Manual of J-AMSA (2016) by J-AMSA

ISSN: 2226-3403 Vol. 5, Issue 2, June 2016

MANUAL 2016 Published by the Asian Medical Studentsâ&#x20AC;&#x2122; Association International Journal of Asian Medical Students; Association National Yang Ming Unversty 1 (ROC) No. 115. Sec. 2, Linong Street, Taipei, 112 Taiwan j-amsa@amsa-international.org

INTRODUCTION This manual is a product of the desire of AMSA International to encourage medical students not only to conduct and publish their own researches, but also to train them in the field of journal review and publication. I hope that this manual would serve as a guide to the future medical doctors who would be part of this prestigious journal. Special thanks to my predecessor, Radhian Amandito (J-AMSA EIC, 2014-2015), Hanum Salsabiella (Head, Academics Research Committee), and Chitsanupong Ratarat (ViceChairperson, Internal) for providing guidance and feedback throughout my tenure. Lastly, I would like to thank my Editorial Team, whose inputs and participation this year helped in producing this manual.

Ray Chester S.A. Ambida Editor-in-Chief, Journal of AMSA 2

TABLE OF CONTENTS What is J-AMSA?

The Editorial Process

3 6

What is its SCOPE?

Reviewing and Editing

3 9

What are its AIMS?

The J-AMSA Review Form

4 0

The Editorial Team

The J-AMSA Review Recommendations Summary

4 2

How to join the Editorial Team?

The J-AMSA Peer Review Feedback

4 3

How to be a Faculty Reviewer?

Editing and Publishing

4 4

Types of Papers

Sections

4 5

Writing Format

The Open Access Policy

4 6

How to Submit?

Distribution

4 7

Online Submissions

Archiving

4 8

Author Guidelines

Partnerships

4 9

Submission Preparation Checklist

Abstract Books

5 0

Section Policies

What is the IRT?

5 1

The Open Journal System (OJS)

Additional References

5 2 3

What is J-AMSA? The Journal of Asian Medical Studentsâ&#x20AC;&#x2122; Association (J-AMSA) (2226-3403) is an International peer reviewed, online open-access student led biomedical journal of the Asian Medical Studentsâ&#x20AC;&#x2122; AssociationInternational (AMSA-Intl) that is published biannually. It has been started with a vision of encouraging student led research in the Asia-Pacific Region and beyond. Its aim is to provide medical students across Asia-Pacific with a high quality journal in which they can publish original research articles, reviews, case reports, conference reports and perspective articles. J-AMSA is a platform for young and budding researchers who are just beginning their careers in the medical and scientific fields. J-AMSA was established in 2011 and published its first issue in 2012. It has attracted participation from all members of AMSA around the globe, both as a part of the editorial team and as an author. As of now we have published regular issues as well as special issues that publishes abstract books from international medical conferences. Besides the usual open submission, we regularly hold research paper competitions with prestigious prizes for the winners and multi-chapter research tasks.

What is its SCOPE? The main objective of J-AMSA is to serve as a portal by documenting of the research activities. We encourage all forms of scientific writing including original Research articles, Review Articles, Case Reports, feature articles, letters to the editor, editorials, prospective articles, etc. If you are interested in submitting your research article please go through the Author Guidelines and Submission Guidelines under the Submission section of our website. The journal accepts scientific articles authored by medical students including but not limited to the member countries of AMSA-International. Scientific articles related to all the disciplines of medicine, public health or health care management, biomedical sciences, and those articles having impact on health in any form will be accepted. However, the editorial board reserves the right to deny publication of any article if it deems so. One of our priorities is to keep the article processing time to a minimum. Our online submission and article processing system has been tailored to fulfill this objective. Preference will be given to original articles with structured methodology.

What are its AIMS?

To provide medical students across the Asia-Pacific with a high quality journal in which they can publish

To serve as a platform for young and budding researchers from Asia-Pacific and beyond who are just in the beginning of their careers on the medical and scientific fields

The Editorial Team EXTERNAL

INTERNAL FACULTY ADVSERS

EDITOR-IN-CHIEF

ASSOCIATE EDITORS

MANAGING EDITOR DATABASE COODINATOR

FACULTY REVIEWERS

STUDENT REVIEWERS • • • • •

CONFERENCE LIAISON

EDITORS

journal writing editing review citation proof-reading

WEB OFFICER

CHAPTER REPRESENTATIVES • • • • •

PUBLICITY OFFICER

conferences seminars promotions indexations partnerships 7

The Editorial Team KEY EDITORS EDITOR-IN-CHIEF • Lead and coordinate J-AMSA • Finalize editorial team through mutual discussion with the Key Editors • Advise associate editors in the pattern of accepting and rejecting papers • Guide (by formulating guidelines and agenda) and monitor workshops conducted by key editors • Train members of Editorial Team in the usage of Open Journal System (if necessary) • Conduct regular meetings to update and evaluate performance of the team • Explore opportunities in partnerships with conferences including AMSC and EAMSC • Previous chief, will short-list candidates from the team he/she worked with, on the basis of: editorial skills; management skills; and knowledge about journal working • As this position is part of the AMSA International Executive Committee, candidates are required to sit for an interview with advice and guidance of the outgoing Editor-in-Chief, and the final selection will be voted upon by the Regional Chairpersons during the Executive Committee Meeting before the AMSC begins • To apply, please go to the AMSA International website for more instructions on how to apply and contact your Regional Chairperson. • Applicants for the Editor in Chief position are required to send a copy of their CV to both the Editor-in-Chief (j-amsa@amsainternational.org) and the General Secretary (secretary@amsainternational.org) 8

