A PUBLIC AT I O N O F T H E I DA H O S C H O O L B OA R D S A S S O C I AT I O N
vol.29 | no.2 | april.2011 ALSO: CYBERBULLYING / 11 SBOE SUPPORTS STUDENTS COME FIRST / 10 EXECUTIVE BOARD MEETING HIGHLIGHTS / 24 THE ROLE OF THE BOARD CLERK / 26
P.4
Students Come First Increases Local Control P.8
Stop, Shift,& Share FROM THE DIRECTOR’S CHAIR
IDAHO SCHOOL BOARDS ASSOCIATION EXECUTIVE COMMIT TEE Board Officers & Executive Director
EXECUTIVE BOARD Regional Representatives, Board Officers & Executive Director
EXECUTIVE BOARD OFFICERS PRESIDENT Dallas Clinger, American Falls Jt. School District PRESIDENT-ELECT Vacant VICE PRESIDENT Anne Ritter, Meridian Jt. School District IMMEDIATE PAST PRESIDENT Wayne Freedman, Council School District
REGIONAL REPRESENTATIVES REGION I Larry Brown, Lakeland School District Margie Gannon, St. Maries Jt. School District REGION II Dawn Fazio, Moscow School District John Menter, Troy School District REGION III Jackie Hopper, Caldwell School District Richard Cook, Notus School District REGION IV Todd Wells, Castleford Jt. School District Lucinda Rogers, Gooding Jt. School District REGION V Susan Fletcher, American Falls School District David Andersen, Oneida Co. School District REGION VI Nancy Arnold, Teton Co. School District J.D. Tolman, Blackfoot School District REGION VII Judy Lish, Butte Co. Jt. School District Deb Foster, South Lemhi School District REGION VIII Barbara Dixon, Meadows Valley School District Margie Chipman, Weiser School District
ISBA STAFF EXECUTIVE DIRECTOR Karen Echeverria MARKETING & EVENTS MANAGER Misty Jones POLICY & GOVERNMENT AFFAIRS COOR. Jessica Harrison COMMUNICATIONS & BD. TRAINING COOR. Shoni Pegram FINANCE & OFFICE COORDINATOR Kristi Toolson BOARD TRAINERS Liz Killpack Donagene Turnbow Drew Meyer
IDAHO SCHOOL BOARDS ASSOCIATION 222 N. 13th Street | Boise, ID 83702 PO Box 9797 | Boise, ID 83707 PH: 208.854.1476 | FAX: 208.854.1480 | TOLL FREE: 866.799.ISBA (4722) Web: www.idsba.org
IN THIS ISSUE vol.29 | no.2 | april.2011
12 4 CONTRIBUTORS Karen Echeverria Dallas Clinger Tom Luna Richard Westerberg Allan Ranstrom and Pat Pinkham EDITORIAL OFFICE: P.O. Box 9797, Boise, ID 83707-4797 PHONE: (208) 854-1476 TOLL-FREE: (866) 799-4722 FAX: (208) 854-1480 ONLINE: www.idsba.org Subscription to the SLATE, published
8 IN EVERY ISSUE
FEATURES
4.
15.
From the Director’s Chair
Meet ISBA’s Newest Staff Members
Stop, Shift, & Share
16.
7.
The Top 10 Benefits of Being an ISBA Member
President’s Message Excellence
20.
8.
Trustees: Say ‘Thanks’ to Your Employers
Public Instruction Students Come First Increases Local Control
21. Two Caldwell School District Trustees
10.
Representing Idaho Well
From the State Board of Education
24.
SBOE Supports Students Come First
Executive Board Meeting Highlights
five times per year, is by membership
11.
to the Idaho School Boards Association.
Safety Notes
26.
The material contained herein is for
Cyberbullying
Board Policy: The Role of the Board Clerk
be quite divergent in point of view and/
13.
27.
or controversial in nature. It is the belief
Ask ISBA
Media Relations: Opportunity or Trap?
of the Association that the democratic
Conducting Interviews for Trustee Vacancy
informational purposes only and may
process functions best through discussions which challenge and stimulate thinking
14.
on the part of the reader. Therefore, this
Getting to Know the
material does not necessarily reflect the
ISBA Executive Board
opinion of the Association or its members.
Meet Dawn Fazio
ISBA MISSION STATEMENT
services to local school boards for the benefit of students and for the advocacy of public education.
School District Trustee Zones
2011 ISBA CALENDAR
The mission of the Idaho School Boards Association is to provide leadership and
28.
ISBA Spring Regional Meetings See page 15 for dates ISBA Annual Convention November 10-12
Summer Leadership Institute Eastern Idaho - July 14 Northern Idaho - July 21 Boise - July 28
Cale
!
nda
r
APRIL 2011 • SLATE 3
by Karen Echeverria
STOP, SHIFT & SHARE While not as long as other legislative sessions I have
has taken a different approach since I have been in
participated in, this one was particularly grueling,
this position. Phil Homer and Harold Ott, on behalf
difficult, and exhausting. The lack of dollars and the issues were not easy for anyone – trustees, educators, legislators, other elected officials, students, parents, patrons. Our membership was divided on
of and the Idaho Association of Administrators (IASA) have taken a similar approach as ISBA. Phil, Harold, Jessica Harrison, Pat Sullivan, and I have made a direct effort to establish personal relationships with legislators, especially those who
the Students Come First legislation – rabidly divided
have leadership roles and/or make decisions about
– and that made it even more difficult for me.
how and when to move legislation forward. Those relationships allow us to have access to information
I’M A PLEASER The most difficult part for me was
before the public may see it. They allow us to be
that I knew early on that I would not be able to
a part of recommendations or amendments to
please all our members, and, I want nothing more
legislation before it is printed.
than to please our entire membership. I am thankful
When it comes time to lobby for a specific issue,
for our ability to survey our members so that we
those personal relationships play a big role. Our
could quickly get advice from all of you. That at least
reputation precedes us and it carries more weight
gave me a roadmap of where the majority of our
than we might otherwise have had. We are oftentimes
members felt we should be headed.
approached prior to the crafting of the legislation. That does not mean that we support or don’t support
4 SLATE • APRIL 2011
METHODS OF LOBBYING Different organizations have
the legislation – only that we have been asked for
different ways of reaching their legislators to lobby
our opinion.
them with their perspective on issues. I mean no
This has truly been a year of teamwork for
disrespect to any one organization; I am only trying
ISBA and IASA. When any one of the lobbyists is
to point out the differences.
approached with an issue, we are sure to bring the
As we all saw, the Idaho Education Association
other into the loop so that we are all aware of what
(IEA) and the Parent Teacher Association (PTA) chose
is occurring. This has been a tremendous move on all
a more vocal and media centered approach. The ISBA
our parts and made us even more effective.
FROM THE DIRECTOR’S CHAIR
DIFFERENT APPROACH I will acknowledge that this
sometimes occurred.
is a different approach than ISBA used to take with
That was not the case with the trustees. When
lobbying. When I was first hired at ISBA, it was to
questioned, you were knowledgeable, informed, and
be your lobbyist. I quickly learned that the method
able to articulate the impacts the legislation would
that had been used was not my style. That method
have on your local districts. I was really proud of
was one of being the watchdog; waiting until the
all the trustees who took the time to testify at the
legislation was printed, and then taking a position
many various meetings that were held. All of you
to oppose or support. I felt strongly that that method
understood the legislation you were testifying for or
of lobbying had out lived its usefulness. It was time
against. This is another reason that ISBA members
for a change – a different approach. An approach
are respected.
each other
DISAGREEMENTS AND MOVING ON As I previously
in public.
that I thought would better serve ISBA and all our members. I have been lobbying at some level for around
stated, this has been a difficult legislative session.
17 years and had built many relationships with
Our members have been divided. Some members
legislators and those in the state education
don’t think we did enough, some think we did too
offices. I was confident that by continuing to build
much. Some believe we should have taken a more
relationships, we could move ourselves into a
firm position in support, others think we should
position of influence. I have been asking all of you
have been more firm in our opposition. Some believe
to call your local legislators, say hello, introduce
we should have been more vocal, others think we
yourself, reintroduce yourself, congratulate them on
should have continued as we did.
their election, give them your number, and tell them you are available to help them any time. It is those
STOP, SHIFT, AND SHARE So where do we go from
very relationships that make us effective.
here? How do we move on with the division that
It is my belief that we are more effective by
occurred with our members this past legislative
establishing those relationships and working in the
session? I guess we have two choices. We can spend
background. I think our record over the past couple
our time trying to second guess if we did the right
of years bears that out. We have been much more
thing and attempting to discredit those with whom
successful than those that try to make their case in
we did not agree. Or, we can take the high road. We
the media.
need to work to implement the changes that occurred with the legislation and to share those practices with
BE
KNOWLEDGEABLE Aside from establishing
our fellow board members and school districts. I truly
relationships, it is also important that you be
hope that you will all choose the later and I have an
knowledgeable when you call your legislator or
idea about how we might get there.
choose to testify in front of any committee.
