2023 NLI Participant Manual

Dean of the Institute

Dear Brother Number Is,

Welcome to the 21st annual Number I’s Leadership Institute! Brothers, this is your year. You have been selected as the leader of your chapter.

You are entrusted with the expectation of holding others accountable, getting your job done, all the while enjoying college and making good grades. This is a lofty endeavor.

Make no mistake. This is not just another on-campus role. Indeed, it is likely that you will not have this much responsibility, duty, or power in a job or volunteer role for many years to come. Nor, have you ever reached such a height of leadership as you have in this role as Number I.

How you choose to lead is up to you. This weekend will provide you the rules and tools, the knowledge, and direction to use throughout your term. It is your job to use them properly and for the right reasons.

Your chapter may be an Ammen or Marshall award-winning chapter. Or, you may have just been handed a mountain of chapter debt. Perhaps your chapter is on the way up–or maybe you are barely off sanctions from risk management violations. If you are on top, it is very hard to stay there. If you are at the bottom, it is hard to show your members just how great the summit looks. After all, neither journey is easy.

No matter what, you are all going to face similar challenges, and you are all going to need support to overcome them. Ask questions. Be honest. Learn. Above all, challenge yourself. Remember this, not just this weekend, but all year long. Leave your mark on your chapter.

On behalf of the Knight Commander, Executive Director Larry Stanton Wiese, and the entire national staff, I welcome you to the job. Please thank all our volunteers this weekend for their time and assistance to help you become the best Number I.

Fraternally, J. Michael Duncan Former Knight Commander & Dean of the Institute

BioJ. Michael Duncan (Delta Kappa–Stephen F. Austin State ’69) served as Knight Commander from 2007-2011 during which thirteen chapters were established or re-chartered, as well as Theta, Sigma Alpha and Omega Commissions and the Military Division of Kappa Alpha Order. Concerned with providing quality education to the Order’s Number Is, Duncan worked to create the first Number I’s Leadership Institute in 2003 and has served as the Dean of the Institute every year. A retired Senior Special Agent of the Bureau of Alcohol, Tobacco and Firearms, he owns and operates Alliance Investigations, LLC, a security consulting and investigation firm in Texas.

THURSDAY - JANUARY 5TH

11:00am Registration Opens, Lobby

11:00am Composite Photos Open - Fraternal Composite, Lobby

3:00pm Facilitator Orientation (Facilitators Only), Kappa Alpha Room

5:00pm Dinner, Dining Room

6:30pm Welcome and Overview of the Purpose of NLI, Hollifield Hall

Larry Stanton Wiese, Executive Director

Evan Hanna, Director of Chapter Operations

6:45pm Values in Context: A Moral Compass for the Modern Gentleman, Hollifield Hall

Anthony Graziani, Assistant Executive Director for Chapter Services

7:00pm Values in Action: Diversity and Inclusion, Hollifield Hall

Dr. Marlon Gibson, Director of Community Engagement

8:00pm Team Meeting #1 - Values, Operations, and How to Set Chapter Expectations

FRIDAY - JANUARY 6TH

8:00am Breakfast, Dining Room

9:00am Roll Call, Hollifield Hall

9:15am Team Meeting #2 - Crisis Management and Prepardness, Hollifield Hall

Jesse S. Lyons, Assistant Executive Director for Advancement

10:00am Leadership Lecture I, Hollifield Hall

Brad Todd, Founding Partner of OnMessage Inc.