The Editorial Team KEY EDITORS - appointed by previous as well as new incoming chief, from the team he/she worked with - assist chief in selection of editorial team members ASSOCIATE EDITORS • communicate with editors and reviewers, collect the feedback from them, re-check decisions. • responsible for the technical aspect of the journal, the editing, review, and proof-reading • Informs chapter representatives of any submissions from their respective countries • conduct workshops for the team regarding journal writing, editing, review and citation • Heads the technical team of the IRT (writing the proposal, statistical and data analysis) MANAGING EDITOR • responsible for the external aspects of the journal (conferences, seminars, promotions, indexations and partnerships) • manage and coordinate with the conference liaison, chapter representatives, web and publicity officers • conduct workshops for the team regarding lay-outing, design, publicity and audience/ reader expansion

The Editorial Team KEY EDITORS DATABASE COORDINATOR • Maintain, record and disseminate all published and unpublished data for journal office records such as team directory, minutes of the meeting, partnership agreements, etc. CONFERENCE LIAISON • Establish and maintain a positive working relationship with all assigned conference groups and coordinators • Actively build new partnerships with conferences • Serve as on site point-of-contact during their attendance if possible • Request and prepare all conference needs (booth materials, brochure etc.) in conjunction with conference committee when necessary • Maintain regular contact with the conference committee • Complete and submit Conference abstract books

The Editorial Team EDITORS • Edit manuscript following ICMJE guideline. • Communicate with authors to finalize paper and with peer reviewers to collect feedback • Articles assigned would be based preferably on individual interests/ sections STUDENT REVIEWERS • Train in the process of journal review under the tutelage of a faculty reviewer • Articles assigned would be based preferably on individual interests/ sections CHAPTER REPRESENTATIVES • Serve as the spokesperson for J-AMSA in their respective country • Responsible for promotions, local partnerships in seminars/conferences, and contacting of local peer reviewers • Role taken-over by the Regional Chairpersons (unless they opted to have a separate one for their chapter) 11

The Editorial Team WEB OFFICER • Manages the website and deals with publishing issues, editing the content (editorial team list), and overall maintenance of the open journal system • Maintains social networking accounts like Facebook and Twitter page, Issuu account in terms of posting. PUBLICITY OFFICER • Responsible in creating publicity and promotional materials such as posters, pubmats or videos for the journal • Layout the journal and website to make it more appealing to our audience

The Editorial Team FACULTY FACULTY ADVISERS • Oversee the management of the journal • Give advice on reviewing and editing process • Help spread information regarding the journal's activities • Providing information on journal and nonjournal related information useful for the members when possible (e.g. electives opportunity, conferences, etc). • Requirements: Currently active as a faculty staff; have experience in working in a scientific journal FACULTY REVIEWERS • Make comments on what needs to be added on the paper • Evaluates performance of student reviewers • Serves as both biostatistical, technical and ethical reviewers for the IRT 13

How to join the Editorial Team? • Wait for announcements regarding recruitment or call for applicants (usually around July-August) • Send an email to the editor-in-chief (j-amsa@amsa-international.org) along with the following requirements: • CV with latest picture • cover letter (desired position, plans) • proof of AMSA membership (signed by chapter president or Regional Chairperson)

How to be a Faculty Reviewer? • A short-list of names (including fields of interests, and email) are submitted prior to the first onlinemeeting by the members of the Editorial Board • A letter of invitation would be sent through the email (around AugustSeptember) • Only current faculty from the respective AMSA-member medical schools and/or active members of the AMSA Alumni Club (AMSAAC) can be invited • Faculty must submit the following requirements: • CV with latest picture

TYPES OF PAPERS Original Research Paper Review Paper Case Report Conference Report Editorial Letter to the Editor Perspective Articles

WRITING FORMAT Cover Letter Authorâ&#x20AC;&#x2122;s Contact List Abstract and Key Words Manuscript Content References (Vancouver Style)

How to Submit?

Sign-in and start the online submission process

Upload the submission

Online Submissions •Already have a Username/Password for Journal of Asian Medical Students' Association? GO TO LOGIN •Need a Username/Password? GO TO REGISTRATION

Registration and log-in are required to submit items online and to check the status of current submissions.