If you heard me testify to any of the committees,
I estimate that I sat through around 100 hours
you heard me speak about President Clinger and
of testimony on various bills. Jessica spent a similar
I having the opportunity to attend the National
amount of time. In reference to the Students Come
School Boards Association Leadership Conference in
First legislation, I can’t tell you the number of people
Washington DC. While we were there, we had the
that testified that had not even read the legislation!!!
opportunity to hear from Jamie Vollmer, author of the
When questioned, they would indicate that they had
book entitled, “Schools Cannot Do It Alone: Building
read parts of it but not all. When questioned further,
Support for America’s Public Schools”. He challenged
it was apparent that they did not understand the
us, all of us, to change the conversation we are
provisions of the bills. These same presenters would
having today about public education. He said we
also embellish and overstate the impacts that the
need to stop, shift, and share. He said that we need
legislation would have. This sort of testimony causes
to stop bad mouthing each other in public. We need
legislators to stop listening. At some point, they aren’t
to shift our attention from negative to positive. We
sure if the presenter knows and understands the bill
need to start talking about our successes and have
and simply don’t believe the over-dramatization that
positive conversations of greatness and possibility.
We need to STOP bad mouthing
We need to SHIFT our attention from negative to positive. We need to to SHARE at least five positive things about education every week.
continued... APRIL 2011 • SLATE 5
FROM THE DIRECTOR’S CHAIR
So, here is my challenge to all of you:
The cuts to public education over the past few years are unprecedented and have made the work of
Finally, he told us to share at least five positive
I’LL BE THE FIRST TO TRY I pledge to stop talking
things about education every week.
about all the presenters that were not prepared
STOP
to find ways for all of us to implement these changes.
– about other trustees, staff, fellow board
All of us includes trustees, superintendents, business
members, lobbyists, educators, elected officials,
managers, clerks, teachers, non-certificated staff,
Superintendent Luna, the IEA
parents, and patrons. It will take all of us to make
• The negative conversations we are having – with our families, friends, legislators, media, and
hard. But we
each other
have the ability conversation we have about what has occurred.
SHIFT
this work. I pledge to share success stories that I hear with the rest of the membership. We will either place these success stories on our website or I will send emails periodically about your successes.
• Begin a positive conversation • There is a way to indicate your position and desire without being negative • Begin working on how to positively implement these changes
It rests in your
SHARE
hands. I have all
• Your successes. When you find a new way to
the faith in the
make all of this work, tell your story – to ISBA,
world that you
the media, your fellow board members
can do it.
I pledge to shift my thought processes by working
• Saying negative things about each other
trustees very
to change the
when they testified before the committees.
• Something good or nice that a teacher in your
ARE YOU UP FOR THE CHALLENGE? I know it would be easy to continue with the negative. The cuts to public education over the past few years are unprecedented and have made the work of trustees very hard. But we have the ability to change the conversations we have about what has occurred. It rests in your hands. I have all the faith in the world that you can all do it. Are you ready to stop, shift, and share? I hope you.... I think you are.
school district did today • Something good that your fellow board member did • Something good that one or all of your ISBA Executive Board members did this legislative
karen@idsba.org ISBA Executive Director
session
Jamie Vollmer to Speak at ISBA Convention ISBA is pleased to announce Jamie Vollmer as a
Public Schools, one of the top ten education
keynote speaker at the ISBA Annual Convention
books of 2010 according to the American School
in November. Jamie is president of Vollmer,
Board Journal. He is the 2010 recipient of the
Inc., a public education advocacy firm working
Learning and Liberty award presented by the
to increase student success by raising public
National School Public Relations Association in
support for America’s schools. Jamie is the author
recognition of his efforts over twenty years to
of the highly acclaimed book, Schools Cannot Do
strengthen school/community partnerships.
It Alone: Building Public Support for America’s
6 SLATE • APRIL 2011
PRESIDENT’S MESSAGE
EXCELLENCE VISION WAS ONCE EXPLAINED AS “A PICTURE OF THE FUTURE YOU LAY CLAIM TO NOW.” THE VISION OF THE IDAHO SCHOOL BOARDS ASSOCIATION IS: “TRUSTEE LEADERSHIP FOR EXCELLENCE IN IDAHO PUBLIC EDUCATION.” A MYRIAD OF THOUGHTS COME TO MY HEAD AS I HAVE PONDERED AND CONTEMPLATED THESE FEW WORDS. by Dallas Clinger First of all, what is a trustee? According to dictionary.com
K-12 education here in Idaho. I have seen them going on to the colleges
a trustee is, “a person, usually one of a body of persons,
and universities and excel there as well. They received a great education
appointed to administer the affairs of a company, institution,
in the public schools here in Idaho; in fact, I would go as far as to say
etc.” Ok, so that is not so earth shattering. As trustees we understand
they received an excellent education. I also see children coming into our
the responsibilities to administer the affairs of our local school districts.
districts with limited English proficiency, graduating and furthering their
We also understand that we act as trustees only when there is a quorum
educations, many of them returning to our community to become great
and that without a quorum we are only patrons of the district but with
citizens and contributors.
an added responsibility to have our ears to the ground and our eyes fixed firmly on the goals of the district.
We have challenges motivating the less motivated and helping the less fortunate get a complete and thorough education. The requirements
Trustee also implies a fiduciary responsibility. We have all struggled
of the state and federal governments and our limited resources to meet
with the delicate balance of meeting the needs of our children with the
those requirements are challenges in and of themselves. We are also
limited resources we have. We also have responsibilities to the teachers,
challenged by the disintegration of the families. More and more of our
administrators, patrons and taxpayers of our districts; to make sure
students arrive to school without breakfast and without the parental
we are utilizing the resources at our disposal with judgment and care.
support to get their homework done and get a good night sleep. Many of
Sometimes getting the right balance is tricky. We must never transfer that
our children have to tend younger siblings while their parent or parents
fiduciary responsibility to anyone. It is our elected duty.
are working.
Now I ponder the meaning of trustee leadership. In my previous
We will always be faced with challenges. When we resolve some, new
Slate article, I wrote my thoughts on what leadership is and how good
ones will appear. Challenges have always been here and will always be
leadership is so much more crucial in difficult times. Over the years, as
with us. When you are weighed down remember that challenges produce
I have come to know many of the trustees of this state, I am convinced
the opportunities for greatness. If there weren’t challenges, then we
that we have the best leaders; all elected to administer local school
wouldn’t need great leaders. Excellence, in the face of challenges, can be
districts. It never ceases to amaze me that there are approximately 560
achieved as we work towards getting all children to meet their potential.
Idahoans that spend their own money to get elected to a position where
In our local districts, we must always be sharing our vision especially
they donate their time, talents and expertise to their local districts only
in these times of change. We need to be our local district’s best supporter
to receive those late night phone calls and spend countless hours each
and advocate. We need to continue to work tirelessly to promote the
month sitting in meetings trying to make our vanishing resources cover
excellent education that our children are receiving. I don’t buy into the
the ever expanding requirements. We must really love our children.
idea that our system is broken and that we need major reformations to
The next question that needs to be asked is: What is excellence in
fix it. We do need to make sure that, at the local level, we are providing
Idaho public education? That is probably the hardest part of our Vision
the best technology that our districts can afford and encouraging our
Statement to really understand and to articulate. Excellence, to me, is
children to push themselves to higher achievement.
not perfection. We can excel without being perfect. We will always have
I hope that when I am done with my season of service on my
room to improve, and improve we must. We should always ask ourselves:
local board I can say “I have fought a good fight, I have finished my
“Does our vision get us to where we need to be or do we need to make
course; I have made a difference in the lives of the children of our
course corrections to get us there?” and “Are we providing everything
community.”
within our power to improve the educational experience of the students under our responsibility?” I believe we have excellent teachers and administrators. Our children are getting a great education. My five children have all received their
DALLAS CLINGER ISBA President
APRIL 2011 • SLATE 7
STUDENTS COME FIRST I N C R E A SES LOCAL CONTROL With the passage of Senate Bills 1108 and
school board trustees the tools they need to
1110, locally elected school boards now have
manage their local workforce and to reward
more authority and flexibility than they have
Idaho’s great teachers. That is what these two
had in decades.
bills will accomplish through your leadership.
