National positions 2020-2021 by IFMSA-Québec

IFMSA-Québec National Positions Call for candidatures 2020-2021 Updated by:

Émilie Jolicoeur VP activities 2019/20 vpa@ifmsa.qc.ca

Be part of the team ! Fais partie de l’équipe !

TABLE OF CONTENTS How to apply?...........................................................................................................5 MEMBER STATUS AND VOTING RIGHTS..........................................................6 POSITION DESCRIPTIONS..................................................................................8 Executive board (EB).......................................................................................................................................... 8 IMPORTANT: please note that changes were made to the tasks of the executive board positions. We encourage you to contact Roxanne SaintPierre-Alain, IFMSA-Québec president, at presidence@ifmsa.qc.ca to ensure that your application is oriented towards the new goals....................................................8 IFMSA-Québec’s governance is ensured by an Executive board whose officers are elected by the members for a one-year mandate during the National Spring Congress................................................................................................................................................. 8 National team.......................................................................................................................................................... 11 IMPORTANT: please note that changes were made to the tasks of the exchange officers positions below. We encourage you to contact Roxanne Saint-Pierre-Alain, IFMSA-Québec president, at presidence@ifmsa.qc.ca to ensure that your application is oriented towards the new goals...............................12 Nominated positions......................................................................................................................................... 16 Supporting Team and Projects Team....................................................................................................... 16

How to apply? The best time of the year has come! It is our greatest pleasure to announce the annual elections of IFMSA-Québec’s team to be held at the Spring National Congress, immediately after the Global Health Colloquium, on Saturday, May 2nd 2020 at University of McGill. Joining the Executive Board, the Board of Directors, the National team or the Supporting team is a golden opportunity for you to get more involved with IFMSA-Québec and be part of a team that is motivated, energetic and proactive! The application period for all positions will be open from March 17th until March 31st 2020, 23:59. In line with section A.7 of IFMSA-Québec’s bylaws, a candidature is considered valid once all the following documents have been sent to elections@ifmsa.qc.ca, in French and/or English: ● Curriculum Vitae (maximum of 2 pages) ● Motivation letter (maximum of 1 page) ● Plan of action (maximum of 1 page under bullet points) ● Declaration of conflicts of interest Moreover, the candidates applying for an elected position must submit a 2minutes candidature video to introduce themselves to the IFMSA-Québec members. This video will act as the candidate’s speech, and will be shared online in a folder to allow the members to watch the videos before the General Assembly. The candidates for nominated positions (support team and projects team) DO NOT have to submit a candidature video. Listed below are the conditions for the video: ● ● ● ● ●

The video must be filmed in a landscape format The video must not last more than 2:00 minutes The video must be in a MOV or MP4 file The video can be in English, French or both The file of the video must bear the following name: CAND ["position"] ["name of the candidate"] ● The video must be sent along with the candidature documents by email at elections@ifmsa.qc.ca with the following subject: CAND ["position"] ["name of the candidate"]

All candidates must be present on May 2nd, 2020, where the elections will be held at University of McGill. Each candidate will be given 1 minute for a period of questions. The elected or nominated officers must be available for a training held on May 3rd. If you have a conflict of schedule, please communicate to elections@ifmsa.qc.ca. The complete list of positions along with their descriptions is available online in the IFMSA-Québec bylaws: http://ifmsa.qc.ca/fr/apropos/constitution. The mandates for all positions run from September 1st, 2020, until August 31st, 2021. All officers must also be available for the handover period that will start on May 3rd, 2020. For more information on a specific position, don’t hesitate to contact the current officer (see email addresses below). For all questions regarding the electoral process, feel free to contact the Elections committee: elections@ifmsa.qc.ca. The Elections committee for the 2020-2021 team isn’t complete, we are still looking for an election president and secretary.

MEMBER STATUS AND VOTING RIGHTS Current members

The current members of IFMSA-Québec are the individual members of the Fédération médicale étudiante du Québec (FMEQ). This includes all medical students registered in Medicine (M.D. or M.D., C.M.) in a medical faculty of Québec. All students registered in the medicine preparatory year in a Quebec university are also members of IFMSA-Québec. The current members of IFMSA-Québec hold individual voting rights during the annual General Assemblies in Autumn and Spring, and can run for all the local and national positions in IFMSA-Québec.

