2014 Meeting Planner Guide by Explore Fairbanks

Why settle for a meeting when you can have an adventure? Fairbanks is a perfect destination for planners and attendees from around the state, the region and the world. With an excellent infrastructure offering more than 2,750 hotel rooms, 175,000 square feet of meeting space, local cuisine and conference services, Fairbanks, Alaska, is an outstanding choice for your next conference or meeting. Wow your attendees with a location that provides professional venues and extraordinary activities like aurora viewing, late night events under the midnight sun, cultural and artistic offerings, and wildlife, birds and terrain only found in the Far North. See why Fairbanks, on the banks of the Chena River, has served as a gathering place for over one hundred years.

101 Dunkel Street, Suite 111 Fairbanks, AK 99701-4806 (907) 459-3765 or (907) 459-3768 1-877-551-1728 x3765 Toll-free (907) 459-3787 Fax meetings@explorefairbanks.com www.meetfairbanks.com

ÂŠPartick J. Endres/AlaskaPhotoGraphics.com

Meetings & Conventions Department

Table of Contents

Convention Services

Planner Toolkit

Meeting Spaces

Meeting Facilities Grid

Things to Do & Conference Services

About Fairbanks

Additional Features: Top Ten Reasons to Meet in Fairbanks

List of services offered by the Meetings & Conventions Department at Explore Fairbanks

Checklist, reference materials, calendar and optional excursion ideas

In-depth details and pictures of featured meeting venues, with and without accommodations

Easy-to-use meeting facilities grid, separated by venues with lodging and venues without lodging, organized by total square feet of meeting space

Listings of support services, activities and transportation providers

Information on the arts, sports, aurora season, accessibility and what to pack

E ielson Air Force Base Fort Wainwright Army Post University of Alaska Fairbanks Fairbanks Area Map

24 25 27 36

Convention Services Explore Fairbanks is a not-for-profit corporation. Many services are offered to event planners at little or no charge. Requests for Proposals (RFP) Explore Fairbanks

• You make one call to us or fill in a form online at www.meetfairbanks.com. • We distribute the information and gather the responses. • You receive an easy-to-read, customized bid packet.

• This means that you don’t have to make all of those phone calls to check availability and pricing.

Bid Presentation Assistance

Promotional and Welcome Materials

• We will help gather welcome letters from Fairbanks area officials.

• We are here to help you market Fairbanks as the perfect spot for your event.

• We will provide Visitors Guides and Winter Guides.

• We can provide multiple bid packets and create customized PowerPoint presentations.

• Explore Fairbanks will provide a link to our website, www.explorefairbanks.com.

• In some cases, we will even accompany you and assist with the bid presentation.

• We maintain an online photo bank for your promotional materials. • In some instances, our staff may travel to the prior year’s event to promote attendance.

Familiarization Trips (FAMs) and Site Visits

• We will show your decision makers the highlights of Fairbanks.

Convention Support Services

• Full itinerary planning for your decision makers includes: accommodations, meeting facilities, dining options, activities and attractions.

• Explore Fairbanks works with you to make planning a Fairbanks meeting easier! • We will provide you with contact information for whatever additional services you may need.

• Are you a local planner? This service is available to you as well!

• We will assist with requesting rail and air transportation discounts.

• We want all planners to be captivated by Fairbanks’ light, energy and warmth and have an opportunity to see everything that Fairbanks has to offer their event.

• We will produce and distribute Welcome Signs that are posted around town to greet your attendees.

Golden Heart Greeter Volunteers

• These community volunteers are the embodiment of Fairbanks’ warm welcome. • They will greet people upon arrival at the airport. • They can be scheduled to stuff delegate bags.

Explore Fairbanks

• They will assist with distribution of materials at registration.

• They can staff an information booth at your event to answer all Fairbanks-related questions.

Planner Toolkit

Let our tools assist you In the Meetings & Conventions Department, our goal is to make your job easier! As a meeting planner, your first step to success is to contact the experts at Explore Fairbanks. We have established the relationships, gathered the information and ordered the supplies. Take advantage of our services—we will be your partner and go the extra mile to offer assistance before, during and after your event. We want to make it easy for you to meet in Fairbanks, so you’ll come back again and again!

Meeting Planner Checklist

Planning a Green Meeting

How much space do you need?

Calendar of Events

Helen Renfrew/Explore Fairbanks

Itinerary Ideas

“As hoped, our attendees came early, stayed days afterward, brought guests and took advantage of all the sights and tours available in Fairbanks and beyond! Thanks so much for helping us make sure our conference attendees were pleased with Fairbanks as their conference site!” Cynthia Steiner, Cray User Group Conference

Meeting Planner Checklist Every event has its own timeline. We’ve put together the following general checklist for your use. The timing of your event will dictate when each of these steps should be taken. No matter what size your meeting, when it is, or at what stage you are in the organizational process, Explore Fairbanks is here to lighten your workload. Call us to discuss the needs of your event!

Timing

Budget

Identify all income q

Entertainment and speaker fees

Additional staffing

Program advertising

Travel—speakers and staff

Exhibit space rental

Grants

VIP gifts, cordials, turn-down gifts

Other financing

Supplies

Printing and signage

Postage

Registration fees

Revenue from functions

Contributions/sponsors

Identify all expenses q

Exhibit and meeting space

Meals, snacks and beverages

Decorations/flowers

Audio/Visual needs

Establish overall budget and registration fees

Remember that sometimes certain days of the week will provide you with more availability and lower rates. Special events in the host community can enhance your attendees’ experience, but be sure to take into consideration events that could conflict with your attendees’ schedules (school vacations, holidays, meetings that would compete for your attendee base, etc.). Contact Explore Fairbanks for the most current information with regards to the dates you are considering. q

Determine length of meeting

Choose days of the week

Check for potential conflicts

Set meeting dates

Determine Your Meeting Needs Explore Fairbanks’ Request for Proposal (RFP) can assist with every step in this process. Once your meeting needs have been established, one call to Explore Fairbanks or a visit to our website, www.meetfairbanks.com, starts the process by informing our members of your needs and allowing them to provide proposals. We will gather all of the responses and send them to you in one easy-to-read, customized bid packet as a .pdf attachment. This will allow you to compare the offers you receive and select the businesses that will best suit your particular meeting. Let us provide you with this information so you can focus on the remaining details of your event.

Guestrooms and Function Rooms

Estimate the size of your guestroom block

Determine number and size of your function rooms

Establish A/V and equipment requirements

Decide on room set-ups to be used (see page 7 for examples)

Food and Beverage Special/Optional Activities q Evaluate needs for optional Requirements q

Decide on the number of group meal functions

Estimate attendance of each

If off-site locations will be utilized, consider transportation needs

Obtain costs, select menus

Decide on host/no-host/ combination bar

Establish exhibit/vendor space needs

Prioritize preferred amenities

Select & schedule entertainment

Arrange for a welcome from dignitaries

Plan decorations

activities

Organize companion activities

Determine pre-/post-convention tours

Consider group transportation needs

Meeting Planner Checklist Meeting Content q

Determine meeting objectives

Establish committees

Establish overall meeting theme

Create a tentative program

Decide on session topics

Select entertainers, speakers & presenters

Registration

Explore Fairbanks can provide free and low-cost materials for your delegate bags, supply low-cost badges and printable inserts, and arrange for our Golden Heart Greeter volunteers to welcome your conference attendees and supply you with free assistance. q

Arrange for Golden Heart Greeters to stuff delegate packets

Arrange for Golden Heart Greeters to distribute materials

Exhibits q

Mock up layout of booth space

Establish exhibitor policies

Prepare exhibitor contracts

Determine pricing

Coordinate with facility on shipping/receiving, set-up/ tear-down

Discuss facility limitations

Determine power and Internet requirements

Distribute information to potential exhibitors

Publicity Explore Fairbanks can provide you with local media contact lists, assistance with press release distribution, photos for your publications—paper and electronic, and “Welcome” window signs that are distributed around town to publicize your meeting and offer a warm greeting to your attendees. q

Procure local media contact lists

Prepare news releases for media

Arrange for photographer at key events

Determine social media needs

Arrange for Golden Heart Greeters to staff a Fairbanks information booth

Define registration procedures

Have additional registration materials on hand

Designate on-site registration area

Organize registration system

Obtain equipment/supplies

Transportation

Explore Fairbanks can assist with requesting discounted fares and put you in touch with local providers. Obtain schedules/prices for all carriers q

Airlines

Railroad

Motorcoach services

Rental cars

International Meetings q

Determine passport/visa requirements

Determine special mailing requirements

Arrange for currency exchange service (or)

Prepare list of currency exchange locations

Arrange for alternate payment for online registration

Investigate customs regulations

Arrange for translator(s)

Translate printed materials

Establish need for attendee orientation program

Attendance Promotion

Explore Fairbanks has a number of tools for you to use to promote your meeting, from Visitors Guides to customized PowerPoint presentations. In some cases, if the potential impact warrants it, an Explore Fairbanks employee will attend the prior year’s event to promote your Fairbanks meeting! q

Establish attendance goals

Create or purchase mail/ email lists

Produce pre-meeting advertisements

Produce meeting announcements

Activate social media notices

Prepare registration mailer/ emails

Send initial & follow-up mailing/emails

Planning a Green Meeting The Convention Industry Council defines a green meeting or event as one that incorporates environmental considerations to minimize its negative impact on the environment. Green meetings can save money, are good for the environment and underscore your corporation’s or association’s commitment to social responsibility. Your event can make a promise to protect Profits, People and the Planet, as well as to Reduce, Reuse and Recycle. There are a number of things that you can do to “green up” your meeting: Sherman Hogue/Explore Fairbanks

The First Step: Write it down. Establish an environmental statement or policy for the meeting. Share the policy with the host facility, suppliers, delegates and speakers. Enlist support for your green meeting and encourage everyone to be part of the effort. Example: “We commit to minimize our environmental impact by using recycled materials and reducing the amount of solid waste from our meeting.”