As State Superintendent and a former
For too many years, the pendulum of
school board trustee, I have every confidence
power in school districts has swung away
that our current and future school boards will
from the elected leaders. Senate Bill 1108
act in the best interest of Idaho students –
returns control to local school boards.
always putting our kids first and making them the priority. These two bills give you that ability to put students first.
BY TOM LUNA SUPERINTENDENT OF PUBLIC INSTRUCTION
to ensure every Idaho student succeeds. Research shows students need a highly effective teacher every year they are in school.
Right now, our public education system
According to Dr. Robert Marzano, an average
makes it nearly impossible to reward excellent
student excels academically after just one
teachers and to deal with poor teaching. If our
year in the classroom with a great teacher.
goal is to make sure Idaho students are put
Conversely, that same average student will
first, we must remove the barriers to both
suffer academically if just one year is spent
because we know the most important factor
with an ineffective teacher – and the student
in a student’s academic success is the quality
may never catch up.
of the teacher in the classroom. Knowing that, we cannot leave it to chance. Instead, we must give locally elected 8 SLATE • APRIL 2011
This reform is essential if we are going
We cannot allow this to happen. It’s clear that every year in a student’s education is critical.
PUBLIC INSTRUCTION This gives Idaho’s elected school boards the
achievement goals that are eligible for awards
flexibility they need to attract and retain the
each year.
best possible teachers every year.
The State will award student achievement
Finally, the bill enhances the performance
bonuses on a schoolwide basis each year. If a
evaluation process for professional staff.
school meets academic targets for growth or
At least 50 percent of all professional staff
overall achievement in a year, all the certified
evaluations – from the superintendent to
staff in the school building will receive a
teachers – will be tied to student achievement.
bonus. This recognizes that all teachers
Local trustees will work with parents, teachers
contribute to a student’s academic success,
and other stakeholders to develop the student
not just teachers in core subject areas.
achievement measures and how they will be
The State portion of student achievement
evaluated each year. In addition, parent input
awards also focus on growth. In fact, 70 percent
must be considered in all teacher performance
of the State student achievement awards will
evaluations. The local school board will
go to the staff of schools showing academic
determine how to collect and include this
growth because we know education is a
parent input going forward.
process, not a destination. We should reward
In addition to providing more local control
educators for the growth their students make
in the operations of the districts, Senate Bill
while they are teaching them. This is the only
1110 will give local school boards the ability
fair way to measure academic performance.
to reward Idaho teachers for their hard work
Under this plan, Idaho’s teachers will have
in the classroom each and every day. All pay-
the opportunity to earn up to $8,000 a year
for-performance bonuses will be in addition to
in bonuses on top of their annual salary. This
As school board trustees, you have been
a teacher’s salary, and most of the decisions
is how we can finally improve teacher pay
vested with the authority to manage the
regarding these bonuses will be made at the
and give Idaho’s great teachers more control
workforce at the local level to ensure every
local level.
over how much they make each year. This is
academic year is meaningful. Now, Senate Bill
The pay-for-performance plan approved by
how we will attract and retain the best and
1108 gives you the flexibility you need to fulfill
the Legislature is not new for Idaho schools
the brightest into the teaching profession in
this duty.
and districts. We discussed the details of
Idaho.
First, the bill removes the “evergreen”
this plan extensively in 2009 when the State
These reforms in Senate Bills 1108 and
clause from local master agreements. No
applied for the federal Race to the Top grant.
1110 are changes the Idaho Legislature and
longer will the school boards of today be
The plan was developed and agreed to by
school boards have discussed for years. Many
tied by decisions made by school boards of
all educational stakeholders, including the
of them were considered back in the mid-
the past. Instead, each year, the local school
Idaho Education Association, Idaho School
1990s when I was a local trustee. These are
board and teachers’ association will agree on
Boards Association, Idaho Association of
policies whose time has come.
a new master agreement.
School Administrators, Idaho Superintendents’
Now, it is up to local leaders across
Second, the bill eliminates seniority as a
Association, Idaho Business Coalition for
the State to implement these new policies
criterion for reduction in force. For too long,
Education Excellence, Idaho State Board of
fairly and effectively. With this additional
district superintendents and school board
Education and the Governor’s Office.
authority comes a new level of scrutiny
trustees have had to let go some of the most
This plan awards teachers for working in
and accountability. Therefore, as elected
effective educators in a district because those
hard-to-fill positions, taking on leadership
officials, the onus is on you to ensure every
individuals didn’t have seniority. No longer
duties, or working in a school that shows
decision you make works to improve the local
will we allow longevity to determine teacher
academic growth year over year. The local
school, community, and above all, student
quality. Now, as school board members, you
school board will determine the hard-to-fill
achievement.
will set the right criteria for reduction in force.
positions, the leadership positions, and the
Third, the bill phases out teacher tenure.
bonuses that will be awarded for each of
If we are going to put students first, we can
these.
no longer permit a forever contract in our
Student achievement bonuses will be
schools. Those teachers who currently have
distributed at the state and local levels. The
tenure will keep it. New teachers in Idaho
school board will work with local educational
will be offered up to a two-year contract.
stakeholders
to
develop
local
student APRIL 2011 • SLATE 9
FROM THE STATE BOARD OF EDUCATION
SBOE SUPPORTS
STUDENTS COME FIRST
The debate on Superintendent Tom Luna’s
As
we
move
forward
towards
Students Come First plan has raged now for
implementation of Students Com First, let us
close to three months. I want to take this
put our differences of opinion aside and come
opportunity to clearly state that I personally,
together- for the sake of the students. After
and as the current president of the Idaho State
all, we are all doing this for the betterment of
Board of Education, support good teachers. I
the students. Even if we don’t totally agree
do not believe that this reform as proposed
with what has or might happen, in the end it
will bring the current system to its knees as
is us, the adults, the leaders, those who are
some have predicted but will, in fact, help
in positions that can and do affect change-
those good teachers who are doing such
it is us to whom the students will look for
wonderful things in classrooms throughout
direction. If we react with professionalism,
the State be recognized for that effort.
with maturity and with resolve to do our best-
by Richard Westerberg President, State Board of Education
First up, the Idaho State Board of
our students will follow with similar behavior.
Richard Westerberg lives in Preston, is
Education supports the tenets of the plan.
That is not to say they will agree, nor is it to
the current president of the Idaho State
The SBOE has long advocated for changes
imply that they should follow blindly. But we
Board of Education and served 12 years
to Idaho Code that give local trustees more
all should do our absolute best to ensure that
as a trustee on the Preston School Board.
flexibility in make decisions that impact
the lessons that we impart through our words
their districts especially when it comes to
and deeds are worthy of their attention.
employment contracts. Change is never easy nor should it be. When a state or any level of government is looking at such a monumental shift in how it approaches its responsibilities, intense scrutiny is, and should be, part of the process. That scrutiny however, must be held at a level that it is respectful and warrants professionalism
from
all
parties
involved.
AS WE MOVE FORWARD TOWARDS IMPLEMENTATION OF STUDENTS COME FIRST, LET US PUT OUR DIFFERENCES OF OPINION ASIDE AND COME TOGETHERFOR THE SAKE OF THE STUDENTS.
10 SLATE • APRIL 2011
SAFETY NOTES
Cyberbullying Cyberbullying is a type of bullying that is rapidly growing in public schools. It is defined as “willful and repeated harm inflicted through the use of computers, cell phones, and other electronic devices�. by Allan Ranstrom and Pat Pinkham
C
yberbullies use voice messages, email, text messages, digital photos, video, or personal web pages to deliberately harass, intimidate, or embarrass another person. Students can send hurtful text messages to others or spread rumors using cell phones or computers. Teens have also created web-pages, videos, and profiles on social networking sites such as Facebook and MySpace to make fun of others. With cell phones, teens have taken pictures or video in a bedroom, bathroom, or other location where privacy is expected and posted or distributed these pictures electronically. There are many detrimental outcomes associated with cyberbullying. The targets of the bullying often feel depressed, sad, angry, and frustrated. Many victims who experience cyberbullying are afraid or embarrassed to go to school, and research has shown links between cyberbullying and low self esteem, academic problems, school violence, and delinquent behavior. There are a number of different studies used to estimate the numbers of students who experience cyberbullying; with most estimates ranging from 20% to 50% of the student population. Cyberbullying is different from traditional bullying. The cyberbullies can hide their identity behind their computer or cell phone by using anonymous email addresses, or screen names. It is also easier to be cruel using technology. It can be done at physically distant locations, and the bully does not have to see the immediate response of the victim. The effect of cyberbullying can be devastating due to the speed in which the bullying can spread. Schools must take extra precautions before disciplining students for cyberbullying behavior in cases where the technology was used away from the school campus. If so, the constitutional guarantee of protected speech may apply. School districts should use an Acceptable Use Policy (AUP) signed by both the students and his/her parents in exchange for use of the schools computer, hardware, and network. The AUP is a contract that calls for the student to agree to use proper online behavior, regardless of whether the behavior occurs at school or at a different location. An AUP gives the school a legal foundation to discipline bullies no matter where the behavior occurred or what type of device was used. continued...