Alumni

A member of the Alumni Division is any individual who has received a medical doctorate (M.D. or M.D., C.M.) in a Quebec university. This status allows the individual to participate in IFMSA-Québec activities and act as a valued counsellor to the Executive board and Board of Directors. The Alumni members do not hold voting rights and cannot run for IFMSA-Québec’s national or local teams.

Externals Any external individual can bring his or her expertise to IFMSAQuébec’s team. IFMSA-Québec’s externals must show interest in the values of IFMSA-Québec and provide the organization with an opportunity to reach the public.

POSITION DESCRIPTIONS Executive board (EB) IMPORTANT: please note that changes were made to the tasks of the executive board positions. We encourage you to contact Roxanne Saint-PierreAlain, IFMSA-Québec president, at presidence@ifmsa.qc.ca to ensure that your application is oriented towards the new goals. IFMSA-Québec’s governance is ensured by an Executive board whose officers are elected by the members for a one-year mandate during the National Spring Congress. President The IFMSA-Québec Presidency has the role of overseeing the organization’s activities and well-being in accordance with its mission. She is responsible for the liaison between IFMSA-Québec and the Quebec Federation of Medical Students (FMEQ), where she sits as the International & Community Affairs Delegate. The Presidency is also responsible of the relations between IFMSA-Québec and the Canadian Federation of Medical Students (CFMS). Furthermore, the Presidency acts as the representative of Quebec in the international federation IFMSA, and therefore is expected to contribute to the development of the international federation. presidence@ifmsa.qc.ca Vice-president of Internal Affairs The Vice-Presidency for Internal Affairs has the main task of overseeing all activities and committees on all the campuses. She is in constant communication with the national officers of the seven committees, the six campus coordinators and the Projects Direction. vpi@ifmsa.qc.ca Vice-president of External Affairs The Vice-Presidency for External Affairs is, alongside the President, IFMSA-Québec’s spokesperson and representative to external organizations. She must maintain and expand IFMSA-Québec’s partner network, as well as negotiate partnership plans. The Vice-Presidency for External Affairs is the official representative to local, regional and provincial media, and aims to

further the vpi@ifmsa.qc.ca

organizationâ&#x20AC;&#x2122;s

visibility

the

province.

Vice-president of Capacity Building The Vice-Presidency for Capacity Building is responsible of the coordination IFMSA-Québec’s Capacity Building division and to develop and promote training opportunities and social engagement awareness activities relevant to the personal and professional development of medical students in collaboration with campus coordinators and national committee coordinators. Moreover, the Vice-Presidency for Capacity Building organizes the IFMSAQuébec Sub-Regional Training (SRT) and ensures the liaison with international training activities vpcb@ifmsa.qc.ca Vice-president of Finances The Vice-Presidency of Finances is responsible for the elaboration of the IFMSA-Québec annual budget, the management of fund advancements and reimbursements, as well as the surveillance of the financial state and the allocation of funds per available resources. She is also tasked with the financial relations between IFMSA-Québec and IFMSA at the international level. finances@ifmsa.qc.ca Vice-president of Communications The Vice-Presidency of Communications is responsible of updating IFMSA-Québec’s social media (Facebook, Instagram, Twitter) and promoting IFMSA-Quebec’s activities on these platforms. She is also responsible of creating promotional infographic material and updating the organization’s website. communications@ifmsa.qc.ca Vice-president of Activities The Vice-Presidency of Activities tasks pertain to the institutional memory of the Executive Board and of IFMSA-Québec, which includes but is not limited to the update of all official documentation, the convening of Executive Board meetings, the drafting meeting agenda and minutes, the launch the electoral period and the creation of the Elections Committee. The VPA oversees the exchanges and the many projects of IFMSA. Furthermore, he is responsible for the application of the IFMSA-Québec Constitution, and its update, whenever pertinent. vpa@ifmsa.qc.ca