Author Guidelines • Submission The submitted manuscript should be addressed to Editorin-chief of the Journal of Asian Medical Students’ Association. Manuscript must be submitted through online submission by registered users. You can register in the website. For further question contact us at: j-amsa@amsa-international.org • General Principles As a basic requirement, all articles submitted to the Journal of Asian Medical Students’ Association must be original work. In general we advise to follow the format of “Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals” established by the International Committee of Medical Journal Editors (ICMJE). The Editorial Board reserves the right to edit all articles in aspects of style, format, and clarity. Authors may be required to revise their manuscripts for reasons of any aspect. Manuscripts with excessive errors in any aspect may be returned to authors for retyping or may be rejected. All manuscripts will be subjected to peer and editorial review. • We accept six types of articles: (1) original articles: basic medical research, clinical research, public health or health care management; (2) case report; (3) review article; (4) letter to editor; (5) book review; (6) perspective article • Copyright Submissions to the J-AMSA must not have been previously published elsewhere. Authors will retain copyright of their submissions. By submitting, you are only providing the J-AMSA with a license to publish the submission as the first publisher. This obliges the author to mention the J-AMSA as a source if they later republish the submission on another platform. Authors published in the J-AMA are free to submit to other journals that accept previously published work. However, authors should realize that they may not be able to submit their published work to other journals that only accept original work not previously published elsewhere. 20

Author Guidelines • Study Ethics • All submitted papers containing animal experiments and/or involving human subjects should have obtained approval from an independent ethics committee and adhere to Helsinki declaration, and for experimental studies, declaration of adherence to guidelines provided by the CPCSEA (animal) and ICMR (human). The copy of approval should be provided to editorial office as mentioned above. • Publication Ethics • This journal follows guidelines from Committee on Publication Ethics (COPE) in facing all aspects of publication ethics and, in particular, how to handle cases of research and publication misconduct.

• Structure and Language • Articles will be published in English, following American spelling. Articles in English that are linguistically inadequate may be rejected. Articles must be submitted in the following structural order: title page and authorship, abstract, keywords, text, conflicts of interest, acknowledgments (if any), references, tables, figures, and legends (if any). • Cover Letter • Each submission should have a cover letter. The cover letter is addressed to the editor along with your submission. It must state that the research has received institutional review board (IRB) approval, when suitable, and that the paper is neither presently under consideration at another publication nor will be while it is under consideration with J-AMSA. • Author’s Contact List • The author’s contact list should be included as a separate file that consists of a list of all authors (in order of precedence on the title page) with their degree abbreviations and complete contact information. 21

Author Guidelines • Title Page and Authorship • The title page should contain: title of the article (concise, no abbreviations, maximum 16 words); full names of authors (without academic title); author’s affiliation [name(s) of department(s) and institution(s)]; disclaimers (if any); corresponding author’s name, mailing address, telephone and fax numbers, and e-mail address of the author responsible for correspondence about the manuscript (E-mail address of the corresponding author will be published along with the article); source(s) of support in the form of grants, equipment, drugs, or all of these (if any); short running title [maximum 40 characters (letter and spaces)]; word counts [A word count for the text only (excluding abstract, acknowledgments, tables, figure legends, and references)]; number of figures and tables. • Authorship of articles should be limited to those who have contributed sufficiently to take public responsibility for the contents. This includes (a) conception and design, or analysis and interpretation of data, or both; (b) drafting the article or revising it critically for important intellectual content; (c) final approval of the version to be published; (d) and agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved. • Abstract • The abstract should be prepared in English with a structured abstract maximum 250 words for biomedical, clinical, public health, and healthcare research articles, review article, and case report. They should be concise and precise with enough information, highlighting the points and importance of the article, which contains: One or two sentences of background, purpose of study; methods (basic procedures, study subject selection, observational, and analytical methods); main findings or results; and principal conclusion.

Author Guidelines • Text • The text should be structured as introduction, methods, results, and discussion (IMRAD). Conclusion should be stated in the last sentence in the discussion. Footnotes are not advisable; their contents should rather be incorporated into the text. Use only standard abbreviations; use of nonstandard abbreviations can be confusing to readers. Avoid abbreviations in the title of the manuscript. The spelledout abbreviation followed by the abbreviation in parenthesis should be used on first mention unless the abbreviation is a standard unit of measurement. If a sentence begins with a number, it should be spelled out. Cite in numerical order every reference, figure and table. Use Arabic numerals in superscript to cite references in Vancouver style. • Statistical Methods • All statistical methods used should be describe in detail in the methods section of the manuscript. Avoid relying solely on statistical hypothesis testing, such as P values, which fail to convey important information about effect size. Define statistical terms, abbreviations, and most symbols. Specify the computer software used.

