H
ousing Commission
Meeting Agenda
Wednesday, August 22, 2018 – 4:00 PM City Council Chambers, 125 E. Avenue B, Hutchinson, Kansas
1. CALL MEETING TO ORDER A. Davenport (5/6) A. Finlay (C) (5/6) R. Patton (5/6)
S. Cooley (5/6) L. Gleason (VC) (6/6) L. Soltow (4/6)
N. DeBerry (4/6) A. Patterson (2/6) K. Lanham (4/6)
Ex-Officio Members:
D. Rich (4/6)
J. Thomson (5/6)
2. APPROVAL OF MINUTES – July 25, 2018 3. ANNOUNCEMENTS a. R-6 Infill Update 4. WRITTEN REPORTS a. Brush Up Hutch
c.
YTD Report (attached)
b. Down Payment Match Incentive
Zero-Interest Home Repair Loan YTD Report (attached)
d. Housing and Rental Registration Report
YTD Report (attached)
YTD Report (attached)
5. ORAL REPORTS a. Healthy Neighborhoods Initiative (Stewart, Gleason, Finlay) b. Hutchinson Land Bank Update (Allison) 6. OLD BUSINESS a. Rental Registration and Inspection Program Recommendation (Allison, Seitnater & Committee) b. Housing Assessment Tool Questionnaire (Allison) c.
Brush Up Hutch Program Amendments (Allison & Mosier)
7. NEW BUSINESS a. Central Kansas Landlord Association Request Update (Finlay & Patterson)
8. OTHER a. The next Housing Commission meeting is scheduled for Wednesday, September 26 2018; 4:00 PM. 9. ADJOURN
Follow the Hutchinson Planning Department on Facebook & Twitter
ITEM 2 HOUSING COMMISSION MINUTES MEETING OF: WEDNESDAY, JULY 25, 2018 MEETING LOCATION: EXECUTIVE CONFERENCE ROOM 125 EAST AVENUE B 1.
ROLL CALL The Housing Commission meeting was called to order at 4:06 p.m. with the following members present: Scott Cooley, Aubrey Patterson, Angie Davenport, Ryan Patton, Lisa Gleason, Jeff Thomson and Anthony Finlay. Kelly Anne Lanham, Lucas Soltow, Nathan DeBerry, and Dan Rich were absent. Adam Stewart, Neighborhood Development Coordinator; Diane Crabtree, Interfaith Housing Services; Julia Westfall, SCKEDD; and Steve Dechant, Mayor, were also present. Staff present were Jim Seitnater, Director of Planning and Develoment; Amy Allison, Senior Planner and Charlene Mosier, Planning Technician.
2.
APPROVAL OF MINUTES The minutes of the June 27, 2018 meeting were approved on a motion by Patton, seconded by Gleason, passed unanimously.
3.
ANNOUNCEMENTS a. None.
4.
ORAL COMMENTS FROM THE PUBLIC a. Richard Greever, Central Kansas Landlords Association Greever explained the Central Kansas Landlords Association is requesting a subsidy of $5,000 to build a website that will be available to all Hutchinson landlords for a reasonable once a year fee. The site will contain rentals that are available, various forms, and pertinent housing information. Landlords could also obtain a tenant “black list”. Allison said the City has a three-year contract with The Hutchinson News and the last payment on this contract will be October 31, 2018. Finlay and Patterson will review the website and contract with The Hutchinson News, compare with the proposed request by Mr. Greever and provide information to Staff for the Housing Commission consideration.
5.
WRITTEN REPORTS a. Brush Up Hutch b. Down Payment Match Incentive c. Zero-Interest Home Repair Loan d. Housing and Rental Registration Report The reports for the above-listed items were included in the agenda packet.
6.
ORAL REPORTS a. Healthy Neighborhood Initiative Stewart gave an update that the Resolution for the Farmington Park Neighborhood was presented at the July 17 City Council Meeting. The shelter and playground equipment should be installed
HOUSING COMMISSION MINUTES MEETING OF: WEDNESDAY, JULY 25, 2018
in SW Bricktown in time for National Night Out on August 7. Flyers are being placed on doors to promote National Night Out. The ‘Allen’ Neighborhood is in the formation process and Stewart continues to schedule interviews with the residents. Gleason said the park project in SW Bricktown is a good example of bringing private and public partnerships together for the good of the community. Fire and EMS will have a presence at National Night Out for all three neighborhoods. Food Trucks will be available at the College Grove Neighborhood. b. Hutchinson Land Bank Update Allison said there is an opening on the Land Bank Board of Trustees because one member’s term will end in September. 7. OLD BUSINESS a. Rental Registration and Inspection Program Review Finlay explained that at the last meeting staff presented their report showing the Rental Registration and Inspection Program has not accomplished what was intended. The Housing Commission discussed whether or not to recommend keeping or ending the program and tabled the issue till when the Building Official could be present. Gleason said to keep in mind why we started the program. Allison said the previous two housing needs assessments recommended a rental inspection program and the Housing Commission had discussed a program for many years. Maxwell said he continues to receive two complaints a week on rental properties. He also finds that houses purchased at tax sale are put up for rent and these homes have sometimes been on the demolition list. The RRIP became less effective when the State made a ruling that interior inspections could not be made without tenant consent. Renters still fear getting evicted if they complain. Maxwell said the turn-over for the rental inspector also impacted the program. Currently, this position also handles code enforcement and tall weed complaints. Patterson said ending the program makes it appear we gave up and the goal is to have safe affordable rentals in Hutchinson. She asked what we can do as a Plan B. Cooley said he does not believe there has been much improvement in rentals with the program and many of the same problems still exist. He believes the program needs to end. He would like inspectors to be empowered to handle issues they see and not have to wait for a complaint.