It is easier to be cruel using technology. It can be done at physically distant locations, and the bully does not have to see the immediate response of the victim.
APRIL 2011 • SLATE 11
ISBA
BRONZE
BUSINESS PARTNER
...continued from previous page The most important step a school can take to prevent cyberbullying is to educate students about responsible technology use. Students need to know that all forms of bully behavior are wrong, and those that choose to engage in harassing behavior will be subject to discipline.
School Districts that use SafeSchools.com can access several staff training presentations on the subject of computer online safety including courses on:
School district staff should review their harassment and bullying policies, be trained in indentifying typical cyberbullying behavior, and understand how and to whom bullying behavior is to be reported. Evidence of cyberbullying should be carefully preserved. This would include any text messages, emails, digital photos or videos, or internet pages. If a school staff member becomes aware of cyberbullying, and does not report it, the district could be held legally liable.
• Cyberbullying • Online Predators • Online Safety-Threats of Violence
TM
MORETON & COMPANY Allan Ranstrom
If you have questions on Cyberbullying or on accessing safety & loss control training for your district through the SafeSchools.com website, please contact Allan Ranstrom or Pat Pinkham at Moreton & Company. They can be reached at 800-341-6789.
12 SLATE • APRIL 2011
Pat Pinkham
ISBA
DIAMOND BUSINESS PARTNER
ASK ISBA
ASK ISBA
Q: A:
We have a trustee vacancy on our board and would like to conduct interviews of potential candidates. Should this be done in executive session or in open meeting? Additionally, do you have any suggested questions to ask these candidates? Pursuant to Idaho Code Section 67-2345(1)(a), you can hold an executive session to “consider hiring a public officer, employee, staff member of individual agent, wherein the respective qualities of the individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an
elective office or deliberations about staffing needs in general.” There are several great questions to ask trustee candidates. The ISBA has a document on its webpage that provides several questions you may want to consider asking the candidates. The document can be found on the ISBA website (www.idsba.org) and then following the tabs “Board Development” – “Board Candidate Resources” – “School Board Candidate Questions”.
about
Ask ISBA
Ask ISBA is one of the newest services ISBA offers to its membership. ISBA staff receive questions from trustees, superintendents, and clerks on a variety of topics. To help others learn from these questions and answers, the Ask ISBA web feature has been added
to the ISBA website at www.idsba.org. We encourage you to check this site if you have questions. It is possible that someone else has asked the question. If not, you can ask the question so that everyone else will benefit from the answer as well.
APRIL 2011 • SLATE 13
GETTING TO KNOW THE ISBA EXECUTIVE BOARD
ABOUT MY SERVICE I began serving as a school board member in the early 1990s in a small K-6 district near Lincoln, Nebraska. It was so small that I was also the treasurer for the district. When I returned to Moscow, I applied and was appointed to fill a position vacated by a board member who moved. I have served on the Moscow School Board since July 1994, the last 8 years as Chair. I served as a Region 2 representative to the ISBA Executive Board for several years in the late 1990s and was recently reelected to serve as Region 2 Chair.
Dawn Fazio
WHY I SERVE ON THE BOARD
MOSCOW JT. SCHOOL DISTRICT #281 ISBA REGION 2 CHAIRMAN
School board service must run in my blood because my dad served on the board in our small school district in northern New York for 30 years. I serve because I love working with our dedicated educators and working to improve
MY BEST ADVICE
public education. I believe a good public educational system is crucial to our country’s
Hiring the right superintendent is the most important part of your job as a board member.
success as a democracy and a world leader. I
Choose your district´s superintendent wisely and take the time to delineate the roles of the
have found that being a board member is always
board and the superintendent. This will make your job as a school board member easier and
interesting and challenging. I can draw on my
more enjoyable. The superintendent as CEO is the one responsible for the ultimate success
experiences as a former elementary teacher
of your district, everything from student achievement and finances to staff morale and
and as a successful parent and business owner
community involvement. Establish a good working relationship with your superintendent
to help meet those challenges.
and then let him or her do their job.
A LITTLE ABOUT ME
My official name is Dawna, but I
Moscow has been a great place to live
26th year, a catalog and online store
usually go by Dawn. I grew up in the
and raise our two children, Walter and
with all sorts of Smokey Bear gifts and
mountains of northern New York, met
Julianna, who recently graduated from
collectibles. Nine years ago we added
my husband, Jim, in graduate school at
BYU. We enjoy the outdoors together
an arts and crafts retail store called
Colorado State University and moved
hiking, bird-watching, bicycling, skiing
Northwest Showcase and this past fall
to Moscow in 1974 when he got a job
and traveling. I am self-employed
a JCPenney Merchant (Catalog) Center.
teaching at the University of Idaho.
running our family business now in its
14 SLATE • APRIL 2011
Meet ISBA’s NEWEST STAFF Shoni Pegram
Kristi Toolson
Job Title: Communications and Board Training Coordinator
Job Title: Finance and Office Coordinator
Let me begin by letting you know how exciting and enjoyable
I grew up on a ranch spending my summers in Caribou County
it is for me to be a new member of the ISBA staff and this
and the winters (and school) in Rupert. After marrying Don in
wonderful organization as the part-time Communications and
1986 I moved to Rupert full time where we owned and operated
Board Training Coordinator.
Minidoka
This is such a very important
many years. Choosing to
and
time
sell to a larger company, I
for Idaho education and I
sought employment with
consider it a tremendous
the Minidoka County School
opportunity
monumental
to
for
part
District as an Elementary
of the leading education
School Secretary. Working in
association
in
be
Pharmacy
Idaho.
the schools for eight years
Working with our dedicated
gave me a great appreciation
trustees, staff colleagues,
for the teachers, students
state officials and legislators
and ALL staff members. My
in this historic time is very
last 1 1/2 years was spent
gratifying.
at
As a life-long resident of Idaho and graduate of Caldwell High School, you can also find me at the College of Idaho where I
District
Office
where
I was able to cross-train with our School Board Clerk, Patricia Knoblauch.
am a senior pursuing a degree in Political Economy with a minor
Away from work, I love spending time with my family,
in Leadership Studies. Working with all of you at ISBA fits right in
including sons, Philip and Adrian, and volunteering for various
with my interest in government and active personality. I’ve been
causes.
fortunate to work for several candidates and elected officials and I am really happy to build on that experience now with ISBA.
I feel privileged to be part of the ISBA Team and will do all in my power to provide any assistance needed.
Please call on me anytime I can be of assistance.
ISBA
Spring
REGIONAL MEETINGS
REGION 1: Wednesday, April 27 • 6:00 pm • Post Falls High School REGION 2: Tuesday, April 26 • 6:00 pm • Timber Creek Grill (Buffet Style Dinner) • 2305 Nez Perce Dr., Lewiston REGION 3: Wednesday, April 20 • 6:30 pm • ISBA Office, 222 N. 13th St., Boise REGION 4: Wednesday, May 4 • 6:30 pm • 6:30 pm Refreshments, 7:00 pm Meeting • Shoshone High School REGION 5: Monday, May 2 • 6:00 pm • Pocatello/Chubbuck SD Office • 3115 Poleline Rd. REGION 6: Tuesday, May 3 • 7:00 pm • Jefferson District Office, 3850 E. 300 N., Rigby REGION 7: Thursday, April 21 • 7:00 pm • Teleconference REGION 8: Thursday, April 28 • 7:00 pm • Weiser High School Library • Teleconference also available
APRIL 2011 • SLATE 15
16 SLATE • APRIL 2011
. o n 1 Conta
Liz Killpack: 208-589-4037 liz@idsba.org
Drew Meyer: 208-521-2232 g drew@idsba.or
$
Board Training is a vital aspect of a school board’s ongoing professional development. Sign up for an ISBA board training module that can address the needs of your school board and district staff:
d trainers ct ISBA’s boar
nbow: Donagene Tur 208-659-7343 sba.org rnbow@id donagene_tu
$
board training
2
•
Effective Board Governance
•
•
Leadership for Student Achievement
Board Goal Setting and Self Assessment
•
Parliamentary Procedure
•
Strategic Planning
•
Policy
•
Education Law
•
•
School Finance and the Boards Role
Effective Meetings and Open Meeting Laws
Plus^!
