IHP Student Handbook

Living at IHP

Residential Guide International House Philadelphia 3701 Chestnut Street Philadelphia, PA 19104, USA

www.ihousephilly.org (T) +1.215.387.5125 (F) +1.215.895.6535

Hours of Operation:

Monday – Friday 10AM – 5PM, Wednesdays 10AM – 7PM

Table Of Contents

Welcome 2 Staff Contact Numbers

3

Code of Conduct

4

Occupancy Agreement

7

Administrative Fees

9

Your Room or Suite

11

Available Services

15

Rules & Regulations

19

List of (Non-Rent) Fees & Charges

22

Building Access & Guest Policy

23

Paying your monthly rental fees, renewing your Housing Agreement.

Locks and key cards, heating and air conditioning, lights and electricity, Wi-Fi Wireless Internet Connection, trash removal & recycling, cleaning, maintenance & repairs.

IHP identification card, mail, cable television, DSL, refrigerator rental, ice machine, computer room, arts and cultural programming, change machines, laundry room, linen service, student study room, telephones, vacuum cleaners, irons, music practice rooms, vending machines, parking.

Alcohol policy, party regulations, quiet hours, smoking policy, general regulations, cooking, electrical appliances, guests.

Recreation 25 Resident Programs, Ellen Berwind Student Center, Spoken English Program, IHP Programs and Events.

Safety & Security

26

Medical Emergency Information

27

International Houses Worldwide

28

1

Welcome: We are delighted that you have chosen International House as your home while in Philadelphia.

It is our hope that you will find International House Philadelphia (IHP) to be not only warm and welcoming, but also culturally stimulating.

Everything about IHP, from the design of our building to the programs we offer, helps to promote interaction that enables residents to develop valuable cross-cultural communication skills and build lifelong friendships that will enrich their personal and professional lives for years to come.

Our diverse international environment is not the only reason residents enjoy living at International House. Our smoke-free building is conveniently located in the heart of University City and includes amenities like 24-hour security, a computer center and study room, wireless Internet access in public areas, and an on-site parking facility.

Our residents enjoy coffee hours, trips, films, parties, and other activities designed by our staff to help them settle into life while in the United States. We also encourage our resident-members to play an active role in IHP by attending and helping to plan and implement our residential and cultural programs.

Take full advantage of living in a house that, in many ways, represents the world. Get involved and learn about yourself and others. This opportunity doesn’t come often.

Thanks and, once again, welcome to INTERNATIONAL HOUSE PHILADELPHIA.

Glenn D. Martin Director of Admissions and Resident Services Michael T. Beachem, IV Associate Director of Resident Life

2

STAFF CONTACT NUMBERS

Front Desk

Eugene Park, Front Desk Coordinator Dial “0” from your room phone or suite phone.

Security

Dial “0” from your room phone or suite phone.

Admissions Department

Glenn D. Martin, Director of Admissions and Resident Services 215.895.6532 Emily Martin, Admissions Coordinator 215.895.6540 Edwin Garcia, Admissions Coordinator 215.895.6552

Cashier:

Marlon Patton, Cashier and Front Desk Manager 215.895.6538

Resident Activities & Advisory Center (RAAC)

Michael T. Beachem IV, Associate Director of Resident Life 215.895.6536

Programs and Events

William Parker, Director of Arts, Communications and Events 215.895.6531

Office of Building Services and Operations

Deborah Houda, Customer Services and Facilities Manager 215.895.6584 Raj Persad, Building Operations and Services Manager 215.895.6557

Student Cafe (Ellen Berwind Student Center)

215.895.2253

Computer Lab (Satell Study Center)

215.895.2254

3

The Code of Conduct

International House Philadelphia is home students, scholars and professional trainees. Our residents hail from 80 countries, including the U.S., and attend area colleges, universities, and medical institutions. We want to make sure everyone who stays here has a positive experience. Listed is the expected code of conduct for each resident while living at International House Philadelphia.

Residents of the International House community have:

• The right to a clean room.

• The right to sleep without undue disturbance.

• The right to have guests, with the understanding that guests will honor the other residents’ rights and the House rules.

• The right to be free from intimidation and physical or emotional harm.

• The right to reasonable cooperation from suitemates and residents of the community.

• The right to free access to one’s own room and to other IHP offices and departments.

• The right to respect from other residents and International House Staff.

To ensure that support is provided to help resident-members master the challenges of living in an international community, the Office of Admissions and Resident Services is dedicated to:

• Providing an environment in which resident-members may develop their individual pursuits, capitalizing on varying skills and abilities.

• Discovering and evaluating the needs of our residential students, and aid in the integration of their needs into their overall educational experience.

