3. Promoter Contract – sample copy

Dear Promoter,

This is a formal agreement and confirmation of details between yourself and Arts Alive.

To confirm your booking, please check all the details carefully then reply to this email, stating that you agree to the terms and conditions at the end of this

contract. This information must be accurate, so when you reply to your email please tell us any amendments. PLEASE REPLY WITHIN 7 DAYS.

Any amendments made by the Promoter following acceptance of the contract will be the responsibility of the Promoter. Arts Alive will not accept financial responsibility for such changes.

It is advisable to liaise directly with the company from now on. Thanks for agreeing to promote with us. We will do everything we can to make sure the event is a success. Please phone 01588 620883 or email cerin@artsalive.co.uk if you have any queries.

Best wishes, The Arts Alive Team

EVENT DETAILS Date: Show: Venue: Time: Adult Ticket Price: £ Child Ticket Price: £ Family Ticket Price: £ Box Office details for all publicity:

COMPANY INFO Company: Contact name and address: Company email: Company Mobile: Company Tel: Is Company VAT registered?: Yes / No Get in time: Get out time: Running time: Sound: Lighting: Stage: Performance space: Minimum W x D x H m Layout: Refreshment requests:

PROMOTER DETAILS Promoter name: Promoter email: Promoter address: Promoter Home Phone:

Treasurer / person to send invoices/payments to: Treasurer email: Venue bank details or PayPal account details (for invoices / payments):

Extra event notes:

1. E.g. any required props 2. Venue to provide lighting / sound as per Company Info 3. Blackout required / not required 4. Reserved ticket quantities for sale online via Arts Alive website: Adult , Child,

Family 5. Print requested: A3 x ?, A4 x ?, A5 x ?

Arts Alive is moving to a ticket-less system. Please encourage your audience to purchase tickets online, and to use mobile phone and other devices can be used to demonstrate proof of purchase. Thank you.

FINANCIAL SECTION

Show Cost:

£600 Travel cost: £0 Accommodation costs: £0 Additional costs: £0 VAT £0 TOTAL £600

MAIN SCHEME CONTRACT NOTES*: Arts Alive is responsible for paying the company the above amount. Promoters pay Arts Alive £200 plus 80% of box office income over £200. After the event please log into your promoter page on the website within 7 days to enter your feedback return. We will then work out what is owed and invoice you, adjusting figures for any online sales.

* This Contract Notes section will change depending on whether the show is Main Scheme, GAL or SelfPromotion. This example is for a Main Scheme show.