Document management software secure advances in a global business world

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DOCUMENT MANAGEMENT SOFTWARE: SECURE ADVANCES IN A GLOBAL BUSINESS WORLD Running a global business firm in 2014 requires a number of practices that were challenging a decade ago, or even five years ago. Fortunately, paperless document management now enables managers to maintain both efficiency and security in business operations. Organizations that regularly handle sensitive information are constantly seeking for creative methods to improve security. One example might be an increased emphasis on employee training and education on compliance with company policy. However, repeated hours spent in orientation do not preclude accidents or the wrong information getting lost in the shuffle. Document management software can expedite and even replace the time and money spent on employee orientation. According to DestinationCRM, paperless solutions ensure safe and fast delivery of information. Not only can a company's management prevent any kind of sensitive leak from persisting, stakeholders can rest easy knowing that customer information is well-managed, the article added. This holds particularly when handling electronic invoices. Employees no longer have to track numerous documents and can better avoid making mistakes with significant repercussions. Invoice automation through DMS can expertly catalog a greater number of payments than would ever have been possible when leaving it up to overworked personnel. Security, efficiency and simplicity through DMS Another security benefit of DMS is the organization of physical documents themselves. A Dazeinfo article written by Aarzu Khan stated that scanned documents, whether sent digitally or scanned onsite, can be indexed alongside each other in an easily-accessible yet secure database. As well, the article pointed out the simple nature of this growing technology, stating that you can make a large-volume scan with the new software and

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each document can be meticulously tracked and cataloged. More can be scanned at once and even quicker than before. The Houston Chronicle also highlighted the advantages behind paperless solutions: paper documents must be placed in locked cabinets and monitored by an employee, while electronic files can be secured by straightforward password protection and identity verifications. A company's IT department can protect electronic documents with several checks that require little to no maintenance hours. In addition to the digital protection, this paperless technology decreases payroll expenses and the time spent on mundane administrative tasks. Heaping amounts of paper are a reality across most industries, and many companies would benefit immensely to eliminate the physical documents. Time and resources would then be available for more crucial tasks. Considering the increasing pace of commercial development across the globe, DMS (Document Management System) technology can help new and old companies alike keep up with the times without sacrificing their electronic security.

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