Pick and choose what works for your meeting’s needs: • Use online registration to reduce paper usage. • Create a website for the conference; email notices and confirmations; prominently display your “Green Policy” here. • Print materials on both sides of recycled paper. Ask speakers & vendors to limit the number of hand-outs. • Choose a facility with green practices. Have the facility provide you with their eco-friendly policies and practices; distribute this information to attendees & vendors. • Use bulk dispensers, not individually wrapped packages, during meal service for sugar, salt, pepper, cream, etc. • Use water pitchers and glassware, not bottled water. • Use coffee cups, linen napkins, and silverware or compostable products instead of disposables. • Collect name badge holders after the meeting for reuse. Explore Fairbanks offers reusable and inexpensive name badge holders.

• Fully utilize technology—distribute all presentation notes on jump drives, have them available for download or have them available to conference attendees on your website. • For materials that must be printed, utilize a local printing company. Explore Fairbanks can connect you to local providers. • Offer vegetarian and healthy menu options; request locally grown food when possible. • Use conspicuous recycling containers in meeting rooms and public spaces; make announcements reminding attendees to use them. Post-Event: Wrap it up! Survey your attendees to get their feedback on your efforts. Provide an emailed & online report of the results of your efforts. Let people know that they made a difference! Share your success with delegates, speakers and the media. Green efforts are contagious!

Information for this page was gathered from various online green meeting sites including: www.thejuicesstudios.com, www.SimplyGreen.biz, www.SaveTheWorldAtWork.com, www.conventionsouth.com, www.conventionindustry.org and www.bluegreenmeetings.org.

Theater Rows of chairs facing the front of the room, usually with a center aisle. Standard set up for sessions that do not require extensive note-taking. Maximizes room occupancy, but is not recommended when food is being served.

Classroom Rows of tables with chairs facing the front of the room, usually with a center aisle. More comfortable than theater-style seating for longer sessions, but allows for fewer attendees. Useful when presenters distribute materials, attendees have laptops or workbooks, and when food and beverages are being served.

Hollow Square Rectangular tables placed end to end to form a square (or rectangle) with chairs placed around the outside. Facilitates communication within the group when there is no presenter. One side of the square may be left open for a U-shape. U-shape is more useful if there is a presenter. Tables may be arranged with no hollow space in the middle for smaller groups. This is called Conference or Boardroom.

250 16 20 27 15 12 26 300 24 20 33 21 15 32 350 24 20 38 24 18 37 400 32 30 44 27 21 42 500 40 40 55 33 27 53 550 40 40 61 36 30 58 600 48 50 66 39 33 63 700 56 50 77 48 39 74 800 64 60 88 54 45 84 900 72 70 100 60 51 95 1000 80 80 111 69 57 105 1100 88 90 122 75 63 116 1200 96 100 133 81 69 126 1300 104 100 144 90 72 137 1400 112 110 155 96 78 147 1500 120 120 166 102 84 158 1600 128 130 177 108 90 168 1700 136 140 188 117 96 179 1800 144 150 200 123 102 189 1900 152 150 211 129 108 200 2000 160 160 222 138 114 211 2100 168 170 233 144 120 221 2200 176 180 244 150 126 232 2300 184 190 255 159 129 242 2400 200 200 266 165 135 253 2500 208 200 277 171 141 263 2600 216 210 288 177 147 274 2700 224 220 300 186 153 284 2800 232 230 311 192 159 295 2900 240 240 322 198 165 305 3000 248 250 333 207 171 316 3200 264 260 355 219 183 337 3400 280 280 377 234 192 358 3600 296 300 400 246 204 379 3800 312 310 422 261 216 400 4000 328 330 444 276 228 421 4300 352 350 477 297 246 453 4600 376 380 511 315 261 484 4900 408 400 544 336 279 516 5200 432 430 577 357 297 547 5500 456 450 611 378 312 579 6100 504 500 677 420 348 642 6400 528 530 711 441 363 674

Hollow Square

Reception

30" Tables

Classroom Straight 18" Tables

Theater

Banquet 72" Round 10 person

60" Round 8 person

Round tables with 8 or 10 chairs set around them. May or may not have staging and/ or a head table. Used for meal functions. Two to four chairs may be removed so that no oneâ&#x20AC;&#x2122;s back faces the front of the room; this is called Half-Moon or Crescent Rounds. This arrangement is more conducive to functions with extensive programs, but will seat fewer attendees.

square feet

Banquet

Room Size

How much space do you need?

10 10 12 14 14 14 16 18 20 24 30 32 36 38 40 42 46 48 50 52 52

Note: This grid should be used as a guideline only. Exact room capacity will depend on each individual property and considerations such as the actual shape of the room, obstructing columns, stages, audiovisual needs, number of exits and local regulations.

Calendar of Events

• Guided Nature Walks—learn more about the wonders of Interior Alaska at Creamer’s Field Migratory Waterfowl Refuge • First Friday Events—many art galleries, specialty stores and the Morris Thompson Cultural and Visitors Center host shows or receptions on the first Friday evening of each month

Seasonal • Nov-Apr: Cross Country Ski Races— interval, mass and relay starts; free, classic and mixed techniques at Birch Hill Recreation Area • Jan-Mar: Sled Dog Events & Races— skijoring, 4-, 6- and 8-dog and open classes at the Jeff Studdert Racegrounds off Farmers Loop Road

Tanana Valley Sandhill Crane Festival—August

Sherman Hogue/Explore Fairbanks

• May-Sept: Farmers & Open Air Markets—Alaska-grown produce, art, baked goods and more at the Tanana Valley Farmers Market, Downtown Market and Christmas Creek Market

January

April

• Mushers Challenge Series Races begin—skijoring, 4-, 6-, and 8-dog and open classes

February • Iron Dog—longest, toughest snowmobile race in the world • Yukon Quest International Sled Dog Race—1,000-mile-long sled dog race • BP World Ice Art Championships— international ice sculpting competition featuring over 180 sculptures (continued through March)

March

• Arctic Man Ski & Sno-Go Classic— high-speed ski race with snowmobile partner who pulls the skier between two courses • Creamer’s Field Migratory Waterfowl Refuge—birds start arriving for spring

May • Alaska Visitor Industry’s Walk for Charity—raises money for local charities on a 4k walk and munch • Chena River Run—the first 5k run of the season

• BP World Ice Art Championships (continued from February) • Nenana Ice Classic Tripod Days— take a chance and try to guess the time when ice breaks up on the Tanana River • Festival of Native Arts—celebrate Alaska Native culture with traditional singing, dancing and arts • GCI Open North American Championship Sled Dog Race—the world’s fastest mushers compete in the oldest continuously run dog sled race anywhere

Festival of Native Arts—March

• International Curling Bonspiel— competitive men’s and women’s divisions and prizes

June • Midnight Sun Run—10k run starting at 10pm • Midnight Sun Festival—celebrate Summer Solstice with music, crafts, shopping, entertainment and a downtown street fair • Midnight Sun Baseball Game—the Alaska Goldpanners start playing at 10:30pm without artificial lighting

Yukon Quest International Sled Dog Race—February

©Todd Paris

• Music & Theater Performances— local and internationally renowned talent can be seen throughout the year

Sherman Hogue/Explore Fairbanks

Year-Round

Calendar of Events July • Golden Days—five days of activities including the largest parade in Alaska • World Eskimo-Indian Olympics— indigenous peoples compete in traditional athletic games and celebrations • Fairbanks Summer Arts Festival— multi-discipline study-performance festival with free concerts every day (2 weeks)

August • Tanana Valley State Fair—Alaska’s oldest fair! • Tanana Valley Sandhill Crane Festival—celebrate the thousands of cranes on their southbound migratory route

September

October • International Sled Dog Symposium—workshops on sled dogs, mushing and skijoring topics • International Friendship Day—celebrate the cultural diversity found in the local community

November

December • North Pole Winter Festival—fireworks, bazaar, candle- and treelighting ceremonies and crowning of the North Pole King and Queen • The Nutcracker Ballet—a holiday classic presented by the North Star Ballet

• Athabascan Fiddler’s Festival—Alaska Native musicians gather in Fairbanks for a musical celebration

• Winter Solstice Celebration—riverfront lighting, sleigh rides, caroling, music and winter fun

• Turkey Day Ski Relays—hosted by the Nordic Ski Club of Fairbanks at Birch Hill Recreation Area

• Christmas in Ice—Christmas-themed ice art sculptures and Kids Park by local and international sculptors in North Pole

• Rookie Bonspiel—curling for new players • Yukon Title Cash Bonspiel—one of the largest US cash spiels

• New Year’s Eve Sparktacular—join the University of Alaska Museum of the North staff for hot chocolate and cookies before and after the Sparktacular fireworks

Farmers & Open Air Markets—May–September

Midnight Sun Festival—June

BP World Ice Art Championships—February and March

Extreme Ice by Qi Feng An and Di An, of China; Julio Martinez, Mexico; Aubrey Newton, USA. Photo by Rhonda Y Konicki

Downtown Association

For more events and up-to-date information, call (907) 456-INFO for our events hotline, visit www. explorefairbanks.com or visit the individual event websites. Please confirm event dates prior to making travel plans.

©Ronn Murray

• Equinox Marathon—runners from near and far face the challenge of the marathon deemed to be the second toughest in the US

Itinerary Ideas Fairbanks is alive with things to see and do, from visiting with a dog musher and her team to kayaking the beautiful Chena River. Music and dance, concerts and symphonies, art classes, flightseeing, walking tours, visiting a rural village where you’ll be met by Alaska Native people, bird watching or golf beneath the midnight sun. The question is not “What is there to do?” but rather “How can I decide what to do?” You’ll soon come to realize Fairbanks is not a once-in-a-lifetime adventure; it’s a destination that you’ll want to visit again in order to see all of those things you missed the first time! Many of these activities are suitable for team-building exercises, optional group excursions or pre/post opportunities. Let us help you find the right match for your meeting!

Summertime

• Catch gold fever! Gold history activities are a great way to acquaint yourself with Fairbanks’ history. • Set out on a cruise aboard an historic sternwheeler. • Golf anyone? You can play all night long under the light of the midnight sun. • Denali National Park, with all of its wildlife, scenery and adventure, is only a short drive away. You could even take the train! • A nature walk through the boreal forest can introduce you to the unique environment in this land of contrasts. • Raft the whitewater of Denali or enjoy a leisurely float down one of the rivers in the Interior. • Explore the ins, outs & history of Fairbanks on a Segway. • Visit a Farmers’ Market to take your own piece of Fairbanks home with you.

