IFMSA-QuĂŠbec National Positions Call for candidatures 2017-2018 Created by :
Djamila Saad President 2016/17 presidence@ifmsa.qc.ca
Be part of the team ! Fais partie de l’équipe !
TABLE OF CONTENTS HOW TO APPLY? .............................................................................................................................................. 5 MEMBER STATUS AND VOTING RIGHTS ................................................................................ 7 POSITION DESCRIPTIONS .......................................................................................................... 8 Executive Board ....................................................................................................................................................... 8 Board of Directors ................................................................................................................................................ 10 National Team ............................................................................................................................................................. 11 Supporting Team .................................................................................................................................................. 14
© IFMSA-Québec – All rights reserved
How to Apply? The time of the year has come! It is our greatest pleasure to announce the annual elections of IFMSA-Québec’s team to be held at the Spring National Congress, immediately after the Global Health Colloquium, on Saturday May 6 2017 at the University of Montreal. Applying for a position on the Executive Board, the Board of Directors, the National team or the Supporting team is a golden opportunity for you to get more involved in IFMSA-Québec and be part of a team that is motivated, energetic and proactive! The application period for all positions will be open from April 3 until April 16 2017, 23 :59. In line with section A.7 of IFMSA-Québec’s bylaws, a candidature is considered vali once all the following documents have been sent to elections@ifmsa.qc.ca : • Curriculum Vitae (maximum of 2 pages) • Motivation letter (maximum of 1 page) • Plan of action (maximum of 1 page under bullet points) • Declaration of conflicts of interest
All candidates must be present on May 6, 2017, where the elections will be held at the University of Montreal. Each candidate will be allowed a 2-minute speech on his or her motivations, qualifications and plan of action, followed by a period of questions of 1 minute. The elected or nominated officers must be available for a training to be held on May 7th. If you have a conflict of schedule, please communicate to elections@ifmsa.qc.ca. The complete list of positions along with their descriptions is available in the IFMSA-Québec bylaws online : http://ifmsa.qc.ca/fr/apropos/constitution. The mandates for all positions run from September 1st, 2017, until August 31, 2018. All officers must also be available for the handover period that will start on May 7, 2017. For more information on a specific position, don’t hesitate to contact the current officer (see email adresses below). For all questions regarding the electoral process, feel free to contact the Elections committee : elections@ifmsa.qc.ca. The Elections committee for the 2017-2018 team is composed of : - Aline D Khatchikian, member of IFMSA-Québec’s Board of Directors - Camille Pelletier Vernooy, Director of the Alumni Division, President 2014-2015
MEMBER STATUS AND VOTING RIGHTS Current members The current members of IFMSA-Québec are the individual members of the Fédération médicale étudiante du Québec (FMEQ). This includes all medical students registered in Medicine (M.D. or M.D., C.M.) in a Quebec university. All students registered in the medicine preparatory year in a Quebec university are also members of IFMSA-Québec. The current members of IFMSA-Qébec hold individual voting rights during the annual General Assemblies in Autumn and Spring, and can run for all the local and national positions in IFMSA-Québec.
Alumni members A member of the Alumni Division is any individual who has received a medical doctorate (M.D. or M.D., C.M.) in a Quebec university. This status allows the individual to participate in IFMSA-Québec activities and act as a valued counsellor to the Executive board and Board of Directors. The Alumni members do not hold voting rights and cannot run for IFMSA-Québec’s national or local teams.
Externals Any external individual can bring his or her expertise to IFMSA-Québec’s team. IFMSA-Québec’s externals must show interest in the values of IFMSA-Québec and provide the organization with an opportunity to reach the general public.
POSITION DESCRIPTIONS Executive Board IFMSA-Québec’s governance is assured by an Executive board of which officers are elected by the members for a one year mandate during the National Spring Congress. Presidency The IFMSA-Québec President has the role of overseeing the organization’s activities and well-being in accordance with its mission. He or she is responsible for the liaison between IFMSA-Québec and the Quebec Federation of Medical Students (FMEQ), where he/she sits as the International & Community Affairs Delegate. The president is also responsible of the relations between IFMSA-Québec and the Canadian Federation of Medical Students (CFMS). Furthermore, the President acts as the representative of Quebec in the international federation IFMSA, and therefore is expected to contribute to the development of the international federation. presidence@ifmsa.qc.ca Vice-Presidency for Internal Affairs The Vice-President for Internal Affairs (VP Internal) has the main task of overseeing all activities and committees on all the campuses. He or she is in constant communication with the national officers of the seven committees, the six campus coordinators and all members of the Support Division. He or she coordinates all official communication to members and organizes IFMSA-Québec General Assemblies. vpi@ifmsa.qc.ca
Vice-Presidency for Projects
The Vice President for Projects (VP Projects) is responsible for overseeing the IFMSAQuébec projects (OSMOSE, Sexperts, My Planet My Health, Healthy and Proud, Curious Eaters) across all Faculties of Medicine of Quebec, in collaboration with the coordinators of each project. The VP Projects ensures that each coordinator has all the tools necessary for the adequate operation of the project. The VP Projects is also responsible of the trainings held during the year, including the internationally renowned Sub Regional Training. projets@ifmsa.qc.ca (*) IMPORTANT : Some major changes will be proposed at the General Assembly regarding the positions of VP Projects, National Officer for Medical Education and Webmaster. Applicants for these positions have the OBLIGATION to contact the current officers for more information.