2
HOUSING COMMISSION MINUTES MEETING OF: WEDNESDAY, JULY 25, 2018
Cooley said he would be in support of educating renters so they are aware they can make a complaint when there is a concern. Landlord and City contact numbers should be listed on their lease. Cooley also believes the RRIP was paying for services the landlords did not receive. Finlay reviewed information in the packet and said he believes the program is not working if there are still at least two complaints a week. Maxwell said most of the complaints are about the interior of the home, such as lack of heat, lack of air conditioning, bad wiring, no outlets, breakers blowing, mold, leaking roofs, and bedbugs, Maxwell said it would be much easier to inspect units as they are vacated. Discussion ensued. Finlay said December 2019 is the sunset date of the program and he would like a financial report of dollars spent to date and how much is remaining. Seitnater suggested that staff and a sub-committee of the Housing Commission review the reports and bring additional information or suggestions back to the Housing Commission on how to improve rentals. Cooley, Patton, Westfall and potentially Patterson and Thomson will serve on the sub-committee.
b. Housing Assessment Tool Questionnaire This item will be discussed at the next meeting. 8. NEW BUSINESS a. Brush Up Hutch Program Amendments A motion was made by Cooley, seconded by Patterson to approve the recommendation to City Council to increase the maximum amount for paint reimbursement from $300 to $500 for the Brush Up Hutch! Paint Program, passed unanimously. City Council will consider this on August 7, 2018. b. Zero Interest Home Repair Loan Request Davenport explained the applicant had applied for the Zero Interest Home Repair Loan; however, their contractor became available to do the work before the application was approved and the work was completed. Davenport stated she does not want this to become a recurring situation; however, in this case she is asking for a one-time exception. Motion by Cooley, seconded by Patton to grant a one-time exception to the applicants at 329 E 14th Ave who applied for the Zero Interest Home Repair Loan and had the work completed on the project prior to the loan request being approved. The motion passed unanimously. 9. OTHER a. The next regularly scheduled Housing Commission meeting is Wednesday, August 22, 2018, at 4:00 p.m. 10. ADJOURNMENT – The meeting adjourned at 5:25 p.m.
3
HOUSING COMMISSION MINUTES MEETING OF: WEDNESDAY, JULY 25, 2018
Respectfully Submitted, Charlene Mosier, Planning Technician Approved this ___________ day of _________________, 2018. _______________________________________________________ Secretary
4
2018 BUH Ledger Report
Friday, August 17, 2018
ITEM 4A
Amount Reimbursed
Date Reimbursed
$0.00
$116.97
4/20/2018
Complete
$0.00
$300.00
6/21/2018
Charlene Mosier
In Progress
$0.00
$0.00
1624 N Severance St
Charlene Mosier
Approved - Staff
$0.00
$0.00
18-BUH-05
111 E Ave F
Charlene Mosier
Approved - Staff
$0.00
$0.00
18-BUH-06
831 E Avenue A
Charlene Mosier
Approved - Staff
$0.00
$0.00
Paint house with BUH program
18-BUH-07
421 W Ave A
Charlene Mosier
Denied - Staff
$0.00
$0.00
The house does not appear to need paint. The applicant brought in an application and receipt on July 16, 2018 and said she had started painting but had not finished yet. She also brought in before and after photos that do not indicate paint is needed.
$0.00
$416.97
Project Name Address
Staff Name
Project Status
18-BUH-01
1528 E 3rd Ave
Charlene Mosier
Complete
18-BUH-02
429 W Ave A
Charlene Mosier
18-BUH-03
205 E Carpenter St
18-BUH-04
TOTALS:
Total Cost of Paint
2:34:25 PM
Comments
Would like help with painting.
Page 1 of 1
ITEM 4B
Down Payment Match Incentive Monthly Report
125 E Avenue B., Hutchinson, KS 67501 PHONE
620.694.2638
WEB
www.Hutchgov.com
Approval Date 5/24/2018
NAME
Aaron Barlow
MANAGER
Jim Seitnater
Aaron.Barlow@hutchgov.co POSITION
Address 316 E 15th Ave
Neighborhood College Grove
Associate Planner
BEGINNING
1/1/2018
PREPARED BY
Aaron Barlow
ENDING
12/31/18
APPROVED BY
Jim Seitnater
Purchase Price
Match Amount
$87,500.00
$825.84
TOTALS
$
Administration Closing Date Fee
825.84 $
Average
$825.84
Remaining Balance
$25,958.20
$250.00
250.00
6/1/2018
Original Occupancy Owner
ITEM 4C
2018 Zero-Interest Home Repair Monthly Report
125 E Avenue B., Hutchinson, KS 67501 PHONE
620.694.2638
WEB
www.Hutchgov.com
Approval Date
NAME
Jade Shain
MANAGER
Jim Seitnater
Jade.Shain@hutchgov.com POSITION
Address
Neighborhood
Planning Technician
BEGINNING
1/1/2018
PREPARED BY
Jade Shain
ENDING
12/31/18
APPROVED BY
Amy Allison
Loan Amount
Interest
1/31/2018
126 W Avenue B
SW Bricktown
$15,000.00
$2,239.34
6/26/2018
310 E 14th Ave
College Grove
$15,000.00
$2,239.34
7/2/2018
115 East 12th Avenue
College Grove
$15,000.00
$2,239.34
TOTALS
$
6,718.02
Average
$2,239.34
Total Private Investment
$45,000.00
Remaining Balance
$10,749.34
Completion Date
ITEM 4D Housing and Rental Registration Report 2018 Total 2018 Registered Rental Units
2017 Total June 2018
5414
5522
0
2018 Rental Inspections
78
865
11
2018 Rental Violations
173
478
21
2018 Property Maintenance Violations
131
68
9
2018 Property Maintenance Investigations
267
199
37
5
12
0
$4,288,800
2,777,000
0
2018 Residential Alterations
262
534
44
2018 Demolitions
29
10
4
2018 Approved Residential NRP
3
7
0
2018 Approved Infill Incentives
0
0
0
2018 New Residential Permits 2018 Total New Housing Valuation
Date: 01/17/2018
ITEM 6A
Housing Commission Staff Report
MEETING DATE: 8/22/2018
August 17, 2018 TO:
Hutchinson Housing Commission
FROM:
Amy Allison, Senior Planner
SUBJECT:
STUDY SESSION: Rental Registration Recommendation for Discontinuance
and
Inspection
Program
