default section must exist in your Canvas course to work properly in Catalog. If a course contains additional sections, any applied section dates take priority in Catalog over the course dates. If enabled, students enrolled in a specific section can only access the listing between specified section dates. Section dates can be edited in Course Settings. Learn more about editing section details. (When setting section dates for Catalog use, the Users can only participate in the course between these dates checkbox does not have to be selected.) Catalog Option for New Enrollments
As part of the Catalog course listing, you can specify which section Catalog should use to enroll new students.
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The specified section for new enrollments is published as part of the course listing. Sections without Section Dates
If a course contains sections but they do not contain their own section dates, the section drop-down menu still displays the sections, but they will default to course dates, if any.
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Canvas Term Dates
Unlike regular courses in Canvas, Catalog does not verify term dates. If a course does not contain any dates except for the term dates, Catalog sets the course to be permanently self-paced with no start or end dates.
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Catalog Program Dates
If a program includes any courses with start and end dates, Catalog displays the start date for the first course in the program.
How do I enable permission for users to be admins in Canvas Catalog? Canvas admins are not automatically given access to the admin features in Canvas Catalog. Catalog admins can manage all course and program listings in Catalog, as well as user registration, reports, and promotions. If a Canvas admin needs to be an admin in Canvas Catalog, you will need to enable the catalog permission at the account level. Learn more about Canvas account-level permissions.
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Note: The catalog permission only appears in Permissions for institutions that have a Canvas Catalog account and does not apply to subaccount roles.
Open Permissions
In Account Navigation, click the Permissions link.
View Account Roles
Click the Account Roles tab.
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Enable Catalog Permission
In Account Permissions, locate the user role and enable the Manage catalog permission.
How do I access my Catalog beta environment? The beta environment allows you to explore new features in Catalog without affecting your production environment. The beta environment is overwritten with data from the production environment every Tuesday. Any work or content you add to your beta environment will be overwritten every week. If you want to keep up on the latest beta features in Catalog, visit the Release Notes page in the Canvas Community.
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Any changes you want to keep in the beta environment must be made directly within the production environment before beta is reset.
Access Beta Environment
To log in to your beta environment, type [organization name].beta.catalog.instructure.com into the URL field. If your institution uses a vanity URL, replace the organization name with your full URL, and the periods need to be switched to hyphens. For example, the beta site for www.example.com is www-example-com.beta.catalog.instructure.com.
View Beta Catalog
Your beta Catalog page will match the content in your production environment. You can tell you are in your beta environment as long as beta is part of your Catalog URL [1]. Additionally, a pink bar displays across the bottom of the screen indicating you are in a Canvas Test Installation [2]. Remember, beta environments will reset every week on Tuesdays and any content created in this environment will be deleted. If you want to save any content created in your beta environment, you will have to re-create it in your production environment.
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View Beta Canvas
Beta environments are associated with beta Canvas environments. If you access Canvas from the Catalog beta environment, Canvas will also open in its beta environment.
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You can tell you are in your beta environment as long as beta is part of your Canvas URL [1]. Additionally, a pink bar displays across the bottom of the screen indicating you are in a Canvas Test Installation [2]. Canvas beta environments reset differently than your Catalog environment. Learn more about Canvas beta environments.
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Admins - Catalog
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What customization options are available in Canvas Catalog? Canvas Catalog lets you fully customize your catalog experience. You can customize an entire catalog with its own branding, settings, and other customization options.
Add Catalog Logo
You can set a logo to display on every listing in a catalog. The logo appears inside every listing on the catalog page [1], as well as above the full course or program description on the listing page [2]. Learn how to display a logo in a catalog. Note: The parent catalog logo, which may be different from subcatalog logos, always appears on the enrollment page for the listing or course.
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Add Account CSS/JavaScript
You can use cascading style sheets (CSS) and JavaScript (JS) customize all pages in a catalog. Popular customizations include CSS for a header logo image and custom colors, and JS for a personalized welcome page. Learn how to add CSS/JS to a catalog.
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Add Subcatalog
A subcatalog creates a specific path URL where you can associate and brand specific listings for a department, organization, or team. Subcatalogs can be listed as part of the domain (parent) catalog or act as a private catalog.
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Listings associated with a subcatalog display as part of the main catalog, but customization allows subcatalogs to promote specific branding.
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Additionally, subcatalog create a specific URL path that can be added to the end of domain URL so that all subcatalog listings visible within the parent catalog can be viewed together. Learn how to add a subcatalog.
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Add HTML/CSS Certificates
You can add custom certificates with HTML and CSS to course and program listings. You can also use variables in your template to display specific information on the certificate including the student name, institution name, award name, and program/course completion date. These certificates are issued by Canvas Catalog automatically when a student completes a program or course. Students can view their certificate(s) at any time. Learn how to add a program certificate or course certificate.
