2023 INS Exhibitor Prospectus

We invite you to exhibit with INS April 1- 4, 2023 in Boston, Massachusetts, to connect live with professionals in the infusion specialty. At this go-to event for leaders in infusion therapy, you will experience the one-of-a-kind connection in meeting hundreds of infusion professionals face-to-face. And this year, as we celebrate the 50th anniversary of INS, we expect a higher than usual attendance and a special, enthusiastic energy.

This Exhibitor Prospectus outlines the attendee demographics, the rules and regulations, how to reserve a booth, and how to purchase sponsorship and advertising. Thank you for your continued support. We look forward to seeing you in Boston!

Attendee Demographics

Recent INS Exhibitors

Apellis Pharmaceuticals

2G Medical

3M Medical Solutions

Access Vascular

AccuVein Inc

Adako USA

Adhezion

Adhezion Biomedical, LLC

AI CARE LLC

Airos Medical, Inc AlayaCare

Alexion Pharmaceuticals Allied Powers LLC

AYA Med Group B Braun Medical Baxter BD

Ben Guard Healthcare Solutions Bendcare Bioscrip Boston Children's Hospital Brightstar Care Chemo Mouthpiece LLC Civco

CIVCO Medical Solutions

Covalon Technologies AG, Ltd CSI Pharmacy

CSL Behring CVS Health

Dale Medical Products, Inc

EDK Tech

Elcam Medical

Entrotech Life Sciences, Inc.

Equashield

Ethicon- BioPatch

EUSA Pharma Expo Enterprise Fresenius Kabi

Gebauer Company

Genentech

GlaxoSmithKline

Grifols USA, LLC.

Henka LLC

Horizon Therapeutics

HRA Healthcare Research & Associates I & A Solutions ICU Medical, Inc.

Ig National Society

ImageX Innovation

Immune Deficiency Foundation

Infinity Infusion Nursing Innovative Health Sciences Interrad Medical, Inc. IV Access Inc IV Glove Inc. Janssen Biotech, Inc. KabaFusion

Kedrion Biopharma Inc. Kurin, Inc. LeanTaaS

Linear Health Sciences Lineus Medical Magnolia Medical Technologies MedComp MedicaMetrix MedSol MedSource Labs

MedTech International Group Moog Medical MorphoSys US National Infusion Center Association (NICA) Novartis NSO

Octapharma

Oncology Nursing Society Parker Laboratories Inc Parker Labs Pfizer

PFM Medical, Inc Pharmacosmos Therapeutics Pharmacosmos Therapeutics Inc PICC Guard

Rheumatology Nurses Society

RMS Medical Products RxToolKit

RyMed Technologies, LLC Sarepta Therapeutics

SkyDance Vascular Smiths Medical Starboard Medical, Inc. Takeda Teleflex

TerSera Therapeutics

The Gideons International VATA Velano Vascular Vigilant Wolters Kluwer

Exhibitor Information

RESERVING EXHIBIT SPACE

• Booths are reserved on a first-come, first-served basis.

• Apply online through the Exhibit Space Application

• INS will notify you when your booth space has been assigned.

• Exhibit fees must be paid in full to secure exhibit space. Payment accepted by credit card or invoice.

• Please read the Exhibitor Rules and Regulations before submitting your application.

• INS reserves the right to deny exhibit space.

Saturday, April 1 ~ 9:00 am – 11:00 am

Saturday, April 1 ~ 12:15 pm – 1:30 pm

Sunday, April 2 ~ 8:00 – 10:00 am

Sunday, April 2 ~ 12:15 – 1:30 pm

Hours subject to change. RENTAL FEES INCLUDE: fi

Monday, April 3 ~ 8:00 – 10:00 am HOURS

Friday, March 31 ~ 1:00 pm – 8:00 pm

Monday, April 3 ~ 10:00am – 6:00 pm

RESERVE YOUR EXHIBIT SPACE NOW!

