MOBILE TIME CLIENT ROI

Solution overview: One integrated solution – time and attendance registration for all employees

What are the actual costs of manual time and attendance registration in your company?

MOBILE TIME uses built-in functionality in mobile devices: 99 Camera: Taking photos of receipts and attaching them to project registrations.

99 GPS: Used for automatic route registration.

99 NFC: Set up shortcuts for various tasks.

Example: If an electric meter has an NFC tag, data transfer from the meter to the worker’s mobile device can be done simply by pointing

Time is money. Your company can save time and money by changing the way employees make time and attendance registrations.

the mobile device at the NFC tag. Also, time registration on the job related to this activity can be done.

99 Map and navigation services: Can be accessed directly from the activities set up in the Projects module.

ADVANTAGES 99 No education required – basic skills related to using a smartphone are adequate.

99 Quick and easy time registration – it only takes

HOW MANY RESOURCES DO YOUR COMPANY USE ON TIME REGISTRATION?

ONE INTEGRATED SOLUTION FOR ALL EMPLOYEES

If you introduce electronic time registration in a projectoriented company with 200 employees earning an hourly wage of EUR 18.00, the company will save approx.

EUR 67,000 each year the first three years. The technology investment is depreciated after three years, and savings accumulate after that.

The Dynaway Mobile Time solution for mobile time and attendance registration combines all time registration tasks in one easy-to-use mobile solution.

a few seconds to create a registration.

99 Quick and easy setup – all workers need is a URL to access the mobile client.

FUNCTIONS 99 99 99 99 99 99 99 99 99

Clock-in / clock-out Registration on internal tasks Registration on customer projects Vacation requests Absence registrations Registration of mileage and expenses Calendar view for day / week / month Easy-to-use search options Support of offline functionality

MOBILE TIME supports the following operating systems and devices:

MOBILE TIME has an intuitive user interface for registration of:

99 iOS (iPhone, iPad) 99 Android (smartphone, tablet) 99 Windows (Windows Phone 8 or newer, tablet, pc)

99 99 99 99

Time Mileage Expenses Item consumption

Now, consider the time registration process and workflow in your company. Please contact us for any assistance regarding calculations and quotations for an integrated mobile solution. Make your own indicative ROI calculation at www.dynaway.com/roi.

TECHNOLOGY

LAU JAKOBSEN Channel Manager

BRIAN BROK-JØRGENSEN Vice President of Sales

+45 96 170 370 info@dynaway.com

+45 96 170 370 info@dynaway.com

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FOR FURTHER INFORMATION, PLEASE CONTACT

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99 HTML 5 platform 99 Modifications can be made 99 Extensions can be added

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Manuel time registration costs BASIS OF CALCULATION In our example, we focus on a production- or project-oriented company with 200 employees. We describe the four most cost-intensive areas for the manual registration process.

Our calculations are based on an hourly wage per employee of EUR 18.00, resulting in an annual wage of EUR 33,333 and 1,850 paid work hours per employee. Time estimations are minimum consumption schedules for the described tasks meaning that, most likely, the actual time consumption will be 10-20% higher than stated in our calculations.

Our example is indicative and may vary from one company to another. The objective is to provide a general overview of work hours used in the process of manual handling of time registration. All figures are based on data collected from 237 companies over a period of 11 years

Calculation and approval of time registrations Time registration forms must be produced, printed, and handed out. The filled-out forms need to be collected, calculated, and approved.

Monthly time consumption: 15 min. per employee

Correction of erroneous registrations When the initial calculation is done, errors must be corrected. Typically, these are errors that manual systems cannot warn against. Examples are absence not registered or confirmed, missing sick leave registrations, flexible hours, overtime, absence because of sick children, and incorrect rounding off.

Monthly time consumption: 10 min. per employee

Registration in the ERP system Corrected data must be entered into the ERP system. In the most efficient scenario, that takes approx. five minutes for each employee.

Monthly time consumption: 5 min. per employee

Monthly time consumption

Annual time consumption

Annual costs (EUR)

50 hours

600 hours

EUR

10,800

Correction of erroneous registrations

33.3 hours

400 hours

EUR

7,200

Registration in the ERP system

16.6 hours

200 hours

EUR

3,600

Total

99.9 hours

1,200 hours

EUR

21,600

EUR

79,920

EUR

101,520

Hardware

EUR

0

Licenses (one-off payment)

EUR

66,667

Mobile Time software installation

EUR

10,000

Software update subscription fee (16% per year of the license value)

EUR

10,667

EUR

3,600

EUR

90,934

Calculation and approval of time registrations

Failure ratio costs The most cost-intensive errors are caused by manual handling of data, for example, incorrect data regarding work hours (clock-in, clock-out, vacation, breaks, absence) as well as round off, lieu days that are not held, and missing registrations.

Some companies have calculated a loss of 1.2% of the annual wage costs. In our example, that sums up to EUR 6,660 per month.

Total operating costs using manual time registration

99.9 hours

1,200 hours

Mobile time registration costs HOW MUCH CAN YOU SAVE? This example includes costs regarding installation of Mobile Time for time and attendance registration. It is a prerequisite that Shop Floor Control functionality (and, if required, Project Management functionality) is already set up in Microsoft Dynamics速 AX. We assume that a straight-line depreciation method is used for the software installation costs over a period of three years. After depreciation, investment savings accumulate significantly

Mobile devices In our calculation, we assume that employees use their mobile devices for time registration, for example a smartphone or tablet using iOS, Android, or Windows, or a laptop. The mobile client uses the latest browser version (Chrome, Safari, Internet Explorer, Firefox).

Software installation Mobile Time software installation is based on a fixed price. In our example, the fixed price includes installation and software in a company with 200 employees. The installation cost may increase or decrease, depending on the size of the company.

Handling registrations Calculation, approval, and follow-up regarding employee registrations still exist, but with the Mobile Time solution, these tasks only take five minutes per employee per month = a total of 17 hours per month in our example.

200 hours

Calculation, approval, and follow up

Total operating costs using Mobile Time (annually for years 1-3 = EUR 30,311)

200 hours

Cost Savings Calculation Total operating costs using manual time registration Costs in years 1-3 for Mobile Time Annual cost savings in years 1-3

EUR 101,520 EUR 30,311 EUR 71,209

After depreciation of the technology investment, savings increase to an annual amount of EUR 87,253 Annual costs after depreciation of the software installation only include software update subscription fees and costs for calculation, approval, and follow-up

ROI: Years 0-3:

((101,520 x 3 )/(30,311 x 3)) x 100 = 335%

ROI: From year 4 onward

((101,520 x 3)/(14,267 x 3)) x 100 = 712%

Annual cost savings after 3 years:

EUR 87,253