Board of directors IFMSA-Québec is, since March 16 2014, a Non-Profit Organization, administratively independent from the Fédération Médicale Étudiante du Québec (FMEQ). IFMSA-Québec thus needs its own Board of Directors which is legally responsible of the organization per Quebec laws. The Administrative board is responsible of overseeing the work of all officers, ensuring the financial stability of the organization and making sure the organization is growing according to its members’ needs. The Board is composed of IFMSA-Québec’s President and VP Finances, as well as current members, alumni members and externals. The Board holds 4 meetings per year, one per trimester. Please refer to Section A.5. of IFMSAQuébec’s bylaws for a complete description of the position. For any questions, contact elections@ifmsa.qc.ca Three positions on the BoD are currently open pour 2018-2019, including one for a two-year mandate. Members of the Board of Directors are elected at the Spring Congress and have to submit the same documents as the rest of the national team, and specify if they are applying for a one year or two year mandate. For more information on the BoD, contact ca@ifmsa.qc.ca.

National team Each of the seven committees of IFMSA-Québec is directed by a national coordinator who has the role of ensuring the management of their committee at a national level, of supporting the local chapters and organizing national activities to involve students from all universities. National officers are elected at the Spring National Congress.

National Officer

Public

Health

The public health committee aims at promoting and preserving health of our populations by acting upstream on the social determinants of health, such as life habits, access to proper healthcare, education and environment. Specifically, the committee organizes educational activities for the university community, offering an exchange platform for discussions on public health matters. npo@ifmsa.qc.ca

National Officer for Global Health The committee wants to raise awareness and mobilize medical students and the general population towards global health issues and health injustice. It aims at training a generation of citizens aware of their role on the global scale and their impact on health, by organizing talks on the various campuses and by educating elementary school children on how climate changes issues can impact on health. nogh@ifmsa.qc.ca

National Officer for Human Rights and Peace The committee works towards human rights respect in a health perspective. It tries to demonstrate the direct link between human rights and social determinants of health with awareness campaigns, talks and community internships with diverse populations. Aboriginal health, refugee rights, medicine access, urban populations issues and world conflicts putting healthcare access at risk are all issues covered within the committee. norp@ifmsa.qc.ca National Officer for Sexual and Reproductive Health

The sexual health and AIDS committee of IFMSA-QuĂŠbec gathers medical students that wish to promote sexual health to the public as well as to future health professionals. The committee aims at raising awareness towards HIV, maternal and reproductive health, female genital mutilations and gender and sexual diversity. nora@ifmsa.qc.ca

IMPORTANT: please note that changes were made to the tasks of the exchange officers positions below. We encourage you to contact Roxanne Saint-Pierre-Alain, IFMSA-Québec president, at presidence@ifmsa.qc.ca to ensure that your application is oriented towards the new goals.

National Officer for Research Exchanges (2 positions available)

The committee aims to give an opportunity to students worldwide to participate in a research exchange of IFMSA and to offer and educative experience, which goes beyond the traditional medical school curriculum. nore@ifmsa.qc.ca

National Officer for Professional Exchanges (2 positions available) The committee aims to give an opportunity to students worldwide to participate in a clinical exchange of IFMSA and to offer and educative experience, which goes beyond the traditional medical school curriculum. neo@ifmsa.qc.ca

National Immersions

Officer

for

The committee aims to give the opportunity to medical students across the globe to participate into an exchange program. The committee also strives to offer an educative cultural experience that goes beyond the traditional medical school curriculum, allowing medical students to know the different ways noi@ifmsa.qc.ca

Program FMSS/SCOI

coordinator

for

The FMSS/SCOI program coordinator is responsible for the dealings implicating the Faculté de Médecine et des Sciences de la Santé de

l’Université Sherbrooke as they relate to pre-departure trainings for UdeS students. He/she is tasked with coordinating the training team as well as planning the pre-departure trainings. fmss.scoi@ifmsa.qc.ca Project Director The Project Director is responsible for overseeing the IFMSA-Québec peer education projects across all Faculties of Medicine of Quebec, in collaboration with the coordinators of each project. ensures that each coordinator has all the tools necessary for the adequate operation of the project. The Projects Direction works closely with the national committees and the Vice-Presidency for Internal Affairs. projets@ifmsa.qc.ca Green Coordinator It became clear that, after the August Meeting 2018, IFMSA-Québec had reached a milestone by organizing a carbon neutral international general assembly. This initiative has set the example for the whole federation, and it also has motivated the executive council to propose the creation of a green coordinator position within IFMSA-Québec in a motion at the last general assembly on October 6th (Sherbrooke). The motion was unanimously adopted. The green coordinator should establish eco-friendly goals and norms that will serve as a reference during the organization of IFMSA-Québec events. S/he will be in charge of proposing solutions and alternatives to reduce the environmental footprint of IFMSA-Québec activities. S/he is expected to raise awareness of IFMSA-Québec members regarding the strong link between health and the environment. Lastly, s/he will support and collaborate with the organizing committees of IFMSA-Québec national events to ensure that they are eco-responsible. green@ifmsa.qc.ca