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Add Email Layout HTML
You can create custom Hyper Text Markup Language (HTML) for header and footer email layouts. Custom HTML allows you to personalize email templates for students. These emails are generated for students automatically from Canvas Catalog, such as when students enroll in a catalog course or program. Learn how to add email HTML to a catalog.
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Add User Defined Fields
You can create custom user defined fields on your Catalog registration page. Fields can be text entries or checkboxes and allow institutions to customize their user registration beyond the default fields of Full Name and Email. Learn how to add user defined fields to a catalog.
How do I manage my catalogs? You can manage all of your catalogs and view an overall status on the Managed Catalogs page. Each catalog has its own settings and customization options.
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There are two types of catalogs: domain catalogs and subcatalogs. A domain catalog links your account in Canvas with your catalog home page and is created for you as part of the catalog setup process. A subcatalog creates a specific path URL where you can associate and brand specific listings for a department, organization, or team. Note: You cannot delete a catalog once it has been created.
Open Admin
In the User Menu, click the Admin link.
Open Catalogs
Click the Catalogs tab.
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View Catalogs
The Catalogs page shows your catalogs. You can view the catalog name [1], the catalog URL [2], and whether the subcatalog is shown in the parent catalog [3]. View Name
In the name column, you can easily tell whether a catalog is a domain catalog or a subcatalog. Domain catalogs are left aligned to the page [1]. Subcatalogs are slightly indented with a path icon [2]. Note: When you sign up for Canvas Catalog, your domain catalog account will be created for you. Additionally, some subcatalogs may be placed within other subcatalogs.
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View URL
Each catalog shows the catalog's URL, or the link used to access the catalog. You can access any catalog by clicking the appropriate link. Show in Parent Catalog
Subcatalogs can be shown or hidden in the parent catalog. On the catalogs page, you can quickly manage whether or not a catalog is shown in the parent catalog. By default, subcatalogs are shown in the parent catalog [1]. To hide a subcatalog from the parent catalog, locate the subcatalog and toggle the Show in Parent Catalog button [2].
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Add Catalog
To add a subcatalog, click the Add Catalog button.
Edit Catalog
To edit or customize a catalog, click the catalog name.
How do I add a subcatalog for individual departments or organizations? You can add subcatalogs in Canvas Catalog by creating a new catalog. Your domain catalog links your account in Canvas with your catalog home page and is created for you as part of the catalog setup process. Subcatalogs are linked to your domain catalog and allow you to associate specific listings for a department, organization, or team. Subcatalogs can be customized with their own branding and settings. By default, subcatalog listings are shown in the parent catalog as well as the subcatalog's individual URL path. However, subcatalogs can also be made private, where subcatalog listings are not shown in the parent catalog. Once you have created your Catalog Info, you can customize your catalog with a logo, cascading style sheets (CSS), JavaScript, and email layout HTML. Customization is not required when creating a new subcatalog. You can manage your catalogs at any time to add customization options.
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Note: You cannot delete a subcatalog once it has been created.
Open Admin
In the User Menu, click the Admin link.
Open Catalogs
Click the Catalogs tab.
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Add Catalog
Click the Add Catalog button.
Select URL Type
In the Catalog Info tab, in the URL Type drop-down menu, select the Path option.
Add Name and Path URL
Add a name [1] and path [2] for your subaccount. Select the Parent Catalog [3] and whether or not the to show listings in the Parent Catalog [4].
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Name is how you want to refer to the account. Portal account name is internal use only and does not appear on any external catalog page. Path is the name extension for the subcatalog; this name will be added to the end of yoursite.edu/browse/. The path should be unique per subcatalog. Use dashes between word spaces (e.g. yoursite.edu/browse/your-path-here). Parent Catalog is the catalog where you want to associate the subcatalog (path URL). All listings associated with the subcatalog appear as part on the parent catalog's home page. Most commonly you'll set the domain catalog account as the parent catalog, but a subcatalog can also be a parent catalog. View Path Example
As an example of a subcatalog path, if you wanted to create a subcatalog for an English department, you could specify the path as english. Any associated listings would be seen on the subcatalog page at yoursite.edu/browse/english.
Select Parent Catalog
In the Parent Catalog menu [1], select the catalog where you want to associate the path URL. Most commonly you'll set the domain catalog account as the parent catalog, but another subcatalog can also be a parent catalog. By default, all subcatalog listings are enabled to be shown in the parent catalog. To create a private subcatalog and not display listings in the parent catalog, toggle the Show Listings in Parent Catalog option [2].