MOTION: 1. Motion to recommend the City Council (approve / modify and approve / deny) discontinuing the Rental Registration for 2019. 2. Motion to recommend the City Council (approve / modify and approve / deny) continue conducting exterior inspections on all rental units that have paid and remain uninspected. 3. Motion to recommend the City Council (approve / modify and approve / deny) authorize the Housing Commission to explore alternative code enforcement methods for the City. BACKGROUND: In March 2015, the Hutchinson City Council approved establishment of a Rental Registration and Inspection Program (RRIP). The program was amended slightly in July 2015 to allow for exemptions from the program for those units that were family occupied, pursuant to filing of an exemption form. The program was further amended in June 2016 to comply with a change in state statute. The change required tenant consent prior to conducting an interior rental inspection. The program proceeded with required exterior inspections and interior inspections with tenant consent or when the unit was vacant and the owner notified the City. A review of the performance measures can be found in Exhibit A. Rental Registration had a 99.5% compliance rate in 2016 and 99.95% in 2017. The City referred 16 landlords to court for failure to register. The remaining landlords live out of state and cannot be referred to the Hutchinson Municipal Court. If the program were to continue an alternative method will be pursued for these landlords. So far more than 97% of landlords have registered for the 2018 Registration period. During 2016, of the 628 units inspected only 77 had violations, or 12.2%. This number does not include properties where landlords fixed minor violations during the inspection. 2017 was the first full year of exterior inspections only and interior with tenant consent. The percentage of rentals found to be non-complaint dropped to 4%, most likely due to the inability to inspect the interior. 1
Rental Registration & Inspection Program
August 22, 2018
Hutchinson has not seen a noticeable improvement in housing conditions. The last data collected was in 2015, which showed trends still declining. A Housing Assessment Tool will be conducted this fall, which well provide an update as to the overall housing conditions within the City. Rentals continue to hold a significant share of the housing stock. 33.5% of housing units meet the definition of rental as determined by the Rental Registration and Inspection Program within the City. A comparison of a variety of Kansas communities is shown below based on the 2016 ACS 5-year Estimates: JURISDICTION KANSAS LAWRENCE, KS MAIZE, KS MANHATTAN, KS SALINA, KS TOPEKA, KS WICHITA, KS HUTCHINSON, KS
NUMBER OF RENTALS 375,515 19,338 334 12,802 7,044 23,063 60,951 6,663
PERCENTAGE OF HOUSING STOCK 33.6% 54.5% 25.9% 61.7% 36.2% 43.7% 40.2% 40.4%
Comparing the 2016 ACS data, Hutchinson is above the State average and the highest in our region in regards to the share of rentals per housing units. Rental Registration & Inspection Program Review On June 27 and July 25, 2018, the Housing Commission reviewed the performance measures of the RRIP program as approved when the program was adopted. Based on the performance of the program, staff recommended discontinuing the program. Unable to reach a decision, the Housing Commission created a committee to review all options for the future of the program. The Committee met on August 8, 2018 and provided the following recommendation. An estimated expense and revenue report was created for their review (Exhibit B). RECOMMENDATION: After much discussion, the Committee is recommending the City discontinue the Rental Registration and Inspection Program but improve the IPMC code enforcement process. The Committee would like to explore the following options: 1. 2. 3. 4.
Remove Complaint-Only Policy from all IPMC code enforcement Hire temporary staff during tall grass and weeds season Increase the fines attached to offenses for non-compliance Educate municipal court judges about the housing issues in Hutchinson and encourage imposition of fines rather than granting extensions and reducing fines. OR 5. Investigate an alternative court for just code enforcement violations (Exhibit C) 6. Publicize violations on website
2
Rental Registration & Inspection Program
August 22, 2018
NEXT STEPS: Staff will forward the Housing Commission’s decision to City Council for consideration. Should the Council be amenable to the recommendation, Staff will establish a schedule for reviewing alternative code enforcement methods. Exhibits Exhibit A – Staff Report – RRIP Performance Measures Exhibit B – Estimated Expense and Revenue Report Exhibit C – Clinton, MS Environmental Court
3
EXHIBIT A
Housing Commission Staff Report
MEETING DATE: 6/27/2018
June 19, 2018 TO:
Hutchinson Housing Commission
FROM:
Jana McCarron, Director of Planning & Development
SUBJECT:
Rental Registration and Inspection Program Outcomes & Recommendation for Continuance / Discontinuance
MOTION: Motion to recommend the City Council (approve / modify and approve / deny) discontinuing the Rental Registration and Inspection Program based upon a review of the program’s Outcome Measures BACKGROUND: In March 2015, the Hutchinson City Council approved establishment of a Rental Registration and Inspection Program (RRIP). The program was amended slightly in July 2015 to allow for exemptions from the program for those units that were family occupied, pursuant to filing of an exemption form. This report contains a summary of the process for registration and inspections and recommendations for the program into the future. Rental Registration Under the program, the Planning & Development Department was tasked with registering rental units. Accordingly, Planning Staff began the process of compiling a list of potential rentals. Numerous mailings were sent during the Spring and Summer of 2015 to ensure the rental list contained only those units that were bona fide rentals and not subject to an exemption. In October 2015, the first rental invoices were sent, with 2016 being the first registration year. In 2016, 5,524 units were registered, with 2,160 exemptions. Because this was the first year of the program late fees were not charged for units that did not register. Total fees collected in 2016 to support the program were: $139,445. For 2017, there were 5,539 units registered, which represents a 98.9% compliance rate. There were 31 new exemptions for 2017. Those landlords who did not register their rental units, were taken to municipal court in summer 2017. A total of $109,011 was collected in registration fees for 2017, which represents a fee amendment that occurred in June 2016. Finally, for 2018, to date 5,452 units have been registered and 22 new units are exempted. Fees collected to date are $105,264. Final notices / court citations have not yet been sent.
