2022 NLI Participant Manual by Kappa Alpha Order

Effectively and efficiently educating on the mission, vision, and policies of the Order

2022 Participant Manual

Dean of the Institute Dear Brother Number Is, Welcome to NLI! Brothers, this is your year. You have been selected as the leader of your chapter. You are entrusted with the duty of holding others accountable, getting your job done, keeping your members and guests safe, all the while, enjoying college and making good grades. This is a lofty endeavor. Make no mistake. This is not just another on-campus role. Indeed, it is likely that you will not have this much responsibility, duty, or power in a job or volunteer role for many years to come. Nor, have you ever reached such a height of leadership as you have in this role as Number I. How you choose to lead is up to you. This weekend will provide you the rules and tools, the knowledge, and direction to use throughout your term. It is your job to use them properly and for the right reasons. Your chapter may be an Ammen or Marshall award-winning chapter. Or, you may have just been handed a mountain of chapter debt. Perhaps your chapter is on the way up–or maybe you are barely off sanctions from risk management violations. If you are on top, it is very hard to stay there. If you are at the bottom, it is hard to show your members just how great the summit looks. After all, neither journey is easy. No matter what, you are all going to face similar challenges, and you are all going to need support to overcome them. Ask questions. Be honest. Learn. Above all, challenge yourself. Remember this, not just this weekend, but all year long. Leave your mark on your chapter. On behalf of the Knight Commander, Executive Director Larry Stanton Wiese, and the entire national administrative staff, I welcome you to the job. Please thank all our volunteers this weekend for their time and assistance to help you become the best Number I. Fraternally,

J. Michael Duncan Former Knight Commander & Dean of the Institute

Bio J. Michael Duncan (Delta Kappa–Stephen F. Austin State ’69) served as Knight Commander from 2007-2011 during which thirteen chapters were established or re-chartered, as well as Theta, Sigma Alpha and Omega Commissions and the Military Division of Kappa Alpha Order. Concerned with providing quality education to the Order’s Number Is, Duncan worked to create the first Number I’s Leadership Institute in 2003 and has served as the Dean of the Institute every year. A retired Senior Special Agent of the Bureau of Alcohol, Tobacco and Firearms, he owns and operates Alliance Investigations, LLC, a security consulting and investigation firm in Texas.

Schedule

THURSDAY - JAN. 6 11:00am

Registration Opens, Lobby

11:00am

Composite Photos Open - Lumatic, Lobby

12:00pm

Reception hosted by Graphic Cow, Dining Room

3:00pm

Facilitator Orientation (Facilitators Only), Kappa Alpha Room

5:00pm

Dinner, Dining Room

6:30pm

Welcome and Overview of the purpose of NLI, Hollifield Hall J. Michael Duncan, Former Knight Commander Evan Hanna, Director of Chapter Operations

7:00pm

Leadership Lecture I, Hollifield Hall

8:00pm

Team Meeting #1 - Values, Operations, and How to Set Chapter Expectations

9:15pm

Undergraduate Meeting, Hollifield Hall

FRIDAY - JAN. 7 8:00am

Breakfast, Dining Room

9:00am

Roll Call, Hollifield Hall

9:15am

Social Event and Risk Management, Hollifield Hall Travis Lacox, Founder of TNT Security Solutions, LLC Anthony Graziani, Assistant Executive Director for Chapter Services

10:00am

Team Meeting #2 - Risk Mitigation and Social Event Management

11:00am

The Power of the Ritual, Hollifield Hall (initiated members only) Preston Pritchett, Dunwody Province Commander

12:00pm

Lunch, Dining Room

1:30pm Target Sessions Financial Management, Social Event Management, Recruitment, Parliamentary Procedure 6:00pm

Dinner, Dining Room

7:30pm

Leadership Lecture II - Organizational Leadership, Hollifield Hall J. Michael Duncan, Former Knight Commander

8:30pm

Team Meeting #3 - Individual Accountability

9:30pm

Mock Major Offense Trial, Hollifield Hall

Schedule SATURDAY - JAN. 8 8:00am

Breakfast, Dining Room

9:00am

Roll Call, Hollifield Hall

9:15am

Peer Leadership, Hollifield Hall

10:15am

Undergraduate Conference, Hollifield Hall

11:00am Values in Action, Hollifield Hall Marlon Gibson, Director of Community Engagement 12:00pm

Lunch, Dining Room

1:30pm Risk Management, Hollifield Hall Anthony Graziani 2:30pm

Crisis Management, Hollifield Hall Jesse S. Lyons, Assistant Executive Director for Advancement

3:15pm

Team Meeting #4 - Crisis Management Scenario

4:30pm Operation K.A.R.E. and The Independence Fund, Hollifield Hall Michael Esposito, Holden Quinn, and Alex Hallahan 5:30pm

Dinner, Dining Room

6:45pm

Knight Commander Address & Number I’s Oath of Office, Hollifield Hall C. Douglas Simmons III, Knight Commander

7:45pm Academic Success & Strategies, Hollifield Hall Greg Singleton, Forester Province Commander and National Scholarship Officer 8:45pm

Team Meeting #5 - Member Education

9:30pm

Leadership Lecture III, Hollifield Hall

SUNDAY - JAN. 9 7:30am

Breakfast, Dining Room

8:30am

Roll Call, Hollifield Hall

8:45am Team Meeting #6 - Resources, Goal Setting, and Communication 9:30am

Worship Service, Hollifield Hall Dwain Knight, National Chaplain

10:00am

Departure, Hollifield Hall

GENERAL NOTES • Your group number, located on your name tag, corresponds with your meeting room number. (See inside back cover) • On Sunday morning, bring your luggage to Hollifield Hall and return key to the front desk.