Add Payment Details
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Whether or not your subcatalog will accept payments, you must set the language [1], currency [2], and country [3] for your subcatalog. Language is the language for your payment gateway. The default option is English. Currency is the currency you want to use for paid courses. The default option is USD $. Country is the country code for the country where your Catalog account resides. The default option is the United States.
Add About Details
In the About field, create a short description about the catalog. This field does not display anywhere else in catalog, but it can help differentiate catalog accounts, especially if they may be similar.
Save Changes
To add your account, click the Save Changes button. Confirm your catalog was added successfully. Note: Catalog will notify you if there are errors in your catalog account. If there are any errors, correct them and then click the Save Changes button again. Return to Manage Catalogs
To return to Managed Catalogs, click the User Menu.
How do I manage user defined fields for catalog registration? You can manage all of your user defined fields for a catalog by managing your catalog. When user defined fields are created in the parent catalog, the fields can automatically be applied to each subcatalog. However, you can choose to create your own user defined fields in each subcatalog.
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Note: Currently, custom field information can only be retrieved through the Canvas Users API and requests should be used with the parent catalog account. Learn more about accessing Canvas Catalog Custom Data.
Open Admin
In the User Menu, click the Admin link.
Open Catalogs
Click the Catalogs tab.
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Open Parent Catalog
Click the name of the parent catalog.
Open User Defined Fields
Click the User Defined Fields tab.
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View Fields
The User Defined Fields tab shows you the field name [1], the label [2], and the field type [3].
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Add Field
To add a user defined field, click the Add Field button.
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Edit or Delete Fields
To edit a field, click the Edit icon [1]. To delete a field, click the Delete icon [2].
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Manage Subcatalog Fields
If you are viewing a subcatalog, any existing user defined fields in the parent catalog will automatically apply when the Inherit UDF from [parent account] button is enabled [1]. The user defined fields will appear but will be uneditable [2].
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Add Custom Subcatalog Fields
If you don't want the subcatalog to inherit the fields from the parent account, disable the Inherit UDF... button [1]. Click the Add Field button [2] to add your own custom field.
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How do I add a user defined field to customize catalog registration? When creating or managing a catalog, you can create custom user defined fields. These fields allow you to customize your user registration beyond the default fields of Full Name and Email. Any user defined fields in the parent catalog can automatically apply to subcatalogs. However, you can choose to create your own custom user defined fields for a subcatalog. Notes: • In subcatalogs, you cannot add a new field if the subcatalog is inheriting user defined fields from the parent catalog. • Currently, custom field information can only be retrieved through the Canvas Users API and requests should be used with the parent catalog account. Learn more about accessing Canvas Catalog Custom Data.
Open Admin
In the User Menu, click the Admin link.
Open Catalogs
Click the Catalogs tab.
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Open Catalog
Click the name of the catalog where you want to create a user defined field.
Open User Defined Fields
Click the User Defined Fields tab.
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Add Field
Click the Add Field button. Note: In subcatalogs, you cannot add a new field if the subcatalog is inheriting user defined fields from the parent catalog. Choose HTML Input Type
In the HTML input type menu, select whether you want to create a text or checkbox field.
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Create Name and Label
In the Name field [1], create the name for the field. Spaces are not allowed; you must use underscores or dashes between words. In the Label field [2], enter the text for the field that users will see during registration. If the field is required to be completed by users, click the This field is required checkbox [3]. Create Error Message
In the Error Message field, create an error message. This text appears if the user incorrectly enters information in the field.
Save Field
Click the Save Field button.
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How do I add a logo, CSS, JavaScript, or HTML file to customize a catalog? Canvas Catalog lets you add cascading style sheet (CSS), JavaScript (JS), or Hyper Text Markup Language (HTML) files to apply to all pages in your catalogs. You can copy the source code directly into the fields, or you can paste the URL to the external file. You can also add a default logo to your catalog to appear in course and program listings. HTML/CSS can also be used to customize a program certificate or course certificate. Notes: • Logo images must exist online; they cannot be uploaded to your catalog. • The domain catalog logo always displays on a listing's enrollment page. • If you do not set a logo in a subcatalog, the subcatalog will display the logo (if any) for the associated parent catalog. Branding Considerations Considerations when adding custom branding: • Host your files on a secure site, otherwise they may break when trying to load. • Logos should be at least 53 pixels high and no wider than 300 pixels. File resources • CSS/JS Instruction files: catalog CSS file, catalog JavaScript file • HTML instruction files: HTML email header, example HTML email footer
Open Admin
In the User Menu, click the Admin link.
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Open Catalogs
Click the Catalogs tab.
