IFMSA-Québec presents
Training New Trainers-2015
info@ifmsa.qc.ca www.ifmsa.qc.ca
Montréal
SUMMARY Introduction Letter from the President Letter from the organizing committee
Potential trainers Why Montréal? What does it take?
Logistics & Program Dates Venue & Accommodation Proposed Agenda
WORD FROM FROM THE THE PRESIDENT LETTER PRESIDENT Dear IFMSA members, It is with great pleasure that we’d like to welcome you to our annual Training New Trainers. The event will take place in the beautiful city of Montréal from January 30th to February 1st. IFMSA-Québec is constantly looking to empower their members and find innovative ways to let their voices be heard in order to facilitate their roles as agents of change at both the local and international levels. We are looking for an experienced and dynamic trainer to team with one or two trainers from IFMSA-Québec. If you are interested, please send us a short motivation letter and your resume highlighting your relevant past experiences at president@ifmsa.qc.ca. Our ideal trainer would have a strong background on leadership, communication and advocacy. The deadline to apply is December 15th, 2014. All the requirements and the full procedure are better explained on page 4. If you have ever dreamed of seeing Quebec during the winter, this is your chance. Either you can apply to be our “international friend” or you can attend the event as a participant. Registration will open early January. This high-quality event will surely be memorable! On the behalf of the National Team,
Camille Pelletier Vernooy President, IFMSA-Québec
LETTER FROM THE ORGANIZING COMMITTEE Dear IFMSA members, It is with great pleasure that we would like to welcome you to our annual Training. This event will take place in Montreal from January 29th to February 1st 2015. The TNT represents a unique occasion for medical students to learn how to become an agent of change in their society. Leadership, communication skills, social consciousness, collaboration and valorization are all at the heart of the development of a great physician of this century. Those are a few of many reasons why we grant a particular importance to the organization of this training. This event will empower our members. It will be a great opportunity to develop yourselves, identify your strengths as well as learn how to target and work on your weaknesses. We have the conviction that it is by thinking locally that we can bring the change that we want globally, and therefore reach the goals of our Standing Committees. Furthermore, international members will have the chance to discover the beautiful city of Montreal. We are looking forward to organizing this training. Our team will be working really hard to make this event memorable! On behalf the Organizing Committee,
Meryem Kahouache MontrĂŠal Campus Coordinator Head of the Organizing Committee
WHY MONTRÉAL? Montreal is an inescapable destination. Rich by its diversity, the city will charm you by its various tourist attractions. Each and everyone can manage to find an interest during the visit. Indeed, for the shopaholics, Ste-Catherine Street, on a 15 km stretch, will know how to please you with its numerous stores and restaurants. You will also have the opportunity to discover various districts of Montreal while going shopping. For the sports enthusiasts, the Olympic stadium, known worldwide for its unique architecture is definitely a place to stop by. For the hockey fans, our Bell Center hosts major sport events and concerts, but most importantly, it is home to our national hockey team, the Montreal Canadians. If we didn't manage to convince you yet, the multiple small local stores and restaurants of Chinatown or Little Italy will give you a taste of the diversity of our city. You could dive into a Chinese or Italian universe, only a couple of metro stations away from each other. Our simple public transportation and metro network will allow you to discover many corners and neighbourhoods of this great city. Isn't that amazing?
Furthermore, the Montreal Biodome is an experience that will allow you to go through the four ecosystems of America. As a matter of fact, this structure attached to the Olympic Stadium is home to more than 4,800 animals from 230 different species and 750 plant types. Last but not least, Old Montreal merges new and old architecture, a charming atmosphere and activities all year long. We could go on and on about the beauty of Montreal city, but wouldn't it be better for you to come over and discover what it’s beauty with all five of your senses? We're waiting for you with our arms wide open!
POTENTIAL TRAINERS: WHAT DOES IT TAKE? You want to be a trainer?
You want to attend the TNT?
We are looking for a polyvalent trainer who can run training sessions. If you are a certified TOT or TNT, please apply! You’re exactly what we’re looking for.
Registration is open until January 15th for everyone. We sadly can’t offer registration discount for international delegates nor travel grant. However it will be our pleasure to warmly welcome you in Quebec.
