PowerPoint Best Practices
TABLE OF CONTENTS 01 /
THE BASICS
Introductory information
Color and point size
03 /
CREATING A GOOD SLIDE
Choosing the right slides for your content
Amount of content per slide
06 /
ADDING PHOTOS
Where to find photos
Positioning photos in placeholders
Adding icons
09 /
DEALING WITH CHARTS
Finding the correct charts
Which charts to use for certain layouts
Imputing Excel data
12 /
SPECIALIZED SLIDES
Information on specialized slide layouts
Customizing the event slide
Customizing the timeline slide
THE BASICS
COLOR & POINT SIZES
VIZIO POWERPOINT THEME BASICS GETTING STARTED When creating a new slide using this VIZIO template, the colors will be automatically updated along with the rest of the theme. The colors used in this theme can be found by clicking the Home tab at the top of the PowerPoint window and then selecting for the font color button. For reference, the colors used and their locations within the theme are shown to the left.
25 WORDS / 2 The font used throughout the VIZIO PowerPoint template is ITC Avant Garde Gothic Std in both Book and Demi. The font sizes vary throughout the template but if you use the built-in styles, the application will be automatic. Reference point sizes are shown to the left
IMPORTANT Do not change built-in colors, fonts, or point sizes.
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THE BASICS
COLOR & POINT SIZES
COLOR & POINT SIZE INFORMATION THEME COLORS / 1 When creating a new slide using this VIZIO template, the colors will be automatically updated along with the rest of the theme. The colors used in this theme can be found by clicking the Home tab at the top of the PowerPoint window and then selecting for the font color button. For reference, the colors used and their locations within the theme are shown to the left. A
FONT & POINT SIZES / 2 The font used throughout the VIZIO PowerPoint template is ITC Avant Garde Gothic Std in both Book and Demi. The font sizes vary throughout the template but if you use the built-in styles, the application will be automatic. Reference point sizes are shown to the left
IMPORTANT Do not change built-in colors, fonts, or point sizes.
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CREATING A GOOD SLIDE
CHOOSING THE RIGHT LAYOUT
AMOUNT OF CONTENT
CREATING A GOOD POWERPOING SLIDE WHAT MAKES A GOOD SLIDE? Creating a good slide helps the overall appearance of a presentation and aids in keeping the attention of your audience. Some helpful tips: / Include only necessary information / Section bodies of text into short paragraphs / Use bold headlines within bodies of text / Use one-lined bullet points / Use photos to convey your message / Clearly label charts and graphs / Don’t overwhelm viewers with text and photos.
Use more than one slide if necessary.
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CREATING A GOOD SLIDE
CHOOSING THE RIGHT LAYOUT
AMOUNT OF CONTENT
CHOOSING THE BEST SLIDE LAYOUT LARGE IMAGE LAYOUTS With PowerPoint presentations, using graphics helps keep a viewer’s attention. Included in this PowerPoint theme are a number of layouts specifically created to showcase graphics with accompanying text.
UTILIZING CHART & GRAPH LAYOUTS This theme includes layouts for both charts and graphs.
NEW SLIDE
Use these layouts when building and organizing slides that communicate data.
COLUMNED LAYOUTS FOR TEXT A PowerPoint should be simple and straight to the point. However, when you include a large amount of text in PowerPoint form, it can be overwhelming to the TITLE SLIDE
BODY TEXT
PHOTO & TEXT
CHART
viewer. Included in this theme are columned layouts specifically created for text-heavy slides.
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CREATING A GOOD SLIDE
CHOOSING THE RIGHT LAYOUT
AMOUNT OF CONTENT
FILTERING POWERPOINT SLIDE CONTENT COMMUNICATE ONE POINT PER SLIDE Communicating one point per slide helps to keep slides simple and looking clean. This can also help with timing and prevents audiences from skipping ahead.
FILTER THROUGH INFO
DELETE UNECESSARY TEXT
LAYOUT REMAINING CONTENT
KEEP IT LEAN Effective communication is knowing what to cut out. Rereading information, editing out unnecessary text, and communicating only what matters most in each slide will help every presentation and keep the attention of your viewers.
