Zoom at FPA How To Guide

ZOOM NOTES REMINDER Zoom is NOT broadcasting software How to use ZOOM in your studio productions (A or B) Launching the app 1. Prior to your production double click on the ZOOM icon located on the desktop of the control room Utility PC computer (in either studio A or B) 2. Select “New Meeting” from the Zoom access panel • A new window will appear showing the current source being sent from the Program bus on the switcher Adding guests 1. Click on the Participants icon at the bottom of the window • Then select “invite”

2. The new invite window opens

3. Select the Email tab 4. Then select the Gmail option

• A web browser window will open with the Zoom meeting info and link for your guests to follow so they can join the meeting

5. Type your email address along with all the remote guests email addresses in the To: area and click send STAFF RECOMMENDS including your email address so you have access to the Meeting ID in case there are any technical issues that may occur during the production •

When guests accept the invitation to join, they will automatically be placed in a “Waiting Room”

7. Go back to the Participants icon and select the Admit button to the right of each remote guest to allow them to participate 8. To see ALL guests, select Gallery View 9. To see only the guest that is speaking, select Speaker View

During the recording -To toggle between Gallery and Speaker views during recording without using the mouse, use the following keyboard shortcuts :

ALT + F1 for SPEAKER VIEW ALT + F2 for GALLERY VIEW *doing this will prevent the ZOOM interface display from appearing during the production Loopbacks • This happens when using Gallery View.

The control room feed from Program is sent back into the Zoom call when the Utility PC is selected on the program bus of the switcher

How to avoid Loopback 1. Prior to recording, select “Gallery View” 2. Select Options Menu

3. Select “Hide Self View”

What is Hide Self View?

• This only hides the control room video feed on YOUR zoom app • Zoom call guests will still be able to see the control room feed on their end

How to handle Audio with Zoom For each Microphone used in the studio, set up the audio board accordingly: 1. bring the channel slider up to unity

2. bring the channel gain up to unity

3. then mute each channel until sound check later

4. To route your in studio audio to your zoom guest, turn Aux 4 (Utility PC) knob to unity

5. then turn the MASTER Aux 4 to unity

Without doing this step, the Remote Talent or Zoom Guest will not be able to hear the In Studio Talent

NEXT...

Set up remote talent audio 1. Move the slider for the Utility PC channel to unity

2. Turn the gain for the Utility PC channel to unity

3. To route your remote talent audio to your in studio talent, turn Aux3 (studio) knob of the Utility PC channel to unity

4. Turn MASTER Aux 3 to unity

NOW have your TD & Audio operator conduct microphone checks One at a time - Start with In Studio Talent • Make sure remote guests can hear the in studio talent clearly before you finish doing this part of the microphone check • IF the remote guest says in studio talent is too loud or too quiet, adjust

the AUX4 (Utility PC) knob on the individual studio talent mic channel

Next

do microphone checks for Remote Talent

• repeat the process you just did for In Studio Talent • IF in remote talent says in studio guest is too loud or too soft, adjust the

AUX 3 (studio) knob on the Utility PC channel up or down until you get a good level

If you want to set up a Two Shot of your host and talent on a

zoom call prior to your production, you can do it several ways.

There’s an old saying “Work smart, don’t work hard”...

The following is a smart way to set up your two shot, using both ME1 & ME2 on the switcher:

1. In ME2, set ME1 PGM in the Preview bus 2. In ME1, select Key 1 Cut

3. In ME1, select Key 1 Select (KEY1 SEL)

4. In ME1, select DVE as the key type

5. In ME1, select CAM 1 (or whichever camera is on your host) for the in the Key/Aux Bus

6. Adjust the size and position of the source to your liking using the control knobs above ME1

7. Now set your second source for the two shot by pressing Key Cut2 in ME1

8. Hold down Key2 Select key and tap the Key 1 Select Key • This copies the settings of key 1 and “pastes” them into Key 2

9. To separate the sources and create the two shot move the position of Key 2 to the right on its X axis by using the control knobs above ME1 10. Select Utility PC on the KEY/AUX bus

11. In ME1, select BG in the Program bus to set a solid background • You can adjust the color by using the control knobs above ME1

12. During your production, if you want to cut to this shot, use the ME1 Pgm source in ME 2

For more information about using Zoom in one of our main studios, visit:

www.tinyurl.com/FPAzoom