Wintertime

Year-Round

• View the northern lights—Fairbanks is known as one of the best locations in the world see this fascinating phenomenon, and aurora season here spans August 21 through April 21. • Take a dip in a hot spring! This activity is available year-round, but the experience is magical in the winter. • Interior Alaska is rich with Alaska Native heritage. Here you can watch Native games of skill, see colorful performances, hear lively music and find the perfect Native-made souvenir to take home. • Visit the Morris Thompson Cultural and Visitors Center and take a free tour of the exhibits. • Take a city tour of Fairbanks. • Visit Santa Claus in North Pole—a leisurely 16-mile drive south of Fairbanks. • Visit a museum to learn about our natural and cultural history. • See musk ox and reindeer. Look for moose, beaver, birds and more. Fairbanks is bursting with wildlife habitat!

• Grab your snowboard or bring your skis—there are downhill and world-class cross-country options available.

• Sled dog kennel visits are a great way to spend an afternoon. Meet the dogs and hear stories from the mushers.

• A snowmobile ride is a great way to spend an afternoon. Travel into country that few people get to see.

• See the Trans-Alaska Pipeline, an engineering marvel of the modern world.

• Sled dog races are big Fairbanks sporting attractions.

• Shopping opportunities abound! Look for a polar bear sticker (Made in Alaska) or a Silver Hand tag (Alaska Native made).

Courtesy of UAF

Explore Fairbanks

• Take in larger-than-life ice sculptures. Imagine the most detailed intricate carvings, some up to three stories tall, all carved out of solid blocks of ice. After hundreds of hours of work, these ethereal creations are all destined to melt away, so plan to see these amazing displays between December and March.

• Go on an Arctic Circle adventure! You’ve come this far north, you might as well check this experience off your life list. You can go by plane, by road or by a combination of the two. • Enjoy a local beer or ale at one of our local breweries. Locally made root beer can be found as well! More itinerary ideas can be found in the Fairbanks Visitors Guide and Fairbanks Winter Guide. Call us at 1-800-327-5774 or go online at www.explorefairbanks.com to request these publications.

Lilianna Moon

• Snowshoe through the forest. Experience the unique quality of the light as it bounces off the snow and throws shadows on the ground.

Sherman Hogue/Explore Fairbanks

• Try a dog sled ride. Whether riding in the basket or driving the team yourself, the experience is unforgettable!

Meeting Spaces

Our inviting spaces welcome you! Select your meeting site from Alaskan rustic, upscale lodges, full-service hotels, scenic bed and breakfasts, or spacious arenas. In this section you will find detailed information about featured meeting facilities including photographs, floor plans and amenities.

Meeting Facilities with Lodging Alpine Lodge, 18 Chena Hot Springs Resort, 12 Pike’s Waterfront Lodge, 13 Regency Fairbanks Hotel, 20 River’s Edge Resort, 18 Sophie Station Suites, 14 SpringHill Suites by Marriott® Fairbanks, 19 Wedgewood Resort, 15 Westmark Fairbanks Hotel & Conference Center, 16

Meeting Facilities without Lodging Carlson Center, 19

Todd Paris

Raven Landing Center, 17

“Planning a conference in Fairbanks? Have the Explore Fairbanks pros help you plan: facilities, accommodations, logistics, and even freebies and volunteers! The terrific assistance helped make the recent joint “Alaska Historical Society” and “Museums Alaska” conference successful!” Ron Inouye

PO Box 58740 Fairbanks, AK 99711 Mile 56.5 Chena Hot Springs Rd, Fairbanks (907) 451-8104 x 0 Fax: (907) 451-8151 frontdesk@chenahotsprings.com chenahotsprings.com Total Guest Rooms: 80 Accessible Rooms: 2 Amenities: Shuttle Service, Fee-Based In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Free Local Calls Cable TV, Limited Gift Shop In-Room Hairdryers Swimming Pool Whirlpool Laundry Facilities Free Parking WiFi, Fee-Based All Rooms Non-Smoking

Treat your staff to a great destination by booking your next meeting or retreat at Alaskaâ&#x20AC;&#x2122;s only authentic 100+ year old hot springs resort. The meeting space can accommodate various group sizes from 15 to 250 persons. 80 lodge rooms provide comfort for everyone and come with unlimited swim passes during your stay. The Resortâ&#x20AC;&#x2122;s full service restaurant and lounge provide delicious food and beverages daily from 7am to 10pm with a variety of catering choices for your meetings. The outdoor natural hot springs rock lake (ages 18+) is open daily from 7am to midnight. Book an Aurora Ice Museum tour, free renewable energy tour (2pm and 4pm) or any activity at our Activity Center.

Sq. Ft. Size

Theater

Banquet

Classroom

Reception

Arctic Celebrations 1,260 30x42 100 150 64 150

Chena 736 23x32 50 75 40 75

Above Combined 1,996 30x74 150 200 100 200

Conference 532 14x38 40 30 30 30

Denise Ferree

Activity Center 2,100 70x30 125 - 90 -

Aurorium 400 20x20 25 - - -

Aurora Borealis 525 21x25 25 35 16 35 Dance Floor 400 20x20 - - - Small Outdoor Tent 400 20x20 30 - - Large Outdoor Tent 4,000 40x100 350 250 300 250

Activitorium 3,589 40x89 240 240 200 240

1850 Hoselton Rd Fairbanks, AK 99709 (907) 374-7110 Toll Free: (877) 774-2400 Fax: (907) 456-7958 agm@pikeslodge.com www.pikeslodge.com Total Guest Rooms: 208 Accessible Rooms: 9 Amenities: Aveda Products Free Shuttle Service In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Business Center Free Local Calls Cable TV Exercise Room Gift Shop In-Room Hairdryers Steam Room Laundry Facilities Free Parking Free WiFi Continental Breakfast Included winter only Non-Smoking Rooms

On the Chena River, Pike’s Waterfront Lodge offers a unique mix of dining, meeting, and sleeping options with five meeting rooms and 208 sleeping rooms, including standard rooms, deluxe river cabins, suites, Jacuzzi rooms, and fireplace rooms. Amenities include: Aveda products, an exercise room, free wireless Internet access, cable, laundry, sauna/steam room, in-room coffee/tea service, hairdryers, ironing boards, microwaves, and refrigerators. For meetings, we provide catering and dining options including the Captain’s Lounge, Binkley Room, and Pike’s Landing. We specialize in small- and medium-size meetings, and will take good care of you and your guests.

Certified green

Sq. Ft. Size

Theater

Banquet

Classroom

Reception

Binkley I 875 25x35 60 40 30 60 Binkley II 1,925 55x35 120 70 60 150 Binkley, full 2,800 80x35 250 160 120 250

Captain’s Lounge* 864 18x48 - 40 - 70

Fireside* 380 19x21 - - - 20

Piano* 532 19x27 - - - 30

Pike’s Waterfront 4,576 - - - 350 all of the above

Fireweed 1,210 60x21 60 50 40 70

Alyeska Board Room

546

21x26

*Rooms that are not enclosed.

1717 University Ave S Fairbanks, AK 99709 (907) 374-6531 Toll Free: (800) 528-4916 Fax: (907) 479-7951 fb@fdifairbanks.com www.fountainheadhotels.com Total Guest Rooms: 148 Accessible Rooms: 4 Amenities: Free Shuttle Service In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Business Center Free Local Calls Cable TV Fitness Room Gift Shop In-Room Hairdryers Laundry Facilities Free Parking Free WiFi Non-Smoking Rooms

Sophie Station Suites, minutes from the airport, downtown & the University of Alaska, is your solution for small meetings. With 148 fully appointed suites and catering from Zach’s Restaurant, your meeting worries are over. High-speed Internet access and enhanced AV technology combine to make Zach’s Catering perfect for business meetings and presentations. The Board Room and Express Room are ideal for intimate gatherings and receptions. When your event is in need of space for up to 70 guests, then the private surroundings of Zach’s Restaurant is in order. Excellent food to outstanding service, the catering staff at Zach’s Catering, Sophie Station Suites will make sure your next meeting is professionally arranged providing exceptional attention to detail.

Sq. Ft. Size

Theater

Banquet

Classroom

Reception

Board Room 595 17x35 30 24 24 30

Express Room 1,944 54x36 - 45 - 45 Zach’s Restaurant 920 20x46 - 70 - 70

212 Wedgewood Dr Fairbanks, AK 99701 (907) 450-2166 Toll Free: (800) 528-4916 Fax: (907) 451-8184 catering@fdifairbanks.com www.fountainheadhotels.com Total Guest Rooms: 305 Accessible Rooms: 4 Amenities: Free Shuttle Service In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Business Center Free Local Calls Cable TV Fitness Center Gift Shop In-Room Hairdryers Laundry Facilities Free Parking Free WiFi Non-Smoking Rooms

Fairbanksâ&#x20AC;&#x2122; most versatile destination for meetings to conferences. Offering flexible event space, 305 suites & a 75-acre wildlife reserve makes for an ideal location. Renowned for attention to detail & exceptional food, Wedgewood is your choice for a full service facility. The staff take care of the coordinating, offer business & banquet setups, technical support & Internet access. In need of a private retreat? Enjoy a building all your ownâ&#x20AC;&#x201D;the 2,640 sq ft Taiga Center seats up to 200 guests. Let the Fountainhead Antique Auto Museum be the backdrop for special events. With 25,500 sq ft of auto & fashion displays this setting turns any occasion into a stylish event for up to 600 people. The experienced catering staff is dedicated to making every event a success.

