STATE PROFILES
STANDARD VERSION
AIMELIIK STATE
Current Review Date: 31 October 2017
STATE BUDGET
$3,442,857.60
12.5%
Total Budget 2017 $3, 442, 857.60 State Block Grant $415,000 Investment Fund $2,000,000 from total State Budget
LEGISLATURE Total 9 legislators for the State
2 Legislature seatings per calendar year
STATE STAFF GENDER 15 Female
BREAKDOWN 24 Males
Public Works
Tourism Programme
Administration
Projected Area Network (PAN)
STATE ADMINISTRATION STRUCTURE AND FUNCTIONS State Affairs 1. 2. 3. 4. 5. 6. 7.
Does the State have a well-established organization structure? Was the organization structure reviewed in the past 2 years? State citizens are fully aware of the structure? Does the State Legislature has regular seatings? Are all records or Hansards kept of all legislative seating? All State Administration meeting minutes are kept on record? Was the State Constitution reviewed in the past 10 years?
Yes Yes (2015) No Yes (2) Yes Yes No
Human Resources State Staff have all signed contracts?
No
All State Staff have an approved Terms of Reference or Job Description?
No
State Administration has a Human Resource Policy for Staff increment, recruitment and remuneration?
No
Are all state staff recruited via competitive advertisement process? Does State staff salary scale match with national salary scale for similar positions?
No No
Financial, Procurement and Audit Does the State have one or all of the following policies: Procurement, Financial Management, Audit and Environment Policy or Frameworks?
No
Is all procurement done via a competitive process and advertised to the public?
No
Has there been corruption issues identified in the past procurement process?
No
Does the State have up-to-date financial statements of the past 2-3 years?
Yes
Was an audit undertaken of the last financial year of the State?
No
Has the State Government implemented all the findings in the last audit report?
NA
Accountability to Citizens Checklist
Yes, No or Not sure
Is there a public complaints or feedback office within the State Government?
Yes
Is the public aware of the above complaints system and whistle-blowing facility?
No
Is there protection available and anonymity offered to whistle-blowers?
Not sure
Does the State Budget go through a public opinion or feedback mechanism? How often or does State Government have a public forum to engage and allow citizens to clarify concerns at the state level? Do citizens have access to all State level laws, key decisions, budgets and audit reports?
No On a need basis Yes
Do citizens have access to a third party such as BDA to raise concerns or accountability issues that they feel no confident to share with State administrations or their own legislators?
Yes
Is there a system of documenting the above and records are kept?
No
MELEKEOK STATE
Current Review Date: 31 October 2017
STATE PROFILING STATE BUDGET
LEGISLATORS
STATE STAFF
0 Female 6 # Finance/Admin Staff
43%
9 # Public Works Staff 7 Male _4_total # of legislative seatings’ per calendar year
Total State Budget Financed through State Block Grants
12 # of Public Works Staff
State Administration Structure and Functions Checklist
State Affairs Does the State have a well-established organization structure? Was the organization structure reviewed in the past 2 years? State citizens are fully aware of the structure? Does the State Legislature has regular seatings? Are all records or Hansards kept of all legislative seating? All State Administration meeting minutes are kept on record? Was the State Constitution reviewed in the past 10 years?
Yes, No or Not sure Yes No (2008) Yes Yes Yes Yes No
Human Resources State Staff have all signed contracts?
No
All State Staff have an approved Terms of Reference or Job Description?
Yes (personnel actions)
State Administration has a Human Resource Policy for Staff increment, recruitment and remuneration?
Yes (draft)
Are all state staff recruited via competitive advertisement process? Does State staff salary scale match with national salary scale for similar positions?
Yes No
Financial, Procurement and Audit Does the State have one or all of the following policies: Procurement, Financial Management, Audit and Environment Policy or Frameworks? Is all procurement done via a competitive process and advertised to the public? Has there been corruption issues identified in the past procurement process? Does the State have up-to-date financial statements of the past 2-3 years?
No Yes Yes Yes No
Was an audit undertaken of the last financial year of the State? Has the State Government implemented all the findings in the last audit report?
NA
Accountability to Citizens Checklist
Yes, No or Not sure
Is there a public complaints or feedback office within the State Government?
Yes
Is the public aware of the above complaints system and whistle-blowing facility?
Yes
Is there protection available and anonymity offered to whistle-blowers?
Not sure
Does the State Budget go through a public opinion or feedback mechanism?
No
How often or does State Government have a public forum to engage and allow citizens to clarify concerns at the state level?
No
Do citizens have access to all State level laws, key decisions, budgets and audit reports?
Yes
Do citizens have access to a third party such as BDA to raise concerns or accountability issues that they feel no confident to share with State administrations or their own legislators? Is there a system of documenting the above and records are kept?
Not sure No
HATOHOBEI STATE
Current Review Date: 31 October 2017
STATE PROFILING STATE BUDGET
LEGISLATORS
STATE STAFF
66%
5 # Finance/Admin Staff
3 Female
6 Male Total State Budget Financed through State Block Grants
_2_total # of legislative seatings’ per calendar year
14 # of Public Works Staff
State Administration Structure and Functions Checklist State Affairs
Yes, No or Not sure Yes
Does the State have a well-established organization structure?
Yes
Was the organization structure reviewed in the past 2 years?
No
State citizens are fully aware of the structure? Does the State Legislature has regular seatings? Are all records or Hansards kept of all legislative seating? All State Administration meeting minutes are kept on record? Was the State Constitution reviewed in the past 10 years?
Yes (2) Yes No Yes (2000)
Human Resources State Staff have all signed contracts? All State Staff have an approved Terms of Reference or Job Description? State Administration has a Human Resource Policy for Staff increment, recruitment and remuneration? Are all state staff recruited via competitive advertisement process? Does State staff salary scale match with national salary scale for similar positions?