4

The Code of Conduct

• Assisting resident-members in their orientation to the House, community, and Philadelphia, allowing them to grow, learn, and experience opportunities for themselves.

• Communicating information, ideas, policies and procedures to residents, helping to shape their values, opinions, and attitudes.

• Creating opportunities for resident input regarding the quality of life and direction of all phases of life at International House Philadelphia.

International House reserves the right to terminate a tenant’s housing contract should that resident persistently violate any of the following guidelines, rules, or regulations. They include (but are not limited to):

• • • •

Intentional damage to International House and/or resident property.

Tampering with or covering fire alarms and safety equipment.

Using abusive language towards another resident or staff person.

Disorderly or disruptive conduct within and around IHP facilities that involves inappropriate behavior or conduct with regards to the IHP community, verbal or physical harassment, assault, and/or the threatening of another resident, staff, or guest(s).

• Endangering the life of someone by becoming violent or creating disruptive behavior within International House, including the use or possession of fire arms, weapons, etc.

• • • • •

The use of unauthorized possession, use or sale of narcotics or controlled substances.

The theft, or taking, of private property.

Smoking in the International House facility.

The sale, possession, or drinking of alcohol by those under the age of 21.

All forms of dishonesty including knowingly furnishing false information to IHP and/or forgery and the alteration or misuse of IHP documents, records, or instruments of identification.

• Housing pets on the premises.

• Throwing any items from the balcony (including cigarette butts, cans, etc.)

5

The Code of Conduct

• Smoking anywhere inside the building is prohibited including balconies. Smoking is allowed

outside the building. Regulations stipulate that no smoking, including electronic cigarettes, can take place within 20 feet of any entrance to the building.

• Alcohol may only be consumed in your room or suite lounge; it is not permitted in the House Lounge or any public area of IHP, including elevators, first floor, hallways, basement, etc.

• The use of radios, televisions, and/or stereos and other sound equipment in the House Lounge in such a way that disturbs other residents is prohibited at all times.

• Removing furniture from your room or any of the lounges is not permitted. House Lounge furni-

ture is not permitted on the balconies. Repeated offenses will cause International House to lock the balconies.

• Residents are responsible for the cleanliness of the Suite and the Suite Lounge at all times.

• Guests of IHP resident-members must be accompanied by their host at all times. No children or person under the age of 18 are allowed to stay overnight in the building.

• If you go away for vacation or holiday, guest(s) are not allowed to stay in your apartment or living unit during your absence, unless this guest is identified as a roommate and is part of your housing agreement, and this information is in our housing data system.

• Parties planned in the suite or any location in the building must be approved by the Associate

Director of Resident Life. Also, parties in suites must be approved by all suitemates. Parties are defined as groups of three or more engaging in a planned event that may create disturbing levels of noise; alcohol does not have to be present! Please note that all parties must end by 12:00am.

• Notify an RA or a Senior Staff person if conflicts or disagreements in suites cannot be resolved in the suite.

• Report emergencies to Security/the Front Desk by dialing “0”.

Remember, you share a suite with others... be courteous!

6

Occupancy Agreement

While living at International House Philadelphia, residents are encouraged to purchase renters insurance.

Your Occupancy Agreement/Breaking your Housing Agreement

Every resident-member must sign an occupancy agreement in the Admissions Office within one to two days of arrival. If you move out before the departure date stated on your agreement, you must stop by the Admissions Office. You will need to bring with you a letter explaining the reason you are breaking your housing contract. There will be a $350.00 penalty fee charged and/or a forfeit of your last month’s occupancy fee.

Paying Your Occupancy Fees

All charges must be paid by the 1st of the month. All payments are due on the last business day before the 10th. A late fee of $50 will be charged to your account after this time.

Fees may be paid during Office hours: Monday - Friday 10am - 5pm; Wednesdays the Admissions Office is opened from 10am - 7pm.

Refund of Security Deposit

Security deposits are not refundable once a room has been assigned. Room deposits are rolled into your first payment, due upon arrival.

To ensure that you that you are not responsible for problems prior to your arrival, report any problems to the Front Desk.

Renewing Your Agreement

Suite room occupants have 30 to 60 days to extend. Apartment and Private room residents must confirm extension by April 1st of each year. Late extension requests that are seven days or less prior to your departure date are subject to a $25.00 extension fee. If you come to the Admissions Office to extend your current housing agreement AFTER the date of your departure, you will be charged a $50.00 EXPIRED DEPARTURE FEE. Residents are eligible for housing at IHP for 2 years only. After this time residents must submit a (written request) to the Admissions Office. To extend longer, requests must be approved by the Director. Additionally, for any extensions longer than a month or more, residents will need to provide proof of academic affiliation. A letter from your department head, an I-20, or school roster will work as proof of enrollment.