Open Catalog
To open an existing catalog, click the name of the catalog. Add Catalog
To add a subcatalog, click the Add Catalog button.
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Open Customizations
Click the Customizations tab.
Add Logo URL
To set a logo for the catalog, paste the URL of the logo (the file must exist online). • The domain catalog logo always displays on a listing's enrollment page. • If you do not set a logo in a subcatalog, the subcatalog will display the logo (if any) for the associated parent catalog. Note: The Logo URL is different than the logo that can be seen in the Catalog page header, which must be changed in the CSS.
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Add CSS/JavaScript
To add CSS or JavaScript, paste the code directly in the appropriate field. Note: You can also paste a URL to an external template file.
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Add Email Layout HTML
To add HTML for an email header and/or footer, paste the code directly in the appropriate field. Note: You can also paste a URL to an external template file.
Save Changes
Click the Save Changes button.
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How do I manage catalog listings? You can manage all courses and programs in Canvas Catalog on the Listings page. The Listings page shows an overview and status of all course and program listings. You can also add a new course or program. An institution's catalog is always public facing, even if students are not logged in. However, institutions can manage the visibility of each listing in their catalog.
Open Admin
In the User Menu, click the Admin link.
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View Listings
By default, the admin console opens to the Listings page and displays all items in Canvas Catalog.
Sort Listings
By default, catalog displays all catalog items. You can sort catalog listings by courses or programs by clicking the Courses [1] or Programs [2] tabs. You can also search for a listing in the search field [3].
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View Listing Details
Each listing displays the order of the listing [1], listing name [2], catalog location of the listing [3], visibility status [4], enrollment count [5], and enrollment status [6].
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View Order
The Order column shows the order that the listings display within the Catalog when they are listed (visible) in the Catalog. Setting an order shows priority in the Catalog; if a listing does not include an order number, the listing will appear after all other visible priority listings.
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View Name
The Name column includes the name of the listing, as well as additional details: Courses vs Programs • Course listing details are preceded with a numbered link, which is the number of the course as linked to your Canvas account [1]. Click the number to quickly open the Canvas course in a new browser window. Certificates • If a certificate has been added to the listing, you can view the name of the certificate [2]. Otherwise, the listing shows as no certificate.
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View Catalog
The Catalog column show the name of the catalog. You can access the catalog details page by clicking the catalog name.
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View Visibility
The Visibility column displays the visibility option set for the listing: • Hide listing from catalog [1] • Show listing in catalog [2] • Accessible via direct link only [3] The enabled visibility options for each listing appears in green.
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View Enrollment Count
The Count column displays the number of users enrolled for the listing [1]. If a listing contains a fraction in the enrollment column, the listing includes an enrollment limit [2]. You can view the current number of enrollments compared to the maximum number of enrollments.
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View Enrollment Status
The Enrollment column shows if the status listing is true or false. A true status means the listing is open for enrollment, while a false status means it is not open for enrollment.
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View Listing
To view the details of a listing, click the name of the listing.
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Delete Listing
To delete a listing, locate the listing then click the Delete icon.
Add Listing
To add a program listing, click the Add Program button [1]. To add a course listing, click the Add Course button [2].
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How do I add a catalog course listing? You can create a course listing in Canvas Catalog using any existing course in your Canvas account. Note: Catalog course listings are linked to their associated Canvas courses. If want to add a course that is not yet created in Canvas, you must create the Canvas course before you can create the course listing.
Open Admin
In the User Menu, click the Admin link.
Add Course
Click the Add Course button.
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Search Canvas Courses
In the search field, search for the name of a Canvas course. Note: Catalog course listings are linked to their associated Canvas courses. If want to add a course that is not yet created in Canvas, you must add the Canvas course before you can create the course listing. Select Course
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To add a course, click the course name [1], then click the Create Listing button [2].
Select Enrollment and Cap
By default, the course is not open for enrollment. To enable students to register for the course, toggle the Open for enrollment button [1]. If you want to set an enrollment cap, enter the maximum number of students who can enroll in the course. By default there is no cap limit. Select Wait List
If you want to enable a wait list for your enrollment cap, toggle the Wait List button. By default, wait listing is not enabled.
Select Visibility
In the Visibility section, click the icon for the visibility level you want for the course in the catalog. By default, the course listing is hidden in the catalog. You can change the visibility to Show listing in Catalog [2] or Accessible via direct link only [3].
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Add Days to Complete
If you want to set a time-limited course section for each new enrollment, enter the number of days that the course will be available to the student in the text field. Otherwise, you can leave this section blank. The countdown begins for a student the day a student enrolls in the course.
View Listing Title
When you add a Canvas course as a catalog listing, the name of the course is automatically populated for you. If necessary, you can modify the listing title in the text field.