• Additional snacks will be available in the evenings until 11pm.

SHARE YOUR THOUGHTS!

Social Media

Get a head start on getting your brothers on board with new ideas and goals. Share what you are learning at NLI on social media. Remember, your alumni are watching. Your school is watching. Share with them the great plans you are developing!

/KappaAlphaOrder @KappaAlphaOrder

Use the hashtag #NLI2022 on all social media & tag @kappaalphaorder as well!

@KappaAlphaOrder KappaAlphaOrder.org/LinkedIn

KA Internships The Kappa Alpha Order Internship Program was created to provide deserving undergraduates with the desire to become better educated and informed on both the public and private sectors of our national government. In addition, this program will give undergraduates the opportunity to gain professional work experience while living in Washington, D.C., Atlanta, Georgia, and Dallas, Texas. The Kappa Alpha Order Internship Program provides a once in a lifetime opportunity to any interested Kappa Alpha Order undergraduate. The internship, living and working in Washington, D.C., Atlanta, and Dallas, and interacting with other interns from across the country, provides an everlasting experience. Applications for 2023 Internships are due on November 15, 2022. “Being able to walk the halls of the nation’s Capitol every day was a treat of its own. There are very few places where one can actually feel the power resonate from the halls as you walk through them, but the Capitol is one.” –James T. Ruedlinger, Jr. (Delta Iota–Texas-Arlington ’14)

www.KAOEF.org/Internship

Mission The mission of the Number I’s Leadership Institute is to effectively and efficiently educate the Order’s newly elected Number Is on the mission, vision, and policies of the Order.

The Order’s Purpose A Moral Compass for the Modern Gentleman You come to college with your values intact; you’ve learned from family and friends what’s right and wrong. While in college, KA helps you keep your compass straight, develop your values-set and experiences, and points you in a great direction for your future. Then, with our history and your experience, your journey in life seems a little clearer.

The Order’s Values

Goals: The Four E’s 1. Educate 100% of newly elected Number Is on the Kappa Alpha Laws and the Order’s policies that concern chapters 2. Equip Number Is with the tools needed to successfully lead their chapter 3. Empower Number Is to confidently return to their chapters and effectively enact positive change 4. Engage Number Is in a network of support to take with them throughout their term and through life

Philosophy NLI is the Order’s most intense leadership education program designed to educate, equip, empower, and engage Number Is. This conference utilizes National Administrative Office staff, volunteer facilitators, National and local leadership, and nationally recognized speakers to accomplish the mission and goals of NLI. Number Is will be challenged mentally and emotionally to understand the importance of their role at their chapter and the importance each of them play in the overall structure of Kappa Alpha Order. As the leader of their chapter, Number Is must be prepared to make tough real-time decisions that will affect them and their peers. In order to make the right decisions, Number Is must feel confident in their abilities and their obligations to lead their chapters in accordance with the Kappa Alpha Laws. As KAs, we are taught to constantly push ourselves to expand our knowledge and improve our character; NLI and its faculty will prove to be a catalyst for Number Is in this endeavor. Our core values will provide the backbone of the curriculum presented at NLI in conjunction with topics, presentations, and conversations that are relevant.

Learning Outcomes At the conclusion of NLI Number Is will be able to… • • • • • • • •

explain Kappa Alpha Order’s Values and their purpose within the Order identify risky behavior associated with fraternity and sorority life evaluate their chapter’s financial operations and address areas of concern utilize the Order’s recruitment resources to create a recruitment plan for their chapter demonstrate how to properly run a chapter meeting recognize key components of the Order’s Ritual examine their chapter’s academic practices and address areas of concern apply minor and major offenses to increase member accountability within their chapters

Gentleman’s Code “We have but one rule here and that is that every student must be a gentleman.” Robert E. Lee We are guests of Caraway Conference Center. You are representing your college or university, chapter, and the Order. Remember that all of your actions will reflect upon their images. This is an alcohol-free event. Failure to abide by this policy will result in removal from the Number I’s Leadership Institute, removal from office, notification to your chapter of your behavior, and all expenses being charged back to your chapter for your attendance. Watch your language. This is a Christian conference center, and inappropriate language will not be tolerated. There is no reason to leave the conference center. If you must leave the conference center, you are required to receive permission from the Executive Director. Arrive to sessions on time, and make sure to bring your materials. These include your manual, something to write with & your name tag. Be courteous during general sessions, refraining from disturbing others and talking loudly. Do not use your cell phone during general sessions and council meetings. Do post positive ideas, pictures, or new thoughts on social media during breaks. Keep noise down in your sleeping rooms. Your neighbors may or may not be KA brothers, and some may be taking advantage of the time away to get some rest. Complete your conference evaluation at the end of NLI. Your feedback is important so that we can continue to make this program better every year. Remember, much time and effort has gone in to planning NLI, and many volunteers are giving their time this weekend. You are required to attend all activities.