Exhibitor Rules & Regulations

All exhibitors participating in the INS 2023 Annual Meeting and Exhibition must abide by the following rules and regulations:

INS MEETING MANAGEMENT

The INS Annual Meeting and Exhibition is produced by, and is the property of, INS. Rulings by INS shall in all instances be final, with regard to the use of any exhibit space and any interpretation and application of these rules and regulations. All matters and questions not covered by these rules and regulations are also subject to the discretion of INS.

EXHIBIT SPACE CONTRACT SUBMISSION AND SPACE ASSIGNMENT

All space assignments are made on a first-come, first-served basis, established by the date the contract was submitted and the payment was received.

Once a contract has been submitted, it is understood that the exhibitor and INS have entered into a legal, binding contract with respect to quantity and size of space requested and the use thereof and all other matters included in the contract. Preliminary space assignments requested in the contract will be placed on hold and, if payment is not received according to the payment policy, the preliminary space assignment will be released back into general inventory for other companies to select. The exhibitor is still responsible for the quantity and size of space requested on the contract and will be required to select new space assignments when payment is received, based on current availability at that time. Exhibit space contract terms are not voided in the event of nonpayment.

INS reserves exclusive rights to allocate exhibit space in a manner most appropriate to the objectives of INS meetings/conventions. However, INS reserves the right to alter the space assignments due to unforeseen circumstances. Special considerations will be given with regard to the date INS receives a signed exhibitor contract. All decisions will be final and binding. Special requests cannot be guaranteed.

PAYMENT POLICY

The full exhibit fee is due within 30 days of the submission of the exhibit space contract. For space reserved after March 1, 2023: The full exhibit fee is due upon receipt.

EXHIBIT SPACE CANCELLATION POLICY

Exhibit space cancellations must be submitted to INS in writing, and based on the date such notification is received by INS, the following cancellation fees will apply.

• On or before December 31, 2022: $200 administrative fee

• Between January 1, 2023 and February 28, 2023: 50% of total exhibit space rental

• After March 1, 2023: 100% of total exhibit space rental

EXHIBIT SPACE REDUCTION POLICY

All requests to reduce the size of contracted exhibit space must be submitted to INS in writing and will be subject to the terms outlined below. Space reductions may also result in the reassignment of space.

• On or before December 31, 2022: $200 administrative fee

• Between January 1, 2023 and February 28, 2023: Exhibitor is responsible for 75% of the space rental for original space contracted.

• After March 1, 2023: Exhibitor is responsible for 100% of the original exhibit space rental fee. No refunds will be issued.

NOTE: Island booths cannot be cancelled or downsized and are nonrefundable.

BOOTH DESIGN AND USE

All booths are multiples of 10' X 10'. Levy Exposition Services will provide each exhibitor with a company identification sign, an 8' back wall drape, and a 3' side wall drape. The rear 4' of the booth may contain exhibit props reaching 8' in height; any props forward of this point cannot exceed 3' in height. Exhibits not conforming to these specifications will be prohibited.

INS reserves the right to reject any booth deemed objectionable by INS standards. INS also reserves the right, in the best interest of the exhibition, to relocate exhibitor space.

HEIGHT RESTRICTIONS

Inline booths must not exceed 8’ in height. Island booths must not exceed the 20’ ceiling height in the Exhibit Hall.

ISLAND BOOTHS

All island booths must conform to the IAEE guidelines for exhibits. A rendering of the island booth must be submitted to INS for approval no later than May 1, 2023.

EXHIBIT STAFF REGISTRATION

Exhibitor badges will be issued to allow exhibitor representatives access to the Exhibit Hall during installation, dismantling, and show hours only. Exhibitors wishing to attend educational sessions are required to purchase a conference registration. Exhibitors are required to preregister all exhibit staff for exhibitor badges by May 20, 2023. Instructions will be sent in the Exhibitor Guide. Exhibitors are entitled to 5 badges per 10' X 10' space occupied. If you need additional exhibitor badges, you can purchase them for $50 each. Payment must accompany your registration. Refunds will not be issued for any no-shows on your exhibitor registration list.

In an effort to ensure timely opening of the Exhibit Hall, priority check-in will be given to preregistered exhibitors. On-site transactions will be processed as time permits. Please make every effort to preregister as many personnel as possible.