Sq. Ft. Size

Theater

Banquet

Classroom

Reception

Borealis 2,726 47x58 250 225 140 225 Taiga Center 2,640 44x60 200

- 100 200

Gazebo 1,833 39x47 150 80 60 150

Garden 1,365 35x39 80 48 24 60

Board Room 667 18x37 50 32 40 50

Auto Museum 25,500 45x60 - - - 400 to 95x240 - - - 600

813 Noble St Fairbanks, AK 99701 (907) 459-7706 Toll Free: (800) 764-0016 Group Sales (800) 544-0970 Reservations Fax: (907) 459-7736 psilva@hollandamerica-princess.com www.westmarkhotels.com Total Guest Rooms: 400 Accessible Rooms: 24 Amenities: In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Business Center Free Local Calls Cable TV Exercise Room Gift Shop In-Room Hairdryers Laundry Facilities Free Parking Free WiFi Continental Breakfast Included winter only Non-Smoking Rooms

Conveniently located in downtown Fairbanks, the Westmark Fairbanks Hotel & Conference Center offers the most meeting space of any hotel in Fairbanks. Designed with the needs of the meeting planner in mind, the hotel is able to handle groups from 10 to 400 with ease. There are 13 function rooms totaling over 16,000 square feet available for your meeting, banquet or event. Our prestigious 5,400 square foot Gold Room Ballroom, which can be subdivided into smaller spaces, offers 16 foot ceilings - ideal for audio/visual presentations, staged events and production of large-scale events. After your event is over, your attendees can relax in one of our 400 beautifully appointed guest rooms and suites.

Sq. Ft. Size Theater Banquet Classroom

Reception

Gold, full 5,400 60x90 550 400 250 500 Gold, 2/3 3,600 60x60 300 250 175 300 Gold, 1/3 1,800 30x60 120 100 80 150 Northern Latitudes* 3,300 60x55 250 200 90 200 Tanana Trade Center* 1,884 46x41 - - - Yukon 2,080 32x65 100 80 60 100 Minto 1,536 32x48 100 80 60 100 Rampart 828 23x36 50 40 30 50 Harper Board Room 720 30x24 - - 18** Chena 480 20x24 40 30 18 40 #108 263 14x19 - - 12** 25 #110 263 14x19 - - 12** 25 #112 263 14x19 - - 12** 25

*Available October-April ** Conference Style

949 McGown St Fairbanks, AK 99701 1222 Cowles St, Fairbanks (907) 328-5458 Fax: (907) 328-5468 catering@ravenlanding.org www.ravenlanding.org Accessible: Yes Amenities: Free Parking Free WiFi Meeting facility without lodging

Centrally located in Fairbanks, Raven Landing Center is the core of the Raven Landing Senior Community. Built for the entire community, this facility features five unique catering rooms. Rent them individually, or the entire center for your complete conference. Fairbanksâ&#x20AC;&#x2122; newest venue, Raven Landing Center serves meetings or events from 15 to 350. Our elegant Raven Hall offers stunning views through the windows that rise to a 31' ceiling. The Founderâ&#x20AC;&#x2122;s Conference Room features state of the art equipment for audio and visual presentations. Full service catering from our DEC-approved kitchen featuring farm to table entrees including vegan, vegetarian and gluten-free options. Daily meal service. Public and private dining rooms.

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Raven Hall 3,075 66x44 275 160 200 357

Multi-Purpose Room 768 32x24 60 40 40 50

Stage Right 297 27x11 20 15 16 25

Conference Room*

403

13x31

26*

Meditation Room 210 15x14 10 6 - Fireplace Lounge 910 35x26 55 35 - 50 *16 seats at conference table, 10 seats around perimeter

The award-winning Alpine Lodge welcomes groups from 2 to 250. Convenient location, free airport/rail shuttle, on-site restaurant & lounge, WiFi, A/V equipment rentals, full-service catering department, adjacent to Enterprise/Hertz car rental, 100% smoke free.

4920 Dale Rd Fairbanks, AK 99709 (907) 328-6300 Toll Free: (800) 455-8851 Fax: (907) 328-0914 ytemple@akalpinelodge.com www.akalpinelodge.com Total Guest Rooms: 115 Accessible Rooms: 6 Amenities:

Sq. Ft. Size

Theater

Banquet

Classroom

Reception

Glacier 2,800 50x60 300 180 150 250 Yukon Quest 1,305 45x29 70 60 30 75

Finish Line Restaurant

1,400

47x30

Room 302 437 23x19 40 - 15 40

Room 324 437 23x19 40 - 15 40

Patrick Endres

Free Shuttle Service In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Business Center Free Local Calls, Cable TV Exercise Room, Gift Shop In-Room Hairdryers Sauna Whirlpool Suites Laundry Facilities In-Room Refrigerator/ Microwave In-Room Iron/Ironing Board Free WiFi, Free Parking Continental Breakfast Available Non-Smoking Rooms

A village of charmingly decorated private cottages in a secluded riverfront setting minutes from the airport and downtown provides perfect meeting facilities for groups up to 200. Offering full catering services. Our motorcoach can be reserved for special events and activities.

Patrick Endres

4200 Boat St Fairbanks, AK 99709 (907) 474-0286 Toll Free: (800) 770-3343 Fax: (907) 474-3665 info@riversedge.net www.riversedge.net Open May through September Total Guest Rooms: 94 Accessible Rooms: 3 Amenities: Free Shuttle Service In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Sq. Ft. Size Theater Banquet Classroom Reception Business Center Miner’s Hall 1,995 57x35 220 160 140 160 Cable TV, Gift Shop Chena’s Alaskan Grill (winter) 1,500 50x30 110 80 70 110 In-Room Hairdryers Courtyard Patio (summer) 1,400 20x70 150 100 - 150 Laundry Facilities Miner’s Hall North 980 28x35 110 80 70 105 Free Parking Miner’s Hall South 980 28x35 110 80 70 105 Free WiFi Prospector 484 22x22 50 40 30 30 Free Local Calls Gold Nugget 357 21x17 24 16 20 30 Non-Smoking Rooms Gold Pan 320 20x16 24 16 20 30

575 1st Ave Fairbanks, AK 99701 (907) 273-3717 Fax: (866) 224-1238 Megan.Bowring@nmsusa.com www.meetingroomsinak.com Total Guest Rooms: 140 Accessible Rooms: 19 Amenities: Free Shuttle Service In-Room Coffee Makers On-Site Catering On-Site Restaurant & Lounge Business Center Free Local Calls Cable TV Exercise Room Non-Smoking Rooms In-Room Hairdryers Swimming Pool Whirlpool Laundry Facilities Free Parking Free WiFi Hot & Cold Continental Breakfast

2010 2nd Ave Fairbanks, AK 99701 (907) 451-7800 Fax: (907) 451-1195 info@carlson-center.com www.carlson-center.com Accessible Amenities: Free Parking WiFi On-Site Catering Only A/V Equipment Available Meeting facility without lodging

Our meeting rooms are newly renovated, light and airy, with a contemporary feel that encourages the flow of ideas. We offer multiple catering options to satisfy your needs and budget. Guest rooms are also available and offer separate areas for sleeping, eating and working.

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Meeting Room 550 25x22 45 36 21 50 Discovery Room 529 23x23 30 36 21 50

Boardroom 308 11x28 - 14 - 30

Located on the banks of the Chena River, the Carlson Center features complete event services ranging from event coordination, catering and decorating to technical production service and equipment. The professional and experienced staff is ready to assist you with your event planning.

North Star & Pioneer

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Arena Floor 34,018 233x146 1,600 1,400 1,000 2,500 6,220

67x91

550

240

300

500

Pioneer 3,850 64x67 450 150 200 200 Prow

3,000

63x75

150

100

200

North Star 2,370 27x75 150 100 80 150

Multi Purpose Room 1

238

17x14

Multi Purpose Room 2

238

17x14

Multi Purpose Room 3

176

16x11

Multi Purpose Room 4

176

16x11

Northern Lights Room 900 30x30 80 60 60 80 Foraker Room 1,600 40x40 100 80 80 100

Alaska Room 480 24x20 50 30 20 20

Our centrally located hotel, on-site restaurant & spacious meeting rooms create the perfect environment for whatever needs you may have while visiting the Golden Heart City. 95 10th Ave Fairbanks, AK 99701

Catering & Meeting Space (907) 459-2710

Accessible Rooms: 2

2. Abundant sleeping rooms—Fairbanks has more than 2,750 year-round guest rooms.

4. Accessibility—Fairbanks International Airport (FAI) handles almost a million passengers annually and is serviced by Alaska Airlines, Frontier, Delta, United, Condor and many regional aircraft.

info@regencyfairbanks.com www.regencyfairbankshotel.com

Total Guest Rooms: 128

1. Plentiful meeting space—Explore Fairbanks meeting venues provide more than 175,000 square feet of meeting space, from rustic to modern.

3. Affordability—Fairbanks offers lower bed tax, no state tax, no city tax, lower service charges, lower rates, free WiFi and free parking.

Hotel Room Reservations (907) 459-2700 Toll Free: (800) 348-1340 Fax: (907) 459-2720

catering@regencyfairbanks.com Facebook/Tubby’sBBQ

Top Ten Reasons to Meet in Fairbanks

Amenities: Free Shuttle Service On-Site Catering On-Site Restaurant & Bar Business Center

5. Our services—Most of Explore Fairbanks’ services are provided at no charge to you. Cable TV Exercise Room Whirlpool Suites Guest Laundry Free Parking Free WiFi

6. Options—You will find extensive dining opportunities to tantalize your taste buds—from fine dining to coffee shops, international fare to fast food—your conference attendees will find whatever they are craving. 7. Small town hospitality—Fairbanksans are known for their friendliness and welcoming nature. After just a short time you’ll know why Fairbanks is called the “Golden Heart City.” 8. Pre- and Post-convention excursions—Pan for gold, visit Santa, mush a dog team, tee-off at midnight, view giant ice sculptures, flight-see above the Arctic Circle, ride a riverboat on the Chena River . . . the list is endless. 9. Attendance boosters—Explore Fairbanks has a substantial presence in the social media world— we can help promote your conference through Facebook or Twitter or a post to our blog. Winter Guides and Visitors Guides are available for distribution.

University of Alaska Photo

10. Majestic wildlife and natural wonder—Take advantage of the best place to view northern lights during one of the more than 200 nights they come out to play. A short drive out of town will take you to Denali National Park and introduce a whole world of moose, bears, beavers, and more. See the musk ox or the reindeer at the UAF campus or take a nature walk through Creamer’s Field, a haven for birders.

For general information on Fairbanks, visit www. explorefairbanks.com. Feel like you need to see it all for yourself before you make a decision? Explore Fairbanks can assist with arrangements to bring you here for a site visit. Call us at (907) 459-3765 or email meetings@explorefairbanks.com.