1
Rental Registration & Inspection Program
June 27, 2018
Rental Inspection Originally, the RRIP was set up to allow for both exterior and interior inspections of residential rental units, however, the State of Kansas passed legislation during the summer of 2016 barring cities from inspecting the interior of rental units without consent by the tenant. The City had barely begun the inspection component of the program when the state legislation passed. In response, City Council modified the program to include mandatory exterior inspections, and interior inspections with tenant consent. Planning staff sent consent forms to all tenant addresses, with approximately 200 consent forms returned for interior inspections. In 2016, 628 rental inspections were performed. This number was lower than anticipated due to the change in the state statute and staffing changes in the Inspections Department. Of those units inspected, 287 had violations. In 2017, 865 rental inspections were performed, with 478 units having violations. Again, these numbers were lower than what Staff initially estimated at program commencement due primarily to the fact that there have been 3 staff members in the Housing Inspector position since January 2016. With this level of turnover and the necessary training required to get an inspector proficient, it has been difficult to perform inspections. To date, a total of 1564 units have been inspected, which is 28.2% of the 2018 registered units.
Rental Inspections
Rental Violations 2017
865
2016
Year
Year
2017 628
2015
71 0
478
2016
287
2015 200
400
600
800
1,000
35 0
Number of Inspections
200
400
600
Number of Violations
ANALYSIS: When the RRIP was adopted in 2015, City Council asked staff to provide reporting on the following performance measures associated with the program: • • • • •
IMPC Complaints (anticipated decrease) IMPC Violations (anticipated decrease) Assessed Valuation (anticipated increase) Residential Dwelling Fires (anticipated increase) Vandalism & Property Crimes (anticipated decrease)
Each of these performance measures is discussed in greater detail below.
2
Rental Registration & Inspection Program
June 27, 2018
Number of IPMC Complaints As rental inspections increased and IPMC issues with rentals were addressed, the assumption was that the number of complaints would decrease.
IPMC Complaints*
Year
2017
457
2016
225
2015
374
0
100
200
300
400
500
Number of Complaints
Assessment: While there was a decrease in 2016, last year’s numbers were substantially higher than either of the previous two years. Some of the increase in IPMC complaints could be due to heightened awareness created by the RRIP.
ď „
Outcome: This measure has not had the anticipated outcome.
Number of IPMC Violations Over time, it was anticipated that the number of IPMC violations would decrease due to corrections occurring in rental properties.
IPMC Violations
Year
2017
128
2016
47
2015
49 0
20
40
60
80
Number of Violations
3
100
120
140
Rental Registration & Inspection Program
June 27, 2018
Assessment: The number of IPMC violations has not decreased, possibly because the number of inspections is still on the rise.
Outcome: This measure has not had the anticipated outcome.
Assessed Valuation This performance measure was selected because it assumes that, as IPMC code violations are corrected, properties will have more value and the total assessed valuation will increase.
Current Assessed Valuation (in millions)
Year
2017
308
2016
304
2015 290
299 295
300
305
310
In Millions of Dollars
Assessment: Assessed valuation has increased during the assessment period. Staff believes some of the increase could be due to overall increases market-wide. A better measure might be assessed valuation in registered rental units.
Outcome: This measure has had the anticipated outcome, however, increased assessment is not sufficient enough to determine the RRIP’s contribution.
4
Rental Registration & Inspection Program
June 27, 2018
Residential Dwelling Fires Since there are a disproportionate number of dwelling fires in rental units, it was anticipated that the RRIP would result in fewer fires as IPMC corrections were made.
Residential Dwelling Fires
Year
2017
55
2016
70
2015
55 0
20
40
60
80
Number of Fires
Assessment: The number of fires during the assessment period has not dropped. Part of this could be because we have not been able to do sufficient inspections, but a big factor is likely the State legislation that reduced the City’s ability to do interior inspections. Faulty wiring and heating with portable heaters simply are not detectable from the exterior of a home.
ď „
Outcome: This measure has not had the anticipated outcome.
Vandalism & Property Crimes Houses that are unkempt send a message to vandals and other criminals that no one cares about the property. As rental properties were improved, the assumption was that there would be less property crime and vandalism.
Vandalism & Property Crimes
Year
2017
2,904
2016
3,040
2015 2,800
2,946 2,850
2,900
2,950
Number of Crimes
5
3,000
3,050
3,100
Rental Registration & Inspection Program
June 27, 2018
Assessment: Vandalism and property crimes have decreased. This may be due to the RRIP, plus the introduction of Community Resource Officers in some of the higher-crime neighborhoods.
Outcome: This measure has had the anticipated outcome.
SUMMARY: The RRIP has undergone some significant operational changes since it was first adopted, largely because of changes to State statute that reduce the effectiveness of the program. In addition, Staff has had a difficult time retaining an inspector and inspections have been significantly lower than expected. The anticipated outcomes have largely not been realized. It is possible that these could/should be revised, if the program is continued. In addition, the cost of the program was underestimated from the registration side. At the time of adoption, it was assumed that Planning staff could easily assume the registration functions without the addition of positions. This has not been the case and the 3-4 months when RRIP is in full swing on the registration side virtually cripple the Department’s ability to do other work besides planning cases. And, because the Department has lost one position, this situation is not anticipated to get better in the future. Public response to the program has not been favorable. Staff has received numerous phone calls and letters in opposition to the program. While this should not be the only factor considered, it is certainly part of the equation. NEXT STEPS: Staff will forward the Housing Commission’s recommendation to City Council for consideration.
6
EXHIBIT B
RRIP Estimated Expenses Inspector Vehicle Fuel Office Equipment/Training Inspection Mailings Print* Postage* Registration Mailings Print* Postage* Temporary Rental Assistant Landlord Training Events Zero Interest Home Loan Hutchareahomes.com Demolitions
Year One (2016) Year Two (2017) Year Three (2018) 72,000.00 72,000.00 36,000.00 6,500.00 6,500.00 3,250.00 4,000.00 4,000.00 2,000.00 5,000.00 5,000.00 2,500.00 2,107.66 2,913.53
300.00 406.55
-
4,987.00 3,447.00 4,800.00 1,460.00
3,066.00 1,532.81
2,500.00 43,118.00
2,920.00 1,460.00 4,800.00 1,020.96 6,000.00 2,500.00 23,070.00
834.00 6,000.00 2,500.00 55,830.00
TOTAL
152,833.19
129,977.51
113,512.81
Fees Collected
139,445.00
109,010.00
105,304.00
*Conservative Estimates
EXHIBIT C
ABOUT CLINTON
RESIDENTS
BUSINESSES
DEPARTMENTS & SERVICES
Pay Water Bill
Ask the Mayor
Live Stream
Agendas/Minutes
Retail Information
Job Openings
Contact
Maps
Search
Environmental Court What is Environmental Court? The City of Clinton strives to protect the quality of life for all residents. The Environmental Court will provide a means to expedite the handling of historic and property maintenance and preservation issues for our community, including criminal and code violations involving private, commercial, and residential properties throughout the City.