Faculty & Presenters C. Douglas Simmons III (Beta Tau–Mississippi State ’95) was elected as Knight Commander at the 78th Convention (2019). He was first elected to the Executive Council in 2008. In 2015, Simmons was also elected as a Trustee of the Kappa Alpha Order Educational Foundation. He has also served as the Commander of Irwin Province, which is the state of Mississippi, from 2004–2008. He is a former staff member of the National Administrative Office where he worked as an Educational & Leadership Consultant from 1998–2000. Knight Commander Simmons resides in Tribbett, Mississippi, where he is the managing Partner in Simmons Planting Company. Evan M. Hanna (Epsilon Zeta–Arkansas Tech ’17) Evan joined staff in May 2018, after graduating from Arkansas Tech University with a degree in broadcast journalism. There, he and his chapter brothers worked to re-establish the Epsilon Zeta chapter. Since then, his efforts have focused mainly on the cultivation of the Order’s provisional chapters, and assisting these chapters in their goal of regaining their charters. Evan hopes to continue to serve the Order to the best of his abilities in his new role as Director of Chapter Operations. Travis Lacox (Gamma Tau–Sam Houston State ’00) holds a Bachelor of Science degree in Criminal Justice and a Master of Science degree in Leadership and Management. Joining the College Station Police Department in 2006, he has served as a patrol officer, detective, gang and narcotics investigator, and on the SWAT team. Currently, he serves as a supervisor of the special investigations unit. Travis and his wife, Tracy, own and operate TNT Security Solutions which staffs law enforcement officers in off-duty positions around the country. Travis has been presented with the Law Enforcement Achievement of Valor from the Texas Commission on Law Enforcement and the Congressional Badge of Bravery from the U.S. Congress. Anthony M. Graziani (Zeta Pi–Florida Gulf Coast ’07) is the Assistant Executive Director for Chapter Services supervising the Director of Chapter Operations, Director of Chapter Development, Director of College & University Relations, Associate Directors for Chapter Services/Development, and the Fraternity Services Assistant. Anthony joined the staff as an Associate Director for Chapter Services in 2011 and returned in 2014 to become the Director of Chapter Development. He has served as the Zeta Pi Alumnus Advisor and Number I, 2010 E. Fleming Mason Memorial Intern, and while an undergraduate, he was the IFC President and Student Body Vice President. E. Preston Pritchett (Nu–Auburn ’10) is an 8th grade career & technical teacher in his hometown of Phenix City, Alabama. Preston previously served as an Associate Director for Chapter Services with the Order. While an active member, he served as the Number IX and the New Member Educator. A lifelong Tigers fan, Preston received both his undergraduate and graduate degrees from Auburn University, and was also a member of the AU Football Team. He and his wife KeLeigh reside in Phenix City, Alabama. Marlon Gibson, Ph.D. is the Director of Community Engagement and develops and facilitates the curriculum for educational initiatives related to the Order’s values alignment on campus. He is a member of Kappa Alpha Psi and a seasoned higher education professional. In 2021, he completed his doctorate at the University of Georgia and holds a bachelor’s degree in English, creative writing, and a master’s degree in higher education administration from the University of Toledo. Marlon has worked extensively with members of sororities and fraternities across the country. He and his wife Dr. Sheree Williams Gibson have a son, Adam Patrick. Jesse S. Lyons (Delta Alpha–Western Carolina ’98) is the Assistant Executive Director for Advancement and Editor of The Kappa Alpha Journal. He has served as an Educational and Leadership Consultant, a Chapter Development Consultant, Director of Chapter Development, and Director of Communications. In his current capacity, Jesse leads public relations activities, brand management, publication creation, and digital media for both internal and external audiences. Jesse is a past president of the Fraternity Communications Association. He is a former IX, III, VIII, and I and has a Bachelor of Science in Business Administration.

Faculty & Presenters Michael Esposito (Zeta Phi–High Point ’14) is a founding father of the KA chapter in High Point University. While serving as Number I, the chapter launched Operation K.A.R.E., an initiative to provide Track Chairs for wounded veterans. Since 2016, the initiative has raised and donated more than $700,000 for The Independence Fund. Michael lives in Charlotte, NC and works in Project Management for STRONG Manufacturers.

Alex Hallahan (Zeta Phi–High Point ’18) is a Ridgefield, Connecticut native and a rising Senior Business Administration major at High Point University. He was initiated into the Zeta Phi chapter of Kappa Alpha Order in 2018 and began working with Holden Quinn and Michael Esposito on Operation K.A.R.E. in early 2019. Since then, the growing initiative has expanded nationwide. Alex manages the growing Operation K.A.R.E. team, oversees all out-reach programs and operations for the initiative while a full-time student. At the 79th Convention & Brotherhood Weekend held in Phoenix, Arizona, this summer, Alex received the Knight Commander’s Commendation. Holden Quinn (Zeta Phi–High Point ’17) graduated in May from High Point University where he was a 2017 initiate of the Zeta Phi chapter. Holden is from Topsail Beach, North Carolina and has returned to the area to start his career with MegaCorp Logistics in Wilmington. Holden began working with Michael Esposito on the Operation K.A.R.E. initiative in 2018 as Zeta Phi’s philanthropy chair before moving his focus toward growing the effort nationally. He now continues to work with the growing team overseeing the initiative’s strategy and partnerships in his free time after graduation. At the 79th Convention & Brotherhood Weekend held in Phoenix, Arizona, this summer, Holden received the Knight Commander’s Commendation. Greg Singleton (Gamma Gamma–Memphis ’82) is the Forester Province Commander and the National Scholarship Officer. He served previously as an educational and leadership consultant, Dean of the National Leadership Institute, and Feller Deputy Province Commander. He is a member of the Feller Province Court of Honor, a recipient of the Order’s Accolade for Interfraternal Service and the Knight Commander’s Accolade. He currently resides in Clarksville, Tenn., and is the Associate Vice President for Student Affairs and Dean of Students at Austin Peay State University. With nearly 30 years of experience in higher education, he is a frequent presenter at regional and national conferences. Dwain P. Knight (Delta Kappa–Stephen F. Austin State ’04) is the Order’s National Chaplain and has held that distinction since 2009, previously serving as a Deputy National Chaplain. In 2007, he was inducted into the William A. Walsh Province Court of Honor for meritorious service. He is recognized as a Steward of the Order and as a member of the Loyal Order. Dwain is a retired high school teacher and coach. Residing in East Texas, he is an ordained minister.