11:00am Power of the Ritual, Hollifield Hall (initiated members only)

Preston Pritchett, Dunwody Province Commander

12:00pm Lunch, Dining Room

1:30pm Target Sessions

Financial Management, Member Education (New Member Education and Hazing Prevention), Recruitment, and Parliamentary Procedure and How to Conduct and Participate in a Chapter Meeting

6:00pm Dinner, Dining Room

7:30pm Leadership Lecture II - Organizational Leadership - Tools to Run a Chapter, Hollifield Hall

J. Michael Duncan, Former Knight Commander

8:30pm Team Meeting #3 - Individual Accountability

9:30pm Mock Major Offense Trial, Hollifield Hall

Schedule

SATURDAY - JANUARY 7TH

8:00am Breakfast, Dining Room

9:00am Roll Call, Hollifield Hall

9:15am Peer Leadership Panel, Hollifield Hall

10:00am Leadership Lecture III, Hollifield Hall

Cal Mayo, Attorney with Mayo Mallette

11:00am Undergraduate Conference, Hollifield Hall

12:00pm Lunch, Dining Room

1:30pm Risk and Social Event Management, Hollifield Hall Anthony Graziani

3:00pm Team Meeting #4 - Risk Mitigation and Social Event Management

3:45pm Leadership Lecture IV, Hollifield Hall

Frank Weiser, U.S. Navy Commander

4:45pm Operation K.A.R.E. and The Independence Fund, Hollifield Hall

5:30pm Dinner, Dining Room

6:45pm Academic Success & Strategies, Hollifield Hall

Greg Singleton, Feller Province Commander and National Scholarship Officer

7:45pm Team Meeting #5 - Member Education

8:45pm Knight Commander’s Address & Number I’s Oath of Office, Hollifield Hall

C. Douglas Simmons III, Knight Commander

SUNDAY - JANUARY 8TH

7:30am Breakfast, Dining Room

8:30am Roll Call, Hollifield Hall

8:45am Team Meeting #6 - Resources, Goal Setting, and Communication

9:30am Worship Service, Hollifield Hall

Dwain Knight, National Chaplain

10:00am Departure, Hollifield Hall

GENERAL NOTES

• Your group number, located on your name tag, corresponds with your meeting room number. (See inside back cover)

• On Sunday morning, bring your luggage to Hollifield Hall and return key to the front desk.

• Additional snacks will be available in the evenings until 11pm.

SHARE YOUR THOUGHTS!

Get a head start on getting your brothers on board with new ideas and goals. Share what you are learning at NLI on social media. Remember, your alumni are watching. Your school is watching. Share with them the great plans you are developing!

The Kappa Alpha Order Internship Program was created to provide deserving undergraduates with the desire to become better educated and informed on both the public and private sectors of our national government. In addition, this program will give undergraduates the opportunity to gain professional work experience while living in Washington, D.C., Atlanta, Georgia, and Dallas, Texas. The Kappa Alpha Order Internship Program provides a once in a lifetime opportunity to any interested Kappa Alpha Order undergraduate. The internship, living and working in Washington, D.C., Atlanta, and Dallas, and interacting with other interns from across the country, provides an everlasting experience.

Applications for 2024 Internships are due on November 1, 2023.

“Being able to walk the halls of the nation’s Capitol every day was a treat of its own. There are very few places where one can actually feel the power resonate from the halls as you walk through them, but the Capitol is one.”

–James T. Ruedlinger, Jr. (Delta Iota–Texas-Arlington ’14)

Mission

The mission of the Number I’s Leadership Institute is to effectively and efficiently educate the Order’s newly elected Number Is on the mission, vision, and policies of the Order.

The Order’s Purpose

A Moral Compass for the Modern Gentleman

You come to college with your values intact; you’ve learned from family and friends what’s right and wrong. While in college, KA helps you keep your compass straight, develop your values-set and experiences, and points you in a great direction for your future. Then, with our history and your experience, your journey in life seems a little clearer.

