HOW PAPERLESS PROCESSES WORK WITH YOUR BRAIN
With the Internet having been in use for over 20 years, the human brain has begun to adapt to new digital processes from the paper notes and records of old. This is especially true for employees from the millennial generation, who grew up with the technology, as well as others who were raised on more digital than paper-based products. Implementing a paperless document management infrastructure makes sense for an office moving into the future - it's not just hearsay, it's science. Here are just a few ways businesses of all sizes should be focused on developing their electronic workflow instead of falling back on old, less efficient processes. Are our brains analog or digital? When deciding whether our brains are hard-wired to respond to analog materials or digital technology, it's important to consider a user's experience with both in their personal history. Developing electronic workflow is a necessary component that should be worked on by older employees in spite of their potential unfamiliarity - these processes are what are shaping the contemporary office and will be needed for the remainder of their professional lives. The Scientific American contributor Ferris Jabr examined this dichotomy, addressing whether it is more cohesive with our minds to read a physical or paperless book. "We often think of reading as a cerebral activity concerned with the abstract - with thoughts and ideas, tone and themes, metaphors and motifs," he explained. "As far as our brains are concerned, however, text is a tangible part of the physical world we inhabit. In
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fact, the brain essentially regards letters as physical objects because it does not really have another way of understanding them." The benefit of paperless tools in this context is offering a flexibility that a hard copy simply can't. The size can be adjusted according to the readers' preference, multiple books can be stored on one device. The same properties are present when establishing paperless workflow - it's important for the modern consumer to be able to carry a large amount of information that they can customize in a smaller space and access remotely in order to achieve maximum efficiency.
The world is going paperless Offices stand to be improved in a number of ways, both in lightening the load of the annual budget by reducing amounts spent on printing equipment and endless reams of paper and the efficiency of the business overall. However, other sectors of industry have begun to catch on, as well - according to a recent report from The Smithsonian Magazine, the national museums are in the process of digitizing their entire paper-based collection into an easily searchable database to be enjoyed around the world. This is a thorough and demanding process, but one that will support research for years to come. Paperless document management will eventually change the way people work in a permanent way, so it can give businesses of all sizes an advantage if they adapt early and reap the financial and productivity benefits offered by the technology. [+] _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, software, invoice automation
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