Exhibitor Manual
CONTENT
Important Dates Travel Information Hotel Information Working Visa / Helper Information Tourist Visa / Helper Information Immigration Information Exhibitor Registration Show Schedule Setting Up My Exhibits Social Media Kit Advertisement Opportunities Additional Accessories Form
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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IMPORTANT DATES Date
Description
31 December 2019
Deadline to advertisement opportunities
10 January 2020
Deadline to advertisement artwork submission
17 January 2020
Deadline to working visa application
17 January 2020
Deadline to information update in the database to be shown in Show Book
31 January 2020
Deadline to table reservation
7 February 2020
Deadline to carpet order
14 February 2020
Deadline to artwork of A4 easy pull stand
5 March 2020
Deadline to reserve hotel rooms at the group rate
6 March 2020
Deadline to request of security room
22 March 2020
Badge pick-up available
27 March 2020
Set up available at 8am
29 March 2020
Load out by 6:30pm For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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TRAVEL INFORMATION Venue
Bus
18/F, The Mira Hong Kong, 118 Nathan Rd, Tsim Sha Tsui, Kowloon, Hong Kong
Route A21 - from airport to Stop Kimberley Road, Nathan Road - the 12th stops and a 1-minute walk to the hotel.
Airport Express Airport Express Link is by far the fastest option to get into the city. Upon arrival, take the Airport Express Train to Kowloon Station (23 minutes), then jump into a cab right outside the platform. You will reach us within five to ten minutes, depending on the traffic.
High Speed Rail After taking off at West Kowloon Station, take a taxi and you should arrive the hotel within 5-10 minutes.
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
MTR Just a 3-minute walking distance along Nathan Road, we are right at the corner of Kimberley Road. Make sure you take Exit B1 at the Tsim Sha Tsui Station of the MTR.
Taxi A taxi ride from the Airport should take approximately 45 minutes, depending on the traffic. Corner of Nathan Road and Kimberley Road is a popular address and majority of the drivers speak English, but we recommend you to download a location map on your mobile device, or print it out for your convenience.
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HOTEL INFORMATION The Mira Hong Kong Address 118 Nathan Rd, Tsim Sha Tsui, Kowloon, Hong Kong
Group rate (breakfast inclusive) HKD1,300/night
Tel +852 2368 1111
Email info@themirahotel.com
Website https://www.themirahotel.com/ Reservation link (Please click here)
Deadline 5 March 2020 (room block may sell out prior to deadline)
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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WORKING VISA/HELPER INFORMATION Exhibitors who do not ordinarily reside in Hong Kong are not allowed to sell goods direct to the general public in exhibitions/trade fairs (including receiving money from the general public). Lawfully employable persons should be hired to sell goods direct to the general public in exhibitions/trade fairs, OR a “Temporary Working Visa’ should be obtained. The application process shall take 4-6 weeks. If the exhibitor’s activities are focused on promotion without engaging in retail sales, he/she will not need to apply for a work permit. HKCS Limited will endeavor to help exhibitors apply for the said “Temporary Working Visa” but if the application is unsuccessful due to any reason or an application is not made then HKCS Limited reserves the right to employ a local helper for three days at the expense of the exhibitors. Alternatively, the exhibitor may employ a valid local helper themselves to conduct retail sales activities and thus the responsibility of checking the validity to work in Hong Kong will lie with the exhibitors. If you have any queries, please contact us. I would like to apply for working visa. (Documents required will be sent to you)
I would like to ask HKCS to hire helper on my behalf. Duration: 3 Days (USD 350) / 2 Days (USD 240) / 1 Day (USD 120)
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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TOURIST VISA/HELPER INFORMATION Working visa of Hong Kong is not applicable to the citizens of the following countries: • Afghanistan • Cuba • Korea (Democratic People's Republic of) • Nepal • Vietnam Exhibitors from the aforementioned countries must apply for tourist visa and hire a 3-day helper (USD 350) for sales activities. HKCS Limited would help apply for the tourist visa on exhibitors’ behalf.