15-25 Points
property & liability insurance
3
Protect your schools and reduce your costs by partici pating in a program specifically designed for Idaho school districts. 90% of Idaho school districts are now enrolled, and over the past 10 years have received
over $4 Million in dividends.
travel insurance Every ISBA school board member is covered with $50,000 additional life insurance in case of an accident during district-related travel.
APRIL 2011 • SLATE 17
publications THE SLATE is published five times a year, provides an in-depth perspective of issues all board members need to understand and offers a quick summary of current news and upcoming activities.
THE POLICY UPDATE NEWSLETTER is published quarterly to keep members apprised of current policy changes.
THE ESQUIRE is ISBA’s legal newsletter, published quarterly to keep trustees informed of emerging legal issues in education.
CAPITOL NOTES is an electronic publication (e-newsletter) posted weekly on our website during the legislative session (Jan-March).
5
policy services A primary function of ISBA is to support and improve policy-making by Idaho public school boards. The Policy Services staff provide reliable, authoritative policy assistance and information to help school boards draft and maintain policies. ISBA Policy Staff help schools update their policies based upon changes in Legislation
Over one-half of Idaho school districts and six charter schools are currently members of the update service. In addition, several districts have contracted our services for a custom re-write of their current policy manual.
6
legal servi c
es
no.7
The Annual Convention is a valuable professional development opportunity for
Be proactive; avoid costly
boards, superintendents, and clerks. In
litigation. Our legal staff fields
addition, the ISBA Business Session is your school
calls and emails every day.
board's opportunity to vote on the policy issues
Give us a call when you have
that will make up your association's legislative
a legal question. If it takes 20
agenda for the upcoming year.
minutes or less it's FREE!
18 SLATE • APRIL 2011
annual convention
The 2011 Annual Convention will be held in Coeur d’Alene November 10-12
8
labor relations
ISBA provides a book of district salary schedules, information on current negotiated agreements and bargaining proposals.
Additional information on labor relations advice, negotiations training,
# 10
Because we have a mission:
strike preparation and conflict resolution are available upon request. Specific services are available on a fee-for-service basis.
The mission of the Idaho School Boards Association is to provide leadership and
9
services to local school boards for the benefit of students and for the
governmental affairs legislative advocacy
advocacy of public
&
education.
ISBA Legislative Services staff works with legislators, State Board of Education, and State Department of Education representatives, as well as other stakeholders in developing school finance programs, participating in efforts to revise labor/management laws, and opposing bills which restrict local control of schools. To advocate for school districts, the ISBA staff and Governmental Affairs Committee are involved in day-to-day activities at the legislature.
MARK YOUR CALENDARS The Summer Leadership Institute (formerly known as the New
The workshop will include classes on the following topics:
Board Member Workshop) is
• Trustee Roles & Responsibilities
provided every summer by the
• Board Ethics
ISBA in an effort to provide
• Effective Meetings
mid-year training for new
• Basic School Finance
board members, veteran board
• Resources, Regions,
members, superintendents,
14
EAS T E R N I D A H O
28 BOISE
21
NOR T H E R N I D A H O
Resolutions, & Legislation
clerks, and other district team
• Basics of Board Policy
members.
• Board Scenarios APRIL 2011 • SLATE 19
: s e e t s u r T Say‘thanks’
to your employers
DOES YOUR EMPLOYER SHOW A CONSTRUCTIVE INTEREST IN YOUR SCHOOL BOARD WORK? ARE YOU ALLOWED TO KEEP A FLEXIBLE SCHEDULE TO BALANCE WORK WITH SCHOOL BOARD DUTIES? DOES YOUR EMPLOYER DESERVE SPECIAL RECOGNITION FOR ENCOURAGING YOU IN YOUR SERVICE TO PUBLIC SCHOOLS? Now you can say “thanks” to your employer who supports you and your work as a school board member. Upon the recommendation of any Idaho trustee who is regularly employed (salaried or hourly), ISBA Executive Director Karen Echeverria will send a letter of commendation to the board member’s employer, along with a certificate suitable for framing. The purpose of ISBA’s Employer Commendation Program is to recognize those organizations that make a special point of encouraging and supporting employees who serve on school boards. The award also will: »» Remind the employer that there is a school board member on staff »» Acknowledge that the employer views school board service as an essential and demanding community activity »» Recognize that serving on a school board takes time and requires understanding of the employer »» Reinforce the employer’s commitment to support school board members »» Encourage other employees to see that commitment and adopt a similar posture »» Encourage all employers and employees to view school board service as a worthwhile endeavor If you are employed by a business or institution that supports your school board work, and if you would like ISBA to send your employer a letter and certificate of commendation, please complete the form below and mail, fax, or email it to ISBA.
EMPLOYER COMMENDATION REQUEST I am regularly employed on a salaried or hourly basis and request that ISBA send a special letter and certificate of commendation to the employer identified on this form.
1
YOUR EMPLOYING COMPANY OR INSTITUTION: Company Name Company Address City
State
Zip Code
Individual name and title to whom commendation should be sent
2
3
ABOUT YOU: Your name
Your school district
Your telephone number
Date of request
MAIL, FAX OR EMAIL THIS FORM:
Misty Jones, Marketing & Events Manager
Mail: ISBA, PO Box 9797 Boise, ID 83707-4797 • Facsimile: (208) 854-1480 • E-mail: misty@idsba.org 20 SLATE • APRIL 2011
TWO CALDWELL SCHOOL DISTRICT TRUSTEES
REPRESENTING IDAHO WELL T W O CALDWELL SCHOOL DISTRICT TRUSTEE S H AV E R E C E I V E D T H E G R E AT H O N O R O F B E I N G N A M E D T H E I D A H O BUSINESS REVIEW’S IDAHO WOMEN O F T H E Y E A R . T R U S T E E L E A N N S I M M O N S R E C E I V E D T H E AWA R D I N 2 0 09 AND FELLOW TRUSTEE, JACKIE HOP P E R, WA S A 2 0 1 0 AWA R D R E C I P I E N T.
LEANN SIMMONS Each year the Idaho Business Review honors
JACKIE HOPPER the
others do not. They all are successful in their
individuals who serve as role models on how
nominees in four categories: professional
The
selection
committee
rates
professions, recognized as leaders, involved
to achieve success and simultaneously leave
accomplishments,
skills,
in their communities and can see the big
a lasting legacy for a new generation. Every
community involvement, and long-term goals.
picture and know how to follow through
leadership
year the Idaho Business Review receives over
The 50 honorees come from all walks of
100 nominations for the award. The nominees
personal and professional life. Some have
are then reduced to 50 award recipients.
years of education and multiple degrees;
(Idaho Business Review).
LeAnn Simmons Improving the lives of young people through strong education
that in addition to her invaluable contributions as a district trustee,
programs is a top priority for LeAnn Simmons. LeAnn was recognized in
“LeAnn was instrumental in bringing grant money to the district
2009 as one of the Idaho Business Review’s Women of the Year.
to support a truancy program that has increased the average daily
LeAnn is the Executive Director of Idaho Voices for Children, a
attendance in all schools to be some of the highest in our state.”
statewide advocacy organization whose mission is to raise awareness,
Among her mentors, one LeAnn singled out was Dale Peterson
influence policy and unite our community to resolve problems facing
former Executive Director of Buy Idaho. “He taught me many things
Idaho’s children in the areas of health, education, safety and family
but mostly what community engagement is all about and how to
economic security. Her passion for helping children continues in her
make an impact through direct influence as well as consensus
activities outside of Idaho Voices for Children, particularly in her work as
building.”
a trustee for the Caldwell School District and Board member for First Book
Simmons has carried that advice into everything she does today.
Treasure Valley a national non-profit organization with a single mission:
“There are really two things that guide my actions: relationships and
to give children from low-income families the opportunity to read and
priorities,” she said. “It’s all about relationships. No matter what you
own their first new books. “I spend most of my time collaborating on
are trying to accomplish, you need to build the relationships first
issues that affect children,” Simmons said.
and foremost. Then make sure you know what your priorities are and
Roger Quarels, superintendent of the Caldwell School District, noted
plan each day based on those priorities.”
continued...
