Application Manual 2017 - Local Officers by IFMSA-Québec

Application Manual of IFMSA-QuĂŠbec Local Officers 2017-2018 Call for applications, position descriptions, required documents, deadlines.

Updated by :

Karma Abukasm General secretary 2017-2018 secgen@ifmsa.qc.ca Original version by :

David Alexandre Galiano Vice-president for internal affairs 2013-14

INTRODUCTION This guide is designed to be a helpful resource for anyone interested in applying for the Local Officers positions. Please find below the task descriptions, the application process, a short description of IFMSA-Québec's committees and who to contact for any information requests. On every campus, there are 4 Projects Committees (Global Health, Reproductive Health, Public Health, and Human rights and Peace) and 3 Exchanges Committees (Clinical, Research and Immersions). IFMSA-Québec is currently looking for filling all the Local Officier positions, in order to complete a dynamic team committed to medical students’ social involvement.

HOW TO APPLY Your application must be sent in .pdf at elections@ifmsa.qc.ca before Saturday, September 16 2017, 23:59.

It should contain: •

A one-page maximum motivation letter, explaining why would like the position and what you wish to accomplish during the 2017-2018 term;

•

A two-page maximum curriculum vitae (CV), with your contact information;

•

A conflict of interest declaration detailing the other decision-making bodies where you sit (if relevant).

Successful applicants must attend the training day during IFMSA-Québec's Fall Congress (http://congresnational.ifmsa.qc.ca) on September 30th and October 1st 2017. Attendance to the Congress is MANDATORY in order to take over the Local Officer's functions.

CONTACT INFORMATION For any question regarding the application process, please email: Thuy-An Mai-Vo at vpi@ifmsa.qc.ca. For any question regarding the committees, please email: Public Health: Anudari Zorigtbaatar at npo@ifmsa.qc.ca Global Health: Yasmine Nadifi at nogh@ifmsa.qc.ca Reproductive Health and HIV/AIDS: Sara Dionne at nora@ifmsa.qc.ca Human Rights and Peace: David-Dan Nguyen at norp@ifmsa.qc.ca Clinical Exchanges: Elena Llenas and Alexa Eberle at neo@ifmsa.qc.ca Research Exchanges: Philippe Lamarre and Richly Tran at nore@ifmsa.qc.ca Immersions : Xiya Ma at noi@ifmsa.qc.ca

TABLE OF CONTENTS OPEN SPOTS IN PEER EDUCATION PROJECTS ......................................................................... 4 Project coordinators for Curious Eaters (Montreal and McGill) Project coordinators for OSMOSE (Trois-RiviÃ¨res and Montreal)

OPEN LOCAL POSITIONS ............................................................................................................. 4 Standing Committee on Public Health (SCOPH) Standing Committee on Global Health (SCOGH) Standing Committee on Sexual and Reproductive Health Including HIV/Aids (SCORA) Standing Committee on Human Rights and Peace (SCORP) Standing Committee on Professional Exchanges (SCOPE) Standing Committee on Research Exchanges (SCORE) Standing Committee on Immersions (SCOI) Description of the committees INCOMMUNITY INTERNSHIP COORDINATOR ......................................................................... 8 NATIONAL FALL CONGRESS 2017 ............................................................................................... 9

OPEN SPOTS IN PEER EDUCATION PROJECTS We are looking for interested members to fill the positions of coordinators of a peer education project in their community. A motivation letter (1 page), a CV (2 pages) and a short action plan (1 page) must be sent to elections@ifmsa.qc.ca before September 16th 2017, 23h59.

Project Coordinators for Curious Eaters (Montreal and McGill, 2 positions available) The Curious Eaters coordinators are responsible for ensuring the smooth running of the project in Montreal city. They organise a training for all the presenters of the projects in Montreal city, work with the NPO, manage promotional and educational material for the workshops, and seek financing if needed. Curious Eaters is a project that aims to educate primary school students about the importance of healthy eating through dynamic classroom workshops. It allows trained medical students from accross Quebec to interact with children from various communities and share information on nutrition and physical activity. Curious Eaters is approved and supervised by health professionals. Questions? Contact nutrition@ifmsa.qc.ca

Project Coordinators for OSMOSE (2 positions available in Trois-Rivières, 1 in Montreal) The OSMOSE coordinators are responsible for ensuring the smooth running of the project in Montreal or Trois-Rivières. They organise a training for all the presenters of the projects, work with the NPO, manage promotional and educational material for the workshops, and seek financing if needed. OSMOSE is a project that aims to educate high school students about mental health and mental illness. It allows trained medical students to share verified information about mental illnesses in order to demistify and destigmatize mental illness amongst teenagers. OSMOSE is approved and supervised by health professionals. Questions? Contact osmose@ifmsa.qc.ca

OPEN SPOTS IN LOCAL COMMITTEES IFMSA-Québec is composed of 7 locally-active committees on each medical campus. The Projects Committees Local Officer (2 for each campus and each committee) are responsible for initiating, continuing and coordinating their committee's activities on their campus. They are supported by the National Officer and work with their colleagues from the other universities. This is a non-exhaustive list of activities that can be held throughout the year, by committee: •

