PAPER-FILLED OFFICES ARE BECOMING A THING OF THE PAST Like the floppy disk and 8-track tape before it, paper is being replaced with more eco-friendly, paperless solutions for organizations. Though paper has been a staple product for many industries, the digital revolution has made a majority of the printed material obsolete, as companies can now store everything in cyberspace. Many organizations are now stressing green initiatives in their offices. One of the main culprits of excessive waste are the filing cabinets full of folders, documents and memos that could all be efficiently stored on hard drives or servers. Not only could this make locating and accessing documents much easier, but the amount of space and resources saved could help a business achieve corporate cost reduction. Paperless document management has the potential to completely reshape the typical office environment and usher enterprises into the future. As eco-friendly takes the spotlight, many companies are quick to join More organizations are actively encouraging employees and customers alike to choose options that eliminate paper from the work environment completely, noted Business News Daily. The source referenced a study by CompTIA, which found that almost 80 percent of companies have plans in place to use less paper in the office. Although green projects are currently popular, there are many other benefits from a business perspective that are conducive to removing paper from the workplace. "The less obvious, but potentially greater savings may come from efficiency gains. Digitized, properly managed information delivers countless benefits over paper files that are handled manually," CompTIA Vice President of Research and Market Intelligence Tim Herbert said, as quoted by the source. While a growing number of companies are embracing more green-friendly business practices, that doesn't necessarily indicate that paper will be completely eliminated from offices everywhere. The study also revealed many employees still use their printers at least once every quarter. However, by placing recycling bins for paper and ink cartridges near
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printers, organizations can minimize the amount of waste and excess material costs that sometimes plague some occupations. Employees can even make smart choices like double-sided printing or turning off the color to reduce expenses. The advantages paperless brings to businesses There are three main areas a paperless document management solution can improve for companies. 1. More free time - When an enterprise digitizes its files and documents, the amount of time needed to sift through them is drastically reduced. This frees up a lot more time for the workers who once had extraneous responsibilities, allowing organizations to direct more effort to other tasks, stated Sustainable Business Toolkit. Companies can focus more manpower on the projects that really count for something, which in turn increases the quality of work that's more exposed to clients and other audience members to see. 2. Extra security - In a world where a single disaster has the potential to ruin a business, digital files are much easier to back-up and copy than physical counterparts. Paper records can easily be destroyed in a natural disaster, but digital copies can be stored in multiple locations at once or even the cloud. 3. Flexibility to grow - If organizations wish to expand, they need to have the adaptability to face any and all challenges that come their way. Even moving away from the added complications physically moving papers to a new office can cause, when a digitized document can be sent instantly to a worker in the field, companies begin to see the advantages paperless operations can provide in such a fast-paced business world. As the world becomes more conscious of the decisions they make regarding the environment, new technologies will be further developed to help ease the burden on natural resources. But businesses can get started right away with paperless practices that financially benefit them and reduce the amount of waste and problems in the office. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us
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Tags: electronic workflow, Industry News, paperless office, document management software
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877-727-3799