Vice-Presidency for External Affairs The Vice-President for External Affairs (VP External) is, alongside the President, IFMSAQuébec’s spokesperson and representative to external organizations. He or she must maintain and expand IFMSA-Québec’s partner network, as well as negotiate partnership plans. The VP External is the official representative to local, regional and provincial media, and aims to further the organization’s visibility in the province. vpe@ifmsa.qc.ca Vice-Presidency for Finances
The Vice-President of Finances (VP Finances) is responsible for the elaboration of the IFMSA-Québec annual budget, the management of fund advancements and reimbursements, as well as the surveillance of the financial state and the allocation of funds according to available resources. He or she is also tasked with the financial relations between IFMSA-Québec and IFMSA at the international level. finances@ifmsa.qc.ca
General Secretariat
The Secretary-General’s tasks pertain to the institutional memory of the Executive Board and of IFMSA-Québec, which includes but is not limited to the update of all official documentation, the convening of Executive Board meetings – with or without the presence of national officers, the drafting meeting agenda and minutes, the launch the electoral period and the creation of the Elections Committee. Furthermore, he or she is responsible for the application of the IFMSA-Québec Constitution, and its update, whenever pertinent. secgen@ifmsa.qc.ca
Board of Directors IFMSA-Québec is, since March 16 2014, a Non Profit Organization, administratively independant from the Fédération Médicale Étudiante du Québec (FMEQ). IFMSA-Québec thus needs its own Board of Directors which is legally responsible of the organization according to the Quebec laws. The Administrative board is responsible of overseeing the work of all officers, ensuring the financial stability of the organization and making sure the organization is growing according to its members needs. The Board is composed of IFMSA-Québec’s President and VP Finances, as well as current members, alumni members and externals. The Board holds 4 meetings per year, one per trimester. Please refer to Section A.5. of IFMSA-Québec’s bylaws for a complete description of the position. For any questions, contact elections@ifmsa.qc.ca Members of the Board of Directors are elected at the Spring Congress and have to submit the same documents as the rest of the national team. For more information on the BoD, contact ca@ifmsa.qc.ca.
National Team Each of the eight committees of IFMSA-QuĂŠbec is directed by a national coordinator who has the role of ensuring the management of his or her committee at a national level, of supporting the local chapters and organizing national activities to involve students from all universities. National officers are elected at the Spring National Congress.