7

Occupancy Agreement

Extending Your Stay When extending, a $100 service fee will be added to your account.

Late Extension Fee If you extend your current housing agreement within seven days of your departure, including on your departure date, you will be charged a $25.00 LATE EXTENSION FEE.

Expired Departure Fee If you come to the Admissions Office to extend your current housing agreement AFTER the date of your departure, you will be charged a $50.00 EXPIRED DEPARTURE FEE.

Out Of Area Extension Fee If a resident-member arranges an extension via phone or email, whether or not that extension is late, you will be charged a $50.00 Administrative Fee in addition to all other applicable fees.

Checking Out Check-out is at noon each day. Once you check-out you can only re-enter your suite or room with a security guard or a staff member.

8

Administrative Fees

Front Desk Service Fees - (IHP ID CARD)

•

The Front Desk provides items such as irons, vacuums, and hand trucks to current residents only. There is a 2 hour limit to borrow these items.

•

There is a late fee of $5.00 for items returned after the 2 hour limit.

Check with Front Desk for current charges.

Room Lockouts

• There is a small fee to resident-members who lock themselves out of their rooms or suites.

• Resident-members are allowed a substitute key for 1 hour. If the key is not returned within the hour there will be a $25.00 charge.

• Repeat offenders more than 4 times a month will be subject to further penalties or an additional charge.

Replacement of Key Card Fee:

Room Keycards not returned at the end of the occupancy period or at the time of move-out will be considered lost. In all cases when a room key or key card is lost, a new key or key card will be issued at the cost of $25.00.

If you lose your keycard you may request a replacement keycard at the Admissions Office during normal business hours: Monday through Friday from 10AM to 5PM, Wednesday we are open until 7PM. Holidays, Saturdays and Sundays or anytime after working hours resident-members can request a keycard or Security to allow him/her into their room.

Furniture Removal

Resident-members in apartments, efficiencies, and private rooms may request a piece of furniture to be removed from their room at a cost of $25 per item. Please make arrangements with the Admissions staff to have items removed from your room.

9

Administrative Fees

Double Occupancy Fees

Apartments, efficiencies, and private room residents may have a roommate at $200 per month. Your guest must register with the Admissions Office in order to receive a guest key card.

Guest Rooms

At times, we offer a reduced nightly rate for a single room with shared bathroom only, for guests of residents. These rooms are subject to availability and require 3 business days’ notice to make the reservation.

Additional Charges

•

There is a $50 returned check fee for all checks returned due to insufficient funds.

•

There is a $50 fee for stopping payment on a check.

•

If Occupant requests a room change, this service can be provided at the cost of $25.00, provided that a suitable replacement room is available. Any and all room changes not instituted

by International House will result in a charge of $25.00.

10

In YOUR ROOM OR SUITE

Locks and Keycards

If you get locked out of your room, contact Security (located BEHIND the Front Desk) or have the Front Desk page them. The guard will open your door or give you a key card to open your door. If you lose your key card, contact Security or the Admissions Office. Please carry your keycard with you at all times. Be sure to have your keycard with you at all times because the doors lock automatically.

The front entrance locks after 10pm.

You may go in and out of the building as you please. Your room keycard will open the front entrance door. The front entrance door reopens at 7:30am.

Heating and Air Conditioning

All rooms and apartments have their own heating and air conditioning controls located inside the vents under the window. If there is no heat/air coming out of the unit, make sure it is turned on. If it still does not work, please file a maintenance request at the Front Desk.

Depending on the weather, heating is generally available between October 15 and April 15; air conditioning is available between May 15 and September 15.

Lights and Electricity

Before using any appliance from your country, check to see if a converter is required. Do not overload any outlet with too many items.

In single rooms, the electricity in the top half of the electric outlet is controlled by the light switch near the door. Lamps may be turned on individually once the light switch is turned on.

Light bulbs will be supplied when you arrive. If a bulb burns out during your stay, it is your responsibility to replace it. The only exception to this is fluorescent lights, which will be replaced if reported to the Front Desk.

11

In YOUR ROOM OR SUITE

Wireless Network

At International House Philadelphia we offer Wi-Fi internet access (Ruckus Guest) for our residentmembers and guests. Many of the locations in the building have wireless access, such as the public areas like lobbies, common areas on the floors, apartments, inside the suite common areas, meeting rooms, in the vending area, students café, lounge, and lounge areas in the building, etc. Please note the Wi-Fi connection is limited inside rooms. Wi-Fi can be accessed in the common areas inside your suite and the lounge areas outside your suite. To use Wi-Fi you must activate your account. Please stop by the computer lab from 7pm to 10pm Monday through Sunday to have a computer staff member activate your account.

