TOWNSHIPS ADOPT PAPERLESS DOCUMENT MANAGEMENT To many United States constituents, the government appears to be a necessary evil. However, with this seemingly ubiquitous disapproval is a genuine desire to save citizens money. Public opinion ultimately dictates whether or not officials will have a job after the next election. In an effort to join the 21st century and attain popular opinion, townships and cities are beginning to use document management software. Reducing the paper expenses It's not uncommon for an office worker to reflect on the tree that was heedlessly slaughtered to create that ream of printing paper. The costs associated with tangible documentation pay for the lumberjacks, transportation systems and manufacturers involved in the process. According to NorthJersey.com, the Mahwah Township Council initiated a proposal that, if approved, will implement a $11,000 paperless document management system to be used by the organization and the county clerk's office. It is estimated that the effort will save taxpayers $21,705 over the next three years. Council President John Roth began researching the idea in January. "We're in the 21st century. It's time for us to think in terms of how technology can help us do our jobs more efficiently and more effectively," said Roth during a presentation to the town. Roth met with municipality representatives who witnessed successful transitions to electronic workflow to discuss the logistics of the option. Saving education costs The Leader-Herald reported that the Hamilton-Fulton-Montgomery Board of Cooperative Educational Services (BOCES) of Johnstown, N.Y., will switch to a paperless document management service that will save the organization money and provide the public with better access to necessary materials. Abandoning a binder system, the board decided to invest in a $3,700 solution that will transition all files onto a database. The new program is expected to foster document transparency, and reduce the time spent producing packets by an estimated 75 percent. The adoption will necessitate the use of tablets or laptops for each board member to fully utilize the capabilities of the digital solution. Evidently, the Broadalbin-Perth Central School District implemented electronic workflow prior to BOCES' interest, informing the source that the program significantly reduced expenses. Officials from the district advised members of the board in their decision. BOCES could possibly make a $9,000 upgrade if the system exceeds expectations. Bringing document management software onto the public platform may increase citizen confidence in the government's ability to deliver affordable, quality services. _________________________________ Ready to kick your paper habit? Register for an upcoming webcast!
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