COMMUNITY DEVELOPMENT Planning & Zoning
Building Codes
Compliance
Licenses & Permits
Ordinances and Regulations
Rental Property Ordinance
Why Environmental Court?
National Register of Historic Places
Recognizing the importance property maintenance issues and code violations have on the quality of life and health of a community, the city of Clinton environmental court deals with derelict properties,
Environmental Court Environmental Court Proceedings
tree ordinance violations, vandalism, building- and re-code violations and other issues. Environmental Court will provide a means to
CONNECT WITH US
expedite the handling of historic and property maintenance and preservation issues for our community, including criminal and code violations involving private, commercial, and residential
properties throughout the City. Current city judge and local attorney Stephen Boone will hear environmental cases. Community Development Director Roy Edwards
COMMUNITY DEVELOPMENT 961 HIGHWAY 80 EAST (ACROSS FROM WAL MART)
will continue to serve as the point person for inspections and resident complaints that could
Phone: 601-924-2256
result in environmental cases through the
Fax: 601-924-0837
Community Development Of ce at 961 Highway 80 east. Mayor Fisher said the city needs the court because property maintenance and code enforcement issues
Director: Roy Edwards redwards@clintonms.org Building Of cial:
often get bogged down under the current structure
Robert Touchstone
and sometimes take six months to bring a
rtouchstone@clintonms.org
resolution. Code Enforcement: Johnny Steverson
The focus in Municipal Court is on crime.
jsteverson@clintonms.org
Environmental (code enforcement) issues, he said, will have a higher priority with a separate court.
Clint Sheppard csheppard@clintonms.org
Clinton is joining a trend toward municipal
Administrative
environmental courts. Gulfport, Hattiesburg and
Assistant:
Biloxi operate environmental courts.
Taylor Seaton tseaton@clintonms.org
Under the current administration, the city has “addressed some procedures that have helped
Rental Property
speed up the process, but it is an interminable
Inspector:
process. For a problem property, it becomes never ending cycle of citation after citation with no long
Ty Ward tward@clintonms.org
term solution.”
Environmental Court Proceedings Environmental Court proceedings and court dispositions for Clinton, MS.
© 2018 City of Clinton 601-924-5474 300 Jefferson Street, Clinton, MS 39060 Contact Job Openings Site by Six Eight Media ABOUT
RESIDENTS
BUSINESSES
DEPARTMENTS
ITEM 6B
DRAFT - Housing Assessment Tool Survey Questions 1. Hutchinson’s greatest housing strengths are (select up to 3): a. Age b. Style c. Quantity d. Price e. Condition f. Location g. Variety 2. Hutchinson’s greatest housing weaknesses are (select up to 3): a. Age b. Style c. Quantity d. Price e. Condition f. Location g. Variety 3. What are the greatest housing needs in Hutchinson? 4. A community’s housing stock plays a significant role in the success of its economic viability. What about Hutchinson’s housing is hindering economic growth and attraction of potential employees? (select up to 2) a. Property maintenance b. Tall weeds and grass c. Age of housing d. Age of commercial e. Condition of housing f. Cost of housing 5. What are the main opportunities for Hutchinson’s housing? (Prioritize) a. Large inventory b. Affordable c. Variety of styles d. Non-profits and other housing efforts e. Existing housing programs f. Other:
6. What are threats to Hutchinson’s housing? (Prioritize) a. Age of housing b. Condition of housing c. Rentals d. Proximity to Wichita/Maize e. Economy f. Jobs g. Wages h. Other: 7. Studies have shown that healthy neighborhoods can improve the quality and desirability of housing in a community. What attributes would make stronger Hutchinson neighborhoods? (select up to 3) a. Sidewalks b. Parks/playgrounds c. Social networking d. Traffic calming devices e. Increased police presence f. Identities: names, signage, logo g. Neighborhood watches h. Other:
ITEM 6C
Housing Commission Staff Report
MEETING DATE: 07/25/2018
July 16, 2018 TO:
Hutchinson Housing Commission
FROM:
Charlene Mosier, Planning Technician
THROUGH: Jim Seitnater, Director of Planning & Development SUBJECT:
Brush Up Hutch – Policy, Application and Administration Updates
STAFF RECOMMENDATION: Staff recommends approval of the following recommendations. MOTION: Motion to (approve / amend and approve / deny) the recommendation to City Council to increase the maximum amount for paint reimbursement from $300 to $500 for the Brush Up Hutch! Paint Program. Motion to (approve / amend and approve / deny) amending the Brush Up Hutch application and authorizing staff to proceed with the proposed administration and marketing changes.
BACKGROUND: The Brush Up Hutch Paint Program was established in June 2011 with the objective of assisting lowincome homeowners with the cost of painting the exterior of their homes. Since that time, 100 houses have been painted across the community. Exhibit A provides a map of the houses painted since the program’s inception. Exhibit B is a summary of program expenditures by year. Annually, Staff examines the Brush Up Hutch! Paint Program performance for ways to improve the program. Recommendations are included in the analysis section. ANALYSIS: Policy 1. In 2017, six of the eight homes painted through Brush Up Hutch spent more than $300 for paint. Per conversations with homeowners and Jeff Thomson, $300 is no longer sufficient to cover the cost of exterior paint on an average sized home. It is even more of a challenge to pay for a base and trim colors. Staff recommends increasing the reimbursement amount from $300 to $500 and from $500 to $700 with Housing Commission approval for larger homes. Brush Up Hutch! Application 1. Currently staff takes photos of Brush Up Hutch homes at the time of application and after the home is painted. These photos are taken from the street or sidewalk and many details cannot be seen,
1
Update to Brush Up! Hutch Paint Program Policy
July 16, 2018
including the back of the house. For homes that may have deteriorated paint only on the rear of the home, staff may not be able to see the areas of concern and could deny the application. Because staff is not authorized to trespass on private property, homeowners should submit photographs of all sides of the house as part of the application. Staff recommends amending the Brush Up Hutch! application to require photographs of all sides of the house as part of the application. If the applicant is requesting painting assistance, the applicant must authorize access to the property by the Volunteer Coordinator to conduct a pre-painting check of the house. 2.