Problems With The Wireless

If you are experiencing a problem with the Wi-Fi internet access, there are two ways to request help: •

If you have any issues with your connection or are unable to connect to our wireless, you must stop by the Front Desk and fill out a Computer Maintenance Request Form. (Your request will be responded to during business hours, Monday-Friday, 9am-4pm).

•

If you are aware that other residents are also experiencing a problem with the wireless network at the same time as you, please ask those residents to also contact the Front Desk so that we know if the problem is more widespread.

Please note that the following is prohibited

The unauthorized use, installation of, or tampering with technical services in the house which includes wireless internet, computer lab computers, phone lines, DSL internet ports, telephones, and/or other technical services deemed relevant to the function of the house. (This is also noted on the backside of your contract in point “e”).

Cleaning, Maintenance, and Repairs

The Facilities staff cleans suite bathrooms, halls, suite and House lounges, and kitchen surfaces five days per week. Suite residents are responsible for cleaning their individual rooms and for cleaning up their food and dirty dishes in their kitchens.

12

In YOUR ROOM OR SUITE

Private room/apartment residents are responsible for cleaning their own living areas. Maintenance and repair problems may be reported 24 hours a day to the Front Desk, by dialing “0” or by filling out a maintenance request form at the front desk.

Pest Control is done on a rotating schedule weekly in your room and suite. Exterminators are always accompanied by a security guard. If you have specific pest concerns you can fill out a maintenance request at the Front Desk.

Kitchen cabinets must be emptied in preparation. Additional pest control may be requested if necessary by filling out a maintenance request at the front desk.

Personal Property Damages

Occupants agree to be responsible for and relieve IHP of direct or indirect liability (including counsel fees and costs) for injury to the person or destruction of, damage to, or theft of personal property of Occupants or their guests, and to indemnify and hold the House harmless for and against such injury, damages, or loss, whether arising in the living quarters or any other part of the House premises, unless such injury or loss is caused by the gross negligence or willful misconduct of the House, its agents, or employees. We encourage all residents to apply for renters’ insurance during your stay.

Renters’ insurance can be found on the internet.

Trash Removal

Do not leave food, garbage, old newspapers, paper grocery bags, empty boxes, etc. around, as they attract bugs. Trash items left out will be thrown away by staff.

In suites, Housekeeping staff remove trash from the bathrooms and kitchens. Suite residents should empty their trash into the large bin located within their suites, either in the kitchen or common area.

In private rooms, residents should empty trash into the large trash bins within the House lounge.

In apartments, residents should deposit their trash in plastic garbage bags into the trash cans in the basement by the west side elevators.

13

In YOUR ROOM OR SUITE

Recycling and Conservation

International House encourages its residents to recycle and conserve resources.

If you wish to recycle, all glass, plastic, and aluminum should be taken to the basement and placed together in the blue bins near the west elevators. Paper items (cardboard, envelopes, computer paper, notebook paper, magazines) should also be taken to the basement and placed in the blue bin marked “paper” near the west elevators. Please note that if you choose to recycle, it is up to you to take recyclables from your room to the bins in the basement.

Conservation A few simple practices can do a great deal to save energy and preserve limited natural resources.

•

Turn off lights, stereos, and appliances when you leave a room.

•

Use natural light during the day.

•

Use the heating/air conditioning unit’s controls to regulate heat in your room. Turn off the unit when the window is open and when you leave your room.

•

During winter months, open blinds during the day to let the sun in and closing blinds at night to conserve heat.

•

Turn off water while you shave or brush your teeth.

•

Take shorter showers and turn water on and off as needed when you soap up and rinse. Try to limit water usage.

•

Report any leaks immediately to the Front Desk by dialing 0 on your house or room phone.

14

Available Services

IHP Identification Card

To take advantage of the services offered to IHP residents, you must first get an ID card. ID cards are issued when you sign your occupancy agreement at the Admissions Office.

Mail

Mail is delivered every day except Sunday and national holidays. Letters may be picked up in your private lockable mailbox, which is located in the basement on the east side of the building. You will be notified of large packages by a notice in your mailbox. Packages can be retrieved at the Front Desk between 8am and 12pm. Packages are not given out after midnight. Your mailbox number and lock combination are given to you upon signing your occupancy agreement. If you lose/forget your combination, see the Admissions Office.

Mail sent to you should be addressed as follows: Your Name Your Room Number International House Philadelphia 3701 Chestnut Street Philadelphia, PA 19104

To ensure receipt of mail, addresses must be written in English and printed legibly. To send outgoing mail, use the gray mailbox located on the east side of the first floor near the pay phones. Stamps may be purchased at nearby post offices at 30th and Chestnut Streets or 40th and Locust Streets.