HOSPITALITY EVENTS/MEETINGS

Exhibitors wishing to hold receptions, staff meetings, focus groups, or other small gatherings may do so, but the timing of these functions must not conflict with educational sessions, exhibit hall hours, or official evening social events. INS must approve all requests for ancillary events. Requests made directly to the convention center and/or official hotel will not be accepted without INS approval. An affiliate event fee is also required.

EXHIBITOR HOUSING

Exhibitors requiring five (5) or more guest rooms per night are required to submit a Sub-Block Agreement to the Sheraton Boston Hotel, along with a preliminary rooming list and valid credit card to guarantee each reservation. A nonrefundable 1 night deport for each reservation will be charged. All block cancellations/reductions must be made in writing and sent via email to the Sheraton Boston Hotel. An exhibiting company can reduce their sub-block by February 15, 2023 forfeiting the 1-night nonrefundable deposit per reservation. After this date, exhibitors will be held responsible for their entire block booked. A rooming list with specific guest names must be finalized and sent to the Sheraton Boston Hotel by March 1, 2023.

GENERAL CONDUCT

The following practices are prohibited by decision of INS:

• Noisy mechanical or electrical equipment that will interfere with other exhibitors

• Operation of x-ray equipment

• Canvassing or distributing any material outside an exhibitor’s own space

• Subleasing of an exhibit space

• The use of billboards, advertisements, or the display of signs outside the exhibit area

• Mass entertainment activities sponsored by exhibiting companies, away from the headquarters hotel

• Publicizing or maintaining any extracurricular activities, inducements, demonstrations, or displays outside the exhibit area, during exhibit hours

• Entry into another exhibitor’s booth without permission

• Photographing or examining another exhibitor’s equipment without permission

• The use of live or recorded music in an exhibitor’s booth

EXHIBITOR ELIGIBILITY

INS shall determine the eligibility of any company, product, or service. INS may reject application of any company whose display of goods or services is not compatible, in the sole opinion of INS. In the event an application is not accepted, any paid space rental fees or deposits will be returned. The agreement is binding upon receipt and acknowledgement by INS.

DIGNITY

It is intended that the INS Annual Meeting and Exhibition shall be a serious and dignified offering. Unethical conduct, including but not limited to entry into another exhibitor’s booth without permission, or infraction of rules on the part of exhibitors or their representatives,

could lead to INS taking any action it deems appropriate, including expulsion or suspension of an exhibiting company. It is agreed that if such action is taken, no refund shall be made by INS, and no demand for redress will be made by the exhibitor or his representatives. It is also agreed that disregard for any rule stated here is considered a just reason for INS to prohibit an exhibitor from attending all future INS activities.

LIABILITY

The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, and leave INS and its employees and agents blameless in all claims or fines and attorney’s fees arising out of or caused by the sole negligence of the convention center/hotel, its employees, or agents. In addition, the exhibitor acknowledges that INS, Levy Exposition Services, and the convention center or hotel do not maintain insurance covering the exhibitors’ property and that it is the sole responsibility of the exhibitor to obtain such coverage. The exhibitor assumes all responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor’s displays, equipment, and other property brought on the convention center/hotel premises and shall indemnify and leave blameless the convention center/hotel and agents and employees in any and all such losses, damages, and claims unless losses are the direct result of the convention center or hotel’s negligence.

HAZARDOUS MATERIALS

Exhibitors are responsible for the proper disposal of all hazardous wastes (catheters, fluids, blood products, etc.).

INSURANCE

Exhibitors are urged to take out a portal-to-portal rider, available for a nominal fee, on their own insurance policies, protecting them against loss, theft, fire damage, etc. To avoid damage to equipment, please remain with your exhibit until crates are provided and requested labor is available. Watchmen are appointed; however, INS, Levy Exposition Services, and the convention center or hotel will not assume any responsibility for loss or damage to exhibits, equipment, personal belongings, etc. No volatile or flammable substances or materials of any nature that are prohibited by local ordinance, the fire prevention bureau, or insurance carriers may be used in any booth. The use of any crepe or corrugated paper is prohibited.

