The University of Hull - JISC Course Data Project January 2013
Already Frustrated - Data Integrity Issues - Process Inefficiencies - Electronic Programme Approval Required (EPA) - A single definitive source of course data required
Potential Recognised
- XCRI-CAP as a short term goal - EPA as a medium term goal - Integrated approach to course data management is the long term goal
Excitement
We don’t One source of data will do the trick!
Key Stakeholders - Committed & on-board - Represented on all groups Quality Unit (lead), MIS, Web, Publications, Services & Faculties - VCO Sponsored
Mixed Economy - Of Course Data Sources - Website, Prospectus, Module & Programme specs - Work in spite of themselves & could be so much better
- Timing Perfect - Successful Bids
We think we have different priorities!
MIS Commitment
JISC Course Data Project
Excitement about Possibilities
Consensus on what we all want
Project Planning - Project Groups set up - Steering - Implementation - Project
Two Pronged Approach
XCRI-CAP Feed - 1 - Practical, straight forward project approach with MIS team - What, when, who, where, why? - Implications for operational staff in Faculties & Services considered - Tasks confirmed and allocated
Clear & Helpful Instructions Please
1. XCRI-CAP Feed 2. ICAP - Integrated Course Approvals & Publications
Parallel Running
Success will look like? - Confidence in data integrity - Business process improvements - Financial productivity gains - Our data in course data search engines - Healthy student recruitment
The Future is ICAP!! Integrated Course Approvals & Publications - Where are we now? - Where do we want to be? - How do we get there?
How do we get there?
XCRI-CAP Feed - 2
Business Process Mapping
- Additional data sources identified - Clarification & agreement on vocabulary required - MIS Development work to add fields to current system
- Workshops with Project Groups - Ensured stakeholder input - Swimlane Timetable approach
The Ultimate Goal Single source of Course Data through new ICAP ‘system’
Clear & Helpful Instructions Please
Time consuming but worth it!
XCRI-CAP Feed - 3
Success Factors
- Data collection begins for: - 1. Non-standard short courses - 2. Existing Courses where additional XCRI data is required - MIS Develop XCRI Feed mechanism
- VCO Sponsorship essential
Offer Support Regularly
Issues - Workload issues - Project data collection & input support offered - Clear instructions required - Eye on deadlines
- Engage Key Strategic Stakeholders - Engage Key Operational Stakeholders - Clear & transparent purpose - Have some key messages for Stakeholders - Treat it as a PR exercise - MIS Strengths, Expertise & Buy-in critical
Deadlines - XCRI-CAP - Feb 2013 - Test feed - Mar 2013 - Live feed - End summer 2013 - Input remaining Course Data
Deadlines - ICAP - Summer: Functional Spec + MIS’ additional requirements - Autumn - Selling ICAP back to University - Winter - Bidding for £ in the budget planning round.
Critical Data Capture - Key processes - Key requirements - Critical dependencies - Key Dates
- Key systems - Key data - Key sources - Pinch points
Information Overload! But in a good way!
Assimilation Prioritisation Conversion - Prelim Functional Specification for ICAP - Ready for MIS ICAP systems development