Public Health (SCOPH) : mental health awareness activities, nutrition workshops in primary schools, talks on public health matters such as non-communicable diseases and epidemiology, mental health workshops in high schools, etc.;

•

Global Health (SCOGH) : Talks on global health matters, social determinants of health, climate changes awareness workshops, attending global health conferences such as the Canadian Conference on Global Health, etc.;

•

Reproductive Health (SCORA): sexual health awareness workshops in high schools (Sexperts!), HIV/AIDS awareness activities, raising awareness towards sexual diversity, dinner talk on urban health, etc.;

5 •

Human Rights & Peace (SCORP): talks on human rights matters, such as world geo-politic conflicts and migration, raising awareness towards refugees and migrants health, social justice campaigns, etc.

The Exchanges Committee Local Officers (2 for each campus and each committee) are responsible for organizing and managing the exchanges happening on their campus throughout the year. Specifically, they: • • • •

make sure all the internships offered by IFMSA-Québec run smoothly on their campus; prepare the outgoing students applications and make sure nothing is missing; welcome and manage the incoming students' internships; work, with the support of the Social Program Coordinator, towards developing the Social Program on their campus.

The time devoted to the position varies from week to week and depends on your campus reality (exam schedule, vacations, etc.). One should expect 1 to 3 hours of involvement per week in average. Please note that some weeks will be less busy than other, which is totally up to you.

COMMITTEES PRESENTATION Projects committees (in IFMSA World: Standing Committee on...) each have a specific theme and aim at raising awareness towards their theme on the campuses using diverse tactics. The same committees exist at the international level, which facilitates communication, knowledge and ideas sharing across the world.

Public Health (npo@ifmsa.qc.ca) The public health committee aims at promoting and preserving health of our populations by acting upstream on the social determinants of health, such as life habits, access to proper healthcare, education and environment. Specifically, the committee organizes educational activities for the university community, offering an exchange platform for discussions on public health matters. Abbreviation: Standing Committee on Public Health (SCOPH)

Global Health (nogh@ifmsa.qc.ca) The committee wants to raise awareness and mobilize medical students and the general population towards global health issues and health injustice. We aim at training a generation of citizens aware of their role on the global scale and their impact on health, by organizing talks on the various campuses and by educating elementary school children on how climate changes issues can impact on health. Abbreviation: Standing Committee on Global Health (SCOGH)

Reproductive Health & HIV/AIDS (nora@ifmsa.qc.ca) The sexual health and AIDS committee of IFMSAQuĂŠbec gathers medical students that wish to promote sexual health to the public as well as to future health professionals. The committee aims at raising awareness towards HIV, maternal and reproductive health, female genital mutilations and gender and sexual diversity. Abbreviation: Standing Committee on Reproductive health including AIDS (SCORA)

Human Rights and Peace (norp@ifmsa.qc.ca) The committee works towards human rights respect in a health perspective. It tries to demonstrate the direct link between human rights and social determinants of health with awareness campaigns, talks and community internships with diverse populations. Indigenous health, refugee rights, access to medicines, urban populations issues and world conflicts putting healthcare access at risk are all issues covered within the committee. Abbreviation: Standing Committee on Human Rights and Peace (SCORP)

EXCHANGES COMMITTEES Exchanges committees are responsible for organizing clinical, research and immersive internships in more than 30 countries. They are in charge of finding the internships for incoming students; help with the application processes, the pre-departure trainings and supporting the incoming students as well as the outgoing ones from when they apply until they completed their internship.

Clinical Exchanges (neo@ifmsa.qc.ca) The committee aims at giving the opportunity to medical students across the globe to participate into an exchange program. The committee also strives to offer an educative cultural experience that goes beyond the traditional medical school curriculum, allowing medical students to know the different ways to practice medicine as well as the health problems of other countries. Abbreviation: Standing Committee on Professional Exchanges (SCOPE)

Research Exchanges (nore@ifmsa.qc.ca) The committee aims to give an opportunity to students worldwide to participate in a research exchange of IFMSA and to offer and educative experience, which goes beyond the traditional medical school curriculum. Abbreviation: Standing Committee on Research Exchange (SCORE

IMMERSIONS (noi@ifmsa.qc.ca) The committee is responsible of preparing and overlooking the clinical immersion in a low resource setting. Following the necessity to improve the pre-departure training and to teach the ethical components of international placements, the SCOI added to its mandate the promotion of pre-departure training for all students going abroad. The SCOI has also spread its activities outside of IFMSA-Québec, more specifically to the Québec faculties of medicine. Abbreviation: Standing Commitee on Immersions (SCOI) The SCOI is recruting for the positions on it’s team in Québec. If you are interested in applying, please submit a letter of motivation (1 page), a curriculum vitae (2 pages) and a declaration of conflict of interest (if applicable) at elections@ifmsa.qc.ca before September 16th 2017, 23h59. Global health immersions program coordinator The SCOI’s foreign immersions coordinator is responsible for the logistical aspects of the immersions : applications, emails, preparations for trainings, contactings presenters, etc. He or she is also responsible for keeping the program running smoothl and to support the LOIs. Canadian immersions program coordinator The Canadian immersions program coordoinator is responsible for organising one intership in the province of Québec for a profesional from each of the host nations for SCOI (Benin, China, Peru and Rwanda), in an effort to provide bilateral opportunities with our local imersions.

