EXHIBITOR PROSPECTUS
June 4 – 7 ~ Rosen Shingle Creek Resort ~ Orlando, Florida
We invite you to exhibit with INS June 4 – 7 at the Rosen Shingle Creek resort in Orlando, Florida, to connect live with professionals in the infusion specialty. The Exhibitor Prospectus outlines attendee demographics, reserving a booth, rules and regulations, and how to purchase sponsorship and advertising. At the meeting, you will experience the one-of-a-kind connection of meeting hundreds of infusion professionals face-to-face. INS 2022 is the go-to event to meet the leaders in infusion therapy. Thank you for your continued support. We look forward to seeing you in Orlando!
Attendee Demographics Demographics from INS 2019
RECENT INS EXHIBITORS 2G Medical 3M Medical Solutions AAMI Foundation Access Scientific, LLC Access Vascular AccuVein Inc Adako USA Adepto Medical Adhezion Biomedical, LLC Airos Medical, Inc Alexion Pharmaceuticals AngioDynamics Apellis Pharmaceuticals Aquabiliti AquaGuard
B. Braun Medical Inc. Baxter Healthcare Corporation BD Bendcare Biim Ultrasound BioDerm Inc. BioScrip, Inc. BMS/Pfizer Care+Wear Chemo Mouthpiece, LLC Christie Medical Holdings, Inc. Civco Cook Medical Covalon Technologies AG, Ltd CSL Behring CVS Health
Dale Medical Products, Inc. EDK Tech Elcam Medical entrotech life sciences, inc. Equashield Ethicon Biopatch EUSA Pharma Expo Enterprise Fresenius Kabi Gebauer Company Genentech, USA Inc. GlaxoSmithKline Grifols USA, LLC. Gus Gear, LLC Horizon Therapeutics
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PRACTICE SETTING
ANNUAL MEETING ATTENDEE PROFILE Professional Attendance
527
15+ years of nursing practice
86%
10+ years of infusion therapy practice
75%
CURRENT POSITION
Acute Care/Hospital
39%
Home Care
17%
Ambulatory/Outpatient
16%
Industry
11%
Pharmacy
5%
Academia
5%
Staff Nurse
29%
Infusion Team
26%
Long-term Care
3%
Educator
18%
Physician’s Office/Clinic
2%
Director of Nursing
12%
Clinical Nurse Specialist
7%
Hospice
2%
Consultant
4%
Sales & Marketing
4%
AREA OF SPECIALTY Infusion Therapy
52%
Education
11%
Admin/Management
9%
Oncology
8%
Medical/Surgery
5%
Infection Prevention
4%
INTERNATIONAL ATTENDEES
Older Adult
4%
North America
95%
Pediatrics
3%
Asia
2%
Emergency Department
2%
Europe
2%
Critical Care
1%
Latin/South America
1%
Interventional Radiology
1%
GEOGRAPHICAL ANALYSIS DOMESTIC VS. INTERNATIONAL ATTENDEES
United States
95%
International
5%
HRA (Healthcare Research & Analytics) ICU Medical, Inc. ImageX Innovation Immune Deficiency Foundation Immunoglobulin National Society Interrad Medical, Inc. IV Access, Inc ivWatch, LLC Janssen Biotech, Inc. Kedrion Biopharma, Inc. Kroger Specialty Infusion Kurin, Inc. Linear Health Sciences Lineus Medical Medcomp
Medical Recruitment Strategies Medline Industries, Inc. MedTech International Group Moog Medical MorphoSys US National Infusion Center Association (NICA) Novartis NSO Octapharma Paratek Pharmaceuticals Parker Laboratories, Inc. PFM Medical, Inc. Pharmacosmos Therapeutics PICC Guard Rheumatology Nurses Society KORU Medical Systems
RyMed Technologies, LLC Sarepta Therapeutics Shire Smiths Medical Starboard Medical, Inc. Takeda Teleflex The Gideons International The Oley Foundation TIDI Products, LLC US Bioservices VATA Velano Vascular Vigilant Wolters Kluwer
Exhibitor Information RESERVING EXHIBIT SPACE • Booths are reserved on a first-come, first-served basis. • Apply online through the Exhibit Space Application • INS will notify you when your booth space has been assigned. • Exhibit fees must be paid in full to secure exhibit space. Payment accepted by credit card or invoice. • Please read the Exhibitor Rules and Regulations before submitting your application. • INS reserves the right to deny exhibit space.