Select Catalog
Select the catalog that you want to associate with the listing. You can choose from your domain catalog or a custom subcatalog (path URL).
Add Enrollment Fee
If desired, set a cost of the course by entering a price in the Enrollment Fee text field. By default, enrollment is 0.00.
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View Listing Path and List Order
The Listing Path [1] is the name of the listing added to the end of the catalog URL, e.g. [domain URL]/courses/[listing path]. The listing path will be generated for you based on the Canvas course code. If necessary, you can modify the listing path in the text field. Listing paths should be unique per catalog account and supports lowercase letters, numbers, and dashes. The List Order [2] is the order the course should appear in the catalog listings. If not specified, the course will have no priority list order.
Select Section for New Enrollments
If the course contains sections, select the section where new students should be enrolled. If the course does not contain sections, students will be added to the default section. Note: If you add new sections to your course or otherwise want to change the enrollment section, you will have to edit your catalog course listing at a later date. Changing a section in the Canvas course does not automatically apply to the catalog listing until you edit the listing.
Add Listing Image
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Select an image for your listing by clicking the Upload an Image button. Select Listing Image
To locate an image on your computer, click the Browse button.
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Locate an image on your computer. Depending on your browser, click the Choose or Open button.
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Use Image
You can crop your photo by changing the size of the bounding box in the left image. The right image shows how your photo will appear in your listing. Click the Use Image button.
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Add Course Text
Add text to the listing's Teaser [1] and Full Description [2] fields. Teaser is a brief paragraph summarizing the course and appears with the listing on the catalog page. In the sample listing in the sidebar, you can see how the text will appear in the listing as you type. The teaser field cuts off from view in the listing at approximately 280 characters, though the text field supports up to 1000 characters. Full Description is a full description of the course listing. The content editor allows you to format text, create lists, indent content, and insert links and images. The editor also supports editing HTML content. There is no character limit for the full description.
Save Details
Click the Save Details button. Confirm your course was added successfully. Note: Catalog will notify you if there are errors in your listing. If there are any course errors, correct them and then click the Save Details button again.
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How do enrollment cap limits appear in the catalog for a course or program listing? When you create a course or program listing, you can set an enrollment cap for that course or program. Enrollment caps let you set a limit of the number of students who can enroll in the course or program. A wait list can be added to a listing as part of an enrollment cap. Notes about enrollment limits: • Enrollment caps are applied per listing and are defined as the number of times the catalog will allow someone to sign up directly through that listing. • Course and program listings can have separate enrollment caps, regardless if a course is listed individually or as part of a program. • If a course is listed individually for enrollment and as part of a program, and both the program and the course have enrollment caps, the total number of enrollments allowed would be the sum of those cap limits. • For wait lists, students must drop courses from the Catalog dashboard for the wait list feature to take effect. If a student drops a course from the course dashboard in Canvas, the course will be dropped, but the wait list feature will not know that a spot has become available in the course or program and notify the student next in line. When an enrollment cap is added to a listing, the enrollment number always begins at zero, regardless if students are already enrolled in the listing. Please make sure that you set your enrollment cap before inviting users to enroll for the listing. Catalog does not verify enrollments against any users who may already be enrolled in a course or program, so users are already enrolled in a course or program when the enrollment cap is added will not appear in the enrollment count for that listing.
Add Enrollment Cap
As part of adding a catalog course listing or catalog program listing, you can enter the maximum number of students who can enroll in the course or program. By default there is no cap limit. Add Wait List
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As part of the enrollment cap, you can enable a wait list for the listing. A wait list allows students to add their names to a list to join a course or program when the enrollment cap has been reached.
View Listing Enrollments
If a listing contains a fraction in the enrollment column, the listing includes an enrollment cap. You can view the current number of enrollments compared to the maximum number of enrollments.
You can also view the enrollment cap when you edit a listing.
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View Total Enrollments for Courses within Programs
Course and program listings can have separate enrollment cap limits, regardless if a course is listed individually or as part of a program. If a course is listed individually for enrollment and as part of a program, and both the program and the course have enrollment caps, the total number of enrollments allowed would be the sum of those enrollment caps. Catalog does not enforce enrollment caps when a student is moving from one program course to another. For example, if a program with 20 enrollments also contains an independent course listing with 3 enrollments, there would be 23 total enrollments for the course. Please be aware that total enrollment caps are only enforced at the level for the listing where you want to apply the limit; any nested listings (such as another subprogram) don't apply to the limit.