National Public Health Officer The public health committee aims at promoting and preserving health of our populations by acting upstream on the social determinants of health, such as life habits, access to proper healthcare, education and environment. Specifically, the committee organizes educational activities for the university community, offering an exchange platform for discussions on public health matters. npo@ifmsa.qc.ca
National Officer for Global Health
The committee wants to raise awareness and mobilize medical students and the general population towards global health issues and health injustice. It aims at training a generation of citizens aware of their role on the global scale and their impact on health, by organizing talks on the various campuses and by educating elementary school children on how climate changes issues can impact on health. nogh@ifmsa.qc.ca
National Officer for Human Rights and Peace
The committee works towards human rights respect in a health perspective. It tries to demonstrate the direct link between human rights and social determinants of health with awareness campaigns, talks and community internships with diverse populations. Aboriginal health, refugee rights, medicine access, urban populations issues and world conflicts putting healthcare access at risk are all issues covered within the committee. norp@ifmsa.qc.ca National Officer for Sexual and Reproductive Health
The sexual health and AIDS committee of IFMSA-QuĂŠbec gathers medical students that wish to promote sexual health to the public as well as to future health professionals. The committee aims at raising awareness towards HIV, maternal and reproductive health, female genital mutilations and gender and sexual diversity. nora@ifmsa.qc.ca
National Officer for Research Exchanges (2 positions available)
The committee aims to give an opportunity to students worldwide to participate in a research exchange of IFMSA and to offer and educative experience, which goes beyond the traditional medical school curriculum. nore@ifmsa.qc.ca
National Officer for Professional Exchanges (2 positions available) The committee aims to give an opportunity to students worldwide to participate in a clinical exchange of IFMSA and to offer and educative experience, which goes beyond the traditional medical school curriculum. neo@ifmsa.qc.ca
National Officer for Immersions The committee aims to give the opportunity to medical students across the globe to participate into an exchange program. The committee also strives to offer an educative cultural experience that goes beyond the traditional medical school curriculum, allowing medical students to know the different ways. noi@ifmsa.qc.ca
Program coordinator for FMSS/SCOI The FMSS/SCOI program coordinator is responsible for the dealings implicating the Faculté de Médecine et des Sciences de la Santé de l’Université Sherbrooke as they relate to pre-departure trainings for UdeS students. He/she is tasked with coordinating the training team as well as planning the pre-departure trainings. fmss.scoi@ifmsa.qc.ca
Campus Coordinators For each of the 6 medical campuses in Quebec, IFMSA-Quebec recruits one campus coordinator who coordintates and assists local officers in their activities, works on national campaigns and ensures the promotion of IFMSA-Québec activities on the ground. He or she represents IFMSA-Québec amongst his or her medical students association. Please note that the positions of campus coordinators are elected by the student body of each medical students association, during their respective annual elections. ulaval@ifmsa.qc.ca umontreal@ifmsa.qc.ca mauricie@ifmsa.qc.ca mcgill@ifmsa.qc.ca usherbrooke@ifmsa.qc.ca saguenay@ifmsa.qc.ca
Supporting Team (Positions nominated) Members of the Supporting team assist the Executive Board and the national team in their activities, or are responsible of initiatives in IFMSA-Québec that are not directly related to any of the Standing Committees. Members of the Supporting team are nominated by the 2016-2017 Esecutive Board, upon recommandation from the current officers. The nominations are revealed and adopted at the Spring National Assembly. Applicants to the Supporting team must submit the same documents as the rest of the national officers.
Webmaster The webmaster has to regularly update the website (www.ifmsa.qc.ca) in order to render it user-friendly and representative of the team’s activities. webmestre@ifmsa.qc.ca (*) IMPORTANT : Some major changes will be proposed at the General Assembly regarding the positions of VP Projects, National Officer for Medical Education and Webmaster. Applicants for these positions have the OBLIGATION to contact the current officers for more information.
Coordinator of the Global Health Colloquium Organised yearly by IFMSA-Québec, the Global Health Colloquium (GHC) brings together experts, students and members of the public for a series of presentations and workshops focusing on global health. Furthermore, participants are encouraged to think and debate about these issues. The GHC will be held in Spring 2018 and the coordinator of the event must be ready to work for its preparations during the 20172018 year. As for the other positions on the GHC’s team, the call for applicants will start soon after the selections of the GHC coordinator. csm@ifmsa.qc.ca
Alumni Director IFMSA-Québec’s Alumni division unites all the alumni of Québec’s medical faculties, particularly IFMSA-Québec’s former members who wish to continue being involved in the organization. The Alumni Director has to organize social events for IFMSA-Québec’s former members, allowing current members to meet their
predecessors. He or she also promotes IFMSA-Québec’s events accross the Alumni networks, and is in charge of identifying new possibilities of financial support. anciens@ifmsa.qc.ca Sexperts Coordinator The Sexperts coordinator ensures the project is maintained, recruits and forms presenters, keeps in touch with schools and keeps the Presentation Manual updated. He or she also collaborates with the national officer for Sexual and Reproductive health, promotes Sexperts activities and seeks for external funds if needed. The peer education project Sexperts aims to increase sexual health awareness amongst high school students. This project’s main goals are to enable youth to take responsibility for their own sexual health, to stimulate their curiosity, to promote respect of themselves and of others, to debunk some myths around sexuality and to provide tools and simple resources for taking informed and responsible decisions about their sexual activities. sexperts@ifmsa.qc.ca
OSMOSE Coordinator The OSMOSE coordinator ensures the project is maintained, recruits and forms presenters, keeps in touch with schools and keeps the Presentation Manual updated. He or she also collaborates with the national public health officer, promotes OSMOSE activities and seeks for external funds if needed. The OSMOSE project, French for Ouverture à la Santé Mentale au Secondaire, aims to break the silence around mental health. The activities, given by medical students to classes of 10th or 11th grade, attempt to untangle the layers of misconceptions around mental health. Many different issues are discussed, including anxious disorders, depression, eating disorders, schizophrenia, bipolar disorders and phobias. The OSMOSE committee is currently looking for a second coordinator to be responsible for the University of Montreal. osmose@ifmsa.qc.ca Healthy and Proud Coordinator The Healthy and Proud coordinator ensures the project is maintained, recruits and forms presenters, keeps in touch with schools and keeps the Presentation Manual updated. He or she also collaborates with the national public health officer, promotes Healthy and Proud activities and seeks for external funds if needed.