INCOMMUNITY INTERNSHIP COORDINATOR (incommunity@ifmsa.qc.ca)

The INcommunity team is looking for the following coordinators: Migrant internship, Offender internship, Urban internship, Aboriginal internship, Women in vulnerable conditions Internship. A motivation letter (1 page), a CV (2 pages) and a short action plan (1 page) must be sent to secgen@ifmsa.qc.ca before September 16th 2017, 23h59. Please note that working knowledge of French is required. INcommunity is a program oriented towards the discovery of neglected and marginalized communities within Quebec. In an action paradigm oriented towards local needs, four week internships, preceded by few days of formation, are offered to students during the summer period amongst one of four targeted populations: migrants, offenders, urban populations, aboriginals and women in vulnerable conditions. Internship Coordinator Each INcommunity internship locale is supervised by at least one coordinator. The coordinator’s tasks are divided into three sectors: internship planning, selection and support of applicants and participation in the INcommunity team. 1. INTERNSHIP PLANIFICATION In the year preceding the internship, the coordinator: • reviews the feedback given by participants from previous years to improve his internships; • if necessary, updates the objectives and reflection questions for his internship; • if necessary, updates the partners document for his internship; • contacts partners to verify their availability and to confirm their participation in the internship program for the year; • contacts new organisations that could be interested in taking in students and who’s activities fit the intended objectives of the internships; • keeps his partners document up to date and accessible to other coordinators (through INcommunity’s Google Drive folder). Inside, he mentions the contact information for the organisations as well as a contact person and maintains an archive of past partnerships; A few weeks before the start of the internships, the coordinator: • contacts partners to remind them of their participation in this year’s program, as well as to confirm their precise openings; • builds the schedules for the internships; • if necessary, updates the information codex for his internships by adding pertinent readings and by adding a final list of partners; • if necessary, updates the feedback document for his internships. 2. SELECTION AND SUPPORT OF APPLICANTS Before the internship, the coordinator: • participates in promoting INcommunity internships to students; • participates in the selections of applicants and ensures the selected applicants are contacted and given pertinent information including the INcommunity training dates; • participates to the INcommunity training day, wherein he can meet his applicants to explain to them the details of their internships. During the internships, the coordinator :

does regular follow-ups with his participants via email or telephone to ensure that any 10 issues with the internships’ progress are dealt with swiftly and efficiently; • reminds to his participants the importance of assisting to the debriefing meetings, as well as to do the required readings in the codex; • according to his availability, participates in the debriefing meetings and stimulated discussions using the debriefing guide; • remains available to listen to and discuss his participants’ questions, issues and difficulties. After the internship, the coordinator: • communicates to his participants the feedback form, the questionnaire to evaluate new aptitudes as well as the template for the final report; • ensures sure that all previously mentioned documents are received within the agreed upon delays; • thanks the partners for their participation; • reads his participants final reports; in light of them, he ensures that the required modifications to the internship, the codex or the training are taken into account as soon as possible to ensure the best and most pertinent internship experience possible. •

3. PARTICIPATION IN THE INCOMMUNITY TEAM All through the year, the coordinator: • participates to the INcommunity team meetings to the utmost of his capacity; • assists the project coordinator in his tasks; • keeps other coordinators updated on the progress of the planification of his internships. If you have any questions, please contact Katia Hamitouche, INcommunity’s coordinator for the year 2017-2018 at incommunity@ifmsa.qc.ca

For all enquiries: Thuy-An Mai-Vo Vice-President for Internal Affairs vpi@ifmsa.qc.ca | www.ifmsa.qc.ca

National Fall Congress 2017 It is with great pleasure that the team in Laval University invites you to the IFMSA-Quebec National Fall Congress to be held on September 30 in Quebec City. Around the theme "Promoting the Health of / Marginalized Populations", this day of conferences and workshops will allow you to discover the issues of the various marginalized communities of Quebec amongst whom you will potentially practice medicine. From homeless populations to incarcerated people, refugees and LGBTQ individuals, you will probably learn more about the needs of Quebec's often forgotten communities. A General Assembly will complete the day as members will have the opportunity to submit motions, positions and amendments to the by-laws. Since 2002, IFMSA-Québec has committed to making medicine a synonym for social commitment and a driving force for change, both in our communities and internationally. The largest social involvement platform for Quebec medical students offers you the opportunity to learn, to be aware and to get involved, but above all to be passionate about the social, cultural and global health issues. IFMSA-Quebec inspires and positively influences the academic path of hundreds of students each year. You will certainly not regret your presence at this congress. The 5$ registration fee covers for food, transportation by carpooling to Québec city, and housing (only for local and national officers) Looking forward to welcoming you on September 30 ! Website of the Congress : http://congresnational.ifmsa.qc.ca/ Facebook event : Congrès National d’IFMSA-Québec | Fall Congress 2017