No (except foreign workers / local in island) Yes No No No
Financial, Procurement and Audit Does the State have one or all of the following policies: Procurement, Financial Management, Audit and Environment Policy or Frameworks?
No No
Is all procurement done via a competitive process and advertised to the public?
Yes
Has there been corruption issues identified in the past procurement process?
Yes No
Does the State have up-to-date financial statements of the past 2-3 years? Was an audit undertaken of the last financial year of the State? Has the State Government implemented all the findings in the last audit report?
NA
Accountability to Citizens Checklist Is there a public complaints or feedback office within the State Government? Is the public aware of the above complaints system and whistle-blowing facility? Is there protection available and anonymity offered to whistle-blowers? Does the State Budget go through a public opinion or feedback mechanism?
Yes, No or Not sure No (informal)
Yes Not sure No
How often or does State Government have a public forum to engage and allow citizens to clarify concerns at the state level?
No
Do citizens have access to all State level laws, key decisions, budgets and audit reports?
Yes
Do citizens have access to a third party such as BDA to raise concerns or accountability issues that they feel no confident to share with State a dministrations or their own legislators?
Yes
Is there a system of documenting the above and records are kept?
No
NGAREMLENGUI STATE
Current Review Date: 31 October 2017
STATE PROFILING STATE BUDGET
LEGISLATORS
63%
STATE STAFF 2 # Finance/Admin Staff
3 Female
8 Male Total State Budget Financed through State Block Grants
_4_total # of legislative seatings’ per calendar year
State Administration Structure and Functions Checklist
26 # Public Works Staff
1 # Citizens Work Yes, No or Not sure
State Affairs Does the State have a well-established organization structure? Was the organization structure reviewed in the past 2 years? State citizens are fully aware of the structure? Does the State Legislature has regular seatings? Are all records or Hansards kept of all legislative seating? All State Administration meeting minutes are kept on record? Was the State Constitution reviewed in the past 10 years?
No No No Yes (4) Yes Not sure No
Human Resources State Staff have all signed contracts? All State Staff have an approved Terms of Reference or Job Description?
No
State Administration has a Human Resource Policy for Staff increment, recruitment and remuneration?
No
Are all state staff recruited via competitive advertisement process?
No
Does State staff salary scale match with national salary scale for similar positions?
No
Financial, Procurement and Audit Does the State have one or all of the following policies: Procurement, Financial Management, Audit and Environment Policy or Frameworks?
No No
Is all procurement done via a competitive process and advertised to the public?
No
Has there been corruption issues identified in the past procurement process?
No
Does the State have up-to-date financial statements of the past 2-3 years?
Yes
Was an audit undertaken of the last financial year of the State? Has the State Government implemented all the findings in the last audit report?
No Not sure (some)
Accountability to Citizens Checklist
Yes, No or Not sure
Is there a public complaints or feedback office within the State Government?
Yes
Is the public aware of the above complaints system and whistle-blowing facility?
No
Is there protection available and anonymity offered to whistle-blowers?
No
Does the State Budget go through a public opinion or feedback mechanism?
No
How often or does State Government have a public forum to engage and allow citizens to clarify concerns at the state level?
No
Do citizens have access to all State level laws, key decisions, budgets and audit reports?
Yes
Do citizens have access to a third party such as BDA to raise concerns or accountability issues that they feel no confident to share with State administrations or their own legislators? Is there a system of documenting the above and records are kept?
Not sure No
KAYANGEL STATE
Current Review Date: 31 October 2017
STATE PROFILING STATE BUDGET
LEGISLATORS
STATE STAFF
2 Female
2 # Finance/Admin Staff
43% 10 Male Total State Budget Financed through State Block Grants
_2_total # of legislative seatings’ per calendar year
8 # of Public Works Staff
State Administration Structure and Functions Checklist
Yes, No or Not sure
State Affairs Does the State have a well-established organization structure?
Yes
Was the organization structure reviewed in the past 2 years?
Yes (yearly review)
State citizens are fully aware of the structure? Does the State Legislature has regular seatings? Are all records or Hansards kept of all legislative seating?
Yes Yes (4) Yes
All State Administration meeting minutes are kept on record?
Yes
Was the State Constitution reviewed in the past 10 years?
Yes
Human Resources State Staff have all signed contracts? All State Staff have an approved Terms of Reference or Job Description? State Administration has a Human Resource Policy for Staff increment, recruitment and remuneration? Are all state staff recruited via competitive advertisement process? Does State staff salary scale match with national salary scale for similar positions?
No No No Yes No
Financial, Procurement and Audit Does the State have one or all of the following policies: Procurement, Financial Management, Audit and Environment Policy or Frameworks?
No
Is all procurement done via a competitive process and advertised to the public?
Yes
Has there been corruption issues identified in the past procurement process?
No
Does the State have up-to-date financial statements of the past 2-3 years? Was an audit undertaken of the last financial year of the State? Has the State Government implemented all the findings in the last audit report?
Yes No NA
Accountability to Citizens Checklist
Yes, No or Not sure
Is there a public complaints or feedback office within the State Government?
No
Is the public aware of the above complaints system and whistle-blowing facility?
No
Is there protection available and anonymity offered to whistle-blowers?
No
Does the State Budget go through a public opinion or feedback mechanism?
No
How often or does State Government have a public forum to engage and allow citizens to clarify concerns at the state level?
No
Do citizens have access to all State level laws, key decisions, budgets and audit reports?
Yes
Do citizens have access to a third party such as BDA to raise concerns or accountability issues that they feel no confident to share with State administrations or their own legislators?
Yes
Is there a system of documenting the above and records are kept?
No