Delegates Mailer #4 by IC Russia

DELEGATES AIESEC International Congress 2012

M A I L E R The last one before IC. So enjoy

issue

special

Parties &

Special Events

FOREWORD Dear IC Delegates, are you already counting the days? We definitely are… working hours at the CC office are getting longer and longer and the level of excitement is growing day by day! Some AI members have also arrived already and we’re all looking forward to the first delegates to get to Moscow. This is going to be the last delegate mailer and it is packed with details about your stay in Russia and practical information about arrivals, legality and a final checklist of things you need to do before getting on the plane. Your CC Team

and here we are already having the dry run!

AIESEC International Congress 2012 | Moscow, Russia

EARLYARRIVALS We will organize pickups at the airports starting from August 14th. Should you arrive before this date, you need to get to the city by yourself.

HOW? 1

From the three major airports in Moscow, Sheremetyevo, Domodedovo, Vnukovo, there are trains going to the city called Aeroxpress. Just follow the signs at the airport, the tickets cost 320 rubels. Please check http://www.aeroexpress.ru/en for timetables

Aeroxpress takes you to major metro stations in the city. The Metro is the best way to get around in Moscow. Make sure to print a Metro map or pick one up at the airport because in the Metro there is hardly anything written in English.

Aeroexpress web site where you can check the schedule

Mobile application that you can use to navigate in Moscow metro, that as well calculates time & shows changes

In case you face any problem call: Marina Lukoyanova: +79150435210 | Gabriela Dutra: +79164339076

PRE•STAY

s l e t s o h bear

Address: Metro station: Mayakovskaya, Sadovaya - Kudrinskaya street, house #32, 4th ﬂoor Map Phone: +7 (495) 540-43-61 E-mail: bh2@bear-hostels.ru

ip t l u f e s u

How To Navigate In Moscow Metro Not Knowing Russian

http://www.tripadvisor.com/Trave l-g298484-c79491/Moscow:Russia:How.To.U se.The.Metro.html

Address: Smolenskii boulevard 15, entry 2, ﬂoor #5 Metro station: Smolenskaya Phone number: +7 (499) 241-06-16 Instructions from the hostel: Exit to Smolenskaya square ( RUS: Смоленская площадь) from the metro and once you are in the street you will ﬁnd yourself standing on the big road (6 lines each way). If you face the big road take right here and walk forward around 700 -800 meters.( you will be crossing a road on your way its quite big, but just cross it and keep walking, Russia MINISTRY OF FOREIGN AFFAIRS (RUS: министерство иностранных дел), nice looking old building very big, will be to your left).

PRE•STAY

s l e t s o bear h

Address: Bolshaya Molchanovka 23, construction 2 Metro station: Arbatskaya Phone number: +7 (495) 720-91-88

Once you exit you will find yourself at the massive street called New Arbat (4 lines each way), it will be to your right, so please go straight (the big street will stay to your right) cross little street and walk till you see the underground crossing, and once you do please enter it. You will be crossing the big street under the ground and once you do cross it, turn left and keep walking straight till you see a 4-5 floored building with a green tower and few banks in there, this building is New Arbat house # 20, if you are in front of it, than take a little left and enter an arch you will see in this building. Please turn left after you walk through the arch. If you turn left and walk about 30 meters you will see Bear Hostels logo and a door bell, please ring it and wait till the security guards will let you in. The hostel is on floor #5

If you are lost, please come up to anybody and show them this: RUS: Здравствуйте, к вам обращается администрация гостиницы Беар Хостелс, наш Клиент видимо потерялся и пытается понять как найти нас, можем ли мы попросить вас подсказать ему дорогу до улицы Большая Молчановка 23, строение 2, это возле Нового Арбата дом 20

AIESEC International Congress 2012 | Moscow, Russia

PRE•STAY

l e t o h osmos

Pre-Stay is possible from the 14th to the 16th. The hotel will charge the same price per night, as charged for IC, for the pre-stay of IC delegates. The price is 2100 rubles for a double room (1050 rubels per person for one night). If you want to stay there, please make sure to put the location of your Pre-Stay into the Chief Delegates’ spreadsheet in the „Arrival“ tab (Chief Delegates know about it) so that we know how many of you will be staying where!