TURN IT INTO MEANINGFUL DATA Pouring unfocused numbers and information into your presentation will cause an audience to lose focus. Go through your presentation and transform data into meaningful content. This will help viewers to understand the main ideas and numbers.
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IMAGERY BASICS
POSITIONING PHOTOS
ADDING ICONS
VIZIO THEME IMAGERY BASICS SIZING IMAGES Communicating one point per slide helps to keep slides simple and looking clean. This can also help with timing and prevents audiences from skipping ahead.
IMAGE RESOLUTION Effective communication is knowing what to cut out. Rereading information, editing out unnecessary text, and communicating only what matters most in each slide will help every presentation and keep the attention of your viewers.
WHERE TO FIND PHOTOS STOCK PHOTOS
STOCK PHOTOS
/ assets.VIZIO.com
/ www.shutterstock.com
/ ask creative services
/ www.gettyimages.
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IMAGERY BASICS
POSITIONING PHOTOS
ADDING ICONS
POSITIONING IMAGERY IN POWERPOINT MANUALLY When hovering over an image within a placeholder, the first button displayed allows the image to be manually moved and resized. This is useful when an image needs to be enlarged. It is extremely important to make sure that the image fills the entire placeholder. No white space on any sides of the photo ensures that the photo will remain in line with the layout.
CROP TO FILL The middle button will crop whatever photo is placed into a placeholder so it fills the whole box. If it is still oddly cropped after using this button, it is important to go in and manually adjust the photo.viewers.
RESIZE TO FIT The third button resizes the whole photo to fit into the placeholder. This button should not be used as it leaves white spaces on the sides of a photo which causes the photo to be out of line with the rest of the layout’s grid.
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IMAGERY BASICS
POSITIONING PHOTOS
ADDING ICONS
USING CUSTOM ICONS IN A SLIDE WHEN TO USE ICONS In this VIZIO PowerPoint theme, there are small, square icon placeholders. You can replace any of these by substituting icons from the icon set folder.
WHAT KIND OF ICONS The icons included are a small mix of commonly used symbols and social media icons. If looking for additional icons, be sure that they are flat, grey and do not distract from the theme.
WHERE IS THE “INSERT PICTURE” BUTTON? Sometimes the icon placeholder appears but the “Insert Picture from File” button is missing. You may need to zoom in until the button becomes visible.
POSITIONING ICONS IN PLACEHOLDER When inserted in the placeholder, press the “Resize to Fit” button after clicking the inserted icon to fit the icon into the placeholder perfectly.
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CHART BASICS
WHICH CHART FOR WHICH LAYOUT
IMPUTTING EXCEL DATA
VIZIO CHART THEME BASICS CHART INFO & DATA Finding the correct chart for a specific layout depends on what kind of data will be placed in it. Column charts were created for imputing data easily and organizing a good amount of information. The doughnut charts were created for comparing 2-5 areas of information on one subject. These will usually be placed side by sided to compare data.
CHART COLORS Some charts come in different colors such as red, grey, and blue. This is in case color variation is necessary. Red should always be used first. To provide variety, grey can be paired along side the red. Be sure to only use the blue charts if complete necessary.
CHART TYPES / Column Chart
/ Percentage Doughnut
/ Doughnut
/ Simple Column Chart
/ Fat Doughnut
/ Titled Doughnut
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CHART BASICS
WHICH CHART FOR WHICH LAYOUT
IMPUTTING EXCEL DATA
CHOOSING THE BEST CHART FOR YOUR SLIDE COLUMN CHART This chart should be used when a slide containing a large, horizontal chart placeholder is available for use.
FAT DOUGHNUT The fat doughnut chart comes in red, grey, and blue and is perfect for pairing side by side. “3 Column Doughnut Slide” goes best with these charts.