15

Available Services

Café, Game Room, and the BerWINd Student Center

In the lower level of the building are the resident café, game room, and student center. Here, residents can hang out in the café with friends, enjoy a game of ping pong, or just watch TV. In addition, there are different events in the café like food night, ice cream nights, movie nights, and other activities.

Check out the schedule near your elevator. Using your IHP ID card, you may check out the television remote control from the Front Desk.

Arts and Cultural Programming

International House presents a year-round schedule of world film, music, and visual arts. Free admission for residents is available for almost all events. Guests of residents may purchase tickets at the guest-members rate. The world-renowned film programming includes internationally produced features, videos, shorts, and documentaries which may not screen anywhere else in the region. Music programs include jazz, classical, and world music, as well as avant-garde performers. For more information on events, check our website, Facebook page, the monthly calendars, or IHP magazine.

Laundry Room

Washing machines and dryers are located in the basement. The machines take prepaid laundry cards which can be purchased in the laundry room. You must provide your own detergent. The laundry room is open 24 hours a day and is for residents only.

Linen Service

Linen is supplied to residents for a one time charge of $30. Linen includes a pillow, pillow case, sheets, bedcover, and a towel.

Satell Study Room

The Satell Study Room is located on the second floor on the east side of the building. The Mezzanine Room has also been added as a study room. The Mezzanine opens at 9:30pm.

Telephones

To call offices and other residence areas in IHP, use the phone in your room or the black or white House phones located in each suite, on each apartment floor, and on the first floor. These phones do not require coins, and you only need to dial the last four digits. To dial outside of International House you must dial 9 before the telephone number. Long distance calls can be made with a calling card.

16

Available Services

Vacuum Cleaners and More

Vacuum cleaners may be borrowed by residents for up to two hours from the Front Desk. Also available are ironing boards and hand trucks. To borrow these items, visit the Front Desk and leave your IHP ID. Please return all equipment as soon as you are finished.

Vending Machines

Machines with food and beverages are located on the first floor in the Galleria. Also in this location are an ATM and a microwave oven. IHP is not responsible for lost or stolen money in vending machines. However, this should be reported to the Front Desk immediately.

Ice Machine

An ice machine is available in the basement next to the west elevators.

Front Desk Services

The Front Desk does not hold or store any personal items for residents or hold packages to send out for pickup by UPS/FedEx, etc. It is the resident’s responsibility to arrange the time for pickup or use local retail services in the area. The Front Desk cannot take or hold messages or items for residents.

Residents may leave luggage at the Front Desk when checking in or out. International House Philadelphia is not responsible for these items.

Music Practice Rooms

Two music practice rooms (with pianos) are located in the Student Center next to the mailboxes. They are available for residents only. To use them, sign out the key and leave your IHP ID at the Front Desk.

Please return the music room key as soon as you are finished. Room must be left in condition it was found.

Cable Television

All cable services and repairs are handled by Comcast Cable, not by IHP staff. To arrange for service, call 1.877.973.1379, 24 hours a day, seven days a week. If you have arranged to have Comcast hook up cable or make any other type of service call, you must be present for that appointment and provide access to your room. No access will be given by IHP staff to residents’ rooms or the lock boxes on the floors.

IHP 100 Years Permanent Exhibit

Learn about the early years of International House Philadelphia. International House Philadelphia is the first International House for residents around the world.

17

Available Services

Parking

At International House, there is a locked, underground garage with a limited number of parking spaces available. Spaces are rented for a monthly fee, and there is generally a waiting list. If interested, please see the Admissions Office.

Other Parking Garages: Kinney Systems, 3901 Market Street 215.683.9773 Sheraton University City, 36th and Chestnut Streets 215.387.8000 Parkway Garage, 3665 Market Street 215.575.4000

Spoken English Program

The Spoken English Program offers classes in conversational English for a fee. Each session lasts ten weeks and meets twice each week. The classes are small, so each student receives personal attention. The Language Programs also offers classes in Mandarin Chinese, Japanese, French, and Arabic. Available foreign language classes often change each semester.

For more information, please contact the Language Department, located on the 2nd floor, by calling extension 6592.

18

Rules & Regulations

All Residents must comply with the following regulations mandated by the United States and Pennsylvania state governments:

•

Alcohol can be purchased, possessed, and consumed only by those over the age of twenty-one (21)

•

The possession of drugs, other than those prescribed by a physician, is illegal in the United States

•

Firearms, firecrackers, explosives or any other dangerous weapons are forbidden and will be confiscated with follow-up consequences.

IHP reserves the right to terminate a resident’s occupancy agreement should that resident persistently violate any of the following guidelines, rules, and regulations. They include (but are not limited to): Disorderly or disruptive conduct within and around IHP facilities that involves inappropriate behavior or conduct with regards to the IHP community. This may include verbal or physical harassment, assault, and/or the threatening of another resident, staff, or guest (s).

