Refreshments

Most companies are self-sufficient for sound, but some ask for certain items. As with lighting, please check that your venue has or can hire the necessary equipment to host a show. Occasionally a company will request microphones, but when they list sound equipment, the item we are most often asked for is a PA.

A PA system is a public address system, which can consist of an amplifier and speakers, and possibly a mixer and a microphone. It is used to project sounds from instruments, voices and other acoustic sources. Some companies ask for a PA with audio jack connection, so that they can plug in a laptop or phone that carries their music.

If you have any concerns or questions about the technical specifications for a show, please contact us prior to booking so that we can advise.

Refreshments

Many Arts Alive performances lend themselves naturally to creating a more sociable atmosphere than the traditional theatre/concert style set up, with a bar or refreshments being available and sometimes with food being served.

Catering for your audience

• Food is an optional extra on the ticket price and must clearly be advertised as such. • If you are serving a meal, the online ticket price will exclude this and people will be asked to book and pay for food via the promoter. • If your ticket price includes a small amount for refreshments e.g. tea, cake, glass of wine, this may be included in the online ticket price but we must be notified ON THE

BOOKING REQUEST FORM so that the amount can be adjusted after the event • Plan the evening to ensure the least disturbance during the performance. If your kitchen is adjacent to the hall, there may be noise from Burco water heaters and washing up. • Please tidy up after the event is over – then at least all helpers get to see the show. • If you are offering a meal to your audience, before the show works best. • Themed snacks are a good pre-show treat and can add enjoyment value to the evening • Interval tea and cake can generate extra income for your event / venue

Bars

• Bars are great but close your bar during the performance to avoid disturbing the show. • Performers may welcome a round of drinks and / or interval drinks

Catering for the performing artists

• Check your contract for refreshment requests from the company. • Agree any food/drinks in advance. If you’re unable to provide something let them know • Organise with the company in advance the timing of a meal. • Check dietary and other requirements

Top tip: consider opportunities to increase interest and generate extra income generation e.g. bar, raffle, refreshments, themed suppers, themed/ costumed events. *PLEASE CHECK CURRENT COVID-19 GUIDANCE*