Team Meeting 1 Introduction and Values A Moral Compass for the Modern Gentlemen You come to college with your values intact; you have learned from family and friends what’s right and wrong. While in college, KA helps you keep your compass straight, develop your values-set and experiences, and points you in a great direction for your future. Then, with our history and your experience, your journey in life seems a little clearer. REVERENCE, For God and women Our motto is “Dieu et Les Dames” and reminds each of us that there is a Higher Being in our lives. Just as our founders were in 1865, we are called together to demonstrate our Reverence for God and to cultivate our moral faculties. GENTILITY, Chivalry and respect for all The second part of our motto reminds us that the Age of Chivalry idealized woman and honored her. The modern gentleman continues this practice of Gentility, showing respect and humility to all that he encounters on his campus, in his family, in his community, and in his career. KNOWLEDGE, Continuous lifelong learning The mind is immortal, and we are called upon to seek Knowledge and develop our character throughout our lives. Our quest for this lifelong learning is manifested in our academic success, our career achievements, and the positive impact we have on our communities. LEADERSHIP, Development of character We are leaders among men. We demonstrate this Leadership by setting the proper example of the modern gentleman and by serving mankind in whatever manner we are called. We demonstrate courage and perseverance as we both lead and follow. BROTHERHOOD, Faithful unto death We are bound to each other—for life. We befriend and assist our brothers, especially in times of need. Fratres Usque Ad Aram Fideles. EXCELLENCE, Always aiming higher Our aim is Onward and Upward, and it is in this direction that we continually strive. Through hard work and dedication, we endeavor to achieve this Excellence in all that we undertake, with a vision of making the world a better place. 1. What does a Moral Compass mean? 2. Which of KA’s values is most important in your own life? 3. How important is it to live up to your obligations and values? 4. As Number I, how will you hold others to their obligations without compromising your own?

STRENGTHS AND CHALLENGES What are the top five strengths and top five challenges that face your chapter today? STRENGTHS CHALLENGES 1. 1. 2. 2. 3. 3. 4. 4. 5. 5.

ACTIVE CHAPTER EXPECTATIONS Academic Performance An Active Chapter will achieve an overall term GPA no less than 3.0. Membership Growth An Active Chapter will have a minimum membership of 30 or have a membership level higher than that of the average size of an IFC chapter on their campus, whichever is greater. National Financial Status An Active Chapter will remain solvent by maintaining a zero account balance with the National Administrative Office and all other creditors and shall annually file the appropriate IRS Form 990 by October 15. Membership Education An Active Chapter will have a minimum of 70% of its total membership attend NO LESS THAN 2 educational programs during each term, or a total of 4 for the school year. Two of these yearly programs will be mandatory subjects prescribed by the Executive Council at the beginning of each calendar year. Other acceptable subjects include, but are not limited to: Robert E. Lee, founding of the Order, alcohol and drug abuse awareness, hazing prevention, fire-health-safety, risk management, personal finance, etiquette, professional dress, ritual, Kappa Alpha Laws, career development, and leadership. In addition to volunteer alumni, the use of resources and speakers provided by the host college/university is encouraged.

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Case Study 1 Discussion Questions 1. What incidents led up to this situation?

2. What could the chapter have done to avoid this happening?

3. How should the chapter react internally and externally?

4. Who is responsible for this incident?

NOTES

Risk Mgt. Policy The Risk Management Policy of Kappa Alpha Order shall apply to all entities and all levels of membership. All members are expected to follow all applicable federal, state, county, parish, and municipal laws and institution of higher education policies. It includes the following provisions:

ALCOHOL AND DRUGS

1. The possession, sale, use and/or consumption of alcoholic beverages while on chapter premises, or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, county, parish, city and institution of higher education, and must comply with either BYOB or Third Party Vendor guidelines. 2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name or on behalf of the chapter. The purchase or use of a bulk quantity or common sources of such alcoholic beverage, for example kegs, or cases are prohibited. 3. Open parties, without specific invitation, where alcohol is present are prohibited. Open parties have been defined as those functions at which the guest to member ratio exceeds three-to-one. 4. No chapter members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under the legal “drinking age”). 5. The possession, sale and/or use of any illegal drugs or controlled substances by a member are strictly prohibited. 6. No chapter may co-sponsor an event with a distributor of alcohol, charitable organization or tavern (tavern defined as an establishment generating more than half of its annual gross sales from alcohol) where alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at, or on the property of a tavern, as defined above, for the purposes of fundraising. However, a chapter may rent or use a room or area in a tavern, as defined above, for an event held within the provisions of this policy, including the use of a third party vendor and guest list. 7. No chapter may co-sponsor or co-finance or attend or participate in a function where alcohol is purchased by any of the host chapters, groups or organizations. 8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy. 9. No member or pledge/associate/new member/novice shall permit, tolerate, encourage or participate in “drinking games”. 10. No alcohol shall be present at any member awaiting initiation/pledge/new member program or activity of the chapter. This includes, but is not limited to, activities associated with “bid night”, “big brothers - little brother” events or activities, “family” events or activities and initiation.