Alcohol Policy

• The unlicensed sale of alcoholic beverages (alcohol) is forbidden.

• The possession and/or consumption of alcohol by persons under the age of twenty-one (21) is not permitted. Residents of any age are prohibited from supplying alcohol to minors and from allowing any minor to possess or consume alcohol while hosting minors in their rooms or suites.

• The holding of and/or consumption of alcohol in public or common areas is prohibited, unless specifically approved by the Director of Admissions and Residential Services.

• The non-abusive use of alcohol within the confines of this policy is the responsibility of each individual, regardless of age. Accordingly, IHP reserves the right to prohibit what it believes to be excessive amounts of alcohol (e.g. a keg of beer) from being brought into or stored in the building.

During the day, guests are allowed in the building unescorted. However, guests must remain on the first floor in the public areas only.

Guests must respond to security and staff requests at all times.

19

Rules & Regulations

There are options for those without cooking facilities

• Residents are encouraged to investigate the meal plans at their universities or colleges.

Additionally, residents are invited to join the meal plan at the University of Pennsylvania; you do not have to be a Penn student. Please call the Dining Service Office at 215-898-7585 to arrange for this service.

• Residents in non-kitchen rooms are permitted to purchase small refrigerators for in-room use.

Or you can rent a small refrigerator for a small fee at IHP; please stop by the Admissions Office to make arrangements.

• There is one microwave on the first floor in the vending machine area, available for student use.

• There are many inexpensive food trucks in addition to the local restaurants.

Electrical Appliances

Due to regulations stated in the Philadelphia Fire Code, the following appliances are not allowed in non-kitchen suites or individual rooms: toasters, toaster ovens, immersion coils, and electric frying pans. Non-IHP air conditioners, freezers, and hot plates are not permitted in any areas. No exterior aerials may be connected to radios or televisions.

Picture Hanging

Pictures and posters may be hung with tape or picture hooks (NO NAILS).

Cooking

Cooking is permitted only in apartments and the kitchen areas of kitchen suites. The Philadelphia Fire Code states that cooking appliances are NOT permitted in individual single rooms and nonkitchen suites.

IHP reserves the right to inspect rooms and lounges for illegal cooking appliances and confiscate any found.

20

Rules & Regulations

IHP reserves the right to institute whatever procedures it deems appropriate to monitor the use of alcohol and enforce this policy.

Residents violating any of the above policies are subject to a range of sanctions, including expulsion.

Party Regulations

All parties held in the residential areas of IHP must be registered with the Associate Director of Resident Life. If you would like to register for a party, please see the Associate Director of Resident Life at least three business days prior to the party. Parties are discouraged during critical exam weeks.

Quiet Hours

After 11pm, common areas in suites are to be used by Residents only, unless the residents, as a group, have decided otherwise.

Smoking Policy

IHP has a building-wide NO SMOKING policy. In addition, Philadelphia city regulations ban smoking within 20 feet of the building entrances.

General Regulations

Residents are not allowed to have pets in the building.

Salespeople and solicitors are not permitted in the House.

Guest Rooms

If you are expecting an overnight guest. They can stay in your room a maximum of one or two nights.

The guest must be accompanied at all times by the resident of the room.

You can also reserve a separate room for him/her in IHP. You must make a reservation at least three business days prior to the visit with the Admissions Office. Your guest may stay for a maximum of ten nights at the reduced rate. Residents are responsible for their guests at all times. Philadelphia Fire Code stipulates single rooms are limited to one person occupancy. There is a guest bathroom located on each floor by the elevators.

Sign in at the Front Desk. All guests must sign in at the Front Desk each night starting at 10pm.

Guests must remain with their hosts at all times.

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(Non-Rent) Fees & Charges

Mandatory Fees

•

Application Fee: $50.00

•

Room Deposit: $350.00

•

Service Fee: $100.00

•

Linen Fee: $35.00

Optional Fees

•

DSL: $25.00/Month (two-month minimum)

•

Ethernet cord: $10.00 (for sale from Cashier)

•

Furniture removal and storage: $25.00 per item

•

Expediting a refund check: $25.00

•

Parking: $150.00/Monthly

•

Guest room rate: $50.00/Night (guests of residents only)

Penalties/Fines

•

Rent paid after the tenth of the month: $50.00

•

Bounced check fee: $50.00 (and we will no longer accept checks)

•

Reissuing an expired check fee: $75.00

•

Extensions within one week of departure (“Late Extension Fee”): $25.00

•

Extension after departure date (“Past-Due Extension Fee”): $50.00

•

Extension via phone/while away: $50.00

•

Smoking (in building/on balcony) $200.00

•

Covering, disengaging, or otherwise altering smoke detector: $300.00

•

Leaving food unattended on stove: $100.00

•

Setting off fire alarm (by cooking or otherwise): $50.00

•

Failure to evacuate during fire alarm: $200.00

•

Failure to clean room after safety check: $50.00

•

Returning back-up (blue) keycard late (more than one hour): $25.00

•

Replacing a lost keycard: $25.00

•

Returning an item to the Front Desk after the two-hour limit: $5.00 per day.

