PAPERLESS REVOLUTIONIZES A SMALL OFFICE There are small businesses, and then there are small businesses with even smaller offices. Oftentimes, when working within a startup or nonprofit company with a full staff that can be counted on one hand, it can be more difficult to roll out an effective workplace change than if the company had a million employees. The closer the quarters one works in, the more likely tensions are to heighten if an inefficient change is introduced and it interrupts the electronic workflow of the entire organization. While adopting a document management software infrastructure might see like a major change that could introduce controversy, it's amazing what eliminating paper from a smaller business can do for a limited budget and communication for the employee who's on the go. Check out these helpful insights for those that remain on the fence about embracing paperless. Saving money and time in a smaller office When implementing digital imaging workflow in the office, there's a number of different way to cut corners on a likely limited budget. If a startup is strapped for cash in the first few months of operating, working in the cloud exclusively can save the costs associated with having to rent office space in the first place. While a coffee shop or a person's home certainly isn't the ideal space to start a business, working remotely can be just as effective when a quality document management software system is used. If a cloud-based system is well-organized and employs a solid security structure to protect data, there's no reason that the physical office can't wait. According to a recent interview with Andrew Schrage of Money Crashers Personal Finance in the Monster employment blog, working remotely is the way of the future. "With fewer employees showing up for work each day, you'll save on energy, office supplies, IT issues and more," he explained to the source. "Just be sure to monitor the folks working from home as effectively as you do your in-office staff."
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As long as electronic workflow remains strong from a home office, employees and the bottom line of the company win. Paperless and the small nonprofit business Nonprofit businesses exist all over the world, many of which operate with the passion and manpower of only a few people in a budget-efficient office space. Working in this cramped environment can foster friendship and cooperation much faster than the average conglomerate - however, it can also mean that employees will grow too comfortable and resistant to change working in their own little world. In order to preserve the electronic workflow of the business, staffers might have to work at double time to keep each other honest about eliminating all paper from the workplace in order to maintain consistent communications between a limited number of coworkers. A study commissioned by First Nonprofit in 2011 and 2012 followed the year that nonprofit company UCAN (formerly Uhlich Children's Advantage Network) actively cut paper out of their bottom line. The process of reducing paper use via technology has systemic implications," the source explained. "It not only raises questions about internal systems and resource use, but also reveals much about the external environment in which an organization functions." Deploying document management software can also save a great deal of money when considering real estate - while copy machines, printers and filing cabinets ordinarily plague the workspace, keeping all data stored in the cloud allows employees more space to themselves. In a small business, this room to breathe cannot be overstated. While companies of all sizes can benefit from making the paperless transition, small offices and nonprofits could be the big winners by saving money, increasing productivity and preventing employees from tearing each others' hair out. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, Industry News, paperless office, document management software
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