THE PAPERLESS OFFICE CONTINUES TO GROW IN POPULARITY Ten years ago, critics still laughed off the idea of a paperless document management infrastructure being the popular option among the top businesses in the country. Fast forward to today early adopters of electronic workflow are laughing now - paperless is growing more common than ever before, and even some initial detractors have come to acknowledge the financial and efficiency advantages it offers to all users. The journey from underdog to viable business option According to a recent piece from Mother Jones contributor Kevin Drum, who used to work for a document imaging workflow company years ago, the paperless industry has made leaps and bounds since this tiny of scrutiny. During his time at this position, he joked that the paperless office would become "a reality at the same time as the paperless bathroom," but ate his words after an interview with industry professional John Quiggin, who had the facts to back up an encouraging future for paperless. "Paper consumption peaked in the late 1990s and has fallen sharply since 2005....The annual rate of decline (-0.9 percent) is unimpressive in itself, but striking when compared to the growth rate of 5.7 per cent observed from 1985 to 1999, at a time when talk of the paperless office was particularly prevalent," Quiggin shared with the source. "Compared to the 'Business as Usual' extrapolation of the previous growth rate, office paper consumption has declined by around 40 percent." Drum supported these statements by understanding that as millennials enter the workforce, paperless will continue to enjoy success because of the younger set's different style of electronic workflow. While older employees may be slower to adapt, it's important that the entire office remain on the same page throughout the deployment and implementation of a new infrastructure. How a business can take advantage of paperless technology If a business is one that has slowly resisted the paperless revolution, it's not too late to help your company's bottom line and productivity rates in no time by using a paperless www.papersave.com
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document management system. John Quiggin noted in a separate entry on industry blog Crooked Timber that a major part of the national transition to digital isn't just creating new digital documents, it's transitioning old paper documents into searchable, usable data so that the file cabinets of old can be eliminated for good. "The office is still full of paper, but a lot of it hasn't been looked at for years," he explained in the article. "For example, I have filing cabinets full of photocopied journal articles, and a good indexing system for them, but I hardly ever use them. It's easier to download PDFs for all the articles I want on a topic, and read them onscreen, rather than checking to see if I already have a file copy." When an office decides to improve electronic workflow by going paperless, it's important to go all the way. This means acquiring the tools to efficiently scan and organize old files as well as keeping new documents contained in the digital sphere. The resulting productivity is impressive, and a business will feel the difference. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast! Learn More about PaperSave: Case Studies | Demo | News and Events | WhitePapers | Webinars | Videos | Contact Us Tags: electronic workflow, software, invoice automation
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