[too ensure smooth arrival] Check the metro station of your hostel beforehand! Print a map and the explanation how to Get to the hostel Make sure to have a metro map Write down cc contact numbers Don’t worry

We will also provide video tutorials on how to get to Bear Hostel, check them out at: http://ic2012.ru/ic/pre-stay-and-arrival Have a good pre-stay in Moscow and make sure to read the next transportation mailer concerning how to get to the venue and how transportation will be organized on Day 0!

AIESEC International Congress 2012 | Moscow, Russia

y e n o

MONEY&CHECK•IN cancelations

& replacements

Cancellations or Replacements of delegates will incur a penalty of

14 803 rub

Any changes you want to make to Invitation Letters for the visa, at discretion of CC, are at a penalty of

5000 rub

[Money Matters]

There are exchange facilities literally at every corner in Moscow and there is one inside the IC venue as well. You can exchange only Euros or dollars to Rubles in Moscow, so be sure, bring Euros or Dollars with you. Alternatively you can withdraw money with your ATM card. It’s also a good idea to have around 1.000 RUB when you arrive at the airport so that you have some cash for the metro and aeroxpress.

[Check In]

The best option for MCPs who attend Pre-meeting is to check in their whole delegation through express check-in. For this they need the full fee (in case it wasn’t pay before) as well as all the documents of their delegation (see www.ic2012.ru/check-in-info). Chief Delegates, don’t forget to send the documents to ic2012checkin@gmail.com otherwise you will have long waiting times at checkin! We only accepct Rubles for payment at the venue and merchandise payment If you have paid by online transfer, please bring a receipt or proof of payment with you to check in

[Legality] Russia is a very bureaucratic country. In order to stay legally in Moscow, you need to get registered with the authorities within 7 days of arrival. No worries, the hotel (IC venue) will do that for you free of charge, but there are some things you need to remember: At the airport or in the plane you will get an immigration card when you enter Russia. It’s white and approximately the size of your passport. Keep the card safe, we need to make a copy of it at the check In and submit it to authorities. Hotel Cosmos will do the registration for you and you don’t need to pay extra. DON’T let your pre-stay hostel register you cause they normally charge something. Make sure to always have your passport and oﬃcial registration on you when you walk around Moscow. Police in Moscow can randomly stop people and ask for ID

SPECIALEVENTS Symposium “World After 2020 Dare to shape the world for responsible future

What: A forum that connects delegates of International Congress and Global Youth Voice Conference with leading individuals from business and politics. What you need to do: Register on our website for company workshops: http://ic2012.ru/events/symposium Dress nicely onnects delegates of International Congress and Global Youth Voice Conference with leading individuals from business and politics.

Global Village Fall in love with this world. It’s Wonderful!

17:00-22:00

It will be more than the usual Global Village – a huge event with Moscow Citizens and families. Additionally to country stands, there will be workshops, a foto exhibition, companies represented, speaking clubs, eco-zone, and much more in the biggest Moscow park - Sokolniki Think of how you can make your country stand attractive and special! Don’t forget your traditional clothes, information material and food!

•

Bring lots of food and things from your country (more than 20.000 people are expected) – Sokolniki is the largest park in Moscow! Due to time limitations, not every country will be able to perform at GV. If you want to perform, send a 1min video with your performance, with more than 5 people, and the 15 most original performances will have a chance to perform on stage to: franciscojbhenriques@gmail.com

Chief Delegates (or one representative from the Delegation) will come earlier to GV (around 4pm) in order to prepare the stand with food and souvenirs for the Global Village The other members of the delegation will arrive at approx. 6.30pm to Global Village, still in time to have fun at the event.

SPECIALEVENTS important info 1. Food will only be presented to visitors at 7pm! Until then, you will only present souvenirs or other material that you brought. 2. You are not allowed to sell souvenirs! 3. Please don't bring food that can be spoiled. Bring only snacks, cookies, cakes, etc (no cooked food like chicken, rice, or dairy products). NO alcohol is allowed at the public GV. 4. Please inform yourself about any ingredients in your food that can cause allergic reactions. We have medical kits and ambulances but we don't want to use them.

other info Bring lots of food and things from your country (more than 20.000 people are expected) – Sokolniki is the largest park in Moscow!

You will have a special room where you can store your belongings (backpacks, purses, etc)

Should you have any doubt concerning which food to bring, program, clothes or the event itself, please e-mail them to franciscojbhenriques @gmail.com. I will be glad to help you.