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View Limit on Enrollment Page
Users won't know the number of seats remaining for a listing until there are fewer than 20 enrollments. After that number, users can view the number of spots remaining. View Wait List on Enrollment Page
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If a wait list is enabled, once enrollment is closed, students can add their name to the wait list and be automatically enrolled if a spot opens. Spots can become available if a student drops a course or program, or if an administrator increases the enrollment limit. Learn how to view a wait list. Note: Students must drop courses from the Catalog dashboard for the wait list feature to take effect. If a student drops a course from the course dashboard in Canvas, the course will be dropped, but the wait list feature will not know that a spot has become available in the course or program.
How do I view the wait list for a catalog course or program? If you set an enrollment cap as part of adding a course or adding a program, you can enable a wait list for the listing. A wait list allows students to add their names to a list to join a course or program when the enrollment cap has been reached. Learn more about enrollment cap limits in Catalog. When a student drops out of the course or program, the first student on the wait list will be added to the course. You can manage each course or program and view the list of students who have added their names to the wait list. Learn more about the wait list process for students. If no students drop a course or program, you can manually add students to a course from a wait list by changing the enrollment cap.
Open Admin
In the User Menu, click the Admin link.
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Open Listing
To open a listing, click the name of the listing.
View Wait List
Click the Wait List link.
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The wait list shows the order that each student joined the wait list. You can view the student's name, email address, and wait list status. The top student will be the next student to receive a course invitation if a spot becomes available.
How do I add a catalog program listing? You can add a program listing in Canvas Catalog. Programs are made of requirements, which are the catalog courses or other programs that students are required to complete. Each course listing in catalog is independent, even when it is associated with a program listing. Depending on how you want to create a program, you will have to set visibility and enrollment details for each course requirement. Learn how various visibility and enrollment statuses apply to course requirements in program listings. Note: You cannot add a program listing until you have added courses to a catalog.
Open Admin
In the User Menu, click the Admin link.
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Add Program
Click the Add Program button.
Select Enrollment and Cap
By default, the course is not open for enrollment. To enable students to register for the course, toggle the Open for enrollment button [1]. If you want to set an enrollment cap, enter the maximum number of students who can enroll in the course. By default there is no cap limit. Select Wait List
If you want to enable a wait list for your enrollment cap, toggle the Wait List button. By default, wait listing is not enabled.
Select Visibility
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In the Visibility section, click the icon for the visibility level you want for the course in the catalog. By default, the course listing is hidden in the catalog. You can change the visibility to Show listing in Catalog [2] or Accessible via direct link only [3].
Add Days to Complete
If you want to set a time-limited course section for each new enrollment, enter the number of days that the course will be available to the student in the text field. Otherwise, you can leave this section blank. The countdown begins for a student the day a student enrolls in the course.
Add Listing Title
Add a name for the program in the text field.
Select Catalog
Select the catalog that you want to associate with the listing. You can choose from your domain catalog or a custom subcatalog (path URL).
Add Enrollment Fee
If desired, set a cost of the program by entering a price in the Enrollment Fee text field. By default, enrollment is 0.00.
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Add Listing Path and List Order
The Listing Path [1] is the name of the listing added to the end of the catalog URL, e.g. [domain URL]/programs/[listing path]. Add a listing path in the text field. Listing paths should be unique per catalog account and supports lowercase letters, numbers, and dashes. The List Order [2] is the order the program should appear in the catalog listings. If not specified, the program will have no priority list order.
Add Listing Image
Select an image for your listing by clicking the Upload an Image button.
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Select Listing Image
To locate an image on your computer, click the Browse button.
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Locate an image on your computer. Depending on your browser, click the Choose or Open button. Use Image
You can crop your photo by changing the size of the bounding box in the left image. The right image shows how your photo will appear in your listing. Click the Use Image button.
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Add Course Text
Add text to the listing's Teaser [1] and Full Description [2] fields. Teaser is a brief paragraph summarizing the program and appears with the listing on the catalog page. In the sample listing in the sidebar, you can see how the text will appear in the listing as you type. The teaser field cuts off from view in the listing at approximately 280 characters, though the text field supports up to 1000 characters. Full Description is a full description of the program listing. The content editor allows you to format text, create lists, indent content, and insert links and images. The editor also supports editing HTML content. There is no character limit for the full description.
Save Details
Click the Save Details button. Confirm your listing was added successfully. Note: Catalog will notify you if there are errors in your listing. If there are any course errors, correct them and then click the Save Details button again.
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How do I manage catalog program requirements? Requirements are the courses that students are required to finish to complete a catalog program. Within a program you can view current requirements and add or delete requirements. Each course listing in catalog is independent, even when it is associated with a program listing. Each requirement within the program has its own visibility and enrollment details. Learn how catalog requirements appear in program listings.
Open Admin
In the User Menu, click the Admin link.
