sps-management-accounts-2020-21-02-oct-1

SHERBORNE PRIMARY SCHOOL Harbour Way Sherborne Dorset DT9 4AJ Telephone 01935 812619 e-mail office@sherbornepri.dorset.sch.uk Website www.sherbornepri.dorset.sch.uk

Headteacher: Mr Ian Bartle BA Ed (Hons) NPQH Management Accounts 2020-21 October 2020 Period 2 Finance / Budget (including Pupil Premium + PE grant finances) Month 1 YTD £’s

Month 2 Current Month £’s

Month 2 YTD £’s

Income

£142.89K

Variance to budget £10.78K

Staffing Expenditure

£103.95k

£4.72K

£110.33K

(£2.24K)

£214.28K

£2.49K

Other Expenditure

£18.67K

£4.32K

£19.72K

£3.16K

£38.39K

£7.48K

Surplus/ (Deficit) Excluding Capital

£20.272K

£19.83K

£17.63K

£16.62K

£37.90K

£36.45K

Capital Income

£1.8K

£1.26K

£0.63K

£0

£2.53K

£1.26K

Capital Expenditure

£0.95K

(£0.32K)

(£0.19K)

£0.82K

£0.76K

£0.51K

Total Capital Funds

£0.94K

£0.94K

£0.82K

£0.82K

£1.77

£1.77

£21.22K

£20.78K

£18.46K

£17.44K

£39.67K

£36.66K

Surplus/(Deficit) Including Capital

£147.68

Variance to budget £15.7K

£290.58

Variance to budget £26.48K

Summary 

Total Income YTD –Circa £26.48K additional income compared to Trustee approved budget



Total Staff expenditure YTD – Circa £2.49K favourable compared to Trustee Approved Budget



Total other expenditure YTD – Circa £7.48K favourable compared to Trustee Approved budget



Surplus (excluding capital) YTD actual - £37.90K Trustee Approved budget £1.47K a favourable variance of £36.45K



Total Capital Funds YTD actual – (£0.83K) Budget £nil



The overall budget is as agreed by the Trustees for the academic year 2020/21.



Notes and comments by exception to be read in conjunction with Management Account Report 31/10/2020.

Sherborne Area Schools’ Trust is a company limited by guarantee, Registered in England with Company number 08130468 Registered office: Bristol Road, Sherborne, Dorset DT9 4EQ

Income In month actual £147.68K Approved Budget £131.98K Favourable Variance £15.7K Month 2 2020/21

Year to Date 2020/21

RPA £0.47 paid by SAST reversed from this nominal but posted to insurance nominal.

To be adjusted for future months COVID Catch Up Funding £2.13K (not known at budget setting)

RPA £0.95 paid by SAST reversed from this nominal but posted to insurance nominal.

Primary Sports Funding £1.56K (not known at budget setting)

Primary Sports Funding £9.7K including £6.58K carried forward from 2019/20 (not known at budget setting

Private Sector Funding

SEN Funding £9.5K Exceptional payment for 2 pupils FSM Donation £0.93K (corresponding expenditure incurred for FSM vouchers Oct half term).

SEN Funding £9.5K Exceptional payment for 2 pupils Donations £.73K Additional income received: Donation for FSM vouchers, PTA re purchase of dictionaries.

Other Income

Other income:

Other income:

Extended School (£3.17K) SCAPA open budget set on a straight line basis across the year.

Self-generated (£0.5K) Photo commission not yet received

GAG Funding

Other Govt Grants

To be adjusted for future months COVID Catch Up Funding £4.2K (not known at budget setting).

Extended School broadly in line with budget Letting Income broadly in line with budget, however no hall lettings from Nov due to COVID restrictions and schools requirement for the hall.

Catering income (£1.01K) Loss of income from sale of hot school meals due COVID school closure and partial opening not providing hot meals.

Trip Income (£2.51K) No trips or swimming currently taking place, therefore no corresponding expenditure incurred.

Staff Expenditure

Sherborne Area Schools’ Trust is a company limited by guarantee, Registered in England with Company number 08130468 Registered office: Bristol Road, Sherborne, Dorset DT9 4EQ

In month actual £110.32K compared to Approved Budget £108.08K Variance (£2.24K) Month 2 2020/21

Year to Date 2020/21

In month broadly in line with budget Sept 20 Teachers pay scales and performance management, not yet approved and will need to be backdated.