EXHIBIT SPACE FEES
EXHIBIT SPACE RENTAL FEES INCLUDE: 1. 8' high back wall drape (except island booths)
10' x 10'
$2,900
2. 3' high sidewall drape (except island booths) 3. Company identification sign
10' x 20'
$5,600
10' x 30'
$8,200
20' x 20'
$9,800
20' x 30'
$14,600
20' x 40'
$19,400
20' x 50'
$24,200
30' x 30'
$21,800
30' x 40'
$29,000
30' x 50'
$36,200
4. Show directory listing 5. Complimentary exhibit staff badges - 5 per 10x10 space contracted (Badges do NOT grant access to educational sessions.) 6. Complimentary meal each day
INSTALLATION HOURS Friday, June 3 ~ 8:00am – 5:00 pm EXCLUSIVE EXHIBIT HOURS Saturday, June 4 ~ 11:30am – 2:30pm Sunday, June 5 ~ 8:00 – 10:00am Sunday, June 5 ~ 12:15 – 1:30pm Monday, June 6 ~ 8:00 – 10:00am DISMANTLING HOURS Monday, June 6 ~ 10:00am – 6:00pm Hours are subject to change.
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ENTRANCE
RE S E RV E YO U R EXH I B I T S PACE N O W ! Click for form
Exhibitor Rules & Regulations All exhibitors participating in the INS 2022 Annual Meeting and Exhibition must abide by the following rules and regulations:
INS Meeting Management The INS Annual Meeting and Exhibition is produced by, and is the property of, INS. Rulings by INS shall in all instances be final, with regard to the use of any exhibit space and any interpretation and application of these rules and regulations. All matters and questions not covered by these rules and regulations are also subject to the discretion of INS.
Exhibit Space Contract Submission and Space Assignment All space assignments are made on a first-come, first-served basis, established by the date the contract was submitted and the payment was received. Once a contract has been submitted, it is understood that the exhibitor and INS have entered into a legal, binding contract with respect to quantity and size of space requested and the use thereof and all other matters included in the contract. Preliminary space assignments requested in the contract will be placed on hold and, if payment is not received according to the payment policy, the preliminary space assignment will be released back into general inventory for other companies to select. The exhibitor is still responsible for the quantity and size of space requested on the contract and will be required to select new space assignments when payment is received, based on current availability at that time. Exhibit space contract terms are not voided in the event of nonpayment. INS reserves exclusive rights to allocate exhibit space in a manner most appropriate to the objectives of INS meetings/conventions. However, INS reserves the right to alter the space assignments due to unforeseen circumstances. Special considerations will be given with regard to the date INS receives a signed exhibitor contract. All decisions will be final and binding. Special requests cannot be guaranteed.
Payment Policy The full exhibit fee is due within 30 days of the submission of the exhibit space contract. For space reserved after May 1, 2022: The full exhibit fee is due upon receipt.
Exhibit Space Cancellation Policy Exhibit space cancellations must be submitted to INS in writing, and based on the date such notification is received by INS, the following cancellation fees will apply. • Note: Island booths cannot be cancelled or downsized and are nonrefundable. • On or before December 31, 2021: $200 administrative fee • Between January 1, 2022 and February 28, 2022: 50% of total exhibit space rental • After March 1, 2022: 100% of total exhibit space rental
Exhibit Space Reduction Policy All requests to reduce the size of contracted exhibit space must be submitted to INS in writing and will be subject to the terms outlined below. Space reductions may also result in the reassignment of space. • On or before December 31, 2021: $200 administrative fee • Between January 1, 2022 and February 28, 2022: Exhibitor is responsible for 75% of the space rental for original space contracted. • After March 1, 2022: Exhibitor is responsible for 100% of the original exhibit space rental fee. No refunds will be issued.
