AIESEC Sydney Membership Information Booklet by Jaime Zhao

MEMBERSHIP INFORMATION BOOKLET IN SYDNEY, SEMESTER 2 2015

1. What is AIESEC  Why we do what we do?

2. Global Leader Program

CONTENTS

3 4

 Overview

 Leadership Development Model

 Benefits

3. Portfolios and Structure

 Outgoing Exchange Global Citizen

 Outgoing Exchange Global Talent

 Incoming Exchange

 Marketing and Communications

 Finance and Governance

 Talent Management

4. Expectation Setting

5. Testimonials

6. Application Process

7. Important Dates

8. Contact Us

What is AIESEC? AIESEC is the global youth network impacting the world through leadership development experiences.

Present in over 125 countries and territories and with over 70,000 active members, AIESEC is the world’s largest youth-run organisation. We are run by youth, for youth, and we envision ‘peace and fulfilment of humankind’s potential’.

AIESEC was founded in 1948 in post-war Europe where a group of young individuals from 7 countries, determined to create change, came together to create an organisation that aimed to “expand the understanding of a nation by expanding the understanding of the individuals, changing the world one person at a time”.

Why we do what we do? In a world where we face many different global challenges at different times, we believe the solution is to develop responsible and entrepreneurial young leaders today who will choose how the world will be like tomorrow.

The way we do this is unlike anyone else in the world. We provide practical leadership experiences by living and delivering international exchange programs that develop leadership in others. In doing so, young people are exposed to a global learning environment where they have the confidence to learn and the freedom to fail. With 67 years of experience, AIESEC is committed to creating change agents that will make a positive impact on society.

So what will you do to make a difference in your world?

The Global Leader program is a practical team experience that develops leadership abilities by running a global organisation.

program

In the program, you will first join AIESEC at your university campus as a team member, opening up further opportunities to build your leadership journey. Global Leader provides you with valuable opportunities to:  Apply your university education in a practical experience  Increase global awareness and cultural understanding  Build both a local and global network with like-minded youth  Personalise your own leadership development journey

program Leadership Development Model

Global Leader Program STUDENT DEVELOPMENT

ORGANISATIONAL DEVELOPMENT

EXTERNAL RELATIONS

Develop yourself while helping to develop others! Student development roles allow you to promote to the student market or directly work with students in order to provide them with development experiences.

Gain practical skills in managing the internal processes of an organisation in order to support its operations. Through your work, you will gain firsthand experience in roles that support organisational capacity growth in order to maximise AIESEC’s impact on society.

Build your business acumen by managing relations with our external stakeholders! In AIESEC’s external relations roles, you will have opportunities to engage with companies or faculties and provide them with business solutions, helping expand AIESEC’s reach to amplify the organisation’s impact.

In this role, you can: •Provide students with life-changing opportunities, both locally and globally; •Learn the practical and professional side of social change; •Build networks with other globallyminded youth who are passionate about making a positive impact on society. You may be interested in: - Outgoing Exchange - Marketing and Communications - Talent Management.

In this role, you can: •Gain working experience in fields such as HR or Finance; •Supplement your theoretical knowledge with strategic insight into business operations; •Directly support business operations to help achieve organisational goals. You may be interested in: - Talent Management - Finance and Governance

In this role, you can: •Enhance your understanding of different types of companies & organisations; •Build relationships with professionals from different backgrounds; •Develop a more entrepreneurial mindset and increase your networking and sales skills. You may be interested in: - Incoming Exchange - Marketing and Communications

Portfolios

AIESEC in Sydney Local Committee President Vice President Outgoing Exchange Global Citizen

Vice President Outgoing Exchange Global Talent

Vice President Incoming Exchange

Vice President Marketing and Communications

Team Leader Sales & Delivery * 2

Team Leader University Relations

Team Leader Expansions

Team Leader Marketing

Team Leader Education

Team Leader Expansions

Team Leader Business Development *3

Team Leader Branding & Relations

Team Leader Global Citizen

Team Leader Global Talent

Team Members

Vice President Finance & Governance

Vice President Talent Management

Financial Advisors

Talent Development Officers

Outgoing Exchange Global Citizen (oGCDP)

 Exchange is AIESEC’s core program in developing and empowering youth leaders. Members of this Outgoing Exchange team facilitate and deliver AIESEC’s Global Citizen program, providing students the opportunity to develop their leadership by volunteering abroad and making a positive impact in developing communities.  The main duties of the Outgoing Exchange (Global Citizen) team involve assessing and recruiting exchange participants with an exchange program that suits their preferences, and preparing them for the experience of a lifetime. Through this process, this Outgoing Exchange (Global Citizen) team ensures that our exchange participants make the most out of their experience.