Healthy and Proud (Fiers et en Forme) aims to tackle the subject of body image through interactive workshops for adolescents in high school (Secondary 1 to 5). The workshop is divided into three sections. The first defines the concepts of body image and self-esteem and explores the effects from family, social and cultural influences. The second workshop teaches the young adults about normal development in puberty, and factors that influence size and weight. It also deals with sensitive issues such as acne. The third section assists young people in their aim to accept their body by giving them advice regarding diet and physical activity and demystifying the yo-yo diets and dietary supplements. fiersetenforme@ifmsa.qc.ca Curious Eaters Coordinator The Curious Eaters coordinator ensures the project is maintained, recruits and forms presenters, keeps in touch with schools and keeps the Presentation Manual updated. He or she also collaborates with the national public health officer, promotes Curious Eaters activities and seeks for external funds if needed. The Curious Eaters project is a fun and interactive workshop for children in kindergarten, first and second grade. Two main themes are addressed: the discovery of fruits and vegetables as well as the various ways fun to be active. nutrition@ifmsa.qc.ca SPOT It! Coordinator The SPOT It coordinator ensures the project is maintained, recruits and forms presenters, keeps in touch with schools and keeps the Presentation Manual updated. He or she also collaborates with the national public health officer, promotes SPOT It activities and seeks for external funds if needed. The SPOT It project is a peer education project dedicated to teaching high school students about the negative health impacts associated with exposure to UV radiation, as well as skin cancer and available options to prevent harmful exposure. The coordinator is tasked with the running and growth of the project on all of IFMSAQuÊbec’s campuses, as well as ensuring good collaboration with the national officer for public health, acting as liaison for the schools and managing the promotional and educational material. tache@ifmsa.qc.ca My Planet, My Health Coordinator The My Planet, My Health coordinator ensures the project is maintained, recruits and forms presenters, keeps in touch with schools and keeps the Presentation Manual
updated. He or she also collaborates with the national officer for global health, promotes My Planet, My Health activities and seeks for external funds if needed. My Planet, My Health aims to raise awareness among elementary school students about the different impacts that the environment has on human health and about the importance of preserving the environment. This entire educational project involves four 45-minute sessions, during which medical students successively discuss the importance of air, water and food on health and how these three key determinants of our health will be severely affected by climate change all around the world. To make the activities interactive, we developed planned discussions revolving around potential solutions to the issues behind climate change as well as games to illustrate these very issues. For example, in the aim of educating students on the process that leads pollution to contaminate groundwater, we recreate an edible aquifer in a cup with sparkling water as groundwater, frozen yogurt and cereals as the earth, and grapes as rocks. We then add a drop of food colorant to represent the pollutant so the students can see its infiltration into the groundwater. We also have other games for each session (such as Air Bingo). The final and fourth session is comprised of an effective review of the important material covered over the weeks and allows us to remind participants of the importance of a good environment for our health. maplanetemasante@ifmsa.qc.ca
INcommunity Coordinator Please note that working knowledge of French is required. The national Officer of INcommunity oversees the organization of immersions promoting a better understanding of local underserved communities. The coordinator ensures the development and visibility of the project throughout the different campuses, maintains good relations with Quebec medical faculties, and helps to develop different partnerships within the communities, while offering an educative experience to the participants beyond the traditional curriculum. INcommunity is a 4-week summer internship in one of these milieus: Law Offenders, First Nations, Inner city, Women’s Health, and Migrants. INcommunity is an immersion in neglected populations for pre-clinical medical students. The internships’ objectives are to increase students awareness about issues related to the neglected population they are immersed in. incommunity@ifmsa.qc.ca
For any questions, contact the Elections committee : elections@ifmsa.qc.ca. Your Executive Board 2016-2017, Karma Abukasm, Vice-President for Internal Affairs Charles-Antoine Barbeau-Meunier, Vice-President for External Affairs Laurence Garon, Vice-Presidente for Finances JĂşlia Pinheiro Carvalho, General Secretary Lena Zotova, Vice-President for Projects Djamila Saad, President