PAPERLESS SOLUTIONS CAN REDUCE EVERYTHING FROM LETTERS TO RECEIPTS While paper may be an everyday fixture in some businesses, some may not realize the hidden costs even the most miniscule amount of paper can add up to over the course of an extended period of time. Whether the envelopes used to send bills or receipts, the price of these materials has a way of sneaking up on company leaders. As every day passes, businesses are potentially wasting money on resources that could be spent and applied elsewhere. Moving beyond the impact on costs and the environment, paperless solutions provide people with an alternative to the sheets that stack up over time, saving the space needed to house them and the time necessary to go through them. Organizations can turn to document management software to better handle the stream of materials and get a better control over their expenses. Trends that help make paperless a reality People generally make decisions regarding convenience. As technology begins to permeate throughout every aspect of consumer life, thanks to the popularity of smartphones and other portable devices, patrons have more chances than ever before to implement paperless solutions, according to USA Today. Not only do piles of receipts cost businesses money, but they impair consumers who are tasked with keeping track of important ones and properly disposing of those that are irrelevant. At check-outs all across the country, people are benefiting from the option of receiving their receipts via email instead of having them printed out. This can help shoppers stay more organized by sending invoices to appropriate digital folders. When companies make the transition to electronic workflows, they open themselves up to more flexible ways of doing business. Employees can scan documents and send
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customers their bills directly without the need to mail them materials or lengthy transit times. These, in essence, are the same advantages consumers are interested in as well. Breaking the norms of the industry Some companies are taking paperless solutions even one step further, eliminating the material aspect of long defined paper standards like receipts such as coupons, asserted Supermarket News. Walgreens has developed an application to host their members' rewards and coupons along with their receipts in a digital platform. This process eliminates everything customers once had to bring during a trip to the local Walgreens and drastically shortens the time needed for employees to implement such savings. Business trends shift with the times, and many organizations in the eco-conscious world embrace diminishing their reliance on paper. For associations that deal with countless transactions a day, a short receipt for each one could mean the difference between a substantial profit and a negative bottom line at the end of the month. Businesses can convert many of the important documents in their buildings to digital formats, allowing them to steer away from the shackles a paper trail can put on a growing company. When running a company, owners must look at the big picture to make educated decisions that could impact it. Although the costs of a couple of extra receipt rolls each month may not seem like much at the time, if repeated, businesses could handicap themselves. Conversely, organizations that employ paperless solutions, such as with receipts, can look at the savings they make and apply them to long term benefits to see just how much of an effect these tiny adjustments can have. Involving document management software in as many procedures as possible is the best way for groups to influence the advantages they can attain from such endeavors. Every sheet and scrap of paper could make the difference when they pile up over time. Alternatives enable businesses to redirect resources to other areas that can be improved with extra funding or time. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, Industry News, paperless office, document management software
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