HOW GOING PAPERLESS CAN SAVE TIME Time is money for businesses, and the more leaders have, the better. Thankfully, adopting paperless solutions can give organizations both. When companies embrace document management software, not only do they cut back on the costs associated with wasted paper, but they open up countless opportunities to save time as well. Having an office cluttered with paper can be a fire hazard but it may also reduce productivity among employees. Having to sift through file cabinets filled to the brim for a single document can be tedious and futile, but transitioning to electronic workflow could streamline a number of processes. When all important materials are scanned into digital copies, everything is located in a single, easily accessible location. This eliminates the need for employees to spend hours throughout the week trying to view essential data in addition to freeing up all the time that would be spent walking around, according to the Forum of Private Business. Aside from the basic advantages paperless solutions offer, there are a few processes business leaders may not recognize are being impacted by paper. Owners might be surprised by the amount of time they can save by taking physical content out of the equation. Here are some facets of running an organization that leaders might not be aware document imaging could affect: 
Keep track of business cards - When company leaders are attending conferences, workshops and trade shows to get the latest scoop on industry trends and make important connections, owners can acquire quite the stack of business cards to take back to the office. However, upon returning, chances are corporate leaders will have their hands full getting operations back up and running at normal speeds as well as implementing any changes they learned while away. That pile of business cards could very likely become lost or neglected due to the amount of time it would require to enter all of the knowledge in address books and contact lists. Thankfully, with document management systems, organizations can quickly scan all of that
www.papersave.com
marketing@papersave.com
877-727-3799
information to ensure it's all stored safely in companies' databases, asserted FreshBooks. 
Don't miss any notes - Running a business sometimes demands extensive notetaking to guarantee no key facts or ideas escape from company owners' minds. Any useful tips or advice leaders are told throughout the day can accidentally be forgotten after a burst of traffic at the store or an important meeting with a client. If leaders write anything down, there's no guarantee that a piece of paper will remain where it was last put either. Organizations can create a digital notebook by scanning memos and compiling them together to keep everything gathered in one place and arrange it in the most effective way.

Sign paper away - When a group requires a signature from someone, be it a vendor, customer or contractor, mailing the appropriate documents and waiting for them to return is quite time-consuming, especially if the papers pertain to urgent matters. If every moment counts, owners can make digital copies of their documents and email them to recipients for electronic signatures. This could greatly reduce response time and expedite operations, whether its for payments contracts for renovations. Businesses don't always have an unlimited time limit for certain projects and the due dates of bills never magically extend. Sometimes, a single day can make a difference in meeting a deadline. Document management software cuts unwanted travel time papers would spend while in transit through the mail.
_________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, Industry News, paperless office, document management software
www.papersave.com
marketing@papersave.com
877-727-3799