• Conflicts of Interest • Conflict of interest should declare the authors’ conflicts of interest, sources of support for the work, and whether the authors had access to the study data. Each author should submit a separate form from ICMJE, given above and be sent to the office at submission. The description of conflict of interest in this form will be shown in this part. • Acknowledgments • Personal acknowledgments should be limited to appropriate professionals who contributed to the paper, including technical help and financial or material support, also general support by a department chairperson. 23

Author Guidelines • Tables • Tables and its title should be presented in separate sheets. Tables should be numbered in arabic numerals, captions should be brief, clearly indicating the purpose or content of each table. Provide a footnote to each table, identifying in alphabetical order all abbreviations used. Type or print each table with double-spacing on a separate sheet of paper. Number tables consecutively in the order of their first citation in the text and supply a brief title for each. Do not use internal horizontal or vertical lines. Give each column a short or an abbreviated heading. Explain all nonstandard abbreviations and explanatory matters in footnotes, and for explanatory matters use the following symbols, in sequence: *, †, ‡, §, ||, ¶, **, ††, ‡‡, §§, ||||, ¶¶, etc. Identify statistical measures of variations, such as standard deviation and standard error of the mean. Be sure that each table is cited in the text. If you use data from another published or unpublished source, obtain permission and acknowledge that source fully. • Figures • Figures should be either professionally drawn or photographed, and submitted in a format (JPEG or TIFF) in the following resolutions [grayscale or color in RGB (red, green, blue mode) at least 300 dpi (dots per inch)]. For x-ray films, scans, and other diagnostic images, as well as pictures of pathology specimens or photomicrographs, send sharp, glossy, black-and-white or color photographic prints, usually 127 x 173 mm (5 x 7 inches). Write the word “top” on the back of each figure at the appropriate place. Figures should be made as self-explanatory as possible, titles and detailed explanations belong in the legends-not on the figures themselves. Photomicrographs should have internal scale markers. Symbols, arrows, or letters used in photomicrographs should contrast with the background. Photographs of potentially identifiable people must be accompanied by written permission to use the photograph. 24

Author Guidelines • Figures should be numbered consecutively according to the order in which they have been cited in the text. If a figure has been published previously, acknowledge the original source and submit written permission from the copyright holder to reproduce the figure. Permission is required irrespective of authorship or publisher except for documents in the public domain. Color figures are allowed in special circumstances, provided that the author is willing to cover the cost of reproduction. • If the original size of the figures is too large, you can provide us lower quality figures on submission and good quality after the acceptance of the manuscript. • Legends for Figures • Type or print out legends for figures using double spacing, starting on a separate page, with Arabic numerals corresponding to the figures. When symbols, arrows, numbers, or letters are used to identify parts of the illustrations, identify and explain each one clearly in the legend. Explain the internal scale and identify the method of staining in photomicrographs. • Units of Measurement • For measurements use S.I. (System International) units. Measurements should be abbreviated (e.g. mm, kcal, etc.) in accordance to the Style Manual for Biological Sciences and using the metric system. Measurements of length, height, weight, and volume should be reported in appropriate scientific units. Temperatures should be in degrees Celsius. Blood pressures should be in millimeters of mercury (mmHg). Drug concentrations may be reported in either SI or mass units, but the alternative should be provided in parentheses where appropriate.

Author Guidelines • References • J-AMSA conforms to the Vancouver style of referencing. • References must be numbered in the order in which they are mentioned in the text. Use the style of the examples below, which are based on the International Committee of Medical Journal Editors (ICMJE) Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals: Sample References. The titles of journals should be abbreviated according to the style used for MEDLINE. Avoid using abstracts as references. Information from manuscripts submitted but not yet accepted should be cited in the text as “unpublished observations” with written permission from the source. Papers accepted but not yet published may be included as references; designate the journal and add “Forthcoming”. Avoid citing “personal communication” unless it provides essential information not available publically, name the person and date of communication, obtain written permission and confirmation of accuracy from the source of a personal communication. Here are some examples of the references: • Zuckerman B, Frank DA, Hingson R, et al. Effects of maternal marijuana and cocaine use on fetal growth. N Engl J Med. 1989 Mar 23;320(12):762-8. Chapter in Book: • Morris JN. The last weeks of life: does hospice care make a difference? In: Mor V, Greer DS, Kastenbaum R, eds. The hospice experiment. Baltimore: Johns Hopkins University, 1988. Government report: • National Center for Health Statistics. Health, United States, 1989. (DHHS Pub. no. [PHS] 90-1232.) Hyattsville, MD: U.S. Public Health Service, 1990. Published conference presentation: • Hinman AR. Progress over the last decade. In: Proceedings of the 24th Immunization Conference, Orlando (FL), May 21-5, 1990:17-20. Atlanta: Centers for Disease Control, 1990. Unpublished conference presentation: 26

Author Guidelines • McJamerson E, Pearson W Jr. The declining participation of AfricanAmerican males in higher education: causes and consequences. Presented at: Mid-South Sociological Association Conference, Baton Rouge (LA), Oct 1989. Material accepted for publication: • Hall LE, Callender CO, Yeager CL, et al. Organ donation in blacks. Transpl Proc (In press.) Other unpublished material (cite in the text but not in the references): (B. Jones, personal communication) • Review • Authors are notified promptly when manuscripts are received. Manuscripts that pass an internal review are sent to at least two external reviewers who are experts in the topic area addressed by the paper. Reviewers provide comments to the editor, who relays them to the primary author. Reviews are double-blind (i.e., neither authors nor reviewers know each other’s identity or institutional affiliation).

