KEEPING THE ORIGINAL: IS IT NECESSARY?
When some people think about going paperless, they immediately grip their notebooks and files in fear of losing original documents. But is the paper document necessary? Ventureburn made a good point about the growing use of electronic document imaging versus paper copies: no one shows off photos from the dusty photo album on the coffee table in the living room, but instead most people rely on the photo gallery on their phones. There is no question about the trust society now has in paperless technology in their personal lives, so there should be no reason to second-guess going paperless in the office. The cost of the original According to Dynamsoft, lost documents cost from $370 to $700, while misfiled documents cost about $125. Since time is money, these costs come from the wasted time searching for or remaking the document. These costs are reason enough to make the switch to an electronic document software. Keeping original documents adds an unnecessary step in the paperless office. It's another thing to hunt down while smart lists - lists made from defined criteria - make for smooth document retrieval. Electronic workflow produces effective and fast communication between employees which, according to The Industry Voice, makes for a better working environment by cutting time, reducing costs and making space.
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A paperless world Moving from the idea of keeping original documents to going entirely paperless requires a shift in mindset, and this idea of paperless has steadily been growing in the workplace. Smart phones, flexible screens, tablets and laptops have become a huge part of the work environment, which sets companies up to easily transition to a paperless office. "One would think after 20 years of talking about paperless offices that we would have made more progress than we have," said Association for Information and Image Management President John Mancini according to CMS Wire. "The truth of the matter is that while paper consumption - and paper infused processes - are decreasing, the rate of decline is still somewhat slow." Despite the recently stagnant progress, paperless technology and electronic workflow are gaining speed. In October 2014, New York voters approved a proposition that will eliminate paper bills and legislature which will save millions of dollars in printing costs in the state's government, according to the Glen Falls Post-Star. Another company that is moving toward paperless is The Water Guy, which was rewarded by The International Bottled Water Association for their {always refer to businesses and organizations as singular entities, so "its" rather than "their"} environmental consciousness. According to Berks Community Television, this was achieved through The Water Guy's decision to use electronic invoices. The company's decision to move to invoice automation is not an uncommon one, with70 percent of the global market expecting to have e-invoicing mandates by 2015, according to Corcentric, a company that centers in document management software and automated accounts payable and receivable. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, Industry News, paperless office, document management software
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