Please note IFMSA-Québec will offer a 500$ travel grant to the selected trainer, an accommodation free of charge and free registration for the event.
What do you need to send? In order to consider your application as an official trainer, we need to receive the following:
Curriculum Vitae (maximum 2 pages) Letter of motivation (maximum 1 page) o Objectives o Past experience Visa confirmation (if needed); all the participants & trainers are responsible for the visa procedures. Please visit http://www.cic.gc.ca for more information.
Deadline to send the documents to president@ifmsa.qc.ca is: December 15th 2014. All the candidatures will be reviewed by IFMSA-Quebec’s Executive Board with some input from our training division members. For any other questions or inquiries, please drop us an email at president@ifmsa.qc.ca. We promise we’ll answer you in the shortest delay!
Stay tuned of IFMSA Official Servers and/or follow our Facebook page at www.facebook.com/ifmsaquebec for more updates!
List of trainers
Camille Bergeron-Parent, TNT Chérine Zaim, TNT Anne-Lou McNeil-Gauthier, Global Health Trainer Stéphanie Lanthier-Labonté, TOT
LOGISTICS & PROGRAMMING Dates The TNT will be held January 30th to February 1st. The event will start late afternoon on the 30th and will end late afternoon on the 1st. During those three intense days, participants can expect up to 24 hours of high-quality trainings.
Venue
The TNT will be at the University of Montréal One large room with a capacity of 50 students, equipped with a computer, projector and screen, a sound system, a whiteboard and most importantly, tables with outlets for laptops; One multifunctional room with a capacity of 200 students (may also be used for icebreakers, ceremony or lunch); Six small classes for small groups of about 8-10 students, equipped with a computer, projector, screen, a sound system, a whiteboard and very comfortable chairs; 2 reunion rooms with whiteboards;
Expected number of participants We are aiming to attract between 20 and 30 participants, but we have the capacity to accommodate many more at our venue, should the need arise. We therefore also invite members of NMOs in the Region, and across the world to participate if you are interested in a Quebec experience. Any IFMSA student that would happen to be in Québec or that could make it would be enthusiastically and warmly welcomed by the IFMSA-Québec Organizing Committee.
Registration fees Budget is yet to be finalized, however participants can expect to pay between 40 USD and 60 USD for the weekend, including food, accommodation, material, transport and t-shirts. We will be able to confirm the final registration fees at least one month prior to the event. It’s mostly dependant on the fundraising outcome. .
Accommodation As mentioned previously, each trainer or IFMSA member will be welcomed to stay at an IFMSA-Québec’s residence in Montréal (cost is included in the registration fees).
Weather Weather in February in Quebec is usually between -5oC and -10oC. However, one should not be surprised if the temperature drops to -20oC during the night. Pack accordingly!
DRAFT OF THE AGENDA Friday 8:00:00 8:30:00
Saturday
Sunday
Breakfast
Breakfast
Group dynamics
9:00:00
Campaign Circle: How to have an impact
9:30:00
Project and Time Management
10:00:00 10:30:00 11:00:00
Presentation skills: Talking in front of an audience
Conflict management
Lunch
Working Lunch
11:30:00 12:00:00 12:30:00 13:00:00
Facilitation and Moderation Skills
13:30:00 14:00:00
Introduction / Ice-breaker
14:30:00
Ground rules / General Expectations
Leadership Training : Optimizing teamwork Creative & Strategic Thinking
15:00:00 15:30:00
Leadership Training
Tips for effective communication Evaluation & Feedback
16:00:00
17:00:00
How to give and receive feedback and evaluation
17:30:00
Feedback on the day
16:30:00
18:00:00 18:30:00
Break
How to give a training: lessons for a perfect trainer
Team Building
19:00:00 19:30:00 20:00:00 21:00:00 23:00:00
Diner
Diner
Social Program: Discovering MontrĂŠal
Red Party (SCORA)
Closing Ceremony: Rethinking the physician of the 21st century
Thank you! Looking forward to welcoming you this January 2015 in Quebec!
KEEP TRAINING, KEEP ROCKING !