Author Guidelines •

• •

SPECIFIC GUIDELINES FOR SPECIFIC TYPES OF PAPERS 1. ORIGINAL PAPERS Research reports, health policy papers, evaluations of innovative or otherwise noteworthy health and health care programs; 2,501-10,000 words. Text Clearly state the problem or issue at hand, describe past efforts to address it, and specify how the manuscript represents a new contribution to the field. Note and discuss policy implications, as appropriate. Include brief section headings. Research reports should contain the following sections: Introduction, Methods, Results, Discussion. Omit the Introduction section heading. For any subheadings, use the following format: 1st level subheading: Boldface heading (with initial cap only) followed by period run into text. 2nd level subheading: Italicized heading (with initial cap only) followed by period run into text. In cases where the primary heading, a 1stsubheading, and a 2nd subheading all occur in immediate succession, simply follow the same pattern. For example, Methods Population studied. Demographic characteristics. The population studied was . . . List any acknowledgments and grant support at the end of the text under a new section heading, Acknowledgments The list of references should follow a section heading, References. 28

Author Guidelines • Tables • There is a limit of 5 tables maximum. • Type tables on pages separate from the text. Provide a title and consecutive Arabic numbering for each. • USE TABS, NOT SPACES, to separate columns when formatting tables. Alternatively, use the table formatting option in Microsoft Word. • Tables should be in black and white. • List source for table, as appropriate. • Figures • There is a limit of 8 figures (in case graphs and pictures both are present), otherwise no more than 3 figures shall be accepted. • Maps, diagrams, drawings, and figures (bar graphs, pie charts, etc.) must be rendered in sharp detail and appear in black and white. • Include actual data. For figures that contain percentages, include raw numbers. • List source for figure, as appropriate. • Please refrain from using scanned figures, as we are unable to edit them.

Author Guidelines • 2. REVIEW ARTICLE Word limit for review papers is 1500. • Text • Clearly state the problem or issue at hand, describe past efforts to address it, and specify how the manuscript represents a new contribution to the field. • Note and discuss policy implications, as appropriate. • For any subheadings, use the following format: • 1st level subheading: Boldface heading (with initial cap only) followed by period run into text. 2nd level subheading: Italicized heading (with initial cap only) followed by period run into text. In cases where the primary heading, a 1stsubheading, and a 2nd subheading all occur in immediate succession, simply follow the same pattern. For example, Tables • There is a limit of 3 tables maximum. • Type tables on pages separate from the text. Provide a title and consecutive Arabic numbering for each. • USE TABS, NOT SPACES, to separate columns when formatting tables. Alternatively, use the table formatting option in Microsoft Word. • Tables should be in black and white. • List source for table, as appropriate. • Figures • There is a limit of 5 figures (in case graphs and pictures both are present), otherwise no more than 2 figures shall be accepted. • Maps, diagrams, drawings, and figures (bar graphs, pie charts, etc.) must be rendered in sharp detail and appear in black and white. • Include actual data. For figures that contain percentages, include raw numbers. • List source for figure, as appropriate. • Please refrain from using scanned figures, as we are unable to edit them. 30

Author Guidelines • 3. CASE REPORTS Word limit for case report is 2000. • Clearly state the problem or issue at hand, describe past efforts to address it, and specify how the manuscript represents a new contribution to the field. • Note and discuss policy implications, as appropriate. • For any subheadings, use the following format: • 1st level subheading: Boldface heading (with initial cap only) followed by period run into text. 2nd level subheading: Italicized heading (with initial cap only) followed by period run into text. In cases where the primary heading, a 1stsubheading, and a 2nd subheading all occur in immediate succession, simply follow the same pattern. For example, Figures • There is a limit of 3 figures. • Maps, diagrams, drawings, and figures (bar graphs, pie charts, etc.) must be rendered in sharp detail and appear in black and white. • Include actual data. For figures that contain percentages, include raw numbers. • List source for figure, as appropriate. • Please refrain from using scanned figures, as we are unable to edit them.

Author Guidelines • 4. BOOK REVIEWS Critical summaries of books, videotapes, educational materials, and other materials of interest to our readers; 500-1,500 words. • Above sections on cover letter, permissions, submission, and copyright apply. • Assess the contributions of the material being reviewed to medical students and to medicine itself. • Summarize the salient features of the work; assess its accuracy, readability, completeness, biases, and important omissions; and suggest an audience that might find the work useful.