OTHER
PERCENTAGE DOUGHNUT The percentage doughnuts are perfect for pairing side by side. The layout created specifically for this can be TEMPLATES
found in the slide named “Skinny Doughnut Slide.” (NOTE: Percent in middle must be input manually.)
COLUMN CHART
DOUGHNUT
FAT BLUE DOUGHNUT
FAT GREY DOUGHNUT
FAT RED DOUGHNUT
SIMPLE COLUMN CHART These charts come in three colors and include a
PERCENT DOUGHNUT
SMPL BLUE COLUMNS
SMPL GREY COLUMNS
SMPL RED COLUMNS
TITLED DOUGHNUT
percentage atop each bar. These should be placed in mostly square or slightly vertical placeholders.
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CHART BASICS
WHICH CHART FOR WHICH LAYOUT
IMPUTTING EXCEL DATA
IMPUTING CHART DATA INTO EXCEL COLUMN CHART This chart is very versatile and can contain any amount of rows and columns. If imputing a lot of information, it is best to choose this chart template.
SIMPLE COLUMN CHART This template was created for a single subject with sub categories. When entering information for this chart, keep the data within only in only one row. ROW 1 / Category Titles ROW 2 / Subject & Data
DOUGHNUT CHARTS The doughnut charts were created to uniquely display a single subject with sub categories. Data placed into Excel should be placed into one column only. Multiple columns will lessen the aesthetics of this chart.ow. COLUMN 1 / Data Titles COLUMN 2 / Data
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ABOUT
EVENTS & SCHEDULES
TIMELINE SLIDE
CUSTOMIZED VIZIO SLIDE BASICS EVENTS & SCHEDULES The Events and Schedules slide is a simple, straight to the point layout. Though this is true, the number of boxes needed may not match what is given in the template. The next page will discuss how to customize this layout so that the correct number of boxes is displayed while staying within the template grid.
TIMELINE The Timeline layout is an interesting slide to look at but somewhat difficult to customize. For this, you may need to go into the master slide if an adjusting of the lines is required. This will be explained in the next few pages.
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ABOUT
EVENTS & SCHEDULES
TIMELINE SLIDE
CUSTOMIZING THE VIZIO EVENTS & SCHEDULES SLIDE DELETING UNWANTED BOXES In order to remove unwanted boxes, they must be selected and then deleted. To select, click and drag or click both Command + Shift (Mac) or Control + Shift
EVENTS & SCHEDULES
(PC) and proceed to delete.
ADDING A BOX
LIST OF EVENTS EVENT
EVENT
EVENT
To add another box, select an already existing box by EVENT
EVENT
EVENT
selecting both the heading and text boxes. Copy and paste them into the layout. Align the pasted boxes to the grid the rest of the boxes are aligned to.
ALIGNING BOXES Aligning shapes in PowerPoint is easy due to their automatic guide lines. When aligning a pasted set of boxes, drag to the location they should be placed. The guides will sense where the boxes are being placed and automatically snap to certain lines. When the guides snap to the right location, release the boxes.
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ABOUT
EVENTS & SCHEDULES
TIMELINE SLIDE
CUSTOMIZING THE VIZIO TIMELINE SLIDE DELETING UNWANTED EVENTS To remove an unwanted event, it must be selected and then deleted. To select, either click and drag or click both Command + Shift (Mac) or Control + Shift (PC).
TIMELINE OF EVENTS
Note that in order to delete a whole event, the headline, text box, and connector line must be deleted. EVENT SPACING
THE HEADING BOX
All events are equally spaced. Also make sure to keep equal distance between the text box and line connector.
This is the area for body text and the line below is the connector line.
ADDING A EVENT To add another event, select an already existing event by selecting the headline, text box, and connecting line. Copy and paste them into the layout. While keeping the pasted items together, align the ball of the connecting line to the timeline’s horizontal line. PowerPoint should snap it into place once on the line.
SIZING & SPACING EVENTS Keeping all events the same size and equally spaced is very important. When making and deleting events, be sure that all remaining are evenly spaced. Note that all resized event boxes should same height and length.
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