Open Programs
Click the Programs tab.
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Open Program
Click the name of the program listing.
Open Requirements
Click the Requirements tab.
View Requirements
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The Requirements page shows all the requirements added as part of the program. You can view the name of the course or program that has been added as a requirement. Each course or program is independent of the program listing. Learn how various visibility and enrollment statuses apply to requirement displays in program listings. Require Requirements to be Completed in Order
By default, requirements are to be completed in the order they are added to the program. To disable this setting, toggle the Student must complete requirements in the order shown below option. The toggle will turn gray.
Add Requirement
To add a requirement, click the Add Requirement button.
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Delete Requirement
To delete a requirement, locate the requirement and click the Delete icon.
How do I add a requirement to a catalog program? To create a program, you must add requirements, which are the courses that students are required to finish to complete the program. Requirements can also include other programs to be added as a subprogram. Learn how to manage program requirements. When adding requirements, by default courses and programs are set to be completed in the order they are added. However, you do have the option to allow students to complete the requirements in any order.
Open Admin
In the User Menu, click the Admin link.
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Open Programs
Click the Programs tab.
Open Program
Click the name of the program listing.
Open Requirements
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Click the Requirements tab.
Add Requirements
Click the Add Requirement button. Search Canvas Courses or Programs
In the search field, search for the name of a Canvas course or program.
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Select Course or Program
To add a course or program, click the course or program name [1], then click the Add Requirement button [2].
Add Additional Requirements
To add additional requirements, click the Add Requirement button again.
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How do catalog requirements appear in program listings? Each course listing in catalog is independent, even when it is associated with a program listing. Depending on how you want to create a program, you will have to set visibility and enrollment details for each course requirement. This lesson will show you various scenarios you can create for a program listing. Note: Even if you restrict course visibility in a program listing, when a student reaches the registration page, the names of all course listings will still be shown.
View Program Requirements
Each program can include a specific number of course requirements. The way they appear in the program listing depends on how you set the visibility and enrollment details for each course.
Create Program Listing Only
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If you want to allow students to see the program but not see any of the course requirements, set each course requirement as hidden and do not enable registration. Students will be required to enroll in the entire program.
Create Program Listing with List of Courses
If you want to allow students to only see the requirements of a program, set each course requirement as either listed or not listed and do not enable registration. Students will be required to enroll in the entire program, but they can see the requirements.
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Create Listed Course Requirements
If you set any course visibility as listed in Catalog, the course also appears on the catalog page (if the associated catalog is set to show listings in the parent catalog). Setting a course's visibiilty as listed in Catalog is good for courses that are offered individually but can be taken as part of a program at a discounted rate.
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Create Program Listing with Pay-as-You-Go Courses
If you want to allow students to view all course requirements but also have the option to pay as they go, set each course requirement as listed or not listed and enable registration. Students have the option to enroll in one course at a time, or enroll in the entire program.
How do I add a certificate of completion for a Catalog course? You can create a course certificate on a course-by-course basis. When created, certificates are automatically issued to students when they have completed a modules-based course. Note: Courses can only generate certificates if the course requires modules to be completed in order. Certificates must be in HTML/CSS format and can be customized with some supported variables. View an example CSS certificate file. To customize a certificate, you can use the following supported variables in your template: • student_name: The name of the student • institution_name: The name of the school or institution
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• award_name: The name of the certificate • completion_date: The date of completion For example, you could personalize the template as "Congratulations, {{student_name}}!"
Open Admin
In the User Menu, click the Admin link.
Open Courses
Click the Courses tab.
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Open Course
Click the name of a course listing.
Open Certificate
Click the Certificate tab.
Add Certificate Name
Create a name for the certificate.
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Add Template
Enter your template information in an HTML/CSS format. You can paste the code directly in the template field, or you can paste a URL to an external template file.
Choose Orientation
Choose the orientation of your template: landscape or portrait.
Save Certificate
Click the Save Certificate button. Confirm your certificate was added successfully. Note: Catalog will notify you if there are errors with your certificate. If there are any errors, correct them and then click the Save Certificate button again.
Preview Certificate
To preview the certificate, click the Preview button.
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View Preview
View the preview of the certificate. You can modify your template at any time.
Delete Certificate
To delete a certificate, click the Delete Certificate button.
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Confirm Delete
Catalog will confirm you want to delete the certificate. Click the Delete button.