Outgoing Exchange Global Talent (oGIP)

ď&#x201A;&#x161; The Outgoing Global Internship Program (oGIP) portfolio manages Teaching, Marketing, IT and Sales Internship programs, facilitating the entire process of sending students on crosscultural Internships. As a member of the oGIP teams, you will be responsible for the qualitycontrol of the intern's experience, helping them in their global professional development opportunity. By interacting directly with the people we send on cross-cultural internships, you will see the impact of social change in both its nitty-gritty and its grandiose.

Incoming Exchange (ICX)

ď&#x201A;&#x161; The Professional Traineeship placements provides Australian businesses with access to a global network of talented and passionate youth, who add diversity and innovation to their organisation. The Incoming Exchange team creates partnerships and develops relationships with external organisations and companies to provide placements where these global youth can offer their skills and services, while also developing a responsible and entrepreneurial leadership in a global environment. Members, as business development officers, develop negotiation and communication skills to develop partnerships, as well as stakeholder and resource management skills to deliver the exchange experience.

Marketing and Communications (MAC) ď&#x201A;&#x161; The Marketing and Communications (MAC) portfolio amplifies the AIESEC brand on university campus, promoting directly to the student market and to external stakeholders. As a member of the MAC team, you will have the opportunity to create and execute marketing campaigns for AIESEC's three products, the Outgoing Global Community Development Program, the Outgoing Global Internship Program and our business partners. ď&#x201A;&#x161; MAC is an extremely important portfolio inside AIESEC, it is the backbone of almost all operations. As a member you will steer and coordinate the direction of AIESEC products and continue to plan for a sustainable future.

Finance and Governance (F&G)

 While most people would see this as pure accounting and handling the financial side of the organisation, it is only a part of the portfolio’s function. Finance and Governance is a highly strategic portfolio that aims to critically analyse the organisation’s operations through its finances, and thereby, utilising this data to make investments to improve operations and results. The portfolio is vital to the function of AIESEC Sydney, and is responsible for the direction, sustainability and the growth of it as an enterprise.

Talent Management (TM)

ď&#x201A;&#x161; The Talent Management (TM) portfolio is the key driver of the learning and development at AIESEC Sydney. As a member of the TM team, you will strategise and implement support processes for members, ensuring that each member is able to personalise their leadership and self-development experience in AIESEC; in accordance with their different motivation levels, needs and goals. ď&#x201A;&#x161; A key experience for members in TM will be integrated outgoing or incoming exchange dual roles for 4-5 weeks. They will henceforth be given the opportunity to hone their coaching and communication skills through the work they do, as well as develop an understanding for aspects of human resources; including training, development, tracking, and organisational behaviour.

Time Commitment

Expectation Setting

As a member of AIESEC Sydney, successful applicants will each have their roles and responsibilities within the organisation, and are expected to adhere to guidelines to ensure operations function smoothly. These will be broken up into sections, and covered below.

• There are a handful number of set times throughout the week where attendance by members will be required (other than functional work). They are as follows: - Total time commitment: approximately 10 hours per week - Weekly Local Committee Meetings: 1.5 hours a week - Team meetings: 1 hour a week - Functional meetings (if applicable): 1 hour a week - Engagement with AIESEC events (EwA events) (variable, according to demand) • You are also expected to notify your Team Leaders and/or Vice President in advance if you will be busy (e.g. with assessments), so that they can adjust tasks accordingly. Please be aware that your commitment is crucial to the organisation’s operations being successful.

Accounts • Upon your successful application, you will receive an AIESEC email. You will be expected to comply with the 24-hour email response policy, especially during the semester. Should you have any issues with your EXPA (experience AIESEC) account, or AIESEC email, please notify your Vice President immediately.

Assistance

Expectation Setting

• There a large number of resources at members’ disposal should they have any queries. First and foremost, assistance can be sought directly from their Team Leaders and Vice Presidents. Resources will also be available via Google Drive in your portfolio’s folder (the cloud service that will be used), as well as on EXPA. Training will be provided on how to navigate these systems.

Updates

• It is important that members are constantly aware of what is happening in AIESEC within our Local Committee, and even the state, and country. Members are expected to read weekly newsletters to ensure they are keeping up to date with everything.