HAZING

No chapter, student or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as: “Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities may include, but are not limited to, the following: use of alcohol; paddling in any form; creation of excessive fatigue; calisthenics, physical and psychological shocks; use of pledge books or signature books, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with fraternal law, ritual or policy or the regulations and policies of the educational institution.”

SEXUAL ABUSE AND HARASSMENT

The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which is demeaning to women or men, including but not limited to verbal harassment and sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited.

FIRE, HEALTH, AND SAFETY

1. All chapter houses shall, prior to, during and following occupancy, meet all local fire and health codes and standards. 2. All chapters must have posted by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room. 3. All chapters shall comply with engineering recommendations as reported by the insurance company or municipal authorities. 4. The possession and/or use of firearms, archery equipment, incendiary devices such as fireworks or explosive devices of any kind within the confines and premises of the chapter house are prohibited. 5. Pets are not permitted in any chapter house, lodge or facility. 6. Permanent or make-shift pools are not permitted at any chapter house, lodge or facility. 7. Make-shift or temporary builds or structures are prohibited, provided, however, that they may be approved if the procedures are followed in the Special Events section, Part 3. 8. In the event of an emergency, the first action a member or members should take is to call 911 and contact the appropriate first responders.

SPECIAL EVENTS

Special events are defined as any event/function (1) where alcohol will be present, and the guest to member ration exceeds three-to-one; (2) involving athletic events or competitions; or (3) that involves any activity that is deemed to be potentially hazardous by the Alumnus Adviser, the Alumni Advisory Committee, the Province Commander, the Executive Director, or the Order’s insurance broker. Any chapter wishing to host a special event must do the following: 1. 1. Complete a comprehensive, written description of the event and forward it to the Province Commander and the Executive Director for review and approval. This information must be received by the Executive Director at least 60 days prior to the event; and 2. 2. Secure a Special Events Insurance Policy (“Policy”) or pay a risk management assessment fee in an amount to be determined by the Order’s insurance broker. If the Policy option is selected, the Policy shall be in the amount of $1,000,000 available through the Order’s insurance broker and shall name Kappa Alpha Order, a Virginia Corporation, as an additional insured.

EDUCATION

Each student member, associate member and pledge shall be instructed annually on the Kappa Alpha Order Risk Management Policy. A copy of the Risk Management Policy shall be available on the fraternity website.

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LU M ATICIM AGE RY.C O M

Team Meeting 2 Risk and Social Event Managment List your chapter’s top 3 areas of risk.

What is the one thing of worry that keeps you up at night?

What issues does your chapter face? What is your members’ mentality/outlook on these issues?

What is the climate like on your campus in regards to fraternities? How do non-greek students on your campus view fraternities? Your chapter?

What is your chapter/greek community doing to fuel outsiders opinions? Are their opinions off base or validated by your chapter’s/greek communities’ actions?

How does the negative news regarding fraternities (hazing, deaths, alcohol and drug abuse, sexual misconduct, etc.) affect your chapter?

How can you and your chapter work to combat the negative connotation of fraternities?

Case Study 2 Discussion Questions 1. What mistakes did the chapter make that led to the protest and the university investigation? 2. How would you have handled these issues differently? 3. What are the best possible outcomes in a situation like this? 4. What actions can a chapter take to ensure those outcomes? 5. What should be the first step of a Number I who has this happen to them? Who should they contact?

