Headshot Session Planning Guide

HEADSHOT SESSION PLANNING GUIDE

welcome

Thank you for choosing our studio for this incredibly special photo shoot!

We are a full-service portrait studio that is dedicated to serving you with stress-free portraits, timeless photography and handcrafted heirlooms for your home We can’t wait to make your portrait experience simple, tending to the details for you. We are so honored to tell your unique story and help you make a lasting impression.

Our mission is to provide small business owners, entrepreneurs, and creatives with relaxed headshot and personal branding experiences that will result in images that communicate your story to your specific audience. Images you'll be proud to use to update your website, LinkedIn, Social Media, or dating profile.

It is our great joy to uncover that spark of passion within each and every one of our clients. Your talents, your personality, and your determined spirit deserve the spotlight.

Our work together starts with our expert guided process. We’ll go beyond the basic-- exploring the who, what, and why of your unique business calling. Our team is here to serve you with professional makeup, personal brand coaching, and always- attentive portrait posing to help you look and feel your best!

You love what you do. Now is the time to show it to the world! I can’t wait to showcase the real you with business portraits you can be proud of. This guide will help showcase what is possible for your portraits, everything we do together is completely custom-designed for you, your taste and your lifestyle. We can't wait to create something amazing just for you.

alex

& THE IDALIA TEAM

The Headshot Experence

REVIEW PLANNING GUIDE

HAIR AND MAKEUP

SAME DAY REVEAL & ORDERING APPT.

PLAN YOUR 3 OUTFITS

PHOTOGRAPHY SESSION

GUIDED IMAGE SELECTION

ENJOY YOUR PHOTOS!

SCHEDULE FOR ONE DAY HEADSHOT EVENTS (MINI-SESSIONS)

Below is a tentative, approximate schedule of our time together. This is flexible and adjustable depending on how much time is needed for each outfit/look.

Arrival: Please feel free to arrive 5-10 minutes before your appointment so that you’re ready to go at your scheduled start time.

Hair/Makeup: 60 minutes

Portrait Session: 30-45 minutes with up to 3 different looks/outfits

Same Day Reveal and Ordering Appointment: 15 minutes

SCHEDULE FOR CUSTOM SESSIONS

Custom sessions include an in-person styling consultation and planning appointment so that we can create a custom schedule just for you, based on your specific needs and location. We’ll schedule your appointment as soon as possible so that we can start preparing!

signature

HEADSHOT

The most frequently used shot in your image marketing toolkit is your signature portrait.

The right image: looks clean & uncluttered grabs the viewer features winning connection

Use this image on your LinkedIn profile pic, email signature, your business card portrait, or any where else where you need to make a great first impression!

Does your firm or company require a specific background color? Did they give you specific lighting requirements? Be sure to communicate that to us in advance so that we can be prepared!

wardrobe TIPS FOR WOMEN

CHOOSE FITTED CLOTHING Fitted articles of clothing are always nice whereas baggy clothes won’t be as flattering. For a slimmer look, form fitting & figure-hugging is best.

ADD LAYERS. Add a form fitting jacket or slim knit cardigan.

LOOK for a variety of necklines to mix up your looks.

SELECT JEWELRY that speaks to your style. Subtle or bold? Bring the pieces that are true to you.

BRING coordinating bottoms. Many shots are 3/4 length. Bring pants or skirts that match your tops.

BRING appropriate undergarments. Foundational pieces (like shapewear) will help you look and feel great!

AVOID PATTERNS. They detract from your face.

THINK TEXTURES. Textures like lace, ruffles, sequins & ruching add visual interest.

BRING a variety of colors. Something light. Something dark. A pop of color that brings out your eyes.

AVOID cap sleeves. Sleeveless is great on toned arms. 3/4 sleeves are universally flattering and slimming.

wardrobe TIPS FOR MEN

For a TRIMMER look, opt for slim-fit shirts and jackets.

KEEP patterns to a minimum. Print ties and pin stripes are okay.

LOOK for layers. Add a form-fitting jacket or v-neck sweater to vary your look.

BRING a variety of colors. Something light. Something dark. A pop of color that brings out your eyes.

Long sleeves are always preferred to short sleeves for a clean, polished look Prefer casual? Rolled sleeves do the trick!

