INTEGRATING WATERSHED AND COASTAL AREA MANAGEMENT (IWCAM) PROJECT MANAGEMENT UNIT
Terms of Reference The Construction of a Waste Water Treatment Plant A. Background The Program Management Unit for the GEF Funded Integrating Watershed and Coastal Area Management (GEF IWCAM) project, in collaboration with the United Nations Development Program, the United Nations Environment Program, the Caribbean Environment Health Institute, the Caribbean Environment Program and the Global Environment Facility is seeking a suitable qualified candidate or firm to carry out a consultancy for the construction of a waste water treatment facility as a demonstration of the best available technology appropriate for the management of sewage in the Mckinnons area. B. Objective
C. Scope of the Assignment D. 1:
the be
• Design the proposed sewage management system and complete the required Outputs drawings for the construction of the treatment plan. Output i. The design specifications are as follows: 1. The demonstration plan should be constructed in such a manner to allow for the integration of the demonstration system into the larger sewage system envisaged for the Design of parish of St. John’s Sewage 2. The demonstration system will be a MBR demonstration System to plant, with a capacity to accommodate up to 50,000 igpd . 3. The project entails the construction of a lift station and two pump stations. ii. The plant is a demonstration system to be constructed on a scale that allows for the collection of data to show measurable improvements in environmental quality in the Mckinnons Area iii. The plant is to be constructed on the plot of land, Block No. 45which is government owned. The system will make use of the existing treatment plant locatedofonsewage the saidmanagement plot of land. in The objective of the GEF IWCAM project is equipment to assess aspects Antigua and Barbuda in an effort to develop a comprehensive policy on the management of • Present drawings to the DCA The for approval wastewater andthe sewage in the island. impact of sewage/wastewater on the coastal • Complete the construction of the environments of Antigua and Barbuda assewage well as management the health of system the people of this nation is of • importance. Operate the plant for six months from of construction utmost This project addresses thecompletion issue of sewage management in the country • Allowance should be madeon forthe theway reuse of thetotreated water manage from thethis plant by the and the development of a strategy forward effectively issue. This existing farmers in the surrounding area should they be interested. project is designed not only to address the issue of sewage and wastewater management on a • The a contingency withinregards potential national levelcompany but alsoshould to helppresent the country to move plan forward meetingtoitsany international system failures that could bDevelopment experienced Goals in the as design, construction and operationof obligations under the Millennium they relate to the management of the plant. sanitation, human and environmental health. • The company should produce an operational manual for the plant as well as a parts list (1 year supply of parts for pumps and other equipment which should be kept on The expectation stock). of the consultant will be to • The company is required to present an operational budget to the Environment (1) Division design and complete drawings for the construction of a treatment outlining the the costnecessary of operation for the plant once it is operational. system as outlined in the sewage management strategy and further reiterated below (2) to construct the treatment system in the demonstration area, using the existing storage tanks from the old sewage treatment plan and
(3) operating the plan for the first six months in an effort to ensure the appropriate functioning of the plant. In addition, the consultant will prepare an operational manual for the plan which will be handed over to the Environment Division on completion of the operation exercise. Further, the consultant will be responsible for obtaining and providing daily monitoring data on the quality of water etc. from the plant. implemented Output 2: Completed drawings for submission to the DCA for approval Output 3:
Completed Construction of the Sewage Plant Output 4: Operational estimates for the operation of the plant for six months post construction Output 5: Contingency plan for potential system failures with the plant during and post construction
To produce the outputs, the consultants will be required to:
1. Prepare an inception report seven days after the commencement of the consultancy with a proposed schedule of work to be reviewed and approved by the PMU. The schedule of work will define the deliverables and an accompanying timetable for the deliverables for the duration of the contract in the construction and operation of the plant. 2. A progress repot shall be submitted each month and at each end of each phase of the project. The reports are required to fully document all completed work related to the activities commissioned as well as outline expected targets for the coming month. Any modifications to the delivery schedule are to be submitted in the progress reports for consideration and acceptance by the PMU. 3. Consult with the Project management unit upon completion of the various stages of the project so as to ensure approval prior to moving onto the next activity. 4. Ensure that any requests for data from the private or public agencies is done in writing and the data received along with any letters of request are added to the relevant reports as appendices. 5. Documents produced as part of this project will become the property of the IWCAM project and the Environment Division, which is the national executing agency.
E. Contract Duration Based on the time constraint of this project, the contract will be for a maximum of three months. However, if possible it is anticipated that construction will be completed by June 30 th 2010.
F.
Qualifications
The applicant should be suitably qualified with at least: 1. A Bachelor’s degree in engineering, preferably wastewater engineering or similar qualification 2. At least three years experience in wastewater system design, effluent handling and wastewater system construction. 3. Demonstrate suitable knowledge in the monitoring and managing of wastewater management plant or system. 4. Ability to work independently or with limited supervision and to operate effectively in a team environment G. Payment Schedule Payment will be on the basis of outputs as follows:
10% Mobilization fee 50% on submission of drawings for approval and contingency plan 20% on submission of submission of operational budget and schedule 20% on final submission of all reports.
H. Evaluation Criteria Proposals will be evaluated based on price/cost effectiveness, methodology and experience I. Submission Requirements Proposals are to include: Proposal for cost of the exercise inclusive of an operating budget A technical proposal not exceeding 10 pages in length, including CVs. Other material deemed to be
relevant to the proposal may be attached as annexes
 Proposals are to be submitted to: GEF-IWCAM Programme Management Unit c/o Environment Division Ministry of Agriculture, Lands, Housing and the Environment #1 Prime Minister Office Drive Factory Road St. John’s Antigua Deadline for Submission is Friday May 14th 2010