Meeting Facilities Grid

The right place for every meeting Fairbanks has venues of all shapes and sizes to accommodate your meeting needs. Whether you are planning for a large international convention or a small corporate retreat, Explore Fairbanks can help you get started on your Fairbanks experience. Facilities are organized into two sections: with onsite lodging and without onsite lodging. Within these two sections properties are listed in descending order by total square feet of meeting and event space.

Meeting Facilities with Lodging A Taste of Alaska Lodge, 24 Alpine Lodge, 22 Chena Hot Springs Resort, 22 Hampton Inn & Suites, 25 Hotel North Pole, 25 Pike’s Waterfront Lodge, 23 Regency Fairbanks Hotel, 23 River’s Edge Resort, 23 Sophie Station Suites, 23 SpringHill Suites by Marriott® Fairbanks, 24 Wedgewood Resort, 22 Westmark Fairbanks Hotel & Conference Center, 22

Meeting Facilities without Lodging Birch Hill Cross Country Ski Center, 27 Carlson Center, 26 JP Jones Community Center, 26 Morris Thompson Cultural & Visitors Center, 27 Northern Lights Council of Dancers, 27 Pioneer Park, 26 Raven Landing Center, 27

Meeting Facilities with Lodging

In descending order by total square feet meeting space

Wedgewood Resort • see ad on page 15

Total square feet 34,731

212 Wedgewood Dr, Fairbanks, AK 99701 (907) 450-2166, Fax: (907) 451-8184

Sq. Ft. Size

Toll Free: (800) 528-4916

catering@fdifairbanks.com, www.fountainheadhotels.com Total Guest Rooms: 305 Accessible Rooms: 4

Theater

Banquet

Classroom

Reception

Borealis 2,726 47x58 250 225 140 225 Taiga Center 2,640 44x60 200

- 100 200

Gazebo 1,833 39x47 150 80 60 150

Garden 1,365 35x39 80 48 24 60

Boardroom 667 18x37 50 32 40 50

Free WiFi, Free Parking

Auto Museum 25,500 45x60 - - - 400 to 95x240 - - - 600 It’s all here – flexible event spaces complemented by excellent guest service, exceptional catering, enhanced Internet/AV technology & 305 residential suites.

Westmark Fairbanks Hotel & Conference Center • see ad on page 16 813 Noble St, Fairbanks, AK 99701 (907) 459-7706, Fax: (907) 459-7736

Total square feet 17,017

Sq. Ft. Size Theater Banquet Classroom

Reception

Gold, full 5,400 60x90 550 400 250 500 Toll Free: (800) 764-0016 Group Sales Gold, 2/3 3,600 60x60 300 250 175 300 (800) 544-0970 Reservations Gold, 1/3 1,800 30x60 120 100 80 150 psilva@hollandamerica-princess.com, www.westmarkhotels.com Northern Latitudes* 3,300 60x55 250 200 90 200 Total Guest Rooms 400 Tanana Trade Center* 1,884 46x41 - - - Yukon 2,080 32x65 100 80 60 100 Accessible Rooms : 24 Minto 1,536 32x48 100 80 60 100 Free WiFi, Free Parking Rampart 828 23x36 50 40 30 50 Conveniently located in downtown Fairbanks, the Westmark offers the most Harper Boardroom 720 30x24 - - 18** meeting space of any hotel in Fairbanks. Our professional staff is able to Chena 480 20x24 40 30 18 40 handle groups from 10 to 400 with ease. #108 263 14x19 - - 12** 25 #110 263 14x19 - - 12** 25 *Available October-April ** Conf. Style #112 263 14x19 - - 12** 25

Chena Hot Springs Resort • see ad on page 12 PO Box 58740, Fairbanks, AK 99711

Total square feet 13,542

Mile 56.5 Chena Hot Springs Rd, Fairbanks

Sq. Ft. Size

(907) 451-8104 x 0, Fax: (907) 451-8151

Arctic Celebrations 1,260 30x42 100 150 64 150

frontdesk@chenahotsprings.com, chenahotsprings.com

Total Guest Rooms: 80 Accessible Rooms: 2 WiFi, Free Parking A distinctive meeting location. Enjoy wildlife, scenery and the great outdoors. Relax and select our one-of-a-kind destination for your next meeting.

Theater

Banquet

Classroom

Reception

Chena 736 23x32 50 75 40 75

Above Combined 1,996 30x74 150 200 100 200

Conference 532 14x38 40 30 30 30

Activity Center 2,100 70x30 125 - 90

Aurorium 400 20x20 25 - - -

Aurora Borealis 525 21x25 25 35 16 35 Dance Floor 400 20x20 - - - Small Outdoor Tent 400 20x20 30 - - Large Outdoor Tent 4,000 40x100 350 250 300 250

Activitorium 3,589 40x89 240 240 200 240

Alpine Lodge • see ad on page 18

Total square feet 6,379

4920 Dale Rd, Fairbanks, AK 99709 (907) 328-6300, Fax: (907) 328-0914

Sq. Ft. Size

Toll Free: (800) 455-8851

ytemple@akalpinelodge.com, www.akalpinelodge.com Total Guest Rooms: 115 Accessible Rooms: 6 Free WiFi, Free Parking Award-winning Alpine Lodge welcomes your group from 2 to 250. Free airport/rail shuttle, on-site restaurant & lounge, WiFi, catering dept., 100% smoke free.

Theater

Banquet

Classroom

Reception

Glacier 2,800 50x60 300 180 150 250 Yukon Quest 1,305 45x29 70 60 30 75

Finish Line Restaurant

1,400

47x30

Room 302 437 23x19 40 - 15 40

Room 324 437 23x19 40 - 15 40

Meeting Facilities with Lodging

In descending order by total square feet meeting space

Pike’s Waterfront Lodge • see ad on page 13

Total square feet 6,332

1850 Hoselton Rd, Fairbanks, AK 99709 (907) 347-7110, Fax: (907) 456-7958

Sq. Ft. Size

Toll Free: (877) 774-2400

agm@pikeslodge.com, www.pikeslodge.com

Total Guest Rooms: 208

Theater

Banquet

Classroom

Reception

Binkley I 875 25x35 60 40 30 60 Binkley II 1,925 55x35 120 70 60 150 Binkley, full 2,800 80x35 250 160 120 250

Captain’s Lounge* 864 18x48 - 40 - 70

Accessible Rooms: 9 Free WiFi, Free Parking On the Chena River, Pike’s offers a unique mix of dining, meeting and catering options. We specialize in small to medium meetings with 5 lovely rooms.

Fireside* 380 19x21 - - - 20

Piano* 532 19x27 - - - 30

Pike’s Waterfront 4,576 - - - 350 all of the above

Fireweed 1,210 60x21 60 50 40 70

Alyeska Boardroom 546 21x26 - 15 15 *Rooms that are not enclosed.

River’s Edge Resort • see ad on page 18 4200 Boat St, Fairbanks, AK 99709

Total square feet 6,056

(907) 474-0286, Fax: (907) 474-3665

Sq. Ft.

Toll Free: (800) 770-3343

info@riversedge.net, www.riversedge.net

Open May-September

Total Guest Rooms: 94 Accessible Rooms: 3

Size

Theater

Banquet

Classroom

Reception

Miner’s Hall 1,995 57x35 220 160 140 160 Dining Room (winter)

1,500

50x30

110

Courtyard (summer) 1,400 20x70 150 100

110

- 150

Miner’s Hall North

980

28x35

110

105

Miner’s Hall South

980

28x35

110

105

Prospector 484 22x22 50 40 30 30

Over 6,000 square feet of meeting space available for groups up to 200 people. Full food, beverage and catering service available.

Gold Nugget 357 21x17 24 16 20 30

Free WiFi, Free Parking

Gold Pan 320 20x16 24 16 20 30

Regency Fairbanks Hotel • see ad on page 20

Total square feet 4,297

95 10th Ave, Fairbanks, AK 99701 Hotel Room Reservations (907) 459-2700, Fax: (907) 459-2720 Toll Free: (800) 348-1340 info@regencyfairbanks.com, www.regencyfairbankshotel.com Catering & Meeting Space (907) 459-2710 catering@regencyfairbanks.com, Facebook/Tubby’s BBQ

Sq. Ft. Size

Theater

Banquet

Classroom

Reception

Ambassador 1,292 19x68 110 72 48 150

Embassy 750 25x30 50 40 24 50

Board Room 47 & 49*

Tubby’s Dining Room

240

12x20

2,015

65x31

110

*Available September-May

Total Guest Rooms: 128 Accessible Rooms: 2 Free WiFi, Free Parking

Our centrally located hotel, on-site restaurant & spacious meeting rooms create the perfect environment for whatever needs you may have while visiting the Golden Heart City.

Sophie Station Suites • see ad on page 14

Total square feet 3,700

1717 University Ave S, Fairbanks, AK 99709 (907) 374-6531, Fax: (907) 479-7951

Sq. Ft. Size

Toll Free: (800) 528-4916

fb@fdifairbanks.com, www.fountainheadhotels.com

Express Room Lounge

Total Guest Rooms: 148

Accessible Rooms: 4

Zach’s Restaurant 920 20x46 - 70 - 70

Free WiFi, Free Parking Experienced catering staff pay attention to every detail. Wonderfully suited to small business meetings or intimate gatherings. Enhanced AV technology & Internet access.

Theater

Banquet

Classroom

Reception

Boardroom 595 17x35 30 24 24 30

Presidential Room

1,944

54x36

220

11x20

* Conference Table for 12

Meeting Facilities with Lodging

In descending order by total square feet meeting space

A Taste of Alaska Lodge

Total square feet 2,064

551 Eberhardt Rd, Fairbanks, AK 99712 Mile 5.3 Chena Hot Springs Rd, Fairbanks

(907) 488-7855, Fax: (907) 488-3772

Room 3 1,152 32x36 116 80 60 111

tasteak@mosquitonet.com, www.atasteofalaska.com

Room 1 456 19x24 50 32 24 47

Total Guest Rooms: 10

Room 2 456 19x24 50 32 24 47

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Accessible Room: 1 Free WiFi, Free Parking The award-winning A Taste of Alaska Lodge is situated on 280 acres of southfacing, panoramic view property. Exceptionally private meeting destination with full amenities.

