DOCUMENT MANAGEMENT SOFTWARE CONTINUES TO HELP SMALL BUSINESS Technology has completely changed the way we communicate and work in today's office environment. Where the workplaces of old were overcome with bulky equipment, disorganized file cabinets and unhappy employees, developments in paperless and better-than-ever document management software have convinced enterprises large and small to finally make the switch.
In spite of this wonderful progress in the field, many businesses have been slow to adopt paperless technology due to fear of failure - transitioning to a paperless document management system can be tricky when an unreliable software solution or company is chosen. Business News Daily writer Chad Brooks wrote a recent piece for small companies ready to make the switch and what they should look for to maximize electronic workflow in the process. His focus lay primarily on scanning and the intensive organization a program has to offer to relieve potentially stressed project managers of the fear of losing any important office documentation during the transition to paperless. Let your document management software improve your efficiency "Another reason some business professionals are less than enthusiastic about going paperless is that they worry about the way files will be organized online," Brooks affirmed, and effectively summed up the attitude of business owners who consider paperless too risky a company decision. Of course, an office wouldn't elect to switch to paperless unless both its bottom line and document management workflow stood to improve from its acquisition, so Brooks emphasized that highly intuitive software is best to adopt. Many companies offer a customizable database that can be designed by the small business making use of the service to ensure that www.papersave.com
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documents are organized in a way that makes sense for its employees. This is especially important for organizations with high volumes of financial documentation or those that need important information to be able to be accessed quickly and securely. This same principle of effectiveness and speed can be applied to the scanning process, which Brooks touched upon in his article. "Now scanning takes just seconds, and if you get the right technology package, you can automatically create editable, keyword-searchable files while you scan, in a universal format like PDF," he added. Making the bold, highly efficient move to paperless is a great first step in transitioning a small business's customers to a secure invoice automation system to keep their records more organized, safe and accessible. This solution stands to improve the electronic workflow of organizations so much that entire governments are prepared to make the switch, according to a recent piece in FirstPost Magazine. Tech-savvy Indian Prime Minister Narenda Modi encouraged those in Parliament to use social media as a primary form of outreach to constituents when first elected into office, and has continued to champion paperless workplaces and electronic document imaging to improve his department's bottom line and help the environment in the process. His proposed plan also touched upon streamlining invoice automation to make the day-to-day life of Indian citizens more efficient and organized. Whether it's your small business or a larger organization, there's no doubt that paperless technology, when used intelligently, can transform the culture of an office. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: Industry News, paperless office, document management software
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