Booth Design and Use All booths are multiples of 10' X 10'. Levy Exposition Services will provide each exhibitor with a company identification sign, an 8' back wall drape, and a 3' side wall drape. The rear 4' of the booth may contain exhibit props reaching 8' in height; any props forward of this point cannot exceed 3' in height. Exhibits not conforming to these specifications will be prohibited. INS reserves the right to reject any booth deemed objectionable by INS standards. INS also reserves the right, in the best interest of the exhibition, to relocate exhibitor space.
Height Restrictions Inline booths must not exceed 8’ in height. Island booths must not exceed the 30’ ceiling height in the Exhibit Hall.
Island Booths All island booths must conform to the IAEE guidelines for exhibits. A rendering of the island booth must be submitted to INS for approval no later than May 1, 2022.
Exhibit Staff Registration Exhibitor badges will be issued to allow exhibitor representatives access to the Exhibit Hall during installation, dismantling, and show hours only. Exhibitors wishing to attend educational sessions are required to purchase a conference registration. Exhibitors are required to preregister all exhibit staff for exhibitor badges by May 20, 2022. Instructions will be sent in the Exhibitor Guide. Exhibitors are entitled to 5 badges per 10' X 10' space occupied. If you need additional exhibitor badges, you can purchase them for $50 each. Payment must accompany your registration. Refunds will not be issued for any no-shows on your exhibitor registration list. In an effort to ensure timely opening of the Exhibit Hall, priority checkin will be given to preregistered exhibitors. On-site transactions will be processed as time permits. Please make every effort to preregister as many personnel as possible.
Hospitality Events/Meetings Exhibitors wishing to hold receptions, staff meetings, focus groups, or other small gatherings may do so, but the timing of these functions must not conflict with educational sessions, exhibit hall hours, or
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official evening social events. INS must approve all requests for ancillary events. Requests made directly to the convention center and/or official hotel will not be accepted without INS approval. An affiliate event fee is also required.
also agreed that disregard for any rule stated here is considered a just reason for INS to prohibit an exhibitor from attending all future INS activities.
Exhibitor Housing Exhibitors requiring five (5) or more guest rooms per night are
The exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, and leave INS and its employees and agents
required to submit a Sub-Block Agreement to the Rosen Shingle Creek Orlando, along with a preliminary rooming list and valid credit card to guarantee each reservation. A nonrefundable 1-night deport for each reservation will be charged. All block cancellations/reductions must be made in writing and sent via email to the Rosen Shingle Creek Orlando. An exhibiting company can reduce their sub-block by April 1,
blameless in all claims or fines and attorney’s fees arising out of or caused by the sole negligence of the convention center/hotel, its employees, or agents. In addition, the exhibitor acknowledges that INS, Levy Exposition Services, and the convention center or hotel do not maintain insurance covering the exhibitors’ property and that it is the sole responsibility of the exhibitor to obtain such coverage. The
2022, forfeiting the 1-night nonrefundable deposit per reservation. After this date, exhibitors will be held responsible for their entire block booked. A rooming list with specific guest names must be finalized and sent to the Rosen Shingle Creek Orlando by May 4, 2022.
The following practices are prohibited by decision of INS:
exhibitor assumes all responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor’s displays, equipment, and other property brought on the convention center/hotel premises and shall indemnify and leave blameless the convention center/hotel and agents and employees in any and all such losses, damages, and claims unless losses are the direct result of the convention center or hotel’s negligence.
• Noisy mechanical or electrical equipment that will interfere with other exhibitors
Hazardous Materials
General Conduct
• Canvassing or distributing any material outside an exhibitor’s own space • Operation of x-ray equipment • Subleasing of an exhibit space • The use of billboards, advertisements, or the display of signs outside the exhibit area • Mass entertainment activities sponsored by exhibiting companies, away from the headquarters hotel • Publicizing or maintaining any extracurricular activities, inducements, demonstrations, or displays outside the exhibit area, during exhibit hours • Entry into another exhibitor’s booth without permission • Photographing or examining another exhibitor’s equipment without permission
Liability
Exhibitors are responsible for the proper disposal of all hazardous wastes (catheters, fluids, blood products, etc.).