Jeff Thomson has indicated difficulty with painting homes in the past because the homeowner had stuff laying around or because the house would require additional repair before it should be painted. To better coordinate the needs of the home with the work needed, the home should be checked to determine if additional work is required. Staff recommends adding a statement to the application allowing the home to be checked by Interfaith Housing and Community Services or City Staff prior to approving the home for Brush Up Hutch! funds to make sure the home is ready for painting if the applicant is requesting assistance.
Administration and Marketing 1. In addition to policy and application changes, staff considered possible marketing and administration changes to the program. Currently, only paper applications are accepted for the program. The Planning Department has used electronic applications for other types of projects and they have been well-received. Staff proposes either working with CitizenServe, the City’s online permitting software vendor, or developing a Google Form which could be accessed through the City’s website as a method for submitting a BUH application. Paper copies would still be available for those who do not have access to computers. Staff recommends creating an online application for the Brush Up Hutch paint program. 2. Staff would like to utilize other marketing techniques to promote the BUH paint program in our feature neighborhoods. Staff used door hangars as a method in past grants to promote opportunities to a specific area. We anticipate the printing costs for door hangers may cost up to $200, which would be strategically placed on properties that are in need of paint. Staff recommends authorizing the Planning Department to develop and print door hangers for the Brush Up Hutch paint program. NEXT STEPS: Following the Housing Commission’s positive recommendation of these changes, the following steps will be taken: 1. City Staff will forward the Policy change to the City Council for approval. 2. City Staff will update the Brush Up Hutch Paint Program Application. 3. Staff will actively market the program in feature neighborhoods with the use of door hangers and online applications.
2
Update to Brush Up! Hutch Paint Program Policy
July 16, 2018
EXHIBITS: Exhibit A - Map Showing Locations of Completed BUH Projects Exhibit B – Report Showing Expenditures of Each Home Exhibit C – Proposed Brush Up Hutch Application Exhibit D – Brush Up Hutch! Policy
3
2018 BRUSH UP HUTCH! PAINT PROGRAM APPLICATION (Please Return to the Planning & Development Department, 125 East Avenue B)
Brush Up Hutch! is a reimbursement program for homeowners looking to paint their houses. If you are eligible, the City will reimburse you up to $300 for paint to paint your home. It’s a simple process: 1) Fill out the application. 2) Upon approval purchase your paint. 3) Paint your house. 4) When the project is complete, submit your receipts to the City. 5) The City will verify your project and you will receive a reimbursement for your paint costs (up to $300). Homeowner Information Homeowner's Name_____________________________________________________________ Address _______________________________________________________________________ City _______________________________ State ______________ ZIP Code________________ Home Phone ___________________________ Work Phone ____________________________
There are two ways to qualify for the program: 1. Property Value If you think your property value is below $50,000, please check this box
OR 2. Income If your property value is above $50,000, please fill out this section Household Members
Name 1. 2. 3. 4. 5.
Date of Birth
Relation to Head of Household
Yearly Income (Age 18+)
Total Household Income__________ (Proof of income is required, see below)
Maximum yearly income is based on the number of people in a household and 120% of the median family income in Reno County*: One Person Two People Three People Four People
*2016 Reno County 120% MFI
– – – –
$48,150 $55,050 $61,950 $68,775
Five People Six People Seven People Eight or More
– – – –
$74,325 $79,800 $85,350 $90,825
Have you received a Notice of Violation for this property from the city? ❑ Yes ❑ No If yes, please list the City Inspector’s name and phone number and the deadline you have been given: ______________________________________________________________________________ Are you unable to paint your home because of health or a disability? ❑ Yes ❑ No If yes, your contact information will be referred to the Volunteer Coordinator at Interfaith Housing. Declarations: I hereby apply for reimbursement from the Brush up Hutch! Paint Program for exterior paint. I declare that: ❑ ❑ ❑ ❑
I own and reside at the address listed above. This property is not a rental. I do not own more than one property. I understand that if my home was built prior to 1978, I may have lead-based paint. I understand that prior to reimbursement, house numbers that are a minimum of 4 inches high and are clearly visible from the street must be present on my house. ❑ I will provide photos of all sides of my house. ❑ I understand that using volunteer assistance will require a pre-painting property check by the Volunteer Coordinator or other designee and allow them to access my property to conduct such inspection. I understand that my statements are subject to verification. I will report immediately any changes in the information I have given. I declare that the information on this application is true, correct and complete to the best of my knowledge. Homeowner's Signature ____________________________Date __________________