Financial Management NATIONAL REPORTING All Reports are to be filed on the chapter’s Vault account. Report 1 - National Dues and Risk Management Assessment Fee This report allows you to update your chapter’s active member roster by noting those who have graduated, transferred, are studying abroad, or have left school. The deadline for filing this report is August 25th. After the fees are posted to the chapter’s Vault account the chapter has until September 10th to make any roster corrections or dispute any charges. Fees per active brother are: $375.00* per active per year ($150.00* for National Dues and $225.00* for Risk Management Assessment Fee per year). Fall new members do not pay National Dues or Risk Management Assessment Fee the first semester. THE FIRST FALL SEMESTER BILLING CYCLE IS DUE BY AUGUST 31ST. THE FULL $355 MUST BE ITEMIZED IN THE FIRST BILLING CYCLE FOR THE SEMESTER AND PRIORITIZED FIRST. Report 2 - Induction Report This report records the information for your new members and is filed by adding new members to the chapter’s active roster on Vault. Once the new members are added, they will each receive an email from OmegaFi to complete their membership profile. The addition of new members must be completed within 48 hours of induction; the membership profile must be completed within 48 hours of being added to the chapter roster. If the membership profile is not completed within 48 hours the chapter will be charged a weekly fine of $10.00 per unfiled report until this is completed. Induction fees are $125 per New Member. The induction fees do not include the fees for the New Member Packets. The packets must be ordered separately from www.KAonlinestore.com and include The Varlet, badge of member awaiting initiation, To Manners Born To Manners Bred, and The Talisman for $26.00 or the items listed plus a KA Bible and KA Devotional Guide for $46.00. Report 3 - IRS 990 This report provides financial information needed for IRS 990 filing purposes. Report 3 is filed under the KA Reporting Tab on the chapter’s Vault account. This report must be uploaded onto the chapter’s Vault account by September 15th along with all opening and closing bank statements for the fiscal year that are attached to chapter bank accounts. This report will be reviewed by the KAONAO accounting department for accuracy and then will be transferred to the KAONAO’s accounting firm for filing. Once the accounting firm has completed the proper filing forms, the chapter will be emailed a document to be signed and returned in order for the chapter to complete the filing process. This report is due to the National Office by September 15th. If the chapter fails to file this report by October 15th the chapter will be placed on social suspension until the report has been processed and filed with the IRS. If this report is not filed by October 15th the chapter will be fined $500.00 and chapter operations could be suspended for failure to comply with the IRS filing deadline. Report 4 - Initiation Report This report is used to record the initiation of new members. This report is filed on the chapter’s Vault account under the Member Initiation Reporting Tab. Each new member must fully complete Phase I of the Crusade before Report 4 can be completed. The initiation fee is $300.00 per new member. Report 4 is due no less than two weeks prior to initiation. If the initiation report is filed within two weeks of initiation or after initiation the chapter will be charged for overnight shipment of badges and the chapter will be fined $25.00 per new member. Badges will be shipped upon submission and should arrive in time for the initiation. Filing four weeks prior to initiation will ensure their arrival in time for initiation. (Shingles will be ordered and shipped directly to the chapter. Please allow four to six weeks for delivery.)

Report 5 - The Kappa Alpha Journal Submission This report calls for chapters to submit items for the Kappa Alpha Journal, the KA online blog, and KA official social media. Although the National Administrative Office will send out requests during the year, your chapter may submit information to the Director of Communications at any time. This report can be submitted by completing the submission of information on www.kappaalphaorder.org. Report 6 - Spring Dues and Risk Management Assessment Fee This report helps to update your chapter member roster. The chapter will be charged ½ National Dues and Risk Management Fee for every new member that was initiated in the fall semester as well as any member whose member status was changed to active (returning from studying abroad or returning to school). The total charged is $75.00 for National Dues and $102.50 for the Risk Management Assessment Fee. The deadline for filing this report is January 26th. After the fees are posted to the chapter’s Vault account the chapter has until February 10th to make any roster corrections or dispute any charges. The first spring semester billing cycle is due by January 31st. The full $177.50 must be itemized in the first billing cycle for the semester and prioritized first. Report 7 - Associate Director for Chapter Services Chapter Report The Associate Director for Chapter Services will report on his visit to a chapter and give his analysis of the chapter and its programs. The chapter, the Alumnus Advisor, the Greek Advisor, and Province Commander will each receive a copy after the consultant finishes his visit to the chapter. Report 10 - Chapter Annual Report This report provides the National Office with the updated officer and committee information following chapter elections. It must be filed by December 5th or anytime throughout the year that there is a change in chapter officer information. FEES Province Council Registration Fees Province Council fees will be billed on December 1st of every year. The Fees are $60.00 per officer (I–IX). The chapter will be billed a total of $540.00 on December 1st, any additional chapter members that register for Province Council will be billed to the chapter at the time of registration. Province Council Registration Fees are subject to change on the basis of venue and meal costs. Convention Registration Fees Convention Registration Fees will be billed on February 15th of each year. The chapter will be charged Convention fees in two installments in an effort to spread the payments over two years instead of one year. Convention Registration Fees cover hotel rooms, Convention registration, and meals while at Convention for the chapter’s Voting Delegate and Alternate Voting Delegate. Convention Registration Fees will be billed annually in the amount of $875.00. Convention Registration Fees are subject to change on the basis of venue and meal costs. *Fees are subject to change

Team Meeting 3 Individual Accountability - How to use bystander intervention and KA’s Governing Documents to hold members accountable What is KA’s judicial process? Does your chapter utilize KA’s judicial process? Does your chapter utilize another internal judicial process? If so, why? Why do you need to hold chapter members accountable for their actions?

Minor Offenses are informal and tried by the Number I. The maximum penalty for a minor offense is suspension of 3 months and fine of $100.

Judge: Number I Jury: Number I Prosecutor: Number VII or any designee of Number I

Major Offenses are formal and tried by the Active Chapter or the Executive Council with a minimum penalty of 3 months suspension. The maximum penalty of a major offense is expulsion.

Judge: Number I or Knight Commander Jury: Active Chapter or Executive Council Prosecutor: Number VII or any designee of Number I, or any member of the Order that the Knight Commander designates Counsel for accused: any initiated member of his choosing

For the situations below, list if they are a minor offense, major offense, or both: 1.

Cussing in a chapter meeting.

Destruction of chapter property.

Abuse of authority of chapter office.

Drunk in a chapter meeting.

Conduct contrary to the best interest of the Order.

Willfully refusing to pay chapter dues.

7. Hazing. 8.

Criminal or ungentlemanly conduct.

Discussing the affairs of the Order (private) to nonmembers.

Team Meeting 4 Crisis Management Scenario

Case Study 3 Discussion Questions 1. What did the chapter do right in this scenario?

