HOW NOT GOING PAPERLESS RUINS YOUR BOTTOM LINE In some ways, the more successful a business is, the more money they lose each year storing old documents. Especially in the case of companies that have been in existence for a long time, a legacy of accounts and clients tend to pile up in an overwhelming amount of filing cabinets, plaguing employees with the need to copy and print certain data over and over as time goes by. Fortunately, there's a simple solution that can end these financial and organizational woes for good - document management software. How paper storage drags on the bottom line Think about it - how many filing cabinets are used in your department? On your floor? In the entire company? In a landscape where office space costs more in major metropolitan areas than ever, his extra space taken up can weigh down the expenses of an alreadystruggling business, or sap profits from a healthy company that would be better used in other areas. What's more, this space could be better used for more employees, or as an open space for meeting or recreation within the office. In addition, neglecting to adopt paperless document management can mean continuing to pay hefty fees in repairing printers and purchasing additional ink and other expensive maintenance. Though implementing a computer-based system can take some getting used to, once a company has completely adjusted, there need be no looking back or reverting to the old days. Forbes contributor Kate Harrison reminded offices that disposing of their old files is just as important as making the decision to go forward with the paperless lifestyle. "Don't forget to recycle any paper you still use and don't need anymore," the source stated. "Approximately 1 billion trees worth of paper is thrown away every year in the U.S."
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How document management software changes a business Once a paperless solution is implemented throughout a workplace, the change in electronic workflow can be seen almost immediately. As long as that adequate training is given to the entire staff and support is provided in ample amounts in the days following the software deployment, employees will be able to access, send and collaborate on files more easily than ever. This will result in better, faster work done for the organization, translating to happy clients and impressive profit. CNET writer Ed Rhee advised readers to use storage-minded files like PDFs in order to maximize efficiency. "Scan any paper documents that aren't available in electronic form and any old documents you've held on to," the source stated. "If you have a multifunction printer (allin-one), put the scanner to good use. Many multifunction printers come with software that automatically converts your scans to PDF files." If a paperless system has the opportunity to offer a company freedom from the massive storage of files, as well as time wasted sorting, copying and printing old information, then why not go for it? You'll see your electronic workflow simply transform the way things are done and, consequently, have a happier staff. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, paperless office, document management software
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