The Order’s Values

Goals: The Four E’s

1. Educate 100% of newly elected Number Is on the Kappa Alpha Laws and the Order’s policies that concern chapters

2. Equip Number Is with the tools needed to successfully lead their chapter

3. Empower Number Is to confidently return to their chapters and effectively enact positive change

4. Engage Number Is in a network of support to take with them throughout their term and through life

Philosophy

NLI is the Order’s most intense leadership education program designed to educate, equip, empower, and engage Number Is. This conference utilizes National Administrative Office staff, volunteer facilitators, National and local leadership, and nationally recognized speakers to accomplish the mission and goals of NLI. Number Is will be challenged mentally and emotionally to understand the importance of their role at their chapter and the importance each of them play in the overall structure of Kappa Alpha Order. As the leader of their chapter, Number Is must be prepared to make tough real-time decisions that will affect them and their peers. In order to make the right decisions, Number Is must feel confident in their abilities and their obligations to lead their chapters in accordance with the Kappa Alpha Laws. As KAs, we are taught to constantly push ourselves to expand our knowledge and improve our character; NLI and its faculty will prove to be a catalyst for Number Is in this endeavor. Our core values will provide the backbone of the curriculum presented at NLI in conjunction with topics, presentations, and conversations that are relevant.

Learning Outcomes

At the conclusion of NLI, Number Is will be able to…

• explain Kappa Alpha Order’s Values and their purpose within the Order

• identify risky behavior associated with fraternity and sorority life

• evaluate their chapter’s financial operations and address areas of concern

• utilize the Order’s recruitment resources to create a recruitment plan for their chapter

• demonstrate how to properly run a chapter meeting

• recognize key components of the Order’s Ritual

• examine their chapter’s academic practices and address areas of concern

• apply minor and major offenses to increase member accountability within their chapters

Gentleman’s Code

“We

We are guests of Caraway Conference Center. You are representing your college or university, chapter, and the Order. Remember that all of your actions will reflect upon their images.

This is an alcohol-free event. Failure to abide by this policy will result in removal from the Number I’s Leadership Institute, removal from office, notification to your chapter of your behavior, and all expenses being charged back to your chapter for your attendance.

Watch your language. This is a Christian conference center, and inappropriate language will not be tolerated.

There is no reason to leave the conference center. If you must leave the conference center, you are required to receive permission from the Executive Director.

Arrive to sessions on time, and make sure to bring your materials. These include your manual, something to write with, and your name tag.

Be courteous during general sessions, refraining from disturbing others and talking loudly. Do not use your cell phone during general sessions and council meetings. Do post positive ideas, pictures, or new thoughts on social media during breaks.

Keep noise down in your sleeping rooms. Your neighbors may or may not be KA brothers, and some may be taking advantage of the time away to get some rest.

Complete your conference evaluation at the end of NLI. Your feedback is important so that we can continue to make this program better every year.

Remember, much time and effort has gone in to planning NLI, and many volunteers are giving their time this weekend. You are required to attend all activities.

have but one rule here and that is that every student must be a gentleman.” Robert E. Lee

Faculty & Presenters

C. Douglas Simmons III (Beta Tau–Mississippi State ’95) is the 41st Knight Commander. He holds a Bachelor of Science Degree in Agricultural Economics. He is the managing Partner in Simmons Planting Company in the Mississippi Delta, where his family has been engaged in row crop production agriculture for several generations. On behalf of the U.S. Department of Agriculture, he has officially represented the soybean and rice industries on five continents and in numerous countries. He is the recipient of the Knight Commander’s Accolade, and a member of multiple Courts of Honor. A long-time ritual lecturer and former Model Initiation Director, he authored the Stewards of the Order Program. He resides in Tribbett, Mississippi.

Larry Stanton Wiese (Gamma Omega–Midwestern State ’87) is the Order’s Executive Director and General Counsel, as well as President of the Kappa Alpha Order Educational Foundation. Larry served as an Educational and Leadership Consultant from 1990 to 1991, Mikell Deputy Province Commander from 1991 to 1995, and Assistant Executive Director from 1995 to 1996. Larry is a past President of FIPG, Inc., the Fraternity Executive Association, and the Fraternity and Sorority Political Action Committee. He is a member of the American Society of Association Executives. Larry is admitted to practice law in the Commonwealth of Virginia and the District of Columbia.