Exchange director The exchange director has to support the national officers of the exchanges in their tasks. It implies also the instauration of formations for international incomings and also for local outgoings, the implementation of a social program for the summer exchanges and more. The exchange director is doing the communication between the exchange national officers and the executive board.

directiondeséchanges@ifmsa.qc.ca SCORA National assistant The SCORA national assistant supports the SCORA national assistant in the SCORA X-Change organisation, which implies the production of the proposition papers of the exchange, to recruit an organising committee and to report to the NORA. The collaboration between the NORA and the National assistant is expected for the creation of committee sessions and local trainings. nascora@ifmsa.qc.ca Capacity Building National assistant The NACB has to implement local capacity building formations, to help with the organisation of the Sub-Regional Training (SRT), to evaluate the impact of the capacity building formations and to support the VPCB in his task in general. nacb@ifmsa.qc.ca Project Director

Campus coordination For each of the six medical campuses in Quebec, IFMSA-Quebec recruits one campus coordinator who coordinates and assists local officers in their activities, works on national campaigns and ensures the promotion of IFMSA-Québec activities on the ground. The coordinator represents IFMSAQuébec amongst the medical students association. Please note that the positions of campus coordinators are elected by the student body of each medical students’ association, during their respective annual elections. ulaval@ifmsa.qc.ca umontreal@ifmsa.qc.ca mauricie@ifmsa.qc.ca mcgill@ifmsa.qc.ca usherbrooke@ifmsa.qc.ca saguenay@ifmsa.qc.ca

Nominated positions Supporting Team and Projects Team Members of the Supporting team assist the Executive Board and the national team in their activities, or are responsible of initiatives in IFMSAQuĂŠbec that are not directly related to any of the Standing Committees. The Project Coordinators are responsible of directing on-campus trainings for medical students participating in the peer-education projects, of managing promotional and educational material for their project and of seeking external funding if necessary. The members of the Projects Team work with the Projects Direction. Members of the Supporting team and of the Projects Team will be nominated by the 2018-2019 Executive Board, upon recommendation from the current officers. The nominations will be revealed and adopted at the Spring National Assembly.

Coordinator of Colloquium

the

Global

Health

Organized yearly by IFMSA-Québec, the Global Health Colloquium (GHC) brings together experts, students and members of the public for a series of presentations and workshops focusing on global health. Furthermore, participants are encouraged to think and debate about these issues. The GHC will be held in Spring 2019 and the coordinator of the event must be ready to work for its preparations during the 2019-2020 year. As for the other positions on the GHC’s team, the call for applicants will start soon after the selections of the GHC coordinator. csm@ifmsa.qc.ca Alumni Direction IFMSA-Québec’s Alumni division unites all the alumni of Québec’s medical faculties, particularly IFMSA-Québec’s former members who wish to continue being involved in the organization. The Alumni Direction must organize social events for IFMSA-Québec’s former members, allowing current members to meet their predecessors. They also promote IFMSA-Québec’s events across the Alumni networks, and identify new possibilities of financial support. anciens@ifmsa.qc.ca Sexperts Coordinator 2 positions for the Montreal region 2 positions for the Trois-Rivières region 1 position for the Quebec region The peer education project Sexperts aims to increase sexual health awareness amongst high school students. This project’s main goals are to enable youth to take responsibility for their own sexual health, to stimulate their curiosity, to promote respect of themselves and of others, to debunk some myths around sexuality and to provide tools and simple resources for taking informed and responsible decisions about their sexual activities. sexperts@ifmsa.qc.ca sexperts.mauricie@ifmsa.qc.ca sexperts.ulaval@ifmsa.qc.ca OSMOSE Coordinator 2 positions for the Montreal region 2 positions for the Trois-Rivières region