HEALTH & SAFETY

INS, Sheraton Boston Hotel, and Levy Exposition Services are working together to create a safe environment for our exhibitors and attendees to connect in person. As we get closer to INS 2023, health and safety protocols will be distributed to all meeting participants.

Sponsorship & Advertising Opportunities

Educational Sponsorships

SYMPOSIUM $20,000

PURPOSE:

Provide a 50-minute, educational opportunity for attendees. Sponsor to select the speaker and manage the content presented.

BENEFITS:

• Complimentary, one-time broadcast email included.

• Room setup and standard AV included.

• CRNI®s will earn 2 recertification units.

• No other activity will take place during this timeframe.

AVAILABLE DAYS & TIME S *

Saturday, April 1 5:00 – 6:00 pm

Sunday, April 2 7:00 – 7:50 am

Monday, April 3 7:00 – 7:50 am

*Dates and times are subject to change

PARTNER PRESENTATIONS $15,000

PURPOSE:

Provide a 1-hour educational session for up to 300 attendees (150 for each session). Sessions will repeat which allows the presentation to occur for two different audiences. The sponsor will select the speaker and manage the content presented. These presentations will occur simultaneously with other sponsored sessions.

BENEFITS:

• Theater-style setup for a maximum of 150 people (presented twice).

• Room setup and standard AV included.

• Sponsor manages the content and speaker.

Saturday, April 1 2:45 – 3:45 pm and 4:00 – 5:00 pm

*Dates and times are subject to change

VIDEO RECORDING & PRODUCTION OF PRESENTATIONS

For an additional fee, sponsored programs can be recorded and hosted on the INS LEARNING CENTER. Please contact Meghan Trupiano, INS Meetings Manager, for pricing. meghan.trupiano@ins1.org

Digital Opportunities

ATTENDEE MAILING LIST RENTAL

PURPOSE:

Send personalized invitations and messages to attendees before the meeting to promote special offers, discounts, or new products. Then send personalized invitations and messages after the meeting to remind attendees about your product offerings. Mailing lists contain physical mailing addresses only.

BENEFITS:

• Promote your special offers or discounts.

• Reach attendees before and after the meeting.

• Inform attendees about your booth location.

• The list(s) will be emailed to you on the date(s) you request.

Mailing List Option

Attendee

Final

Attendee preregistration & post-event

PURPOSE:

Send personalized emails inviting attendees to your booth or sponsored program and/or direct them to your website.

BENEFITS:

• Reach attendees before the meeting starts

• Collect member feedback easily and fast

• Inform attendees about sponsored events

PURPOSE:

Place your banner on the INS website and catch the eye of infusion nurses from all over the world.

BENEFITS:

• Your banner will be seen by INS members from around the globe

• Discounts available when purchasing multiple banner ads

On-Site Promotional Opportunities

PURPOSE: INS mobile app allows attendees to review the education schedule, connect with each other, create an agenda, and much more. Almost all attendees download the mobile app on one or more of their devices.

BENEFITS:

• Sponsor recognition in emails sent out about the mobile app and on signage at the meeting.

• A custom banner ad will be displayed across the bottom of the device screen while the mobile app is in use.

• Be the to welcome all attendees to INS 2023.

• Promotional opportunity that is handed directly to the attendee.

• Delivered all attendees’ at the of

• Date timeframe of

•

•

• ROOM

On-Site Promotional Opportunities

REGISTRATION BAG ADVERTISING $10,000

PURPOSE:

Display your company logo on a tote bag to all attendees.

BENEFITS:

• Complimentary registration bag insert included.

• Build customer recognition of your company.

• Designed to travel home with attendees and potentially provide nationwide advertising.

REGISTRATION BAG INSERTS/GIVEAWAYS $2,000

PURPOSE: your

BENEFITS:

• Low-cost promotional opportunity.

• Guaranteed distribution of marketing collateral to all attendees.

REGISTRATION AREA ADVERTISING $1,200

PURPOSE:

Promote

BENEFITS:

• Highly visible to attendees throughout the meeting.

CARPET FLOOR STICKER $975

PURPOSE:

BENEFITS:

• Highly visible to attendees throughout their time at the meeting.

• Displayed in a large format in a high-traffic area.