For Office Use Only: Approved
Denied ____________________________ Date________________ Staff Signature
Owner Water Sewer At or below $50,000 Income
Receipts Received
Amount: $_______________
Painting Complete
Account #:________________________________________________
HOUSING COMMISSION
620-694-2639
CITY OF HUTCHINSON, KANSAS 125 E AVENUE B / PO BOX 1657 HUTCHINSON KS 67504
BRUSH UP! HUTCH PAINT PROGRAM Purpose. In order to improve the visual appeal of our community and alleviate some of the expenses of maintaining the appearance of homes, the Housing Commission maintains the Brush Up! Hutch Paint program. The Brush Up! Hutch Paint program provides an incentive to cost-burdened homeowners to assist them with the cost of painting their house and accessory buildings. Timing. Applicants can apply for a Brush Up! Hutch Paint program reimbursement grant throughout the year. Planning staff will either approve or deny an application for the program, and may enlist the assistance of the Housing Commission. Upon receiving an approval certificate, applicants shall have 90 days to paint their home and any approved accessory structures. Once a home is painted and inspected by staff, homeowners are reimbursed for the cost of paint in accordance with the provisions below. Applicants may request an extension of time beyond the initial 90 days and staff may approve one extension not to exceed 60 days. Program Provisions. 1. Brush Up! Hutch Paint reimbursement grants are available for homeowner-occupied, residential properties only. These include properties under Land Contract. All properties must be located within the City Limits. 2. Awardees must submit a Brush Up! Hutch Paint program application and supporting documentation in order to be eligible for the program. 3. Awards shall be granted on a revolving basis, dependent upon the amount of funds remaining in the Brush Up! Hutch Paint program account. 4. The maximum paint reimbursement is $300 $500. For larger homes or those with considerable paint needs, the applicant may request funding up to $500- $700, if pre-approval is granted by the Housing Commission. 5. Reimbursement is ONLY for paint purchases. Painting accessories, such as paint brushes, ladders, etc., will not be reimbursed. 6. Reimbursement is only for materials purchased after approval of the Brush Up! Hutch Paint program application. No reimbursement will be made for paint purchased prior to the approval date. 7. Applications will be reviewed and approved from March 1st through August 31st of the year as long as funding is available. 8. Prior to reimbursement, homeowners must place four-inch-tall house numbers that are visible from the street on their house. 9. For homes requiring Lead Safe Work Practices using trained volunteer labor, an additional stipend for the cost of safety equipment may be granted in an amount not to exceed $150 per house. 10. Staff may approve applications for non-profit supervised projects submitted after August 31st. Program Criteria. 1. Planning and development staff will visually inspect and take photos of all Brush Up! Hutch Paint program grant application properties. Approved CIC: 11/10/2015: Amended by the Housing Commission: 3/22/2017
1
2. Grants shall be based on meeting all of the following attributes: a. Paint on the house is peeling or fading. b. Homeowners meet the income restrictions of the program (maximum 120% of area median income). c. Alternatively to 2b, house is valued below $50,000 by Reno County Appraiser. d. Applicants must own and live in the home (name must be on deed or a land contract). e. Subject properties cannot be rentals and the grant recipient shall not own other residential rental properties. 3. The Housing Commission reserves the right to reject consideration of any or all applications. Reimbursement. 1. Grant awards shall consist of a reimbursement of paint and pre-authorized expenses only following submission of receipts and inspection of the work.
Approved CIC: 11/10/2015: Amended by the Housing Commission: 3/22/2017
2
Project Name 11-BUH-01 11-BUH-02 11-BUH-03 11-BUH-04 11-BUH-05 11-BUH-06 11-BUH-07 11-BUH-08 12-BUH-01 12-BUH-02 12-BUH-03 12-BUH-04 12-BUH-05 12-BUH-06 12-BUH-07 12-BUH-08 12-BUH-09 12-BUH-10 12-BUH-11 13-BUH-01 13-BUH-02 13-BUH-03 13-BUH-04 13-BUH-05 13-BUH-06 13-BUH-07 13-BUH-08 13-BUH-09 13-BUH-10 13-BUH-11 13-BUH-12 13-BUH-13 13-BUH-14
Property Address 801 W 19th Ave 608 N Star St 517 Urban Dr 908 E 31st Ave 417 W 15th Ave 610 W Sherman Ave 1124 W 11th Ave 100 W 14th Ave 1405 Baker St 717 E 8th Ave 804 Hoagland 820 Keast Lot E11 130 Osborne 605 E 16th Ave 811 E 5th Ave 203 W 19th Ave 611 W 13th Ave 626 E 3rd Ave 908 Gregory 108 E Carpenter St 909 W 19th Ave 200 E Osborne 821 E 6th Ave 825 E Ave B 507 W 15th Ave 606 W 25th Ave 31 Faircrest Dr 819 E 1st Ave 520 E Campbell 116 S Maple St 3012 N Plum 1917 E 30th Ave 700 E 2nd Ave