The OSMOSE project aims to break the silence around mental health. The activities, given by medical students to classes of 10th or 11th grade, attempt to untangle the layers of misconceptions around mental health. Many different issues are discussed, including anxious disorders, depression, eating disorders, schizophrenia, bipolar disorders and phobias. The OSMOSE committee is currently looking for a second coordinator to be responsible for the University of Montreal. osmose@ifmsa.qc.ca osmose.mauricie@ifmsa.qc.ca Healthy and Coordinator

Proud

2 positions for the Montreal region 2 positions for the Trois-RiviĂ¨res region 2 positions for the Quebec region Healthy and Proud (Fiers et en Forme) aims to tackle the subject of body image through interactive workshops for adolescents in high school (Secondary 1 to 5). The workshop is divided into three sections. The first defines the concepts of body image and self-esteem and explores the effects from family, social and cultural influences. The second workshop teaches the young adults about normal development in puberty, and factors that influence size and weight. It also deals with sensitive issues such as acne. The third section assists young people in their aim to accept their body by giving them advice regarding diet and physical activity and demystifying the yo-yo diets and dietary supplements. fiersetenforme@ifmsa.qc.ca fiersetenforme.mauricie@ifmsa.qc.ca Curious Coordinator

Eaters

2 positions for the Montreal region 2 positions for the Trois-RiviĂ¨res region 2 positions for the Quebec region The Curious Eaters project is a fun and interactive workshop for children in kindergarten, first and second grade. Two main themes are addressed: the discovery of fruits and vegetables as well as the various ways fun to be active. nutrition@ifmsa.qc.ca nutrition.mauricie@ifmsa.qc.ca

SPOT Coordinator

It!

2 positions for the Montreal region 2 positions for the Quebec region The SPOT It! project is a peer education project dedicated to teaching high school students about the negative health impacts associated with exposure to UV radiation, as well as skin cancer and available options to prevent harmful exposure. tache@ifmsa.qc.ca Donnons la Coordinator

chance

don

1-2 positions for the Montreal region This new peer-education project is a new student-led initiative including a partnership with HĂŠma-QuĂŠbec, Swab the World Foundation and the Leukemia and Lymphoma Society of Canada with the aim of raising awareness among high school students about peripheral blood stem cell donation. The chosen format are workshops for raising awareness and increasing knowledge about stem cell donation. The objectives of the presentations include education on leukemia, requirements to be a donor, how to become a donor and understanding the psychosocial impact of blood cancers and stem cell donation. donnonslachanceaudon@ifmsa.qc.ca

My Planet, Coordinator

Health

2 positions for the Montreal region 2 positions for the Quebec region My Planet, My Health aims to raise awareness among elementary school students about the different impacts that the environment has on human health and about the importance of preserving the environment. This entire educational project involves four 45-minute sessions, during which

medical students successively discuss the importance of air, water and food on health and how these three key determinants of our health will be severely affected by climate change all around the world. maplanetemasante@ifmsa.qc.ca (Montréal) ulaval.lorp@ifmsa.qc.ca(Québec) INcommunity Coordinator Please note that working knowledge of French is required. The INcommunity Coordinator oversees the organization of immersions promoting a better understanding of local underserved communities. The coordinator ensures the development and visibility of the project throughout the different campuses, maintains good relations with Quebec medical faculties, and helps to develop different partnerships within the communities, while offering an educative experience to the participants beyond the traditional curriculum. INcommunity is a 4-week summer internship in one of these environments: Law Offenders, First Nations, Inner city, Women’s Health, and Migrants. INcommunity is an immersion in neglected populations for pre-clinical medical students. The internships’ objectives are to increase students’ awareness about issues related to the neglected population they are immersed in. incommunity@ifmsa.qc.ca

For any questions, contact the elections committee:

elections@ifmsa.qc.ca.

Your Executive Board 2018-2019, Rosa Lakabi, Vice-President for External Affairs Ă&#x2030;milie Jolicoeur, Vice-President for Activities Kiana Lebel, Vice-President of Capacity Building Jimmy Chau, Vice-President of Finances

Maria Alexandra Rosca, Vice-President of Internal Affairs Kussil Oumedjbeur, Vice-President of Communications Yousra-Imane Benaskeur, President