SpringHill Suites by Marriott® Fairbanks • see ad on page 19

Total square feet 1,387

575 1st Ave, Fairbanks, AK 99701 (907) 273-3717, Fax: (866) 224-1238

Megan.Bowring@nmsusa.com, www.meetingroomsinak.com

Meeting Room 550 25x22 45 36 21 50

Total Guest Rooms: 140 Accessible Rooms: 19

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Discovery Room 529 23x23 30 36 21 50

Boardroom 308 11x28 - 14 - 30

Free WiFi, Free Parking Our meeting rooms are newly renovated, light and airy, with a contemporary feel that encourages the flow of ideas. We offer multiple catering options to satisfy your needs and budget.

SSgt Christopher Boitz

Eielson Air Force Base

Eielson Air Force Base is located 25 miles from Fairbanks, just south of the community of North Pole, and serves over 3,000 military members. Eielson is home to the 354th Fighter Wing which hosts multiple RED FLAGAlaska exercises each year and the 18th Aggressor Squadron flying the F-16 Fighting Falcon. Eielson is also host to several tenant units including Alaska’s Air National Guard 168th Refueling Wing and the Arctic Survival School.

Meeting Facilities with Lodging

In descending order by total square feet meeting space

Hotel North Pole

Total square feet 1,200

449 N Santa Claus Ln, North Pole, AK 99705 (907) 488-4800, Fax: (907) 488-4816

Toll Free: (877) 488-4801

Conference Room 1,200 25x48 100 100 60 180

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

info@hotelnorthpole.com, www.hotelnorthpole.com Total Guest Rooms: 70 Accessible Rooms: 6 Free WiFi, Free Parking Located near Fairbanks & military bases. Free continental breakfast, WiFi, fitness & business centers. Year-round Santa Suite.

Hampton Inn & Suites

Total square feet 625

433 Harold Bentley Ave, Fairbanks, AK 99701 (907) 451-1502, Fax: (907) 451-1503

Toll Free: (800) HAMPTON

Meeting Room 625 25x25 35 32 25 35

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

faiak_hampton_suites@hilton.com www.fairbankssuites.hamptoninn.com Total Guest Rooms: 101 Accessible Rooms: 12 Free WiFi, Free Parking Meetings for up to 35 people. Complimentary airport/train shuttle. 100% Hampton guarantee. “On the House” hot breakfast for hotel guests.

From a small cold-weather test station to one of the Army’s largest training areas, Fort Wainwright (or Ladd Field, as it was originally known) has come a long way. The soldiers and families that are stationed at Fort Wainwright are an integral and important part of our community. Today, Fort Wainwright is home to over 6,900 soldiers and 8,170 family members. Fort Wainwright is the home of the 1st Stryker Brigade Combat Team, 25th Infantry Division and the United States Army Alaska Aviation Task Force.

US Army Photo

Fort Wainwright Army Post

Meeting Facilities without Lodging

In descending order by total square feet meeting space

Carlson Center • see ad on page 19

Total square feet 47,046

2010 2nd Ave, Fairbanks, AK 99701

(907) 451-7800, Fax: (907) 451-1195

kbaysinger@fnsb.us or info@carlson-center.com, www.carlson-center.com

Accessible: Yes

WiFi, Free Parking

Over 45,000 square feet of meeting/exhibit space available. Full service catering available. Complete event coordination capabilities.

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Arena Floor 34,018 233x146 1,600 1,400 1,000 2,500

North Star & Pioneer

6,220

67x91

550

240

300

500

Pioneer 3,850 64x67 450 150 200 200 Prow

3,000

63x75

150

100

200

North Star 2,370 27x75 150 100 80 150

Multi Purpose Room 1

238

17x14

Multi Purpose Room 2

238

17x14

Multi Purpose Room 3

176

16x11

Multi Purpose Room 4

176

16x11

Northern Lights Room 900 30x30 80 60 60 80 Foraker Room 1,600 40x40 100 80 80 100

Alaska Room 480 24x20 50 30 20 20

Pioneer Park

Total square feet 16,945

PO Box 71267, Fairbanks, AK 99707

2300 Airport Way, Fairbanks

(907) 459-1087, Fax: (907) 459-1199

Alaska Centennial Center for the Arts

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Exhibit Hall 6,216 56x111 425 400 250 425

pioneerpark@fnsb.us, www.fnsb.us/pioneerpark

Upper Level 2,467 - - - - 125

Accessible: Yes

Free WiFi, Free Parking

Theatre 2,193 - 384 - - -

Pioneer Park, one of Alaska’s premier parks, offers many beautiful options for your meeting needs, making it an ideal venue for your meeting or function.

Blue Room 899 29x31 75 50 50 75

Mezzanine 2,220 20x111 250 250 100 300

Pioneer Hall Lobby

1,147

37x31

100

Historic First Presbyterian Church 648 27x24 75 - - -

Palace Theater 1,155 35x33 100 60 40 144

JP Jones Community Development Center

Total square feet 6,590

2400 Rickert St, Fairbanks, AK 99701

(907) 456-3729, Fax: (907) 374-7750

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

jpjcdc@gmail.com, www.jpjonescdc.com

Ballroom 1 downstairs

1,793

57x31

165

120

158

Accessible: Yes

1,961

63x31

140

120

160

Free WiFi, Free Parking

Multi Purpose Room 933 38x24 75 50 40 75

Community Center boasts two ballrooms, commercial kitchen and meeting spaces for rent and community programs. Bring your own food or caterer. Best price in town!

Ballroom 2 upstairs Classroom 103

362

20x18

Classroom 104 344 20x17 38 - 18

Boardroom 300 24x12 - - 15 -

Computer Lab 522 24x23 - - 12

Kitchen 375 28x13 - - - -

Meeting Facilities without Lodging

In descending order by total square feet meeting space

Raven Landing Center • see ad on page 17

Total square feet 5,663

949 McGown St, Fairbanks, AK 99701 1222 Cowles St, Fairbanks

(907) 328-5458, Fax: (907) 328-5468

catering@ravenlanding.org, www.ravenlanding.org

Multi Purpose Room 768 32x24 60 40 40 50

Accessible: Yes

Free WiFi, Free Parking

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Raven Hall 3,075 66x44 275 160 200 357 Stage Right 297 27x11 20 15 16 25

Conference Room*

403

13x31

26*

Meditation Room 210 15x14 10 6 - Fairbanks’ newest catering venue with five unique room rentals accommodat- Fireplace Lounge 910 35x26 55 35 - 50 ing groups from 15-350. Specialized catering featuring local produce. Vegan, vegetarian and gluten-free options. *16 seats at conference table, 10 seats around perimeter

Morris Thompson Cultural & Visitors Center

Total square feet 3,400

101 Dunkel St, Fairbanks, AK 99701 (907) 459-3701, Fax: (907) 459-3702

info@morristhompsoncenter.org, www.morristhompsoncenter.org

Accessible: Yes

Free WiFi, Free Parking

Conference Room 600 20x29 - 20 30 -

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Theatre 1,900 53x37 100 - - Classroom 900 30x29 40 40 24 -

On the riverfront in downtown Fairbanks, this visitor information & cultural center offers a variety of meeting spaces, 100-seat hi-def theatre, and exhibits celebrating Interior Alaska. Videoconferencing available.

Northern Lights Council of Dancers

Total square feet 3,248

PO Box 72779, Fairbanks, AK 99707 2340 Airport Way, Fairbanks

(907) 452-5699, (907) 455-7046

Social Area 621 27x23 66 48 39 63

www.dancealaska.org

Dance Floor 2,596 44x59 288 216 177 274

Sq. Ft.

Size

Theater

Banquet

Classroom

Reception

Accessible: Yes The Pioneer Park Square and Round Dance Center has a full kitchen, social area and dance floor, which can be used for meeting space.

Birch Hill Cross Country Ski Center

Total square feet 2,500

101 Wilderness Dr, Fairbanks, AK 99712

(907) 457-4488, Fax: (907) 457-4489

rwilliams@fnsb.us www.co.fairbanks.ak.us/ParksandRecreation/Facilities/BH/Default.htm

Assembly Room 2,500 72x38

Sq. Ft.

Size

Theater

Banquet

Classroom

- 250

Reception

- 300

Park open year-round. Ski Center open November-March, Summer by reservation. Accessible: Yes Free WiFi in the Ski Center; limited range throughout the park. FNSB recreation area consisting of world class cross country skiing trails and a public ski center in winter. Ski Center assembly room with catering kitchen and large deck available for reservation. 18 hole disc golf course open during summer months. Free Parking.

Go exploring! Go to UAF and take a hike. Take a tour. You have 2,250 acres to explore on the Fairbanks campus, and there’s always something going on. UAF hosts national and international academic and scientific conferences throughout the year. Then there are the fine arts festivals, museum exhibits, movie nights, free lectures, woodland walks — if you’re curious, if you’re wondering, if you want to know more, chances are you can find it at UAF.

UAF Photo by Todd Paris

University of Alaska Fairbanks

Take a deep breath and explore the Last Frontier.

Fairbanks is simply bursting with things to see and do. In the summertime, be energized by the amazing midnight sun which refuses to set. Get lucky panning for gold, float the Chena River, mingle with reindeer and musk oxen, cool off in an ice museum, take a refreshing hike through the boreal forest and look for birds and wildlife, or be inspired by art galleries, museums and historic sites. Late August through late April, during the aurora season, you have a great chance of seeing the shimmering light of the aurora borealis, along with a host of other fascinating activities and events, like ice sculpting and dog sledding, that are unveiled during the winter. Once a gold rush boomtown, now called the “Golden Heart City,” visitors find Fairbanks inviting, engaging and awe-inspiring—the heart of the Last Frontier.

Nestled in the golden heart of Alaska, Fairbanks is a one-of-a-kind location for your next conference. After the day’s schedule is done, or perhaps before or after the meeting, your attendees will enjoy their time exploring the area.