Submission Preparation Checklist • As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines. • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor). • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format. • Where available, URLs for the references have been provided. • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end. • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal. • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

SECTION POLICIES TYPE OF SUBMISSION

OPEN SUBMISSION

INDEXED

PEERREVIEWED

EDITORIAL

✓

LETTER TO EDITOR

✓

ORIGINAL PAPERS

✓

REVIEWS

✓

CASE REPORTS

✓

ABSTRACT BOOKS

✓

SYSTEMATIC REVIEWS

✓

LITERATURE REVIEW

✓

PERSPECTIVE ARTICLES

✓

The Open Journal System (OJS) â&#x20AC;˘The Open Journal System is web-based journal management and publishing system and has been used worldwide â&#x20AC;˘J-AMSA would apply it for whole reviewing-editing process

The Editorial Process To ensure the integrity of the blind peer-review for submission, every effort should be made to prevent the identities of the authors and reviewers from being known to each other. This involves the authors, editors, and reviewers (who upload documents as part of their review) checking to see if the following steps have been taken with regard to the text and the file properties: 1.

The authors of the document have deleted their names from the text, with "Author" and year used in the references and footnotes, instead of the authors' name, article title, etc.

With Microsoft Office documents, author identification should also be removed from the properties for the file (see under File in Word), by clicking on the following, beginning with File on the main menu of the Microsoft application: File > Save As > Tools (or Options with a Mac) > Security > Remove personal information from file properties on save > Save.

With PDFs, the authors' names should also be removed from Document Properties found under File on Adobe Acrobat's main menu

The Editorial Process The editors will first contact the authors by sending an email similar to this: --------------------"We are happy to inform you and thank you for your manuscript submission entitled: "----". I would like to inform you and your team of co-authors of some changes that needs to be done before your paper is reviewed. These amendments are as listed below and are in accordance with our Author Guidelines which you can find in our website 1. --2.---action by your team1. ---2.----Thank You again and don't hesitate to contact me further if you have any queries. I would also appreciate it if you can acknowledge the receipt of this email by replying back in the first instance -------------------------

Basically the editors will acknowledge that the paper has been received and if it's not a product of plagiarism or have been published in any major issue, then it is for publication in J-AMSA but needs some technical changes. Remember this step is more on TECHNICAL errors rather than CONTENT.

The Editorial Process After or during the first contact and edit with the authors, send the paper to be reviewed to your both the peer reviewer and student reviewer along with the J-AMSA REVIEW FORM. Give them a set amount of time to complete it. After the review comments and inputs from the reviewers have been received, fill in the REVIEW RECOMMENDATIONS SUMMARY and PEER REVIEW FEEDBACK form based on those inputs and own judgment. Keep in mind, if there are no student reviewers or the faculty reviewers do not return their review on time, IGNORE IT and proceed based on the peer reviewers comments and inputs. The editors will also need to send the review from students to the faculty reviewer so that they can evaluate it.

Send them back to the authors so that they will edit according to the inputs.

Reviewing and Editing As soon an author submits an article, the Chief Editor or the Associates assign corresponding Editor to access the article for plagiarism and see if it is in appropriate format to be considered for review in JAMSA. After getting the preliminary revision from the author, the editor is supposed to send the manuscript for review by both peer reviewer and student reviewer along with the review form with I have sent (JAMSA review form (2).doc). Reviewers will access the manuscript and complete the review form and send it back to editor along with the manuscript. Once editors get response from the reviewer they have to fill another form (Review Recommendations Summary.docx) & (Peer Review Feedback-Detailed Recommendation.docx) and send it author for adequate amendments. Once the author has made corresponding changes, editor will assess it. If all changes have been made then the article is good to go for publication. 39

MANUSCRIPT REVIEW FORM Date Reviewed:

Overall Recommendation: ( ) Accept With Minor Revisions ( ) Accept With Major Revisions ( ) Decline

The J-AMSA Review Form

(Judgment should rely on : (in order of importance) 1. Data is sound, original & scientifically feasible 2. The structure of the article is appropriate & follows the IMRAD format. Each section should be mutually exclusive. Format, with logical flow thought and clarity of presentation. 3. The language follows grammatical principles. Appropriateness of the Subject matter ( ) High, related to medicine, relevant to students. ( ) Low Ethical Issues: ( ) Institutional Ethical Committee clearance obtained? ( ) Were animal/human subjects involved the study? If present, research done in accordance to the Guiding Principles of the care and use of laboratory animals(revised 2007) & Declaration of Helinski (revised 2008), respectively ( ) Data appears original with intellectual property rights owned by the author?

Title: ( ) Succinct, specific and focused to the topic concerned ( ) Vague, lengthy, not focused ( ) Irrelevant to content in following text Abstract: ( ) Discusses problem & its significance, methods, main results and their interpretations, each in flow and a succinct manner