Evan M. Hanna (Epsilon Zeta–Arkansas Tech ’17) is the Director of Chapter Operations, focusing primarily on the planning and execution of the Order’s leadership development programs including the KAOEF Internship Program, the Number I’s Leadership Institute, the Emerging Leaders Academy, and Officer Training Conferences. Prior to this, he worked with many of the chapters in the Order as an Associate Director for Chapter Development, where he helped start and guide many provisional chapters which have since regained their active chapter charters. Evan joined staff in 2018 after graduating from Arkansas Tech University, where he and his chapter brothers helped to re-establish the Epsilon Zeta Chapter.

Anthony M. Graziani (Zeta Pi–Florida Gulf Coast ’07) is the Assistant Executive Director for Chapter Services supervising the Director of Chapter Operations, Director of Chapter Development, Director of College & University Relations, Director of Risk Management, Associate Directors for Chapter Services/Development, and the Fraternity Services Assistant. Anthony joined the staff as an Associate Director for Chapter Services in 2011 and returned in 2014 to become the Director of Chapter Development. He has served as the Zeta Pi Alumnus Advisor and Number I, 2010 E. Fleming Mason Memorial Intern, and while an undergraduate, he was the IFC President and Student Body Vice President.

Marlon L. Gibson, Ph.D. joined staff in January 2020 as Director of Community Engagement. In his role, Marlon develops and facilitates the curriculum for educational initiatives related to the Order’s values alignment on campus. He is a member of Kappa Alpha Psi, a seasoned higher education professional, and completed his doctorate at the University of Georgia in 2021. Previously, he was the Director of Greek Life at Emory University, where the Order recently rechartered our Epsilon Chapter. Marlon has worked extensively with members of sororities and fraternities across the country. He is married to Dr. Sheree Williams Gibson and they have a son, Adam Patrick.

Brad Todd, Founding Partner of OnMessage Inc., earned his first paycheck as a writer at age 14 and he hasn’t shut up since. A refugee from journalism, Brad managed winning campaigns and led a state party before stumbling onto his future as an ad-maker. Todd’s clients have defeated five incumbent U.S. Senators, leading the industry, along with four governors and over two dozen congressmen. He now provides strategic and messaging advice to leading national commercial brands, sports teams, foundations, and think tanks. Away from work, Brad founded Coach to Cure MD, a national charity project involving America’s college football coaches to raise awareness and research dollars for Duchenne Muscular Dystrophy. He has a B.A. from Rhodes College and an M.A. from the University of Missouri School of Journalism and lives in Alexandria, Virginia with his wife Elizabeth, their two kids, and some ferocious Boston Terriers.

Faculty & Presenters

E. Preston Pritchett (Nu–Auburn ’10) is a lecturer and program coordinator at Troy University. As a professional educator, Preston has instructed classes in middle school, high school, and higher education. Prior to his career in education, Preston previously served as an Associate Director for Chapter Services for KA. While an active member, he held the roles of Number IX and New Member Educator. A lifelong Tigers fan, Preston received both his undergraduate and graduate degrees from Auburn University, and was also a member of the AU Football Team. Currently, Preston is pursuing his doctoral degree in Global Leadership from Troy University.

J. Cal Mayo, Jr. (Alpha Upsilon–Mississippi ’83) lives in Oxford, Mississippi, where he practices law with Mayo Mallette in Oxford and Jackson. A graduate of the University of Mississippi School of Accountancy and the University of Virginia School of Law, Cal focuses on commercial and complex litigation. He is a Fellow in the American College of Trial Lawyers and is annually recognized by Best Lawyers in America for Commercial Litigation and Bet-the-Company Litigation. Cal serves as President of the Ole Miss Athletics Foundation. Cal and his wife, Caroline, have three married children, two in Atlanta and one in Chicago. They are the proud grandparents of Hayes Fletcher Coan, born April 8, 2022.

Jesse S. Lyons (Delta Alpha–Western Carolina ’98) is the Assistant Executive Director for Advancement and Editor of The Kappa Alpha Journal. He has served as an Educational and Leadership Consultant, a Chapter Development Consultant, Director of Chapter Development, and Director of Communications. In his current capacity, Jesse leads public relations activities, brand management, publication creation, and digital media for both internal and external audiences. Jesse is a past president of the Fraternity Communications Association. He is a former IX, III, VIII, and I and has a Bachelor of Science in Business Administration.