For more details, you may refer to the following website: https://www.immd.gov.hk/pdforms/id939a.pdf (Point 5 & 6)
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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IMMIGRATION INFORMATION Possession of a large quantity of legal tender with a total value more than HKD120,000 must make a written declaration to a Customs officer, using the Red Channel under the Red and Green Channel System. If the coins and notes you are bringing are not legal tenders (eg. Greco-Roman coins), then this is not applicable. You may find more details at the following link: https://www.customs.gov.hk/en/enforcement/cds/index.html
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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EXHIBITOR REGISTRATION You can pick up your badges at the following dates:
22, 26 MARCH
23 - 25 MARCH
27 MARCH
9am – 6pm Stack’s Bowers & Ponterio office Unit 1603, Mira Place Tower A, 132 Nathan Road, Tsim Sha Tsui
9:30am – 6pm 3/F The Mira Hong Kong
8am – 9am 18/F The Mira Hong Kong
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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SHOW SCHEDULE
27 MARCH
28 MARCH
29 MARCH
8am Set up 9am Early Bird Entrance 11am Public Entrance 7pm End of the first day
8am Set up 9am Early Bird Entrance 9:30am Public Entrance Seminar 11am – 5pm Exhibition 1:30pm Guided Tour 2pm Workshop 6pm End of the second day
8am Set up 9am Early Bird Entrance 9:30am Public Entrance 6pm End of The 8th HKCS
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
**All exhibit materials must be off the floor by 6:30pm 29 March, 2020**
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SETTING UP MY EXHIBITS Exhibitor Badges
Promotion in the Venue
SHIPMENTS
Exhibitor badges will be issued to all exhibitors and their registered assistants. All badge holders must wear their badge while working at their tables. All badges cannot be sold, transferred, leased or shared to/ with other dealers without prior consent of the organizers.
Persons without the official HKCS badge selling or advertising directly to the visitors will be expelled and debarred from future entrance. Exhibitors are not allowed to place any promotional materials like banners or pull-up banners in the show venue, except with the permission of HKCS committee.
Security room for exhibitor’s inventory is available ON PRIOR REQUEST ONLY. All requests MUST BE SENT TO info@hongkongcoinshow.com ON OR BEFORE 6th March, 2020. All shipments must be clearly labeled with booth number and exhibitor’s company name.
Bourse Table
Commercial and Legal Disputes
The bourse tables in general are 6 feet long and 2 feet wide. Each table will have two exhibit show cases (800mmx500mmx97mm). All aisles and walkways should be kept clear of displays. Occupation of a vacated table without the consent of the HKCS management is forbidden and will lead to expulsion form the show permanently.
HKCS will not take responsibility or be involved in any commercial and legal disputes arising between sellers and buyers.
Security
Counterfeit sales HKCS strictly forbids the selling of counterfeit materials in the show. Confirmed cases of such cases may lead to the exhibitor barred from our shows immediately and permanently.
General security will be provided on the bourse floor. HKCS will not bear any responsibility for loss or theft of possessions at the show venue.
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
Address: SBP HK office (Unit 1603, 16/F Mira Place Tower A, No.132 Nathan Road, Tsim Sha Tsui, Kowloon, Hong Kong). Admission and Opening hours is shown as below: Date
Opening Time
Before the show
26-3-2020
10:00-18:00
27-3-2020
07:30-09:00
After the show
29-3-2020
16:00-19:00
30-3-2020
10:00-13:00
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SOCIAL MEDIA KIT Get Viral on social media!
Facebook | Instagram | LinkedIn @hongkongcoinshow • • • •
Please use our official hashtag #8thhkcs Seeing is believing– share photos of your table at the show with your friends using #8thhkcs. Heard an interesting topic in the seminar/workshop? Share with your followers with #8thhkcs. Got a question? Have some feedback? Tag us @hongkongcoinshow to get a real-time response.
Template for you: Feed on your personal Facebook / LinkedIn I’m attending The 8th Hong Kong Coin Show (HKCS), the largest numismatic show in Asia! HKCS include over 100 top numismatic organizations and individuals from over 45 countries. Join me at this 3-day event:
ON YOUR COMPANY PAGE: We are a proud exhibitor at The 8th Hong Kong Coin Show (HKCS), the largest numismatic show in Asia! HKCS include over 100 top numismatic organizations and individuals from over 45 countries. Visit us at table XXX at this 3-day event:
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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ADVERTISING OPPORTUNITIES
Full Page 154mm(w) * 216mm(h)
Half Page 154mm(w) * 111mm(h)
Quarter Page 80mm(w) * 111mm(h)
Show Book Advertisement
AVAILABLE!
