HOW TO GO COMPLETELY PAPERLESS IN 3 EASY STEPS For many, moving an office from the traditional setup complete with a monstrous copy machine, rows and rows of file cabinets and employees lamenting the printers that just won't do their job to a paperless environment can be daunting. This is no surprise due to the volume of sheer stuff that is removed in the process - it can seem like a big, scary change is happening. For those who fear the inevitable, this one is for you - a few simple steps that will make your positive switch to document management software smooth as butter. 1) Digitize everything for best results The scanning process is one of the most labor-intensive parts of the transition, but is one of the biggest payoffs in the long-term. According to PCWorld, the simplest way to go paperless is to scan everything into the computer with the right hard and software. This ensures that everything is covered and nothing forgotten. Where scanners are concerned, the source said they're relatively easy to leverage in an office setting and many models allow for fast digitizing of numerous pages at once. If this is done right, the businesses can enjoy more efficiency, tighter security and a greener legacy. 2) Find a new home for your old equipment All too often, an office happily converted to electronic document imaging will be haunted by the ghosts of an unproductive past when project managers and higher-ups are unsure how to responsibly dispose of large equipment like copiers and printers. This problem can be easily resolved with a little research. The Better Business Bureau suggests finding a new home for equipment with companies that still find the technology necessary - there are a number of websites through which you can post the availability of a machine, and can donate it to a local business. In the event that a new home cannot be found, there are
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many national retailers that accept parts for recycling that will dispose of them without endangering the environment. 3) Know your document management software The last tip is an easy one - make sure project managers are fluent in the new software and have the tools to train employees fully before launching. When employees don't know how to increase their electronic workflow and navigate a paperless system, the productivity of the office can be affected and the same resources that used to be lost while rifling through the file cabinet can rear their ugly heads once more. When it comes to paperless, a little preparation is all it takes to making your workspace the best it can be. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, software, invoice automation
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