2022 Candidacy Process Step-by-Step

Candidacy Process – Step‐by‐Step

BOM - Candidacy Process: Step-by-Step

Applicant Name:

________________________________________________________________________ Date: _____________________

Email address:

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District:

[__] AP [__] CM [__] HI [__] MV [__] NR [__] SS [__] SM [__] TV [__] TR

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Pre-Candidacy - Individual Preparation [__] Read and discuss The Christian As Minister with your pastor. [__] Must have been a member of United Methodist Church (or another recognized United Methodist ministry setting, such as a campus ministry) for 1 year immediately preceding candidacy, including a year of service in some form of leadership.

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Beginning Candidacy [__] Send a letter to your District Superintendent, including a statement about your call, stating that you would like to begin the candidacy process. [__] You will receive an email from notifications@umcares.org inviting you to login to www.umcares.org Most of the following steps of the process will be completed on this website. [__] Candidacy Application 1) Login UMCARESplus (www.umcares.org) 2) Choose “Mentors and Track” in the left-hand navigation 3) Open “Candidacy” track 4) Choose “Candidacy Application Form” a) Follow the directions on screen [__]

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Beginning Candidacy – Background Check Holston Annual Conference uses Safe Gatherings to provide background checks for persons entering the candidacy process. In order to participate, the candidate will go to: 1) www.safegatherings.com and choose “Get Started” from the menu bar.

2) On the register page, the candidate will: a) Choose Your Type of Organization: from the drop down “Church or Faith Based Organization.” b) This brings up the option: “To what denomination does your church or congregation belong?” Choose from the drop-down menu: “Methodist” c) Select the state/province for your organization: Choose “Tennessee” d) Type: “Candidates for Ministry” the city should autofill to “Alcoa” e) Continue to complete the page, and then click next.

3) On the next Registration page, complete appropriate fields. a) On Applicant Type choose: “Candidates” from the drop-down menu. b) Since we require a DMV check, you should also check the box: “My ministry role will include driving, so I need a DMV check included in my background check.” c) Enter your Driver’s License info in the appropriate fields. d) Click Next 4) On the next Registration page, complete all appropriate fields and then click NEXT.

Update: 2021-09

Candidacy Process – Step‐by‐Step

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Beginning Candidacy – Background Check - continued 5) On the next Registration page, complete all appropriate fields and then click NEXT a) In the field: “Primary Area of Ministry” type Candidate b) In the field: “Number of years attending” enter the number of years you have been a United Methodist. c) It is important to indicate whether or not you have lived outside your current state within the last 7 years. i) If you select YES you will be prompted to enter other out of state addresses. Enter ALL addresses from out of state by continuing to click: “Add another address” ii) Once all other addresses have been entered, then click NEXT 6) On the next Registration page, answer all questions and then press NEXT 7) On the next Registration page, enter the names of two references and check the three boxes at the bottom of the page. Click on NEXT 8) You are now at the background check disclosure and authorization pages. Please review the Disclosure Regarding Background Investigation, and click next to provide your authorization to conduct the background checks. In the Authorization page you will be required read, check the appropriate boxes, and type your name on the Applicant Signature line.

9) The final page of the registration process will be the confirmation that your application cost has been paid for by the Conference. Click “Continue” where you will be taken to your applications status page. At the bottom of the status box is a blue button “Click here for training course”. Please also complete the Safe Gatherings Abuse Prevention training course.”

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Beginning Candidacy - Form 16: Notarized Disclosure Form at https://bit.ly/Form16-NDF 1) Email your completed Form 16 to: clergyservices@holston.org

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Beginning Candidacy - Form 103: Medical Report of Ministerial Candidate at https://bit.ly/Form103MedRpt a) Print and sign form with a witness b) Witness should sign as well c) Have physician complete medical exam and examiner’s portion of the form d) Email your completed Form 103 to: clergyservices@holston.org

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Beginning Candidacy - Psychological Assessment [__] Payment: Psychological Assessment 1) Complete $200 payment for Psychological Assessment here: https://holstonreg.brtapp.com/CandidacyPsychologicalFee

Update: 2021-09

Candidacy Process – Step‐by‐Step [__]

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Beginning Candidacy - UMCares steps – Candidacy track [__] Guidebook request 1) Login www.umcares.org 2) Choose “Mentors and Track” in the left-hand navigation 3) Open “Candidacy” track 4) Choose “Administration Fee for the Candidacy Process” a. Follow the directions on this Step [__] Effective Ministry 360 (EM360) 1) Login www.umcares.org 2) Choose “Mentors and Track” in the left-hand navigation 3) Open “Candidacy” track 4) Choose “Effective Ministry 360 (EM360) - Candidacy” a. Follow the directions on this Step b. Once you have completed all of the steps you will need to upload the EM360 Feedback Report by clicking the “Add File” button near the bottom of the screen

Candidacy Summit [__] Candidacy Summit Registration Form at https://www.holston.org/candidacy-summit [__] Attend the Candidacy Summit (Saturday, January 8, 2022 at 9 am – Noon) Orientation to Ministry and Group Mentoring Session 1 (Saturday, January 8, 2022 at Noon – 1pm) [__] Attend all remaining Group Mentoring Sessions (January – May) 1) Session 2 – Date to be determined by each group 2) Session 3 – Date to be determined by each group 3) Session 4 – Date to be determined by each group 4) Session 5 – Date to be determined by each group 5) Session 6 – Date to be determined by each group Certification Process (Prior to July 1 for Local Pastor Licensing School and Ministerial Education Fund Qualification) 1) Psychological Assessment Interview (MAS will schedule with you) 2) Interview with and complete Form 01: Declaration of Candidacy for Licensed or Ordained Ministry and Approval of the Staff/Pastor Parish Relations Committee 3) Become familiar with Wesley’s Historic Questions in ¶310.1.d in The 2016 United Methodist Book of Discipline ahead of time, along with any other information the Committee requests.

4) Form 02: Initial Approval of the Charge Conference for Certification as a Candidate a) Take to Charge Conference b) Secure required signatures 5) Form 04a: Report of Candidacy Summit – Mentor and Candidate 6) Attend DCOM Interview a) Written responses to questions in ¶310.2.a in The 2016 United Methodist Book of Discipline and any other information requested by your DCOM 7) UMCARESplus Candidacy Track - Report of Completion a) Remind your UMCARES Group Mentor to complete the steps they are responsible for.

Update: 2021-09