A collared shirt and suit is a must for stylish professionals.

BRING coordinating bottoms. Many shots are 3/4 length.

BRING coordinating shoes and socks. Footwear may come into frame with seated poses.

PREPARE your favorite accessories. Watches, cuff links, glasses and pocket squares should be clean and presentable.

COME with clean, manicured nails. Hands come into frame a lot so make sure yours are camera-ready.

prepTIPS

HYDRATE AND BE MINDFUL OF YOUR FOOD At least two days before your shoot, drink plenty of water, and avoid foods that might make you feel super bloated on your shoot.

KEEP FACE and LIPS MOISTURIZED. This will help your makeup and lip color apply more evenly and look much better in your pictures Bring your own lipstick for touching up

GET MANICURE/PEDICURE. Your nails and toes will be in some of your favorite poses, so please take time to have them done, preferably in a neutral color.

For a STRESS-FREE morning, PACK all clothing/accessories the night before.

CLEAN AND PRESS CLOTHING IN ADVANCE. (Steamer is available for touchups.)

PACK undergarments: strapless bra, seamless nude bra, shapewear.

DON’T do anything that’s not part of your usual beauty routine. No spray tan. No radical hair color change. No facials, fillers, or botox within one week of scheduled shoot.

TOUCH UP roots in advance.

shoot dayTIPS

Kickstart your hairstyle with a good blowout. Arrive with clean, dry hair.

Arrive with clean, moisturized skin. No makeup. Our makeup artist will create your fresh face.

You may leave your makeup at home or bring signature colors if you wish.

Get a good night’s sleep and don’t forget to eat a healthy breakfast.

beyond THE BUSINESS CARD

IMAGES FOR ALL YOUR MARKETING NEEDS

USE THE LIST BELOW TO INSPIRE

A SHOT LIST FOR YOUR CUSTOM SESSION

LARGER THAN LIFE

Car wraps

Life-size cutout

Billboard

BOOKS/ MAGAZINES

Book Cover

Dust Jacket Image

Contributor Photo

Featured/ Hero Shot

PRESENTATIONS

BIO pic (various moods)

Audience interaction

Live Performance

WEBSITE & BROCHURES

Environmental Portraits

Behind the Scenes

Company at work

Client interaction

Group shots/ Team Shots

About You/ Family Shots

Client as Hero (show the win)

SOCIAL MEDIA

Facebook Cover Photo

Profile Pic- Head & Shoulders

Personality/ Expression Shots

Flat Lays- Tools of the Trade

studio

HEADSHOTS

STUDIO PORTRAITS

distraction-free; focus on faces viewer connects directly with you done in the studio only

custom

HEADSHOTS & personal BRANDING

LIFESTYLE PORTRAITS

carefully selected/ staged scene use of props enhances your story can be done in studio or on-location

custom

HEADSHOTS & personal BRANDING

ENVIRONMENTAL

PORTRAITS

carefully selected/ staged scene environment enhances your story on-location

yourREVEAL

Seeing your images for the first time deserves to be a special moment, so every single photographic experience with us includes a personalized Reveal and our undivided attention.

We will help you every step of the way – from final image selections to designing the pages of any album and/or artwork you may want to purchase for your walls. We’re happy to share our expert opinion so that you are confident about the investment you ’ re making.

a note about wall art

If you plan to purchase wall art at your ordering appointment, be sure to follow the directions below so that we can create your mockups for you

01

Grab a sheet of 8.5"x11" paper, tape, and your phone. Find the empty walls in your home that you’d like to see filled with beautiful framed prints of you and your loved ones. Turn the sheet of paper horizontally and tape it to the center of the wall where you’d like to see your wall art

02

Step back as far as you can, turn your phone horizontally, and take a picture of the entire wall including the furniture that is below and next to the wall. This will help give us a sense of scale. Please take the image straight on and not at an angle

03

Email the photos to info@idaliaphotography.com and stay tuned for an email to schedule your art appointment! We can’t wait to help you fill your walls with beautiful images!

Thank you

Thank you for choosing me to capture this season. I can’t wait to work with you. Feel free to email me at info@idaliaphotography.com with any questions during the planning stage!

All the best, alex