Things to Do & Conference Services

Contacts for work and play The businesses listed in this section provide you with professional assistance for all of your meeting needs, as well as give you ideas on what your attendees can see and do to complete their Alaska adventure. After the meeting day is done, it’s time to have serious fun! Whether your attendees want to shop, dine, hike, visit the Arctic Circle or Denali National Park, or just relax and watch the river flow by, we can connect them with the businesses that can fulfill their wishes.

Additional Lodging

Adventure & Activities

Conference Services

Dining 31 Entertainment & Museums

Gift Shops & Specialty Goods

Courtesy of Valerie Derendoff

Transportation 33

“It was great to work with the team at Explore Fairbanks! They were on top of things, responded in a timely manner, and always offered help if we needed it! Thank you so much for your involvement in making the Rural Providers’ Conference a success!” Valerie Derendoff

Activities & Services Additional Lodging

Holiday Inn Express Hotel & Suites

400 Merhar Ave, Fairbanks, AK 99701 (907) 328-1100, Fax: (907) 328-1122 emendez@thehotelgroup.com, www.hiefairbanks.com Year-round Accessible: Yes Offering spacious rooms and Alaska friendly service.

Super 8

1909 Airport Way, Fairbanks, AK 99701 (907) 451-8888, Fax: (907) 451-6690 fairbankss8@pendevserv.com, www.super8.com Year-round Accessible: Yes Free SuperStart breakfast & wireless Internet. Pet friendly. Free airport shuttle.

Adventure & Activities Chena Hot Springs Resort

PO Box 58740, Fairbanks, AK 99711 Mile 56.5 Chena Hot Springs Rd, Fairbanks (907) 451-8104 x0, Fax: (907) 451-8151 frontdesk@chenahotsprings.com, www.chenahotsprings.com Year-round Accessible: Yes Year-round Chena Kennel Tours, winter dog sled rides and summer dog cart rides. Available daily. Book your tour at the Activity Center upon arrival.

Denali Raft Adventures Inc.

Drawer 190, Denali Park, AK 99755 Mile 238.6 Parks Hwy, in Rainbow Village RV Park, Denali (907) 683-2234, Fax: (907) 683-1281 Toll Free: (888) 683-2234 info@denaliraft.com, www.denaliraft.com May 20-September 10 Accessible: Yes

GoNorth Travel Center

PO Box 60147, Fairbanks, AK 99706 3713 S Lathrop St, Fairbanks (907) 479-7271, Fax: (907) 474-1041 Toll Free: (855) 236-7271 gonorth@alaska.net, www.GoNorth-alaska.com Year-round Accessible: Yes We help you plan all your activities, accommodations and transportation pre, post and during your meeting in Fairbanks or state-wide.

Just Short of Magic, LLC

5157 Chena Hot Springs Rd, Fairbanks, AK 99712 (907) 750-0208 eleanor@justshortofmagic.com, www.justshortofmagic.com Year-round Accessible: Yes Cash/Check Experience the joy of sled dogs year round! Winter dog mushing at its finest - hands-on summer kennel tour meeting friendly huskies and helping feed the team. Exciting fall cart rides. Come share the magic!

Northern Alaska Tour Company

PO Box 82991, Fairbanks, AK 99708 (907) 474-8600, Fax: (907) 474-4767 Toll Free: (800) 474-1986 adventure@northernalaska.com, www.northernalaska.com Year-round Discover Alaska’s Arctic on an excursion featuring the natural history & cultural heritage of the region. One-day and overnight adventures year-round.

Rafting at Denali National Park - mild & whitewater, charter trips for 12+ or choose one of seven daily departure times. Denali’s first rafting company.

EcoSeg Alaska (Segway Tours of Fairbanks)

Explore Alaska’s immense beauty on the wheels of tomorrow. Riding a Segway is a unique, up-close, and ecofriendly way to explore Fairbanks! Come Ride With Us!

©Ronn Murray

Fairbanks, AK (907) 328-3557 ecosegak@gmail.com, www.ecosegalaska.com Memorial Day Weekend-Early/Mid-September

Activities & Services North Star Golf Club

PO Box 81090, Fairbanks, AK 99708 (907) 457-4653 (May-Sept) or (907) 455-8362 (Oct-April) Fax: (907) 479-0705 northstargolf@alaska.net, www.northstargolf.com End of May-End of September, weather permitting Accessible: Yes GOLF! America’s Northernmost golf course June thru Sept. Visitor Special: everything needed for 9 or 18 holes. Snack bar, beer & wine, gifts, driving range, wildlife and local color.

Tanana Chiefs Conference Cultural Programs

101 Dunkel St, Ste 126, Fairbanks, AK 99701 (907) 459-3740, Fax: (907) 459-3838 dixie.alexander@tananachiefs.org www.morristhompsoncenter.org Year-round Accessible: Yes Offering authentic Alaska Native music and dance presentations, sampling of Athabascan foods, and art workshops. Also featuring portraits in traditional Athabascan clothing.

Wedgewood Wildlife Sanctuary

212 Wedgewood Dr, Fairbanks, AK 99701 At Wedgewood Resort, Fairbanks (907) 458-6122 groups@fdifairbanks.com, www.fountainheadhotels.com Year-round Accessible: Yes A Wedgewood Resort attraction—a pristine 75-acre wildlife reserve with nature trails leading to Wander Lake.

Conference Services Alaska Universal Productions

PO Box 81132, Fairbanks, AK 99708 (907) 451-4833 AUP@AUPak.com, www.AUPak.com Year-round Fairbanks’ premier audio visual production company. Lighting, sound, projectors and much more. Call for your next corporate meeting, conference or event!

Aurora Balloons & Decorating

230 Iditarod Ave, Fairbanks, AK 99701 (907) 451-7520, Fax: (907) 456-1373 beth@auroraballoons.com, www.auroraballoons.com Year-round

Interior Graphics & Printing

770 8th Ave, Fairbanks, AK 99701 (907) 456-4982, Fax: (907) 452-6992 sales@interiorgraphics.com, www.interiorgraphics.com Year-round Accessible: Yes Full-service printing company located downtown. Booklets, displays, flyers, posters, lamination, same-day service, pick up or delivery available. Graphic design and promotional products.

The Pen Guy

Fairbanks, AK (907) 456-4604, Fax: (801) 382-4645 fayshouse@att.net, www.thepenguy.biz Year-round Your one stop for promotional items! Order your personalized ad specialty items in advance. From pens to attendee bags, we’ve got everything for your conference attendees.

Dining

Alaska Salmon Bake & Palace Theatre

3175 College Rd #1, Fairbanks, AK 99709 Located at Pioneer Park, Fairbanks (907) 452-7274, Fax: (907) 456-6997 Toll Free: (800) 354-7274 akvisit@gci.net, www.akvisit.com Mid-May through Mid-September Accessible: Yes Join us for a true Alaskan dining experience with grilled salmon, carved beef & beer-battered cod straight from Alaska’s icy waters cooked to perfection. Nightly from 5-9pm.

Chena Hot Springs Resort

PO Box 58740, Fairbanks, AK 99711 Mile 56.5 Chena Hot Springs Rd, Fairbanks (907) 451-8104 x0, Fax: (907) 451-8151 frontdesk@chenahotsprings.com, www.chenahotsprings.com Year-round Accessible: Yes Enjoy a delicious meal at our full-service Restaurant and Trails End Lounge. Open daily 7am-10pm for breakfast, lunch or dinner. Full-service dining.

Fairbanks’ finest Custom Event Decorators!!! Pipe & drape, table linens, chair covers, centerpieces for rent. Balloon Drops, Releases & Exploding Confetti Cannons!!

Activities & Services Lavelle’s Bistro

575 1st Ave, Fairbanks, AK 99701 (907) 456-1669, Restaurant: (907) 450-0555 Fax: (907) 450-0444 frank@lavellesbistro.com, www.lavellesbistro.com Year-round Accessible: Yes Wine Spectator Award of Excellence. Lavelle’s sets the standard for great fine dining. The place where the locals go. Full-service catering available.

Pike’s Landing Restaurant & Lounge

4438 Airport Way, Fairbanks, AK 99709 Next to Pike’s Waterfront Lodge (907) 479-6500, Fax: (907) 479-6513 info@pikeslodge.com, www.Pikes-Landing.com Year-round Accessible: Yes Free WiFi Historic Pike’s Landing on the Chena River offers delicious catering in a unique setting. Chef Jeffery “Love” Brooks will create a unique event for you.

Entertainment & Museums Chena Hot Springs Resort

PO Box 58740, Fairbanks, AK 99711 Mile 56.5 Chena Hot Springs Rd, Fairbanks (907) 451-8104 x0, Fax: (907) 451-8151 frontdesk@chenahotsprings.com, www.chenahotsprings.com Year-round Accessible: Yes The Aurora Ice Museum is open year-round! Daily tours at 11am, 1pm, 3pm, 5pm, 7pm. Enjoy an Appletini at the Aurora Ice Bar watching the chandeliers change color above your head.

Fountainhead Antique Auto Museum

212 Wedgewood Dr, Fairbanks, AK 99701 At Wedgewood Resort, Fairbanks (907) 450-2166, Fax: (907) 451-8184 catering@fdifairbanks.com, www.fountainheadmuseum.com Year-round Accessible: Yes Over 25,500 sq ft of incredible auto displays & authentic fashion exhibits, this unique setting turns any function into a stylish event for up to 600 people.

University of Alaska Museum of the North PO Box 756960, Fairbanks, AK 99775 907 Yukon Dr, UAF Campus, Fairbanks (907) 474-7505, Fax: (907) 474-5469 museum@uaf.edu, www.uaf.edu/museum Year-round Accessible: Yes

Visit us to experience Alaska Native cultures, natural wonders, and diverse wildlife. See movies about the aurora. Shop in the Museum Store. Open year-round.

Gift Shops & Specialty Goods Expressions in Glass

1922 Peger Rd, Fairbanks, AK 99709 (907) 474-3923, Fax: (907) 474-3925 Toll Free: (888) 574-3923 info@expressionsinglass.net, www.expressionsinglass.net Year-round Accessible: Yes Unique Gift & Glass Gallery-Stained glass, blown glass, fused glass, jewelry, fine gifts, and handcrafted items. Ask about our mini fused glass classes!