Business Card
USD75
Quarter Page
USD100
Half Page
USD200
Full Page
USD400
Inside Front Cover
USD1,000
Inside Back Cover
USD1,000
Back Cover
USD2,000
Business Card 80mm(w) * 72mm(h)
Reserve your adverts today! For more information For more information info@hongkongcoinshow.com kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191 +852 3952 3031 / 2117 1191
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(a) • • • •
(b) • • • • • • • • • •
(c) • • • •
Display at Venue 2 Mirror Boards at hallway 2 Hall Pillar Posters 1 Entrance Pillar Board 1 Banner Rack at SBP/SPINK offices
(a) • •
Logo Acknowledgement Show Book Cover Official webpage Newspaper Adverts Promotional Flyers Promotion emails to partners’ clients Souvenir Bag MC Acknowledgement Floorplan Lanyard Refreshment Sponsors
(b) • • • • • • • •
Promotion
(c)
2 Full Page Adverts on Show Book 1 Website Banner 250-word Company Promotion on website 2 Pinned posts on HKCS Facebook page for 3 days
• • • •
Display at Venue 2 Mirror Boards at hallway 2 Hall Pillar Posters
Logo Acknowledgement Show Book Official webpage Newspaper Adverts Promotional Flyers Promotion emails to partners’ clients MC Acknowledgement Floorplan Lanyard
Promotion 1 Full Page Advert on Show Book 1 Website Banner 250-word Company Promotion on website 2 Pinned posts on HKCS Facebook page for 1 day
Notes: 1. Show Book Advert Upgrade: + USD 600 to Inside Front / Inside Back Cover + USD 1,200 to Back Cover 2. Sponsors have the priority to choose the advertisement layout and ad display position
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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ADVERTISING OPPORTUNITIES No.
Sponsorship Item
Description
Unit Price (USD)
Total Unit Available
1
Refreshment
Recharge all exhibitors in the 3-day Show – Your company logo will be printed on the goodie bag
200
2
No.
Advertising Item
Description
Unit Price (USD)
Total Unit Available
2
Huge Foam Board
• Eye-catching hall entrance location • 85cm (width) x 200cm (height) • 65cm (width) x 350cm (height)
1,000
2
3
Mirror Board
• On the long passageway wall, which is the only entrance to the show hall • 112cm (width) x 200cm (height)
350
17
4
Hall Pillar Poster
• In the exhibition hall • 49cm (width) x 270cm (height)
250
12
5
Web Banner
• Home page of HKCS official website • Advertising period till 2th March 2020
200
6
6
Facebook Post
• Increase exposure to all numismatic lovers • Each post is pinned for 3 days
100/post
/
Notes: Sponsors can design the advertisement to your requirements. HKCS is responsible for the production and the corresponding cost.
Huge Foam Board
Mirror Board
Hall Pillar Poster
3+6 USD 350 Bundle Price!
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
4+6 USD 250
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ADVERTISEMENT FORM We would like reserve the following sponsor level of The 8th Hong Kong Coin Show:
Premium Sponsor: USD 5,000
Deluxe Sponsor: USD 2,800
Refreshment Sponsor: USD 200
Cover upgrade (Inside Front / Inside Back / Back)*: USD 600 / 1,200 (Premium / Deluxe Sponsor only)
We would like purchase the following advertising items of The 7th Hong Kong Coin Show (Please fill in the quantity in the bracket): (___) Huge Foam Board: USD 1,000
(___) Mirror Board: USD 350
(___) Hall Pillar Poster: USD 250
(___) Facebook Post: USD 100
Bundle* (1Mirror Board+1 Facebook Post): USD 350
(___) Web Banner: USD 200
Bundle* (1Hall Pillar Poster+1 Facebook Post): USD 250
Show book
(___) Full page: USD 400
(___) Half page: USD 200
(___) Quarter page: USD 100 2 consecutive issues: USD 180
(___) Business Card: USD 75 4 consecutive issues: USD 280
Cover (Subject to availability) (Inside Front / Inside Back / Back)*: USD 600 / 1,200
*Please circle as applicable For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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ADDITIONAL ACCESSORIES FORM Description*
Price (USD)
Extra Exhibitor Badge (company staff only)
25
Early Bird Ticket
40
Showcase (depends on availability)
100
Black Carpet (5’ x 10’)
25
A4 Easy-Pull Banner (21.2cm x 31cm)
25
Extra locks
5
Quantity
Total
Grand Total: *Ordered materials will be prepared prior to your arrival.
For more information kavita@hongkongcoinshow.com +852 3952 3031 / 2117 1191
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TOP NUMISMATIC SHOW IN ASIA 18/F THE MIRA HONG KONG
WWW.HONGKONGCOINSHOW.COM | +852 3952 3031 / 2117 1191 INFO@HONGKONGCOINSHOW.COM 17