We will provide a limited amount of forks, knives, plates; however, it’s better for you to take everything you need with you

Don’t forget about sending your performance in!

e r o erm

h t r u f

Day 0 will be extremely busy, please don’t schedule any country meetings on that day You will have lunchboxes for the external events, however, bring a bit of money with you if you want to buy additional water or drinks Dinner will be served at 7pm at the Global Village site

AIESEC International Congress 2012 | Moscow, Russia

SPECIALEVENTS Global Youth To Buiseness Forum Skolkovo, Moscow School of Government

The biggest Youth to Business Forum this year, connecting AIESEC leaders with Global Partners and inspiring speakers around the topics of Entrepreneurship, Corporate Responsibility and Innovation.

YOUTH VALUES ASSESSMENT SURVEY

“Youth Values Assessment Survey - In collaboration with Barrett Values Centre - UK, AIESEC International has developed the survey to sense what are the values that young people hold as important in today’s world. The aim of the survey to gather information on your personal values, Current organisational values and the desired values that you would like to see in AIESEC as an organisation. The collective results will be presented live at the forum as the foundation for dialogue for the future of business.

All delegates attending the Global Y2B are required to sign up for their preferred workshops. The registration is mandatory in order for us to allocate you to your preferred choice of theme (Innovation, Entrepreneurship or Corporate Responsibility) and Corporate Partner.There would be no opportunity to register on the day of Y2B and its strongly advised that you register for your preferred workshop at the earliest. The Registration form can be found here. (http://bit.ly/Y2Breg)

SUIT UP

Don’t forget to be business casual

AIESEC International Congress 2012 | Moscow, Russia

GALAVENUE Once seemed unbelievable has recently become a reality - we are having the Gala Dinner in AFIMALL City, situated in the heart of Moscow City. On August, 26 We will celebrate the winners of the UBS awards and pass on the responsibility of IC 2013 to Egypt.

AFIMALL City, which is the largest shopping and entertaining complex in the center of Moscow with a total area of 330 000 sq. m. It has a unique architectural concept with a glass dome of 10 000 sq. m., the most extensive in Russia, that allows visitors to observe a great view on the surrounding skyscrapers and a large indoor dancing fountain with water reaching up to 35m in height. In short, it will be ideal venue for a proper closing of the congress. Suit up & enjoy!

AIESEC International Congress 2012 | Moscow, Russia

ICPARTIES

Day 1

Day 2

MENA

AIESEC International as your party hosts! Be surprised!

Day 4

Day 5

Africa

Rubik’s Cube: Show up in the Rubik’s Cube colors and ﬁnd boat race teams in the same colour!

Arabian Night: Think of deserts, sand dunes and rich fabrics of the Middle East. What’s your most mysterious outﬁt and join the party of 1001 nights!

Day 6

Russian Wear whatever you consider typically Russian!

Safari Party: Animal prints, safari clothes and anything else you might ﬁnd in the bush

Day 7

Americas

Day 8

Europe

Tropical Party: Welcome to the Carribean! Dress colorful and give ﬂowers to your IC crushes! National Jersey Night: Show nationality and try out drinks at the internal Global Village

As regions, you can think of how to host the parties in a special way! Share your ideas with us and let us know if you have music wishes for your regional parties: Camila: camila.lacerda@aiesec.net

and one more significant update We know that internet connection is really crucial for your work and we will do our best to provide a proper connection at the IC venue, however, we ask you to be patient should there be any problems, interruptions or slow connections. You will be able to use hotel lobby wiﬁ, buy a sim card with 3G connection.

AIESEC International Congress 2012 | Moscow, Russia

ICCHECK•LIST

So.... I booked my flight and my chief delegate put the arrival info into the spreadsheet I have signed the Indemnity Form and my Chief Delegate has sent it to the CC together with a scan of my medical insurance I have signed up for the master classes at symposium www.ic2012.ru/symposium I have ordered my merchandise and will bring the money in cash to IC I have bought food/drinks/souvenirs in order to have an impressive stand at Global Village I have sent our performance at Global Village in a 1min video to franciscojbhenriques@gmail.com I have filled in my food restrictions in the survey: http://bit.ly/Q8mP06 I have filled in the Youth Values Assessment Survey: http://bit.ly/KLnH9E I am an MCP who is attending Pre-meeting and I have all the fees and documents of my delegation to be eligible for express check-in I can’t wait to come!

AIESEC International Congress 2012 | Moscow, Russia

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