The Great Alaskan Bowl Company

4630 Old Airport Way, Fairbanks AK 99709 (907) 474-9663, Fax: (907) 479-3067 Toll Free: (800) 770-4222 info@woodbowl.com, www.woodbowl.com Year-round Accessible: Yes Made in Alaska, fully personalized guest, delegate, and speaker gifts. View our manufacturing process.

Santa Claus House

101 St. Nicholas Dr, North Pole, AK 99705 (907) 488-2200, Fax: (907) 488-5601 Toll Free: (800) 588-4078 info@santaclaushouse.com, www.santaclaushouse.com Year-round Accessible: Yes Home of the Original Letter from Santa and deed to one square inch of North Pole. Browse through Christmas and Alaskan gifts, toys, souvenirs & collectibles. Enjoy an espresso from Santa’s Coffee.

Activities & Services Transportation

Alaska Railroad

Airlink Shuttle & Tours

1213 Dolphin Way, Fairbanks, AK 99709 (907) 452-3337, Fax: (907) 452-6543 airlink@acsalaska.net, www.airlinkalaska.com Year-round Local area shuttle and luxury motorcoach statewide charters and tours at an affordable price with quality service.

Alaska Auto Rental

2375 University Ave S, Fairbanks, AK 99709 (907) 457-7368 info@alaskaautorental.com, www.alaskaautorental.com Year-round Accessible: Yes Discounted group rates on cars, vans, SUVs & trucks. Fully winterized cars with winter tires. Free local shuttle, great rates and excellent service.

PO Box 107500, Anchorage, AK 99510 1745 Johansen Expressway, Fairbanks (907) 265-2447, Fax: (907) 265-2526 Toll Free: (800) 544-0552 johnsonj@akrr.com, www.AlaskaRailroad.com Year-round Accessible: Yes Providing year-round scenic transportation and Alaska Railroad journeys between Fairbanks, Denali National Park, Talkeetna, Anchorage and Seward, AK.

Avis Rent A Car

6450 Airport Way, Ste 5, Fairbanks, AK 99709 (907) 474-1017, Fax: (907) 474-2013 conventions@avisalaska.com, www.AvisAlaska.com Year-round Accessible: Yes Conveniently located at the Fairbanks International Airport. Discounted convention rates. Excellent We Try Harder service. We are here to serve you!

Budget Rent A Car

6450 Airport Way, Ste 6, Fairbanks, AK 99709 (907) 474-0855, Fax: (907) 474-8393 Toll Free: (800) 474-0855 budgetak@acsalaska.net Year-round Accessible: Yes

Providing Your Key to The Last Frontier® with excellent cars, SUVs or mini-vans. One-way rentals are available throughout Alaska, along with your group’s special rate. Rent from Avis and Get a vacation in every car! ®

Fairbanks International Airport 6450 Airport Way #5 Fairbanks, AK 99709 (907) 474-1017 Fax: (907) 474-2013 conventions@avisalaska.com www.AvisAlaska.com

Compacts to 4x4s, etc. (Also downtown at 2120 Van Horn Rd)

GoNorth Car & RV Rental

PO Box 60147, Fairbanks, AK 99706 3713 S Lathrop St, Fairbanks (907) 479-7272, Fax: (907) 474-1041 Toll Free: (866) 236-7272 wheels@gonorth-alaska.com, www.GoNorth-alaska.com Year-round Accessible: Yes 5-8 pax SUVs, 10-15 pax vans, RVs for your group needs pre, post, or during your meeting. Drivers for shuttle services available.

Premier Alaska Tours

1900 Premier Ct, Anchorage, AK 99502 (907) 279-0001, Fax: (907) 279-0002 Toll Free: (888) 486-8725 laura@touralaska.net, www.premieralaskatours.com Year-round Accessible: Yes Statewide escorted & custom land tours, deluxe dome railcars & year-round motorcoach charter service available. Alaskan owned.

About Fairbanks

Make no mistake: although we relish our frontier lifestyle, we are also quite worldly. Proudly quirky and surprisingly civilized, our traditional and contemporary arts scene is brimming with energy. Fairbanks enjoys premier concert and symphony schedules, award-winning musicians, skilled visual and literary artists and artisans, thespian productions, classical concerts and original performances. Dance and theater companies flourish and ballroom, ethnic and swing dance clubs welcome visitors. An impressive selection of galleries and specialty stores provide extensive venues for respected painters, jewelers, sculptors, potters and photographers. On top of all this, the Fairbanks region is home to a diverse group of Native peoples. The two Alaska Native groups indigenous to the Interior and the Far North are the Athabascan Indians and the Iñupiaq Eskimos. These cultures come alive in art, intricate beadwork, dancing, drumming, singing, storytelling and games of skill.

©Todd Paris

Fairbanks sets the stage for a wide variety of both indigenous and contemporary art, theater and music events year-round. You’ll find enthusiastic supporters here for any gathering centered around the arts.

Sports

In the winter, Fairbanks residents and visitors can participate in or watch worldclass dog mushing, skijoring, snowmobile racing, downhill skiing, cross-country skiing, snowboarding, ice hockey, curling, ice fishing and the World Ice Art Championships, where competitors come from around the world to carve intricate statues out of enormous blocks of ice. Summer brings the Midnight Sun Baseball Game, boat races, softball, soccer, golf, hiking and the World Eskimo-Indian Olympics—three days of age-old indigenous games, potlatches, fiddling and dancing. Recently Fairbanks has hosted such events as: the Arctic Winter Games, the US Curling Association Junior Nationals, the Pacific District Girls’/ Women’s Hockey Tournament, and the US National Indoor Archery Championship. When it comes to sports—from the usual to the unusual—we invite you to explore the opportunities in Fairbanks.

©Ronn Murray

Arts, Culture and Native Heritage

During the aurora season, August 21 through April 21, you’ve got a great chance of seeing the beautiful and mysterious curtains of light also known as the northern lights. Fairbanks’ position under the “Auroral Oval”—a ring-shaped region around the North Pole— makes it one of the best places in the world to see the aurora borealis. Our location offers a great balance of clear nights, occurrence frequency and activity that draws people from around the globe. When nights are clear and dark enough, there will be aurora visible an average of four out of five nights. If you stay a minimum of three nights and are actively out during the evening hours, your chances of seeing the aurora increase to 90 percent. Intensity varies from night to night, with the best displays happening in the late evening to early morning hours between 10pm and 3am. Ask your accommodation’s front desk if they offer a wake-up call when the aurora appears. No guarantees, but the longer you’re here, the better your chances of seeing a great show.

Sherman Hogue/Explore Fairbanks

Aurora Season

About Fairbanks Light fills our days throughout the year from the midnight sun of summer to the northern lights of winter. Fairbanks displays a mystical beauty that will ignite the indomitable and adventurous spirit in you and your attendees. No matter what time of year your meeting occurs, you won’t leave without experiencing the light, energy and warmth of Fairbanks!

Because of its latitude, Fairbanks enjoys the summer’s midnight sun and the winter’s northern lights. The Brooks Range keeps the harsh Arctic winds at bay, and the Alaska Range keeps the wet, coastal weather to the south. Our location makes for dry weather, little wind and warm summers. Winter brings consistent snow conditions from November through March.

Getting Here

Airport: Fairbanks International Airport (FAI) Fairbanks may be far away from ordinary, but it’s easy to reach! Year-round, multiple domestic and international flights connect Fairbanks to the world. Smaller commuter airlines transport people within the state. For more leisurely transportation between Anchorage and Fairbanks, the Alaska Railroad offers an opportunity to see parts of Alaska that aren’t visible on the road system—and someone else does the driving!

Flight times between Fairbanks and:

Dress

Casual, comfortable clothing and shoes are acceptable for most occasions. Summer wear includes shorts, short-sleeved shirts and sandals. Winter gear should include parkas, boots, caps and mittens. If your meeting occurs in late April through May or late August through September, you’ll be here in the springtime or the fall, respectively. Mornings may start out a little chilly, but the day can warm up comfortably once the sun is out in the afternoon. Plan to pack pants, long-sleeved shirts and a light jacket. Dressing in layers is recommended, regardless of the season, as temperatures can fluctuate throughout the day.

*Anchorage 50 minutes

*Juneau 3h 30m

*Barrow 1h 30m

Vancouver 6h 50m

*Seattle 3h 30m

*Portland 3h 55m

*Denver 5h 20m

*Chicago 6 hr.

San Francisco 6h 15m Salt Lake City 6h 45m How BIG is Alaska?

Los Angeles 7h 45m

San Diego 7h 15m

Phoenix 8h 15m

Las Vegas 7h 10m

The entire state of Alaska is in the Alaska Standard Time Zone (AST), four hours behind Eastern Standard Time.

Alaska Railroad

Time Zone

Fairbanks International Airport

*Direct flights. Approximate flight times; may vary in accordance with revisions in airline schedules.

Climate

Find your way around town

Make the Morris Thompson Cultural and Visitors Center your first stop in Fairbanks. When your attendees arrive, encourage them to make the Morris Thompson Cultural and Visitors Center their first stop in Fairbanks. Not only beautiful but also informative, the Morris Thompson Cultural and Visitors Center has brochures, maps, free WiFi and telephone, daily vacancy listings, and local walking and driving tours. The free 9,000 square-foot exhibit hall features outstanding displays and dioramas showcasing Interior Alaska’s people, wildlife, landscapes and seasons. Serving as the regional visitor facility, the Center also has an artisans’ workshop, a planning area for outdoor excursions, cultural programs and an Alaska Geographic store.

Explore Fairbanks has made its best effort to provide accurate information but does not guarantee accuracy, service or quality of the listings presented. Explore Fairbanks is not responsible for goods or services provided by firms or organizations listed in this guide. All listings in this directory are paid listings, with information provided by each organization. Project Coordinators: Helen Renfrew, Allison Thompson, Angie Cerny, Kasey Gillam, Amy Geiger Design by: Jill Marshall, Marshall Arts Graphic Design, Fairbanks

www.meetfairbanks.com

Sherman Hogue/Explore Fairbanks

Courtesy of Fountainhead Antique Auto Museum

Courtesy of Carlson Center

Sherman Hogue/Explore Fairbanks