How do I add a certificate of completion for a Catalog program? You can create a certificate of completion for programs in Catalog. Certificates are automatically issued to students when they have completed all requirements in the program. Note: Courses within each program can only be identified as complete if the courses require modules to be completed in order. Otherwise, the courses cannot be identified as completed, and Catalog cannot ultimately generate a certificate. Certificates must be in HTML/CSS format and can be customized with some supported variables. View an example CSS certificate file. To customize a certificate, you can use the following supported variables in your template: • student_name: The name of the student • institution_name: The name of the school or institution • award_name: The name of the certificate
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• completion_date: The date of completion For example, you could personalize the template as "Congratulations, {{student_name}}!"
Open Admin
In the User Menu, click the Admin link.
Open Programs
Click the Programs tab.
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Open Program
Click the name of the program listing.
Open Certificate
Click the Certificate tab.
Add Certificate Name
Create a name for the certificate.
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Add Template
Enter your template information in an HTML/CSS format. You can paste the code directly in the template field, or you can paste a URL to an external template file.
Choose Orientation
Choose the orientation of your template: landscape or portrait.
Save Certificate
Click the Save Certificate button. Confirm your certificate was added successfully. Note: Catalog will notify you if there are errors with your certificate. If there are any errors, correct them and then click the Save Certificate button again.
Preview Certificate
To preview the certificate, click the Preview button.
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View Preview
View the preview of the certificate. You can modify your template at any time.
Delete Certificate
To delete a certificate, click the Delete Certificate button.
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Confirm Delete
Catalog will confirm you want to delete the certificate. Click the Delete button.
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How do I manage catalog promotions? You can manage all promotions in Canvas Catalog on the Promotions page. The Promotions page shows an overview and status of all available promotion codes. Note: Promotions only apply to listings with an enrollment fee.
Open Admin
In the User Menu, click the Admin link.
Open Promotions
Click the Promotions link.
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View Promotions
The Promotions page displays the promotion status [1], name [2], discount [3], start date [4], end date [5], and code [6]. • Status can be listed as upcoming, active, or expired. • Start and end dates are not required for promotions.
Add Promotion
To add a catalog promotion, click the Add Promotion button.
Manage Promotion
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To edit or delete a promotion, click the name of the promotion.
To edit a promotion, update the appropriate fields, then click the Save Promotion button [1]. To delete a promotion, click the Delete icon [2].
How do I add a catalog promotion? For paid listings, you can add a discount promotion code. Discount codes can be applied to all listings or for a specific listing.
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Note: Promotions only apply to listings with an enrollment fee.
Open Admin
In the User Menu, click the Admin link.
Open Promotions
Click the Promotions link.
Add Promotion
Click the Add Promotion button.
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Choose Catalog
In the Catalog menu, select the catalog where you want to apply the promotion code. Choose Promotion Type
Choose the type of code you want to add. By default, the radio button is set to apply to all listings.
If you want to select a specific listing, click the Specific Listing radio button [1]. In the search field [2], search for the name of the listing.
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Add Promotion Details
Add the details of your promotion. Name [1] is the name of your promotion code. Type [2] is whether the discount should be applied as a currency amount or percentage. Amount [3] is the number for the promotion as applied to the type (i.e. entering 10 in the field applies to either 10% or $10, according to the selected type). Start Date [4] is the start date of the promotion code (leave blank for no date). End Date [5] is the end date of the promotion code (leave blank for no date). Add Promotion Code
Add the code you want to use for the promotion [1]. You can customize your own code up to 15 characters (with no spaces). If you want Canvas Catalog to generate a 6-character code for you, click the Generate Code link [2].
Save Promotion
Click the Save Promotion button.
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How do I view catalog reports? You can view all reports in Canvas Catalog on the Reports page. The Reports page shows an overview of all catalog enrollments, revenue, and discounts for each account. You can also view enrollment details for a specific account.
Open Admin
In the User Menu, click the Admin link.
Open Reports
Click the Reports link.
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View All Revenue Reports
The report will show the Catalog [1], number of Enrollments [2], Revenue [3], and number of discounts applied to the account [4]. Catalog information includes Catalog Name and Catalog ID. To export the report, click the Export button [5].
View Catalog Report Details
To view enrollment details for a catalog, click the name of the catalog.
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View Catalog Summary
You can view an overall summary for the catalog, including the number of all-time enrollments [1], all-time revenue [2], and alltime discounts [3]. View Report Details
The body of the report displays the specific enrollment details for the account. Enrollment details include student name [1], account [2], the listing where the student enrolled [3], date of enrollment [4], whether or not a discount was applied [5], the price of the listing [6], and the total amount paid [7].
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How do I export catalog reports? You can export all your catalog reports into a comma separated values (CSV) file. Currently the report does not offer any custom filter options and exports all report information for the account.
Open Admin
In the User Menu, click the Admin link.
Open Reports
Click the Reports link.
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Export Report
Click the Export button.
Open CSV File
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Locate and open the CSV file.
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