APPLICATION BOOKLET ROUND 2
AIESEC in FPT University | AIESEC in FTU Hanoi OCP APPLICATION SUMMER PEAK 2017
Dear my beloved SU, This time of the year has reminded me of myself 2 years ago. My first leader ever in AIESEC once said to me: “When time comes, the people we led will carry on our work and the journey to develop more leaders”. This sentence has always been my inspiration and kept me believe in leadership development through time. And that’s one of the reasons why I had applied for VP EM when I was only a 4 – month – newbie. As our organization’s belief and mine as well, everyone has their own leadership potential and their own style to be a leader, no matter what. Success is a journey, not a destination. To admit, over 2.5 years in AIESEC, I had more failure than success, especially in leading people to follow me. But, I don’t let the fear keep me from playing the game because when I reflect, I understand more about myself and realize how much I have developed through time. And that’s why, I still put my belief in you, our members of AIESEC in FPT, that you will be a new generation of leaders who lead and make AIESEC in FPT better, especially, make yourself better. But, above all, choose things that make you feel happy to do. No one forces anyone, it’s a matter of choice and priority. So, choose wisely! Sincerely, SUP La Hong Quan P/s: those sentences in “bold” and “italic” are quoted from all AIESECers that contributed a lot to AIESEC in FU and I believe that you all admire.
Focus of SU
SUMMPER PEAK 2017
Exchange
IM/KM
• Enhance brand of AIESEC in market by PBOX • On – going promotion for OGX
• Finalize operation in all functions • Build IM/KM system
Recruitment Process Application form 20/01 – 07/02
Interview
Result
08/02 – 11/02
12/02
Note: • • • •
You can apply for no more than 2 positions. Questionnaire answers should be saved as PDF format. Application should be sent to email: hongquan.la@aiesec.net. Application must be submitted no later than 23h59’, 07/02/2017.
SU’s STRUCTURE SUMMER PEAK 2017
SUP
Operation Manager
OCP OGX*
Marketing Manager
*: can be separated to OCP oGV and OCP oGT or OGX Manager (depends on candidate’s capacity)
OCP iGV* *: OCP iGV will not be opened since our current OCP still has his project until the end of June.
1. Operation Manager Job Description/Responsibilities
Duration
01.02.2017 – 30.06.2017
Accountable to
SUP
Keeps track all activities carried out in Hoa Lac. Build Member Performance Tracking tool and deliver with OCPs. Reports weekly to SUP. Makes operation – related decision when SUP is not in Hoa Lac. Key Responsibilities
Makes urgent or minor decision in terms of team management or event management, then reporting immediately to SUP. Gathers all plans, operations materials, training materials to develop IM/KM System. Be a proxy of SUP in urgent cases or working with university when SUP is not in Hoa Lac.
Be a role model and demonstrating behaviors of a leader in front of all members in SU No. reports in term of MPT monthly and SU weekly KPI
Transparency level of reporting and communicating. Feasibility of implementing IM/KM after 1 batch
2. OCP OGX
Job Description/Responsibilities Duration
01.02.2017 – 30.06.2017
Accountable to
SUP and OM Be responsible for OGX in term of Service and IR. Deliver Member Performance Tracking Tools. Standardize OGX’s Operation Procedures.
Key Responsibilities
Deliver necessary training and coaching for OC members. Represent of Organizing Committee of “Global Volunteer” and “Global Talent” Program Synergy with other OC
Be a role model and demonstrating behaviors of a leader in front of all members in SU No. of MA and RE SOP (Standard Operation Procedures) of OGX for SU KPI
Development of member in OGX OGX Leadership pipeline
3. OCP IGV
Job Description/Responsibilities Duration
01.01.2017 – 30.06.2017
Accountable to
SUP and OM Be responsible for iGV in term of Exchange and Interns’ experience. Deliver Member Performance Tracking Tools. Standardize iGV’s Operation Procedures for PBOX
Key Responsibilities
Deliver necessary training and coaching for OC members. Synergy with other OC Be a role model and demonstrating behaviors of a leader in front of all members in SU
No. of MA and RE SOP (Standard Operation Procedures) of PBOX for SU KPI
Development of member in IGV IGV Leadership pipeline
4. Marketing Manager Job Description/Responsibilities
Duration
01.02.2017 – 30.06.2017
Accountable to
SUP and OM Keep track all promotion and branding activities in SU. Responsible for OGX Promotion. Develop branding of AIESEC in market FPT University Deliver Member Performance Tracking Tools.
Key Responsibilities
Deliver necessary training and coaching for OC members. Standardize Promotion’s Operation Procedures for OGX Synergy with other OC
Be a role model and demonstrating behaviors of a leader in front of all members in SU No. Applications for OGX SOP (Standard Operation Procedures) of Promotion Activities for OGX KPI
Development of member in Marketing team Marketing Leadership pipeline
5. QUESTIONNAIRES
5.1 General Questions 1. Full name. 2. D.O.B. 3. Current Position in AIESEC. 4. Positions that you apply for. 5. Best lesson that you have learnt from your AIESEC Experience. 6. List out your 3 strengths and 3 weaknesses. Explain how they will affect your leadership style. 7. Your personal values. Give examples or Explain. 8. Your motivation to apply for that position. 9. SWOT analysis of SU.
5.2 Functional Questions SWOT of oGX Products in FPT University OCP OGX
General directions and focuses of OGX in Summer Peak 2017 with detailed timeline Create plan to synergy with Marketing Manager. Define current brand positioning of AIESEC in FU. What should be kept and be eliminated?
Marketing Manager
General directions and focuses of promotion for AIESEC in FU in Summer Peak 2017 with detailed timeline. Create plan to synergy with other TLs.
Note: • If you apply for 2 positions, you only need to answer General Question once and you must answer all questions from both functions that you want to apply.
*NOTE: ◦ Former OCPs want to re –term, he/she must send 6 – month – plan to email: hongquan.la@aiesec.net instead of Application form. ◦ Former OCPs want to apply for another leadership position still have to answer all questions in “QUESTIONNAIRES”.