How could the incident have been avoided?

If an incident like this occurs, what should the protocol be?

What actions could have been taken to avoid this situation altogether?

General Session Notes OUR PATH TO ACADEMIC SUCCESS

Greg Singleton, Associate Vice President & Dean of Students - Austin Peay State University What are the top 10 reasons why students are dropping out of college? • Too much fun at the expense of classes and grades • A sense of not belonging; a sense of isolation, homesickness • Academically unprepared; burned-out on education • Financial constraints; low on funds • Personal family issues • Academic climate/fit • Choice of the wrong major; major not offered • Lack of advising and guidance • Demands from part-time or full-time employment • Move to a different geographic location Why Do Intelligent Students Sometimes Fail in College? • Lack of motivation • Poor time management • Lack of perseverance--giving up too easily • Inability to apply concepts to different situations • Inability to complete tasks • Fear of failure • Procrastination • Excessive dependency • Too little or too much self-confidence • Inability to delay gratification • Lack of balance between critical, analytical and creative thinking • Not enough reading So…what are the essentials for scholastic excellence? • Recruit men who are serious about academic success • Set chapter goals related to academic excellence (short and long term) • Offer incentives for outstanding scholarship • Confront and hold Brothers accountable • How do you promote scholastic achievement? • Look at your chapter website…do you promote academic success? • Do you publicize and reward Brothers who are academically successful? • Allocate at least 10% of your chapter budget to academic enhancement • Always rank in the top 10% academically, each semester, on your respective campus and always set your minimum standard each semester as a 3.0 • Utilize the resources you have, both on campus, and from KA to enhance your academic standing.

ACTIVE CHAPTER MINIMUM EXPECTATIONS

• An active chapter will achieve an overall term GPA no less than a 3.0

SCHOLARSHIP STANDARDS:

• Each active chapter must achieve a 3.0 overall GPA on a 4.0 scale from the immediate preceding college semester or quarter. • Any chapter that achieves between a 2.70-2.90 from the immediate preceding college semester or quarter must submit a written scholastic plan to address academic deficiencies. This written scholastic plan must be submitted to the Province Commander, Deputy Province Commander for Academic Affairs, and the National Administrative Office. • Any chapter that achieves below a 2.70 from the immediate preceding college semester or quarter will lose social privileges for one semester or quarter. Notification of social restriction will be sent to the Province Commander, Deputy Province Commander for Academic Affairs, and campus fraternity professional. • If an individual to be elected to membership is classified as a freshman and has not earned any prior university/college grades, he must have achieved a high school grade point average of a 2.7 on a 4.0 scale or its equivalent to join. • If an individual to be elected to membership has earned any prior university/college academic credits, he must have achieved a grade point average of a 2.70 on a 4.0 scale or its equivalent to join. • “No active member or member awaiting initiation shall be eligible to attend or participate in any social function sponsored by an active or alumni chapter if he has failed to maintain a grade point average of 2.70 on a 4.00 scale, or its equivalent, from the immediate preceding college semester or quarter. • A member is ineligible to serve in any office of an Active Chapter if he has failed to maintain a grade point average of 2.70 on a 4.00 scale, or its equivalent, for the immediate preceding semester or quarter.

CHAPTER SCHOLARSHIP OFFICER

• Each chapter will be required to have an active Scholarship Chair who will also serve as the Number III of the chapter.

NATIONAL SCHOLARSHIP RECOGNITION

• The National Scholarship Trophy will be presented annually to the Active Chapter that achieves the highest collective grade point average for the academic year. The name of the winning Active Chapter each year will be engraved upon the trophy and permanently displayed in the National Administrative Office • Scholastic Excellence Awards - Each chapter that achieves a semester or quarterly grade point average of at least a 3.25 will be recognized by a Scholastic Excellence Award. The Scholastic Excellence Awards will be bestowed at province council for the immediate past spring and fall terms. Chapters will be recognized in the Kappa Alpha Journal. • The Scholastic Achievement Awards are given each semester/quarter to each Active Chapter that achieves a collective grade point average higher than both the All-Men’s and All-Fraternity average or that are academically ranked in the top 25% of fraternities, and is higher than the Kappa Alpha Order National Average at their respective institutions. • Academic Achievement Awards are also awarded to chapters that achieved a 3.0 GPA or higher the last two academic semesters. • Citation of Academic Excellence - Any undergraduate brother, who maintains full-time enrollment status on their respective campus and achieves a 4.0 semester or quarterly grade point average, can achieve recognition. Submission of Citations of Academic Excellence are the responsibility of undergraduate chapters at the completion of each academic term.

Team Meeting 5 Member Education Why is a good new member education program important?

What does a good member education program include?

What could potentially make your new member education program go poorly?

How does your chapter provide ongoing continued education to active members?

List five ideas for potential member education topics and identify potential facilitatiors for that progam. 1. 2. 3. 4. 5.

Identify three ways that your chaper could improve its member education. 1. 2. 3.

Case Study 4 Discussion Questions 1. How should the chapter’s Number I react to the situation after learning about what happened?