Induction Conference • There will be a 3-day Induction Conference during 24th-26th July, where all AIESEC members from our local committee will come together. As with other AIESEC conferences, this is an imperative part of your skills training and learning as a member of AIESEC. It will be your first step into utilising AIESEC’s international network of young leaders, starting with our Local Committee region and progressing to beyond to regional and international regions.

Testimonials What they say about AIESEC?

What is the best thing about joining AIESEC?

Making connections The best thing about AIESEC is that there are people who encourage you to develop yourself. Despite the work you have to complete, there are integrated gatherings each week for you to relax and connect with your team and with the rest of the organisation. Chantelle Lam, Outgoing Global Citizen

How did AIESEC help you improve?

Mature in a supportive environment At AIESEC, I often found myself in situations I would never have found myself in had I stayed in my comfort zone. As a result of being placed in such situations, I have learnt to think on my feet and develop not only on a professional level but also as an individual. Being surrounded by such motivated and intelligent colleagues has inspired me to grow through learning from them and maturing as a result. Tony Do, Talent Management/Incoming Exchange

What was the best moment of your AIESEC experience so far?

Sense of belonging On my 21st birthday, my Talent Management family gave me a HUGE teddy bear and we named it Salazar Wong, which is a combo of Rielâ&#x20AC;&#x2122;s, a teammate, and Jeffersonâ&#x20AC;&#x2122;s, the vice president of Talent Management, surname (as if it was their baby). AIESEC helped me find a sense of belonging by giving me a team who I can not only work together with, but also to live and to grow up with. Eleanor Liu, Talent Management member

What would you like to say to potential future members?

Let life begin If life begins outside your comfort zone, then what are you waiting for - just step out! You will get to meet probably the best folks at USYD through joining AIESEC. Jaime Zhao, Marketing and Communications

Application Process

1. Apply

• Procedures

1) Log into internships.aiesec.org to view the opportunities available 2) Click on 'Campus Involvement' and find the ones for 'University of Sydney‘ 3) Take your time to READ through the team member opportunities and click 'Apply Now‘ 4) Complete your 'Profile' which will take around 15 minutes, then click 'Apply Now' again 5) Read the 'Extra Instructions' and take note of the time commitment 6) Lodge your application at podio.com (we will acknowledge your completed application at this stage)

• Note

You may not necessarily be assigned your portfolio preferences if we feel you can grow more somewhere else, although they will be taken into account.

Application Process

2. Assessment Centre and Interview •You will sit an assessment centre for half a day to determine your suitability to the local chapter as well as to a specific portfolio. This will consist of an individual interview and a group task. •You will be assessed on numerous criteria, including, but not limited to: •global mindset •entrepreneurial outlook •emotional intelligence •proactive learning. •If unsuccessful, you may apply again in the following semester.

Application Process

3. RocketCon •RocketCon is an exciting 3 day induction conference where all the members of our committee, AIESEC in Sydney, gather to experience AIESEC first hand. •In AIESEC, we believe in developing leaders who are self-aware, solution-driven world citizens who empower others. •The conference will act as your introduction to AIESEC with fun and interactive sessions. This is an imperative part of your skills training and learning as a member of AIESEC. It will be your first step into utilising AIESEC’s international network of young leaders, starting with our Local Committee region and progressing to beyond to regional and international regions. •RocketCon will be held 24th-26th July. All members, including new members, are expected to attend.

Important Dates

 1st June

Round 1 membership applications open

 12th June

Round 1 membership applications close at 11:59pm

 19th June

Round 2 membership applications open

 30th June

Round 2 membership applications close at 11:59pm No late submissions accepted.

 14th - 20th July

Interviews and Assessment Centres

 24th - 26th July

RocketCon

Note: Exact details and location to be confirmed 25

ď&#x201A;&#x161; For more information or you have any questions, please contact: Jefferson Wong (jefferson.wong@aiesec.net) Gabriel Salazar (riel.salazar@aiesecaus.net) ď&#x201A;&#x161; For general enquiries, please contact AIESEC Sydney Recruitment Taskforce: aiesecsydneyrecruitment@gmail.com

â&#x20AC;&#x153;The United Nations has long recognised that the imagination, ideals and energies of young men and women are vital for the continuing development of the societies in which they live. AIESEC has contributed to this development by serving as an agent of positive change through education and cultural exchange to develop a broader understanding of cultural, socioeconomic and business management issues.â&#x20AC;? Kofi Annan, Former General Secretary of the United Nations 19972007, Alumni of AIESEC