Insurance Exhibitors are urged to take out a portal-to-portal rider, available for a nominal fee, on their own insurance policies, protecting them against loss, theft, fire damage, etc. To avoid damage to equipment, please remain with your exhibit until crates are provided and requested labor is available. Watchmen are appointed; however, INS, Levy Exposition Services, and the convention center or hotel will not assume any responsibility for loss or damage to exhibits, equipment, personal belongings, etc. No volatile or flammable substances or materials of any nature that are prohibited by local ordinance, the fire prevention bureau, or insurance carriers may be used in any booth. The use of any crepe or corrugated paper is prohibited.
• The use of live or recorded music in an exhibitor’s booth
Exhibitor Eligibility INS shall determine the eligibility of any company, product, or service. INS may reject application of any company whose display of goods or services is not compatible, in the sole opinion of INS. In the event an application is not accepted, any paid space rental fees or deposits will be returned. The agreement is binding upon receipt and acknowledgement by INS.
Dignity It is intended that the INS Annual Meeting and Exhibition shall be a serious and dignified offering. Unethical conduct, including but not limited to entry into another exhibitor’s booth without permission, or infraction of rules on the part of exhibitors or their representatives, could lead to INS taking any action it deems appropriate, including expulsion or suspension of an exhibiting company. It is agreed that if such action is taken, no refund shall be made by INS, and no demand for redress will be made by the exhibitor or his representatives. It is
HEALTH & SAFETY INS, Rosen Shingle Creek Orlando, and Levy Exposition Services are working together to create a safe environment for our exhibitors and attendees to connect in person. As we get closer to INS 2022, health and safety protocols will be distributed to all meeting participants.
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Sponsorship & Advertising Opportunities EDUCATIONAL SPONSORSHIPS SYMPOSIUM ~ $20,000 PURPOSE: Provide a 50-minute, educational opportunity for attendees. Sponsor to select the speaker and manage the content presented.
AVAILABLE DAYS & TIMES Saturday, June 4
5:30 – 6:30 pm
Sunday, June 5
7:00 – 7:50 am
BENEFITS:
Monday, June 6
7:00 – 7:50 am
• Complimentary, one-time broadcast email included.
Monday, June 6
5:30 – 6:30 pm
• Room setup and standard AV included.
Tuesday, June 7
7:00 – 7:50 am
• CRNI®s will earn 2 recertification units. • No other activity will take place during this timeframe.
New!
PARTNER PRESENTATIONS ~ $15,000 PURPOSE: Provide a 1-hour educational session for up to 300 attendees (150 for each session). Sessions will repeat which allows the presentation to occur for two different audiences. The sponsor will select the speaker and manage the content presented. These presentations will occur simultaneously with other sponsored sessions on Saturday, June 4 at 2:30 pm and again at 3:45 pm. BENEFITS: • Theater-style setup for a maximum of 150 people (presented twice) • Room setup and standard AV included • Sponsor manages the content and speaker
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Digital & Print Opportunities ATTENDEE MAILING LIST RENTAL PURPOSE: Send personalized invitations and messages to attendees before the meeting to promote special offers, discounts, or new products. Then send personalized invitations and messages after the meeting to remind attendees about your product offerings. Mailing lists contain physical mailing addresses only.
Mailing List Option
Price
Attendee preregistration list
$1,000
Final attendee post event list
$1,000
Attendee list bundle
$1,850
(both preregistration & post-event lists)
BENEFITS: • The list(s) will be emailed to you on the date(s) you request • Promote your special offers or discounts • Reach attendees before and after the meeting • Inform attendees about your booth location
EXCLUSIVE EMAIL BLAST ~ $2,500 PURPOSE: Send personalized emails inviting attendees to your booth or sponsored program and/or direct them to your website.