2. What portions of this new member experience were appropriate?

3. At what point in the case study did the chapter leadership fail to give their new members a good experience?

4. What do you think will happen to this chapter?

Team Meeting 6 Chapter Goal Setting and Report 7 Overview How would you rate your chapter’s performance in the following areas for 2021? (1 being worst and 5 being best) Worst Best Scholarship 1 2 3 4 5 New member education 1 2 3 4 5 Recruitment 1 2 3 4 5 Alumni engagement 1 2 3 4 5 Chapter finance 1 2 3 4 5 Member education 1 2 3 4 5 Member accountability 1 2 3 4 5 Risk management 1 2 3 4 5 Ritual 1 2 3 4 5 Campus/community involvement 1 2 3 4 5 Communication 1 2 3 4 5 Philanthropy 1 2 3 4 5 Community service 1 2 3 4 5 Brotherhood 1 2 3 4 5 Living our Values 1 2 3 4 5 Chapter member participation 1 2 3 4 5

What do you want your chapter to look like a year from now?

What are the top 5 areas of chapter operations that you think are the most important to having a successful chapter? Why?

What are the 3 areas that you feel your chapter needs to improve on the most this year?

What are your top 3 goals for your term as Number I?

Team Meeting 6 cont. Resources and Communication As an effective leader, you must also be an effective communicator. There a number of people or groups that an effective Number I must be in constant and open communication with. List individuals or groups that you need to interact with on a monthly basis: 1. 2. 3.

List individuals or groups that you need to communicate with on a weekly basis: 1. 2. 3. 4. 5.

Below, list who would need to be notified/contacted for each situation and why. 1.

A chapter member breaks his bedroom window out in the chapter house.

Your philanthropy committee is planning a 5k for MDA.

IFC officer elections are coming up in a month.

Your chapter needs to hold a major offense trial and does not know how to do so.

Your Number III needs to update the chapter’s roster on OmegaFi and no one knows how to do that correctly.

You are having issues with planning a social event that follows the Kappa Alpha Order Risk Management Policy and the University/IFC Risk Management Policy.

Your chapter want to host a greek wide speaker on hazing prevention.

Your chapter needs help completing and submitting Report 3.

Partnering to Expand Career Services

Notes

KAOEF Scholarships Annually, the KAOEF awards scholarships to participants based on an established Endowment and Spending Policy along with an approved application and grading process. Recipients are selected by the KAOEF’s Scholarship Committee based on applications received. Last year, the KAOEF awarded more than $95,000 in scholarships to various applicants. Applications for 2022-2023 Scholarships are due January 30, 2022.

www.KAOEF.org/Scholarship

Top KA Chapters Recruit with ChapterBuilder “We tried ChapterBuilder this past year and found it to be a huge asset to our chapter. It compiled a names list for me very easily and everyone had access to it all year to encourage 365 recruitment. I highly suggest that every chapter utilizes this as a tool for recruiting.” Ethan Chanlder, Former Number I of Epsilon Omega Chapter at Arizona State University

ChapterBuilder is a customer relationship management (CRM) platform that improves chapter’s ability to continually manage communication with potential new members throughout the year, replacing the need for outdated spreadsheets.

Contact your Associate Director at KappaAlphaOrder.org/my-ADCS or Aruiz at aruiz@ka-order.org for more details.

Notes

30 www.Talkspace.com/KA

2022 Officer Training Conference Dates and Locations Neal Province January 29, 2022 Tempe, Arizona

Crawford, Dunwody, Feller, Frampton, Hardeman, and Irwin Provinces February 18-19, 2022 Atlanta, Georgia

Ammen, Hamilton, Smith, and Wood Provinces February 4-5, 2022 Natural Bridge, Virginia

Locke, Mikell, Walsh & White Provinces February 25-26, 2022 Dallas, Texas

Candler, Chiles, Forester, and Traylor Provinces February 11-12, 2022 St. Louis, Missouri

www.KappaAlphaOrder.org/OTC

Thank you to the Graphic Cow Company for fully sponsoring our NLI t-shirt again this year! Please consider using them for all of your event, recruitment, and specialty t-shirts! They are officially licensed to sell products with KA’s marks and imagery. www.grafcow.com

Chapter Resources Recruitment Brochures

Bid Cards

$66

$33

All available on www.KAonlinestore.com Letterhead, Envelopes, Note & Business Cards

New Member Packets

$46 *New Member Packets are available without the KA Bible and Devotional for $26.

Various Prices

Map and Team Rooms

#12

#10

#11

THANK YOU

Thank you to the KAOEF for providing support needed to hold the Number I’s Leadership Institute!

LEADERSHIP DEVELOPMENT

The KAOEF provides funding annually for educational programs including: NLI, Emerging Leaders Academy, Province Councils, and The Crusade.

SCHOLARSHIPS & INTERNSHIPS

The KAOEF provides scholarships annually to deserving members and funds the Kappa Alpha Order Internship Program in Washington, D.C., Atlanta, Georgia, and Dallas/Fort Worth, Texas. ALL programs and benefits are funded through alumni donations, annually given, for the benefit of the Order. The KAOEF is a 501(c)3 charitable organization. President Larry Stanton Wiese leads day-to-day administration and is assisted by Executive Vice President Ben W. Satcher, Jr., Chief Development Officer Andrew P. Carr, Director of Development Tanner L. Gellinger, and Director of Annual Giving and Stewardship Aaron D. Masey. The KAOEF is governed by a Board of Trustees which is comprised of alumni who volunteer their time and see to it that gentlemen like YOU are given the best training in the fraternal world.

Learn more and donate today at www.KAOEF.org/donate! Future NLI dates: 2023 - January 5-8 2024 - January 4-7