22

Building Access & Guest Policy

Resident-members of International House have access to the building 24 hours a day, 7 days a week.

However, IHP residents are advised to carry an ID at all times as there may be occasions when you will be required to show an ID to gain entry to the building.

Beginning at 10pm each night until 8am the following morning, all residents must use or show their key card to enter the building. If they do not have their key card they must stop at the Front Desk, and will be asked by the Front Desk worker and/or Security to identify themselves by showing an ID, and/ or be verified by checking the resident database.

Guests

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Resident’s guests can enter the building before 10pm, but may only have access to the first floor, and bathrooms in the lower level.

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After 10pm all guests must be accompanied by a resident to enter the building.

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Guests are not allowed entry without a Photo ID.

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Guests must sign in at the Front Desk starting at all times.

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Guests must be with their resident host at all times.

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Guests can be refused entry at any time based on behavior and/or attitude.

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Residents must communicate and inform suitemates of any guests or visitors.

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A resident may have a guest in his/her room for up to two nights.

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If a resident wishes for his/her guest to stay longer than two nights, the resident must come to the Admissions Office to reserve a guest room. The cost for this is $50.00 per night. The residents must give at least one business day’s notice when reserving a room.

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Guests of residents must make arrangements to use the bathroom in a gender appropriate suite.

Arrangements can be made by the host or with an RA.

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Guests may not be in a room, suite, or above the first floor without their hosts.

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Building Access & Guest Policy

• Guests may not use the resident services areas including the laundry room, the computer lab, the student center, etc. These services are reserved for current residents only.

• Former Residents are not permitted to wander around in the building after 10pm and must honor the 10pm guest policy.

• If a guest enters the building without a host, he or she can be stopped at any time by security,

asked to identify him or herself and may be asked to leave the building. A host can be contacted, or can be written up for any violations by his/her guest (s). Security, Staff, and Resident Advisors can write these reports.

• Residents are not allowed to give their room key to guests. If a non-resident enters the building, but has a key to a room, Security will stop him/her at the entrance and question him/her about the situation. A report will then be filed with the Admissions Office.

• Residents must clearly sign all guests in at the Front Desk and log the time of their visit.

Failure to follow these guidelines can result in immediate guest removal from the building, and/or termination of your housing agreement.

General Public

The general public can enter the building before 10pm, but can only have access to the first floor and the lower level bathrooms.

After 10pm, the general public cannot enter the building unless they are attending a public program or planned, organized event.

The general public and/or guests can be asked to leave at any time based on behavior.

Anyone using the public space in the building after 10pm can be stopped at any time and asked the nature of his/her visit and, if necessary, asked to leave the building.

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Recreation

Resident Programs and Events

The Resident Activities and Advisory Center (RAAC) creates programs and events for residentmembers that take place in the House year-round.

Some of the regular events include:

• • • • •

Monthly movie nights in the TV room or in the Ibrahim Movie Theater Friday afternoon social hours Annual King of Prussia shopping trip Trips to surrounding cities such as New York City and Washington, DC Free tickets to Philadelphia cultural events

In addition to regular monthly events, RAAC and the Admissions Office put on cultural programs and holiday events throughout the year. Look for the signs promoting events in the lobby outside of the office. RAAC also manages the Resident Advisors program.

Resident Advisors (RA)

Resident Advisors are resident-members who provide practical assistance and help with your adjustment to the IHP community. For questions about your RA, contact RAAC at extension 6519 (RAAC-RA Desk), extension 6536 (RAAC-Associate Director).

Ellen Berwind Student Center

The Student Center, located at the east end of the basement, is for IHP residents and their escorted guests, and serves as a central gathering place for casual conversation, reading, ping-pong, television, and meeting other IHP residents from around the world. Special programs and activities are also held here year-round.

The Student Café

Located within the Student Center is a small snack bar which is open from 7pm to 11pm. Inexpensive snacks and hot and cold beverages may be purchased there between 7pm and 10pm, and is managed by a Community Advisor. Coffee and tea are free. Games such as chess and Scrabble are available in the Café. There is also a large screen television with cable service.