BENEFITS: • Reach attendees before the meeting starts • Collect member feedback easily and fast • Inform attendees about sponsored events
WEB SITE BANNER ADVERTISING ~ $995 (1 month) PURPOSE:
BENEFITS:
Place your banner on the INS website and catch
• Your banner will be seen by INS members from around the globe
the eye of infusion nurses from all over the world.
• Discounts available when purchasing multiple banner ads
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On-Site Promotional Opportunities INS 2022 MOBILE APP ~ $5,000 PURPOSE: The INS mobile app allows attendees to review the education schedule, connect with each other, create an agenda, and much more. Almost all attendees download the mobile app on one or more of their devices.
BENEFITS: • Sponsor recognition in emails sent out about the mobile app and on signage at the meeting • A custom banner ad will be displayed across the bottom of the device screen while the mobile app is in use
EXHIBIT HALL PASSPORT ~ $500 PURPOSE: INS will distribute a passport to all attendees, which will enter them in a drawing for a prize. They will be entered only if they receive a stamp from each company listed inside the passport. By taking advantage of this sponsorship opportunity, you will be one of the companies listed inside!
BENEFITS: • Drive more traffic and potential leads to your booth • Provides gateway to interact with higher percentage of attendees
GUEST ROOM DROPS ~ $5,000 PURPOSE: Provide advance information about your products and services.
BENEFITS: • Delivered to all attendees’ guest rooms at the official INS hotel • Date and timeframe of room-drop delivery selected • Visible to attendees at peak hotel return times
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On-Site Promotional Opportunities CUSTOM LANYARDS ~ $6,500 PURPOSE: Your company logo will be on the lanyards displaying every attendee’s badge for the duration of the 4-day meeting.
BENEFITS: • Mobile advertising vehicle throughout the meeting • First-come, first-served, exclusive opportunity
REGISTRATION BAG ADVERTISING ~ $10,000 PURPOSE: Display your company logo on a tote bag distributed to all attendees.
BENEFITS: • Complimentary registration bag insert included • Build customer recognition of your company • Designed to travel home with attendees and potentially provide nationwide advertising
REGISTRATION BAG INSERTS/GIVEAWAYS ~ $2,000 PURPOSE: Place your custom mail piece, product brochure, specialized invitation, or unique giveaway in each attendee registration bag.
BENEFITS: • Low-cost promotional opportunity • Guaranteed distribution of marketing collateral to all attendees
On-Site Promotional Opportunities CONVENTION CENTER SIGNAGE & BANNERS PURPOSE: Display your company graphics and messaging in a high traffic area of the convention center.
BENEFITS: • Highly visible to attendees upon arrival at the convention center throughout the meeting • Displayed in a large format in a high-traffic area
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1. Welcome Banner: $10,000 – EXCLUSIVE! 2. Carpet Floor Cling: $875
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3. Carpet Stairs Clings: $6,500 – EXCLUSIVE! 4. Die Cut Column Cling: $3,500 5. Elevator Door Cling: $5,000 6. Hanging Banner (Near Escalator): $5,000 7. Wall Above Elevator Door: $5,000 8. Column Cling: $5,500
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REGISTRATION AREA ADVERTISING ~ $1,000 PURPOSE: Promote your new products/booth on double-sided, 1-meter panels placed in the high-traffic INS registration area. BENEFITS: • Highly visible to attendees throughout the meeting
PRODUCT SHOWCASE ~ $1,000 PURPOSE: Display your product in a 4-foot-high locking showcase placed throughout the registration area. BENEFITS: • Visible to attendees before the exhibit hall opens • Dedicated showcase to display your latest product throughout the meeting
Click to visit the INS Store to secure sponsorship and advertising opportunities!
If you have any questions about exhibiting at INS2022, please contact the INS Meetings Department.
Meghan Trupiano, CMP Meetings Manager
meghan.trupiano@ins1.org
Jill Cavanaugh
Senior Member Services & Conference Coordinator Jill.cavanaugh@ins1.org