APRIL 2011 • SLATE 21
...continued from previous page
Jackie Hopper For all the horror stories that abound concerning the parenting of teenagers, Jackie Hopper’s love of teens goes way beyond sitcom sentimentality. Both in her life as a mother and in her professional role as director of faith formation for the Cathedral of St. John the Evangelist in Boise, Jackie spends a lot of time encouraging others to dream their wildest dreams. Jackie is responsible for the overall religious formation of the cathedral community, which includes bringing together the Spanish speaking and English speaking communities within her parish and serves as community event coordinator. She also oversees religious education of children from infancy to sixth grade – a job that includes training, evaluating and supervising a staff of 35 volunteers. Education is a constant thread in the narrative of Hopper’s life. All five members of her family are in school, including Jackie, who is currently pursuing a master of business administration through the University of Phoenix. Jackie was the founding member of the Caldwell YMCA and currently serves as the Idaho School Boards Association Region 3 Chairman. She is also a member of the Consolidated Health Committee with the State Department of Education. “Jackie has been instrumental in driving dramatic change in public education, from what we teach, to how we teach, to the facilities we teach in,” says Superintendent Roger Quarles. Jackie’s heroes, not surprisingly, are strong and courageous women such as Rosa Parks and Florence Nightingale. But she also includes her grandmothers Isabel and Elizabeth, who raised her parents through the Great Depression. “These women were all strong advocates of justice who worked tirelessly for their community and their families.” Just like Jackie Hopper. Article information courtesy of Idaho Business Review.
ISBA ANNUAL CONVENTION + COEUR D’ALENE + NOVEMBER 10-12, 2011
Call for WORKSHOP PROPOSALS Help others benefit from your expertise & experience
ARE YOU INTERESTED IN PRESENTING A WORKSHOP AT T H E I S B A A N N U A L C O N V E N T I O N ?
Can the trustees and school district leadership of Idaho benefit from your expertise or experience? If yes, we want to hear from you! YOU’RE INVITED!
The ISBA invites school districts, educational agencies, and others to submit proposals for workshops to be presented at the ISBA Annual Convention. Convention attendees are seeking information and skills to help them govern and lead more effectively in the ever-changing world of public education. H O W T O A P P LY
All workshop proposals must be received by June 30, 2011. Visit www.idsba.org for workshop proposal applications and other timeline information.
22 SLATE • APRIL 2011
Protect what’s important with the...
ISBA INSURANCE PLAN Serving Idaho’s school districts for over 27 years. Over 114 school districts and charter schools statewide are members of the ISBA Insurance Plan.
ISBA
DIAMOND BU S I N E S S PA R T N E R
Allan Ranstrom | (208) 321-2001 | Allan@Moreton.com APRIL 2011 • SLATE 23
Executive Board Meeting February 15-16, 2011
Highlights
ISBA’s Executive Board conducts important business that is similar to the work done by local school boards. Executive Board members and ISBA staff tackle numerous agenda items and hear a variety of reports. Here are some of the highlights from the meeting held in February: BUDGET REPORT:
to ISBA legal services. The Board requested more information from ISBA
ISBA made some revisions to its 2010-2011 Budget due to the fact that
staff and will take up this issue at the next meeting.
ISBA is leasing a part of its building and will now have to pay some property taxes and income taxes from the profit earned on the lease.
APRIL MEETING DATE: The date for the April Executive Board meeting was discussed. The spring
POSSIBLE BY-LAW CHANGE:
meeting used to be held in May, but has been moved to April to better
The possibility of a By-law change was raised to address the issue of
accommodate Board business, members’ schedules, and high school
the hiring of past ISBA officers. Board members were assigned to draft
graduation dates. The April meeting will take place on the 29th – 30th.
a proposed change for Executive Board review. EXECUTIVE DIRECTOR’S REPORT: RETENTION POLICIES AMENDMENTS:
The Executive Director reported on the status of the ISBA Insurance
ISBA staff undertook over the summer the large task of cleaning out and
Program, the pending review of trustee zones based upon the release of
organizing office files. During this time national policies on document
the census data and the two new ISBA staff members.
retention as well as input from the auditors and accountants were reviewed for guidance on the maintenance of documents. Suggested
GOVERNMENT AFFAIRS
changes were made and approved to ISBA policies on document
COMMITTEE (GAC) REPORT:
retention to reflect national trends and auditor and accountant input.
The GAC meeting was focused on the testimony of President Dallas Clinger to the House and Senate Education Committees regarding
AFFILIATE DUES:
Superintendent Luna’s Students Come First legislation during the ISBA
A discussion was held on the amount of dues charged to ISBA affiliate
Day on the Hill event. The GAC directed Mr. Clinger to the areas of
members. It was noted that affiliate members do not get to vote at the
support and non-support found in the ISBA survey of trustees.
Business Session of the ISBA Annual Convention and get limited access
24 SLATE • APRIL 2011
24 SLATE • APRIL 2011
BOARD TRAINING
ANNUAL CONVENTION REPORT: ISBA staff member Misty Jones reported on the 2010 ISBA Annual
Delivered to your District
Convention. Based on feedback, ISBA will continue with the condensed schedule at the 2011 Convention. Attendance and sponsorships exceeded expectations and suggestions were made for improving the Scholarship Auction and Awards Banquet. PACIFIC REGION MEETING REPORT: ISBA President Dallas Clinger reported on the National School Boards Association (NSBA) Pacific Region meeting that was held in December, 2010. He reported that Executive Director, Karen Echeverria, was elected Secretary/Treasurer of the NSBA Pacific Region. Mr. Clinger also reported that NSBA emphasized the importance of federal land endowment funds to public education and the duty of trustees to monitor the
ISBA offers a multitude of training opportunities to help your school board and district leadership teams in your roles as education leaders.
management of endowment lands. LEADERSHIP CONFERENCE REPORT: ISBA President Dallas Clinger reported on the NSBA’s Leadership Conference held in Washington D. C. in February, 2011 and attended by he and Ms. Echeverria. Mr. Clinger would like to see if the Association
Training is offered on the following • School Board Governance
could budget for more officers to go to the Leadership Conference
• Leadership for Student Achievement
because it was a very informative event. They would like to bring
• Education Law
a speaker from the Conference, Jamie Vollmer, to the ISBA Annual
• Human Resources / Personnel
Convention this year, but price will certainly be a factor so they are hoping to partner with another group to share his fee. REGION REPORTS:
• School Finance & Board’s Oversight Role • Teamwork-Team Building
The ISBA Region Chairs provided reports on the happenings, events and
• Negotiations / Interest Based Bargaining
responses to legislation in their individual regions.
• Strategic Planning and Goal Setting • Parliamentary Procedure • Customized Training to Suit Your Needs
Contact one of ISBA’s Board Trainers for more details: Liz Killpack: (208) 589-4037 Email: Liz@idsba.org
Donagene Turnbow: (208) 659-7343
Email: Donagene_Turnbow@idsba.org
Dr. Andrew Meyer: (208) 521-2232 Email: Drew@idsba.org
ISBA Office: (866) 799-4722
BOARD POLICY: THE ROLE OF THE
BOARD CLERK Does your board rely upon you to be the unofficial policy overseer?
parameters for the operation of a school district. Board policy tells: what
The role of most board clerks is to (1) research and gather resources
is wanted, why, how much, and who accepts the delegated oversight
regarding specific policy issues; (2) assist with drafting of proposed
responsibility. The school board must adopt policy before it can be put
policy language; (3) prepare proposed policies for board consideration;
into effect.
( 4) prepare and distribute policy proposals prior to board meetings; (5)
Take a quick assessment of your policy manual. The following
attend board meetings and record in minutes the actions taken on the
questions are designed to help you determine whether or not your policy
policy; ( 6) process adopted policy and distribute to all affected by it.
manual needs to be updated or revised. “No” answers indicate areas
What is policy? Board policy is the actions and decisions of a school
where work may need to be done.
board that set general goals and specific objectives, and establish
1
3
7 8 9 10
location of desired policies? Do titles
board’s concern for students, teaching and
reflect contents?
the learning process?
4
11
regulations or procedures kept in a
concerns and points related to the topic?
Does every board member, administrative team member, and
district school have an updated copy of the policy manual?
Are policies clearly written and positive in tone?
required by law/regulation?
Are policies written in gender-neutral language?
2
Are policies coded with a comprehensive and logically organized
coding system? Does the manual include an index and table of contents for quick
14 15 16
Do policies exist for topics
Are legal references cited on appropriate policies?
Is your manual free of contradictory or ambiguous statements?
Have most major policies been adopted, revised or reaffirmed
within the past five years?
