COMPLAINTS FROM THE NON-PAPERLESS Once your business has adopted an effective document management software infrastructure, it can be easy to forget the simple issues that used to plague the everyday lives of the average employee. After all, the technology stands to improve nearly every aspect of a company - whether it's reducing the pressure on the bottom line that purchasing paper and printing material used to cause or adding back the massive amounts of time once wasted sifting through filing cabinets, it's clear that eliminating paper from the office is the key to reduced costs and productivity. For those that are still seeking workplace effectiveness, these gripes may seem like familiar eternal struggles. In reality, going paperless has the ability to provide new electronic document workflow that will change the way it does business and banish these complaints forever. "The printer is jammed!" Whether a company is still using them or not, everyone can relate to the frustration of a jammed printer slowing the productivity of an average day at work. These machines often gum up the works in the middle of a major printing job that could be important for an upcoming meeting or client session, and can result in lateness or a less than professional appearance through no fault of the employee. The same goes for copy machines to an even larger degree - this can result in a repairman coming in and causing the office quite a hefty expense before staff can get back to work as usual. "I take my notes on paper!" One of the areas where employees are most reluctant to give up their precious notepads in is for standard note-taking. Of course, the need to record information during meetings hasn't decreased, but paperless tools and applications can make this a lot easier. PC
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Magazine contributor Jill Duffy offered some of the many advantages that can be gleaned from transitioning note-taking to a document management software program:
Reorder the priorities on an existing list without needing to start all over
Automated to-do lists and calendar updates that reduce reliance on one's own "inner computer"
You can search your notes for important keywords
It's possible to revisit old notes and lists at any time to track any perceived progress
Security and the ability to reflect and update older lists could end up saving the average employee time that could be used productively on the job. "I can't keep up with paperless!" Another source of anxiety for some is that paperless requires consistency in scanning and sorting information. Productivity blog Be More With Less pointed out that this is a necessary component of any effective system. Maintaining electronic workflow does require the tools and diligence to scan paper receipts and notes to keep a system effective, but this is what ends up saving time in the long run. When a staffer doesn't need to rummage for a crumpled up document weeks later, the paperless software is doing its job. To avoid these common gripes, give paperless the opportunity to change your business's everyday culture. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, software, invoice automation
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