( ) Does not follow appropriate format 40

Introduction: ( ) Provides clear understanding of basic concepts and significance problem stated. Hypothesis stated. Logical structure, all data referenced appropriately with no data pertaining to the results of the present study? ( ) Does not satisfy certain aspects stated above, if not, elucidate : ____ Material & Methods: ( ) Adequate (such that another investigator may be able to reproduce the study in toto, adequate selection criteria, description of material used, technicalities of definitions) ( ) Inadequate Statistical Analysis ( ) Appropriate (defined terms & abbreviations, mention of software used, more details than P value ) ( ) Not Appropriate Results: (should meet all criteria) ( ) New, original data, not a repetition of known results ( ) Valuable confirmation with figures and tables ( ) Interpretations of results not incorporated, should be reserved for discussion Discussion: ( ) Supported by the data, logical interpretation in relation to previous studies (significant references cited), appropriate emphasis on important results & interpretations with scientifically valid? ( ) Limitations of study and future directions of research in the

field recognized. ( ) Not supported References: cited in accordance to the Vancouver Style of referencing. (eg Halpern SD, Ubel PA, Caplan AL. Solid-organ transplantation in HIV-infected patients. N Engl J Med. 2002 Jul 25;347(4):284-7.) ( ) Adequate & appropriate use ( ) Not adequate or appropriate Figures & Tables ( ) Accompanied by detailed lucid captions. Units of measurement, symbols and abbreviations accounted for . ( ) Aesthetics- organized, understandable, good resolution ( ) Falters, if so, elucidate: ____ If acceptable, is it possible to reduce length of the text? ( ) No need ( ) If so, where ___ Level or clarity (Score 1 to 5) Originality (Score 1 to 5) Addition to existing pool of knowledge (Score 1 to 5) Reviewerâ&#x20AC;&#x2122;s Blind Comments to Author:

The J-AMSA Review Recommendations Summary SUMMARY LIST of Recommendations Dear Authors of the work, (write title of paper here) The reviewers of your work have gone through and critically appraised your work and have submitted their recommendations to me. This work, after a thorough review requires (major or minor or no) revision. Please find below a list of recommendations, the details of which can be found in the document Reviewer FeedbackDetailed Recommendations. GENERAL 1) SPECIFIC 1) METHODOLOGY SECTIONA) 2) RESULTS SECTION A) 3) A)

DISCUSSION -

PEER REVIEW FEEDBACK JAMSA Editor: Name of Study: The following critical appraisal to the study is according to the STROBE Statement for cross sectional study. A compilation of comments by all the Reviewers are in bold. Comments in red are to be paid attention to as they represent parts that require revision. Specific comments / corrections to be made for the article are as in the original article. Item No Recommendation Title and abstract 1

Introduction Background/rationale Objectives

Methods Study design Setting

Participants

The J-AMSA Peer Review Feedback

Variables 7 Data sources/ measurement 8 Bias

Study size

Quantitative variables

Results Participants

Descriptive data

Outcome data

Main results

Other analyses

Key results

Limitations

Interpretation

Generalisability

Funding 22 APPENDIX 1 (insert the original paper with your track changes here)

Editing and Publishing Don’t forget to hide the author and affiliation when sending the paper to the reviewer. This is for fair assessment and one of the criteria becoming a high-level journal platform For Editing, it should be based on the ICMJE guidelines as our reference. Conduct a full investigation based on peer reviewer’s commentary and JAMSA’s format guideline (http://j-amsa.amsainternational.org/index.php/main/about/submissions) After scrutiny, classify the paper into 4 categories: - Accepted - accepted with major changes - accepted with minor changes - Rejected If the paper is classified as accepted to major or minor changes, give the points of revision of the paper to the author For publishing, just send the final paper (after complete revision by author) ready to be published and the Associate Editors will take care for the rest. Articles for publication would be categorized into sections, from which it would appear in the final lay-out 44

SECTIONS •Basic Sciences •Clinical and Experimental Studies •Epidemiological Studies •Health Policy and Ethics •Advances in Medicine

The Open Access Policy â&#x20AC;˘This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

Distribution •Copies of the published issue would be available in the following: •Website: http://j-amsa.amsainternational.org •Issuu: https://issuu.com/j-amsa •Announcement of publication would be made via the website, social media accounts and through email •PDF copies would also be distributed to each chapter, the authors and Editorial Team •Hard-copies of the tenure’s issues can be distributed during AMSC and EAMSC 47

Archiving â&#x20AC;˘The journal utilizes the LOCKSS system to create a distributed archiving system among participating libraries and permits those libraries to create permanent archives of the journal for purposes of preservation and restoration.

Partnerships • It is a way for the journal to expand its scope and gain benefits for its members • The nature of the partnership and its benefits would depend on the agreement between the two parties • Benefits may be in the form of special discounts or freebies during conferences/ workshops, sponsorships, marketing and promotions, and even exchange programs • There must be a memorandum-ofagreement between the parties, which is handled by the managing editor, on-behalf of the chief • Partnership is updated on a yearly basis

Abstract Books • Abstracts and posters presented in the partner conferences/symposiums, such as AMSC and EAMSC, may be published in a special edition of the journal • The conference liaison would serve as the intermediary between the journal and the organizing committee of the conference • All materials shall be compiled and sent to the journal within 2 weeks after the said event for editing, lay-outing and eventual publication • The names of the members of the academic competitions committee of the conference shall be published with the abstract book.

