TOWNHOUSE ADVISORY COMMITTEE

At the October 18th, 2023, Board of Directors meeting, the Board approved a restructuring of the current cove advisor meetings to an oversight committee for townhomes. Other than the chairperson, there will be a financial position, a communication position, and a standards / documentation position. These positions will deal with the financial and repair and maintenance status of all the coves. The board appointed Sabine Litten (current co-advisor at Tahoe Marina Shores and board member) as the chairperson of this committee.

Members interested in serving in one of these positions may submit a ‘Request to be Appointed’ form to Operations Manager, Heather Blumental, at heather.blumenthal@fsresidential.com for review and consideration by the Townhouse Advisory Committee Chair and Board of Directors.

We are particularly interested in finding members with professional backgrounds in these positions, so please mention what makes you valuable for a specific position. We anticipate it will take us a couple of months to fill the positions but are ready to proceed with an interim team.

The ‘Request to be Appointed’ form can be requested from the Operations Manager at the email above or from the Pavilion Office, at info@tahoekeyspoa.org, or downloaded from the TKPOA website, www.tkpoa. com, under Documents within the Adhoc Committees folder.

The change to the Townhouse Advisory Committee was made to not only use staff time more efficiently but also allow for direct communication to all townhome members as well as give townhome members the option to bring up concerns to the committee omitting the cove advisor layer in the communication.

Our first meeting is scheduled for Tuesday November 14th from 10:00AM to 12:00PM. The committee will meet with staff in an executive session from 9:00AM to 10:00AM. There will be a zoom invite emailed separately.

How will this change impact me as a townhouse owner?

a. You will receive each month emailed communication containing financial and repair updates concerning your cove as well as a summary of townhome concerns covered in the recent board meeting. This email will be prepared by the committee and sent by staff, not your cove advisor.

b. You will be able to attend the meetings with your concerns without having to go through your cove advisor.

c. You will continue to use the work order system to schedule maintenance.

d. Maintenance standards will be created and documented, making records easily accessible and upcoming maintenance schedules visible to everyone.

e. Large projects and how to finance them will be addressed at least a year in advance.

I am currently a cove advisor. What do I do now? We encourage engaged members and/or cove advisors from each cove to attend the open meetings. You will not need to send monthly communication to your members starting November. A specialized person in finance will review and challenge budgets and expenditures for the coves with the association.

Why was this change necessary?

a. 2024 budget does not allow for additional hiring, and therefore we need staff to work in a more efficient structure.

b. Get every townhouse owner consistent, accurate and timely reports.

c. Stop the cycle of deferred maintenance, increasing project costs for owners when the project finally happens.