Do policies reflect the board’s
Do each of your policies
17 18
adequately cover the important
adoption or revision?
beliefs and expectations, and the
Are student and staff handbooks consistent with board policy?
Does the board carefully review
Does the manual contain only board policies, with administrative
separate binder? Are policies easy to understand? Do
12
you use a standard style and format?
operations?
Are your policies cross-referenced to
13
related policies in the manual?
addressing board governance and
administrative staff instructed
on how to use the manual?
requirements?
in laws and regulations, court decisions, liability issues and educational topics; legally reviewed policies reflecting current requirements and
26 SLATE • APRIL 2011
was adopted or revised? Are new board members and
Do policies conform to legal
The ISBA Policy Update Service provides information about changes
needs; and sample policies when applicable.
19 20
Can you tell on what date a policy
Does the manual contain policies
5 6
a proposed policy prior to its
If you have questions regarding the policy services provided by ISBA, please contact Jessica Harrison at the ISBA Office. Portions of this article courtesy of the Pennsylvania School Boards Association.
Media Relations:
by Shoni Pegram ISBA Communications Coordinator
OPPORTUNITY OR TRAP?
by Liz Killpack ISBA Board Trainer
As Idaho Legislators return to their communities
it is certainly a member’s prerogative to share
Some additional thoughts regarding the
following sine die adjournment of the 2011
those with the media, so long as it is made
media in your own community: Be proactive
session, there is no doubt each of them would
clear that one is speaking individually, and not
about contacting your local newspaper, television
list education as one of the major issues they
for the Association.
and radio stations on positive activities in your
had to consider. The budget and education dominated media coverage of the Legislature.
Some things to contemplate when talking with the media:
helpful when difficult issues are discussed for
and rather than creating their own story, the
as the “Go To” stakeholder in education
controversy over substance of an issue.
reporter, with whom you have a relationship,
negotiations and deliberations by legislative
Can they get a headline or flashy sound
may come to you for information and insight.
leaders, state elected officials, and the media.
bite? Craft your answers to give facts and
Offer to be the ‘education expert’ on issues
So it seems an opportune time to review some
substance.
related to schools and education so you are the
The good news is that ISBA was recognized
1. Reporters
district. This prior communication can prove
are
generally
looking
media “helpful hints” for ISBA board members.
2. Is your criticism or condemnation of a Board
“Go To” source for a comment, or at least to
The ISBA Executive Board has always been
decision useful in the long run and will it
discuss a story that will assist a reporter ask
committed to thoroughly examining every
contribute to the good of the education
the right questions.
side of upcoming issues and getting input
community?
The members of ISBA have created an
from members. Before making decisions, the
3. Can your comments be misinterpreted as
association that is the leading public education
Executive Board asks questions and researches
representing the official position of the ISBA
stakeholder in the State of Idaho. As elected
or your local Board?
officials in your own right, you have worked
answers to get as clear a picture of the issue as possible in order to be able to fully explain
4. Do you have an established relationship
hard to earn this recognition. Continuing to pay
the rationale for the decision. Once the Board
with the reporter that gives you a comfort
some attention to honing your media relations
makes a decision it is crucial to move forward
level that your comments will be reported
skill will insure you are maintaining ISBA’s
accurately and fairly?
credibility and preeminent role in Idaho. Please
with implementation with broad board member backing. The Association’s official position will
5. Do you have enough information to respond
be conveyed to the public and the media by the
to the media inquiry? Don’t hesitate to do
Board-designated spokesmen.
some research before granting an interview.
Often the media will seek additional reaction to the Board’s action. As an association, we
contact our office anytime as we are anxious to assist your efforts.
Don’t hesitate to answer that you will get back to the reporter on a question.
understand and recognize that all members have their own opinions regarding an issue and
Dead li May ne is 23!
Idaho Association of School Business Officials
Business Official of the Year Award The IASBO Business Official of the Year is a peer recognition program for outstanding service, innovative plan design and implementation, or other exemplary business practices within school business management.
Recipient will receive: • Paid registration to the IASBO Conference and related travel expenses for member and guest.
Nominations will be accepted from IASBO Active or Honorary Members,
• Recognition in news and trade media
immediate supervisors and local boards of education.
• An engraved plaque
For more details and to nominate your school business official, visit the Award page on the IASBO website at http://www.idahoasbo.org/pdfs/iboy.pdf
APRIL 2011 • SLATE 27
SCHOOL DISTRICT TRUSTEE ZONES by Pete Lounsbury and Steve Sweet
Quadrant Consulting and Millennium Science & Engineering are joining together as the Quadrant Team with the Idaho School Boards Association. Our common goal is to assist individual School Districts throughout the State with implementing possible changes to Trustee Zone boundaries and legal descriptions.
Pete Lounsbury
According to State statutes, a proposal to redefine and change Trustee
is provided in both an electronic (pdf) and a printed paper copy.
Zones shall be initiated by the Board of Trustees at the first meeting
If the population within each Trustee Zone differs less than 10-percent
following the report of the decennial census. The Census Bureau, on
from all other Trustee Zones in the District, the District is in compliance
March 10, 2011, provided key demographic data to states allowing state
with the requirements and no more work should be necessary. The School
governments to redraw various district boundaries. Each School District is
District simply submits this Phase 1 packet to the State Department of
required to present to the State Board of Education within 120 days (July 8,
Education for review and eventual approval by the State Board of Education.
2011), following the release of the decennial census data, a proposal for a
If any Trustee Zone populations differ by more than 10-percent, then a
change, equalizing the population in each Trustee Zone, or proof that the
second step, Phase 2, becomes necessary.
current zones are equal. The Quadrant Team is pleased to provide a two-phased approach to assist School Districts in complying with updating Trustee Zone boundary requirements.
PHASE 2 Under Phase 2, the District uses the Phase 1 Zone Status map to define the boundaries of the new Trustee Zones. A recommended first step for the District is to identify the location of each Trustee’s voting residence on
PHASE 1
the map. Then, the District Trustees or their staff will mark up the Phase
Once authorized by an individual School District, the Quadrant Team
1 Zone Status Map, indicating where Trustee Zone boundaries should be
prepares a "2010 Census, School District Trustee Zone Status" map. This
moved to “equalize” the zones within the less than 10-percent variation
map covers the individual Trustee Zones and the entire District. The map
requirement. A hard copy of the map with the new Trustee Zone lines, as
shows roads, water bodies, in addition to the individual census blocks
revised by the School District, is shipped back to the Quadrant Team to
with block population. The map also includes a population tabulation table
develop the final work products.
containing Census population data for each current Trustee Zone. This map
The Quadrant Team uses the District’s marked up map to draw
Information needed from your School District to evaluate Trustee Zone population compliance: 1. A current State Board of Education-approved School District boundary legal description and map that includes previously Board-approved annexations and excisions. 2. Legal descriptions and a map for each existing or adjusted School District Trustee Zone that has been previously approved by the State Board of Education. 28 SLATE • APRIL 2011
General guidance based on prior
• Splitting of census blocks should
experience has shown that adjusted
not be attempted, unless the
Trustee Zone should follow census
School District can provide an
block boundaries or the exterior
alternate
boundary of the School District,
using a statistically meaningful
whichever is applicable.
procedure that is acceptable to the
• Trustee Zone boundaries should
Idaho State Board of Education.
population
count,
follow common identifiable lines,
• Gerrymandering of Trustee Zone
i.e., section lines, subdivision
boundaries should be avoided.
boundaries,
Trustee Zones should logically
road
centerlines,
waterways, railroad lines, etc.
make sense.