Positive variance of £3.4K to budget Sept 20 Teachers pay scales and performance management, not yet approved and will need to be backdated.

Teachers pay award and pension grant to partially off-set expenditure, see income

Teachers pay award and pension grant to partially off-set expenditure, see income.

(£4.16K) overspend

(£4.72K) overspend

Additional TA support in classes SEN and COVID catch up plus sickness cover.

Additional TA support in classes SEN and COVID catch up plus sickness cover.

Premises Staff

(0.5K) overspend Additional cleaning to prevent COVID

(£0.6K) overspend Additional cleaning to prevent COVID

Admin Staff

Broadly in line with budget

Broadly in line with budget

Other Staff (Extended School and Midday Supervisors)

£1.23K positive variation

£3.2K positive variation

SCAPA operating reduced hours and staffing during Sept and Oct.

SLT

In month broadly in line with budget Sept 20 Teachers pay scales and performance management not yet approved and will need to be backdated.

SCAPA operating reduced hours and staffing during Sept-Oct member of staff not replaced, hours of operation extending from Nov and staff contracts amended to cover.

Positive variance of £1.3K to budget Sept 20 Teachers pay scales and performance management, not yet approved and will need to be backdated.

Teachers pay award and pension grant to partially off-set expenditure, see income

Teachers pay award and pension grant to partially off-set expenditure, see income.

Teaching staff

Educational Support staff

Other Expenditure

In month actual £19.72K compared to Approved Budget £22.89K Variance (£3.2K)

Maintenance of Premises

Month 2 2020/21

Year to date 2020/21

Broadly in line with budget.

Broadly in line with budget.

Sherborne Area Schools’ Trust is a company limited by guarantee, Registered in England with Company number 08130468 Registered office: Bristol Road, Sherborne, Dorset DT9 4EQ

Other Occupational Costs

Educational Supplies and Services

Other Supplies and Services

ICT Costs (Non Capital) Staff Development

(£0.56K) variance

Positive variance £0.69K

Cleaning Materials (£0.5K) Additional cleaning materials following COVID Insurance (£0.47) RPA posted to this nominal whilst refund of cost has been posted to GAG (Adjustment to be made)

Cleaning material and caretaker costs, (£0.97K) increased cleaning across school in response to Covid 19 and hand washing Insurance (£1.5K) RPA posted to this nominal whilst refund of cost has been posted to GAG (Adjustment to be made)

Savings across various nominal

Savings across various nominal

In month positive variance £2.57K spread across various nominal:

£4.23K positive variance spread across various nominal:

Due to reduced educational resources purchased in month and no trip/swimming costs incurred.

Due to reduced educational resources purchased in month and no trip/swimming costs incurred.

£0.89 positive variance spread across a number of nominal.

£1.89K positive variance spread across a number of nominal.

Catering £2K underspend, reduced meals taken as currently packed lunch option.

Catering £3K underspent, due to reduced meals taken as currently packed lunch option.

Free School Meals (£0.93) donation provided to cover re Oct half term

Free School Meals (£0.93) donation provided to cover re Oct half term

Telephone costs (£0.46K) school moved from BT to IT based system installed in summer holidays, however BT failed to cancel contract, complaint raised

Telephone costs (£0.45K) school moved from BT to IT based system installed in summer holidays, however BT failed to cancel contract, complaint raised

Broadly in line with budget Broadly in line with budget

Broadly in line with budget Broadly in line with budget

Capital

In month net actual (£0.83K) compared to Approved Net Budget Nil Variance £0.83K Month 2 2020/21

Year to date 2020/21

Capital Income

DFC £0.63K

DFC Grant

Capital Expenditure

£0.79K Wall dispensers

DFC Expenditure in year £0.79 Wall dispensers

Prepared by Lynn Pearcey 9/12/2020

Sherborne Area Schools’ Trust is a company limited by guarantee, Registered in England with Company number 08130468 Registered office: Bristol Road, Sherborne, Dorset DT9 4EQ