Property Owner Name Johnathon E Ledin Charlotte Mendoza Kenneth & Stephanie Ensminger Rose Smyres/Krone Patricia A Gianakon Samuel Bivins Naomi Stratton Melissa Baker Roseamond Dunsworth Francis & Jimmy Crow Karen F Holmes Caroline Blackburn Ann G Gonzales-Jacqui Ada Charlene Runge Cuca Gomez Nelda Petering Jerry F and Juanita J Carmichael Curtis and Debra Davis William S and Millie Stratford Mattie Morris Yvonne Railsback Julia M White Martha Tolbert Donna Morgan Toni VanWey Jesse Mendoza & Keja Mendoza Phyllis West Stephanie Luna Walter Davis John Bright Beverly McCann Barbara Zelenka Guadalupe Raya Ochoa
Gross Floor Area of House 480 880 1128 1400 840 640 1194 1444 1240 886 987 1280 828 1040 1068 1078 988 1209 1920 792 1176 1232 784 1004 1070 1232 1226 792 1575 900 2600 1008 768
Cost of Paint 192.56 175.52 196.62 250.70 343.80 116.32 250.00 250.00 239.88 249.58 250.00 206.91 224.25 250.00 41.96 300.00 212.53 180.43 194.36 250.00 224.88 195.00 239.88 300.00 179.36 161.67 237.46 299.23 211.34 302.24 301.00 375.00 300.00
13-BUH-15 13-BUH-16 13-BUH-17 13-BUH-18 13-BUH-19 13-BUH-20 13-BUH-21 13-BUH-22 13-BUH-23 13-BUH-24 14-BUH-01 14-BUH-02 14-BUH-03 14-BUH-04 14-BUH-05 14-BUH-06 14-BUH-07 14-BUH-08 14-BUH-09 14-BUH-10 14-BUH-11 14-BUH-12 14-BUH-13 14-BUH-14 14-BUH-15 14-BUH-16 14-BUH-17 14-BUH-18 14-BUH-19 15-BUH-01 15-BUH-02 15-BUH-03 15-BUH-04 15-BUH-05
316 W 6th Ave 518 E 2nd Ave 207 Walker St 820 Keast Lot C22 509 E 3rd Ave 501 Cloverdale 118 E 14th Ave 534 East B Avenue 519 W 9th Ave 3410 N Elm St 414 E 5th Ave 108 S Elm St 502 E 7th Ave 105 N Town St 510 E 5th Ave 719 E 1st Ave 1011 E Sherman Ave 616 E 8th Ave 818 E Avenue B 1119 W 11th Ave 114 E 6th Ave 1213 E 3rd Ave 319 W Ave B 703 N Plum St 712 E 6th Ave 229 Chemical St 920 E 9th Ave 119 Carlton Rd 224 E Avenue B 26 Sunset Dr 807 E 9th Ave 803 Hoagland St 705 W 7th Ave 608 N Carey St
Alice Weimaster Karen Frank Josephine Heimer Gary and Sharon Kernell Roberta Sallee Joy Richardson Gary Agoitia Albert Raya Christine Roberts Lorrie Gabhart Susan Smith Russell and Amber Bainer Michael and Jeanette Bates Caroline and William Garrison Jana Galimore Carmon Roberts Agee Kristy & Carey Grube Richard Hall Frances Evans (c/o Rene Boyer) Pauline Colby Murlee Mayberry Raelene S. Brewer Jose L Gomez Jimmie L & Donna Kidd James Joseph Wharton Tammie Bright and Marcos Espinoza Norma Brawner Wayne and Mary Ann Nobbs Alicia Gomez Shauna Galindo Deloris Lofland Tommy C Worley Arley and Rhonda Philbrick Randy Lee Mahoney
1065 816 800 1792 1196 1600 1168 984 1208 1116
0.00 300.00 128.17 300.00 300.00 214.40 298.81 300.00 300.00 300.00
409.18 253.26 292.54 125.16 314.37 421.60 1356 968 480 0 900 912 768 1844 1652 1032 1572 1200 667 0
255.31 286.31 0.00 479.12 0.00 299.23 135.94 300.00 153.12 119.94 300.00 176.74 296.96 0.00
15-BUH-06 15-BUH-07 15-BUH-08 15-BUH-09 15-BUH-10 15-BUH-11 15-BUH-12 15-BUH-13 16-BUH-01 16-BUH-02 16-BUH-03 16-BUH-04 16-BUH-05 16-BUH-06 16-BUH-07 16-BUH-08 16-BUH-09 16-BUH-10 16-BUH-11 16-BUH-12 16-BUH-13 16-BUH-14 16-BUH-15 16-BUH-16 16-BUH-17 16-BUH-18 16-BUH-19 16-BUH-20 16-BUH-21 16-BUH-22 16-BUH-23 16-BUH-24 17-BUH-01 17-BUH-02
404 Howard St 1624 N Severence St 420 W 1st Ave 826 E Sherman Ave 3501 Dogwood Dr 901 E Sherman Ave 501 E Campbell St 1040 College Ln 550 E Avenue A 1201 E 8th Ave 321 W Avenue B 308 W Avenue A 706 W Avenue A 212 W Avenue B 318 W Avenue B 7 S Van Buren St 112 S Madison St 107 E Campbell St 422 W Sherman Ave 325 E 17th Ave 705 E Avenue B 515 W Sherman Ave 416 W Sherman Ave 525 W Sherman Ave 710 W Avenue B 940 E Avenue A 304 E 5th Ave 624 W Avenue A 526 W Avenue A 929 E 8th Ave 205 E 11th Ave 1119 West 11th Avenue 116 S Maple 305 E 2nd Ave
Karen Schrott Sharon Poulton Teresa R Murillo Teresa Oliver Barbara J Crowe Louise Graves Vera Goss Scott Vigneault
1224 192.25 1300 0.00 1500 120.12 0 300.00 1224 0.00 1040 0.00 552 218.06 1110 190.50 0 0.00 Elizabeth Camp 1300 300.00 Kathryn Garcia/ Angelita Negrete 720 196.31 Aleajando & Maria Delores Velazquez 868 202.00 Virgil Jones Jr 864 297.60 BRUCE, JANICE R & WELLS, KATRINA RD 1157 300.00 Linda Kay Pina 792 114.88 Renee D. Raya 1924 300.00 Eloy & Mary Marquez 1076 229.73 Susan M Ocon 1639 0.00 Ernestina Corwin 551 300.00 Jay Reed 2026 300.00 Victor Sallabedra 1533 0.00 Delicia Olvera-Diaz 838 239.88 Juan Manual Tamez Zavala 464 0.00 Abel & Billie Loya 2218 300.00 Sara Vieyra 964 300.00 Justin and Geraldine Fields 1064 300.00 Harold and Joann McCoy 796 300.00 ONTARIO CLINIC, LTD PARTNERSHIP C/O LOZANO, JUAN 1360 & SANCHEZ, CLAUDIA (Land 0.00 Contract) Laura Louise Daniels 969 632.71 Mary Medrano 1192 198.11 William J Donaldson 1288 259.36 Pauline Colby 1048 445.13 John W. Bright 900 240.52 Shawn and Angela Jones 1248 300.00
17-BUH-03 17-BUH-04 17-BUH-05 17-BUH-06 17-BUH-07 17-BUH-08 17-BUH-09 17-BUH-10 17-BUH-11 17-BUH-12 18-BUH-01 18-BUH-02 18-BUH-03 18-BUH-04 18-BUH-05 18-BUH-06
205 W 8th 328 East Ave F 541 East Avenue A 1214 Forrest 1518 E 23rd Ave 702 East 2nd Ave 128 East 9th Avenue 412 West Avenue A 734 W 1st Ave 718 East Ave F 1528 E 3rd Ave 429 W Ave A 205 E Carpenter St 1624 N Severance St 111 E Ave F 831 E Avenue A
Margarita Compos Herbey Portillo Gene Caswell Carl A Becker Krista Barnes Christopher Boone Deborah Reed Jimmy & Patricia VanCampen Lawson Little Christina Delgado and Jodee L Bailey Leland Gould Saundra Wingert Larry J Felker, Jr. Sharon Poulton Henry W Fuller Doug and Kay Kile
884 1512 0 947 1160 2128 1213 832 720 512 984 1540 1054 1166 908 1494
300.00 300.00 0.00 234.26 300.00 300.00 0.00 0.00 300.00 0.00 116.97 300.00 0.00 0.00 0.00 0.00 23,991.03 Total Expenditures