Steve Sweet
the District-revised Trustee Zone lines over the 2010 census data. A
civil design, hydrologic/hydraulic engineering, transportation engineering,
proof drawing (pdf) is then emailed back to the District for review and
construction management, legal descriptions, boundary surveying,
confirmation prior to finalizing. The proof drawing shows Trustee Zone lines
topographic surveying and GPS surveying. The firm maintains a record
and confirms that the Trustee Zone populations comply with the less than
of outstanding performance in both civil engineering and surveying. As a
10-percent variation requirement. Upon acceptance of the proof drawing
company, QCI has established a reputation for skillful, innovative, and cost-
by the Board of Trustees, legal descriptions are prepared for each Trustee
effective service. As individuals, the employees strive to extend a personal
Zone, along with a final map for the District’s use. When this information
touch to each client’s project.
is returned to the District, the new District map and legal descriptions are submitted to the Department of Education for eventual approval by the
Millennium Science and Engineering, Inc. (MSE) is a premier, employee-
Board of Education.
owned, multi-disciplinary environmental consulting firm dedicated to
With the ease of use afforded by the Internet today, updating Trustee
providing superior professional services to governmental and industrial
Zones has become much simpler than in previous decades. Districts will
clients nationally and internationally. MSE prides itself on being a responsive
find that with the tools and process developed by the Quadrant Team this
mid-size firm that provides exceptional client service and customer
task has become streamlined and affordable.
satisfaction. MSE’s services incorporate all the major environmental science and engineering disciplines including geographic information systems, site
Quadrant Consulting, Inc. (QCI) is an employee-owned civil engineering and
assessment and remediation design; water and wastewater engineering
land-surveying firm with a staff of nine professionals serving the Northwest
design, air permitting and engineering design; greenhouse gas consulting;
from Boise, Idaho. Credentials within the firm include five professional
watershed science, hydrology and natural resources, environmental
engineers, a licensed land surveyor, a construction manager, and two
management (including strategic consulting); environmental compliance;
engineering and surveying technicians. QCI’s expertise includes general
legal/litigation support; and international development.
APRIL 2011 • SLATE 29
Our Valued ISBA
Business Partners For more information regarding these Business
ISBA’s Business Partners & Affiliates offer a variety of services and products that can assist Idaho’s public schools in cutting costs and finding cost-effective options.
Partners, or to become an ISBA Business Partner, please contact Misty Jones at the ISBA Office.
Phone: (208) 854-1476 Toll-Free: (866) 799-4722 Fax: (208) 854-1480 Web: www.idsba.org Email: misty@idsba.org
BUSINESS PARTNER LOGOS Look for these logos in SLATE articles &
DIAMOND Business Partners
SILVER Business Partners
IDAHO DAIRY COUNCIL A non-profit nutrition education organization providing science based materials to health care providers, schools and consumers throughout the state of Idaho. Crystal Wilson (208) 327-7050 cjwilson@idahodairycouncil.org www.idahodairycouncil.org
HUMMEL ARCHITECTS PLLC Established in Boise in 1896, Hummel Architects PLLC is a general practice architectural firm whose history touches nearly every Idaho community. Over the decades Hummel has built a solid reputation on the design of educational, institutional, civic, industrial, governmental, retail, office, and corporate structures. Jenifer Huff (208) 343-7523 jhuff@hummelarch.com www.hummelarch.com
MORETON & COMPANY Moreton & Company provides property and liability insurance as well as risk management services to member districts through the ISBA endorsed insurance plan. Most recently, Moreton & Company launched a group auto and homeowner insurance program that is available to district employees as well as school board trustees. Allan Ranstrom (208) 321-9300 allan@moreton.com www.moreton.com
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ZIONS BANK A leader in financing school district projects at lowest overall cost. Since 1994 Zions has assisted Idaho districts in financing over 60 projects totaling over $200 million. Cameron Arial (208) 344-9522 cameron.arial@zionsbank.com www.zionsbank.com
LARSONALLEN Same high-quality professionals. Same commitment to Idaho schools and those who make them successful. Brand new name. LeMaster Daniels is now LarsonAllen CPAs, Consultants, and Advisors. Jimmy Lin (208) 658-8200 jlin@larsonallen.com www.larsonallen.com
THE BANK OF NEW YORK MELLON TRUST COMPANY The Bank of New York Mellon is the world’s leading provider of corporate trust and agency services. We have a long tradition of collaborating with clients across the full range of debt instruments to provide customized solutions to meet client-specific needs. A recognized leader in the municipal debt markets, we are committed to providing municipal finance solutions to the public finance sector throughout idaho. Michael A. Jones (206) 336-1616 michael.a.jones@bnymellon.com www.bnymellon.com
ISBA
DIAMOND BUSINESS PARTNER
BRONZE Business Partners ISBA
GOLD
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SILVER
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BRONZE
BUSINESS PARTNER
30 SLATE • APRIL 2011
SEATTLE-NORTHWEST SECURITIES CORPORATION SNW is an investment bank and broker-dealer specializing in taxexempt bond underwriting and sales. SNW provides financing solutions custom tailored to their clients’ capital financial needs. With a Boisebased office, no other firm can match their experience and knowledge related to the political, economic, and financial issues impacting Idaho school district bond financing. Eric Heringer (208) 344-8577 eheringer@snwsc.com www.seattlenorthwest.com TIMECLOCK PLUS TimeClock Plus accurately tracks employee time and attendance which greatly assists in maintaining compliance and offers your district huge savings of your time and money. Carol Barton (800) 749-8463 sales@timeclockplus.com timeclockplus.com
INTERMOUNTAIN TECHNOLOGY GROUP Putting client needs first, ITG has been providing technical support to businesses for over 25 years. We offer a broad range of hardware, software and client focused computer technology services. Kizmet Beasley, Abigail Staley (208) 319-2756 kizmet.beasley@gocorptech.com abigail.staley@gocorptech.com www.gocorptech.com QUADRANT CONSULTING Quadrant Consulting has teamed with the Idaho School Boards Association to assist individual school districts throughout the state with possible changes to trustee zone boundaries and legal descriptions due to the release of new census data. Steve Sweet (208) 342-0091 steve@quadrant.cc www.quadrant.cc
Our Valued ISBA
Business Affiliates MORETON & COMPANY
NWCRG
ISBA INSURANCE PROGRAM
TELECOM & UTILITY COST RECOVERY PROGRAM
Moreton & Company provides property and liability insurance to member school districts through the ISBA Insurance Program. Since the Program’s inception, school districts have received over $4.6 million in dividends from the Program. Moreton & Company also offers a Home & Auto Insurance Program. School employees and school board members can participate through their local school district. This Program offers a great opportunity to participate in group insurance coverage.
Allan Ranstrom allan@moreton.com (800) 341-6789
If you were being overbilled, wouldn’t you want to know? ISBA has joined forces with Northwest Capital Recovery Group, a Pacific Northwest consortium since 1994, to offer our members a valued program that analyzes utility and telecom bills for overbilling of services. NWCRG specializes in recovering overcharges for clients in the areas of telecommunications, electricity, natural gas, garbage and water/sewer/storm.
Steve Rhea steverhea@comcast.net (866) 545-0976
APPLITRACK (BY GENERAL ASP) APPLICANT TRACKING & RECRUITING SOFTWARE Finding the perfect teacher for your school isn’t always easy. AppliTrack is an affordable online solution that revitalizes the teacher selection process. AppliTrack takes the work out of collecting applications, checking references, and everything in between, so you can focus on hiring the best people. Use a next generation tool to find teachers who will inspire the next generation of leaders. Choose your future with AppliTrack.
Dr. Fred Schroeder fred@generalasp.com (866) 667-1277
BOARDBOOK SOFTWARE FOR ORGANIZING MEETING MATERIAL BoardBook is a web-based software application that streamlines the preparation, distribution and publishing of agenda packets. BoardBook builds a searchable archive of meeting packets and approved minutes. It opens the door to electronically distributing the agenda to the board, posting selected materials online, and conducting paperless meetings. BoardBook can assist your district to: »»Save on costs for printing and copying. »»Reduce staff time required for preparation and distribution of agenda and supporting documents. »»Improve timeliness and availability of board meeting materials to school board members.
Mike Elder mike.elder@boardbook.org (888) 587-2665 Ext. 6413
SOLVERAS PAYMENT SOLUTIONS CHECK RECOVERY SERVICE
Please contact Misty Jones at the
School districts are facing difficult times and are experiencing an increase in the number and frequency of NSF checks. Collection of these items can be time consuming, difficult and embarrassing to both parents and staff.
ISBA Office for more information.
Solveras returns lost funds to the district by electronically recovering bad checks and direct depositing those recovered funds to your district’s bank account on a weekly basis. Best of all, the service is FREE to the school district, FRIENDLY to the check writer, and recovers your funds FAST.
Web: www.idsba.org
Phone: (208) 854-1476 Toll-Free: (866) 799-4722 Fax: (208) 854-1480 Email: misty@idsba.org
If you are interested in saving your district staff time and easily recouping funds from insufficient fund checks, contact Solveras Payment Solutions!
Rodger Regele rodger.wa@comcast.net
Contact these Business Affiliates to find out
(888) 726-0015
how they can assist your school district!
APRIL 2011 • SLATE 31
IDAHO SCHOOL BOARDS ASSOCIATION P.O. BOX 9797 • BOISE, ID 83707-4797 PH: (208) 854-1476 • FAX: (208) 854-1480
Non-Profit Org U.S. Postage PAID Boise, ID Permit No. 136
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