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Safety & Security

Security at International House

The Front Desk is staffed 24 hours a day.

A Security Guard is on duty at IHP 24 hours a day. The guard’s desk is located behind the Front Desk.

Always contact the guard in case of a medical, fire, or security emergency, or if you see or suspect something unusual. If you need a Guard in an emergency, contact the Front Desk (dial 0 on your house phone). The Front Desk has radio contact with the Guard on duty. All outside doors of IHP are locked at 10pm. After this time you must use your keycard or buzz the Front Desk for admittance.

The doors reopen at 8am. After 10pm, outside guests must call on the house phone from the first floor to gain admittance. Residents are responsible for their guests at all times.

• • • • • •

Suite and House doors must stay locked at all times Do not prop doors open Lock your room door at all times, even if you are leaving for a short time Apartment residents should keep balcony doors and windows locked Do not store cash in your room International House is not responsible for loss or damage of property

If you need to call the Philadelphia Police

Inside the House, dial the Front Desk at extension 0. They can assist you.

Outside the House, dial 911 on any phone. This call is free.

Personal Safety in the City

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Do not travel alone after dark and avoid secluded or dark areas.

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Be sure to stay on well-lit and well-traveled streets.

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Use buses rather than the subway at night whenever possible.

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Use university escort services at night.

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If you experience a theft or personal injury, immediately notify the police and an IHP Security Staff Member.

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Utilize UCD (University City District) Services. Information is available in the RAAC.

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Medical Emergency Info

FOR EMERGENCIES AT THE HOUSE DIAL 0� FROM ANY PHONE

If you have a personal medical emergency while in IHP, dial 911 from any phone or dial the Front Desk at 0 on an in-house phone. The Front Desk operator will help you by calling an ambulance through 911 and by notifying Security.

For All Serious Medical Emergencies

When a person cannot walk or is unconscious, please contact the Front Desk at 0 and/or call 911.

If he or she is conscious and can walk, he or she should be taken to the Emergency Room at the Hospital of the University of Pennsylvania, 3400 Spruce Street, 215-662-3920.

For Parking Garage Assistance: 215-898-6933

Emergency Phone Numbers

UPenn Police

215-573-3333

Crisis/Suicide Intervention

215-686-4420

Poison Control

215-386-2100

Women Organized Against Rape

215-985-3333

Drexel University Campus Security

215-895-2822

Drexel University Counseling Center

215-895-1415

Drexel University Health Center

215-895-5800

Penn Campus Emergency

511 (on campus) 215-898-7333 (off campus)

Penn Counseling Center

215-898-7021

Hospital of the University of PA (HUP)

1-800-789-PENN (7366)

Penn Special Services

215-898-4481

Safety Education and Victim Support

215-898-6600 (24 hours)

General Information

215-243-0555

UC Walk or Walking Escorts

215-898-9255

Penn Transit Ride

215-898-7433

Temple University Campus Police

215-204-1234 (on campus)

Temple University Counseling Services

215-204-7276

Temple University Hospital

215-707-2000

Temple University Student Health Services

215-204-7500

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International Houses World Wide

International Houses Worldwide is an affiliation of International Houses from across the continents, united by one mission: To provide students of different nationalities and diverse cultures with the opportunity to live and learn together in a community of mutual respect, understanding, and international friendship.

The International Houses spread across the world are separate, independent, non-profit making institutions united by one mission. All International Houses provide long and short-term accommodations offering great value, a fun and friendly atmosphere, and a safe environment.

All International Houses give young people the opportunity to live and learn in a multicultural environment. An ambiance that nurtures understanding, dialogue, and friendship enables cultural gaps to be bridged. At every International House worldwide, people with vastly divergent beliefs learn to accept differences in thought and tradition. Here they acquire intercultural skills that enhance their capacity as future leaders in the global community.

The International House movement was founded in the early 1900’s due to the plight of international students, be that inadequate housing or simply loneliness.

In Philadelphia, Dr. Waldo Stevenson (a missionary), began entertaining foreign students in his modest apartment and by 1910, the work has expanded so much that he took the case to the Christian Association; the project grew further and International House Philadelphia was born.

Harry Edmonds decided to investigate the situation of foreign students having bumped into a Chinese student in New York City and with the funding and support of John D. Rockefeller, Jr., the first purpose built International House opened in New York in 1924.

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Mission Statement International House Philadelphia has a critical three-fold mission: to maintain a diverse and welcoming community for scholars from around the world, while introducing them to the American experience; to broaden the horizons of its residents and the Greater Philadelphia community through high quality international arts and humanities programs; and to encourage understanding, respect, and cooperation among the people of all nations.

For more information about IHP visit:

i h ous e p h i l ly.org

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facebook.com/ihousephilly October 2014