What is the IRT? • The International Research Task is a multi-national, joint-project of J-AMSA and the Academic Research Committee of AMSA International • The primary task of the journal (headed by one of its associate editors) is to help draft the proposal (editors and peer reviewers), provide technical and ethical review (faculty reviewers), analyze, interpret data, and publication • The chapter representatives are responsible for the selection of topics, literature review, gathering of data, and implementation of an action plan • Ideally, any topic under medicine and public health can be a subject for research (not necessarily the theme of the AMSC and EAMSC) • The contents and format of the paper are the same as any type of submission (see Author Guidelines) • The results of the study shall be presented at the end of the tenure (during AMSC) • AMSA International Projects for the following tenure can be based on the results of the study and implemented in each chapter (action plan) • Cancelation of the said project for the tenure must be made prior to EAMSC with sufficient reason • Any chapter can back-out anytime in the study and must send a letter to both J-AMSA and the Academics Research Committee with their reasons • All the names of those who contributed in the writing of the paper shall be published and recognized as authors of the said study 51

Additional References • World Health Organization (WHO) – Manual for editors of health science journals (2009) • International Committee of Medical Journal Editors (ICMJE) - Uniform Requirements for Manuscripts Submitted to Biomedical Journals: Writing and Editing for Biomedical Publication (Updated April 2010) Publication Ethics: Sponsorship, Authorship, and Accountability • Vancouver Community College (VCC) Library - Vancouver Citation Style Guide • Patrias K, Wendling D, Edito T. (2007) Citing Medicine, 2nd ed. - The NLM Style Guide for Authors, Editors, and Publishers. Bethesda, MD: National Library of Medicine. (Available online: http://www.ncbi.nlm.nih.gov/books/NBK72 56/?amp=&depth=2) • PKP School – OJS for Editors (Available online: http://pkpschool.sfu.ca/ojs-foreditors/) 52

INDEXED IN

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https://issuu.com/j-amsa @jamsatweets 54

2015 -2016 EDITORIALTEAM Ray Chester S.A. Ambida (Philippines) Editor-in-Chief ASSOCIATE EDITORS MANAGING EDITOR DATABASE COORDINATOR CONFERENCES LIAISON WEBPAGE MANAGER BIO-STATISTICAL COORDINATOR EDITORS

Matthew Billy (Indonesia) Ahsan Rasool (Pakistan) Lavisha Punjabi (Singapore) Siti Arifah (Indonesia) Julius Albert Sugianto (Indonesia) Mubarka Bushra (Pakistan) Nurul Cholifah Lutfiana Liswindio Apendicaesar (Indonesia) Lim Hui Jun (Australia) Teresa Wulandari (Indonesia) Gabriele Jessica Kembuan (Indonesia) Felix Lee (Indonesia) Namra Tauqir (Pakistan) Deddy D. Septian (Indonesia) Rabia Noureen (Pakistan) Adnan Khan (Pakistan) Neda So (Australia) Aaron Chester (New Zealand) Adam Bisiani (Australia) Evelyn Ting Wan Xuan (Malaysia)

CHAPTER Munazza Ahmad (Pakistan) REPRESENTATIVES Rami Ballout (Lebanon) Caroline Shie (New Zealand) Evelyn Ting (Malaysia) Yash Jobanputra (India) Sema Baghaki (Turkey) John Kenneth V. Gacula (Philippines) Anthony Paulo Sunjaya (Indonesia) Chiang Cho Hung (Taiwan) STUDENT Muhammad Farhan Maruli REVIEWERS (Indonesia) Aswan Tai (UK) Wong Hong Zhe Gabriel (Singapore) Jaspal Singh (Indonesia) Rio May E. Llanes (Philippines) Shilpa Vijayasrinivasan (Singapore) Pratika Dea Waryuni (Indonesia) Heidi Chen (New Zealand) Reineer P. Pacudan (Philippines) Sabrina Koh (New Zealand) Nadia Azlan (Singapore) Tey Yin Yee (Malaysia) Edwin Wijaya (Indonesia) Alvin Saputra (Indonesia) Chia Howe Tan (Singapore)

FACULTYREVIEWERS Dr. Budi Iman Santoso, dr. Sp.OG (Indonesia) Noman Khalid (MBBS) (Pakistan)

Inam Danish Khan, MBBS, MD. (India)

Philip Y. Lopes, MD. (Philippines)

Novita G. Liman, MD (Indonesia)

Abraham Daniel C. Cruz, MD, MSc (Philippines)

Raden Argarini dr.MKes (Indonesia)

Mari-Ann B. Bringas, MD. (Philippines)

Dr. Rahul Ramesh Bogam (MBBS,MD,FAIMER) (India)

Adrian Paul Rabe (Philippines) Salman Iftikar (Indonesia) Aun Raza Shah (MBBS, MRCP) (United Kingdom)

Rina K. Kusumanatra, MD, MSc, PhD (Indonesia)

Published by the Asian Medical Studentsâ&#x20AC;&#x2122; Association International Journal of Asian Medical Students; Association National Yang Ming Unversty 56 (ROC) No. 115. Sec. 2, Linong Street, Taipei, 112 Taiwan j-amsa@amsa-international.org