CDR Frank J. Weisser (Sigma Beta Commisison–USNA ’22)

U.S. Navy Commander Frank Weisser is a two-time Blue Angels Pilot who was deployed in combat three separate times, including to Afghanistan and Iraq. He flew in the front seat as pilot for some of Top Gun: Maverick’s most memorable scenes, including the one in which Tom Cruise blisters through a twisting canyon uncomfortably close to rocky cliffs and the ground at lightning speeds. By completing that canyon course in 2:15 in the movie, Cruise was able to show his Navy bosses that, in fact, the combat mission his pilots were tasked with could be completed. Cruise looks like he is flying the jet; in reality, it was Weisser.

A native of Atlanta, Ga., Weisser joined the Blue Angels in September 2007. He has accumulated more than 5,000 flight hours and nearly 500 carrier arrested landings. He earned a masters degree in Systems Analysis from the Naval Postgraduate School in September 2009. His decorations include multiple Meritorious Service Medals, Strike Flight Air Medals and various personal and unit awards. He is type rated in the Gulfstream 450/550 and is the developer and manager of a private airpark in the North Georgia Mountains.

Greg Singleton (Gamma Gamma–Memphis ’82) is the Feller Province Commander and has served as the National Scholarship Officer since 2007. He served previously as an educational and leadership consultant, Dean of the National Leadership Institute, and Forester Province Commander for nine years. He is a member of the Forester, Feller, and Candler Province Courts of Honor, a recipient of the Order’s Accolade for Interfraternal Service, and the Knight Commander’s Accolade. He currently resides in Clarksville, Tennessee, and is the Interim Vice President for Student Affairs and Dean of Students at Austin Peay State University. With 36 years of experience in higher education, he is a frequent presenter at regional and national conferences and serves on the Board of Trustees for Omicron Delta Kappa National Leadership Honorary Society and on the Foundation Board of Directors for the Southern Association of College Student Affairs.

Dwain P. Knight (Delta Kappa–Stephen F. Austin State ’04) is the Order’s National Chaplain and has held that distinction since 2009, as well as serving as the Secretary of the East Texas Alumni Chapter. In 2007, he was inducted into the William A. Walsh Court of Honor for his meritorious service to the Walsh Province. He is recognized as a Steward of the Order and as a member of the Crimson and Gold Society. Dwain is a retired high school teacher and coach, an ordained minister, and resides in east Texas with his wife Camille.

Ed Coombs

Zeta–Randolph Macon ’19 Former Number I

Brandon Ashlock Gamma Alpha–Louisiana Tech ’18 Associate Director for Chapter Services

Jeff Love

Epsilon Rho–Purdue ’86 Account Vice President, Purdue Federal Credit Union

Mitchell Hukins Gamma Alpha–Louisiana Tech ’19 Former Number I

Will Davis Alpha Beta–Alabama ’19 National Undergraduate Vice Chairman

Doug Hanisch Epsilon Tau–Northern Arizona ’98 Neal Province Commander

Darron Franta Gamma Tau–Sam Houston State ’90 Ammen Province Commander

Luke Snyder Epsilon Rho–Purdue ’21 Associate Director for Chapter Services

Jake Netterville

Alpha Gamma–Louisiana State ’19 National Undergraduate Chairman

Michael Wilson Alpha Theta–Transylvania ’00 Chief Financial Officer, North-American Interfraternity Conference

Preston Pritchett Nu–Auburn ’10 Dunwody Province Commander

Eddie Wilson

Delta Theta–Georgia Southern ’80 Hardeman Province Commander

Garrett Stengl Epsilon Phi–George Mason ’19 Associate Director for Chapter Services

Enrique Fuentes Alpha Eta–Westminster ’19 Former Number I

Dwain Knight Delta Kappa–Stephen F. Austin State ’04 National Chaplain

Canyon Elkins

Gamma Alpha–Louisiana Tech ’18 Associate Director for Chapter Services

Greg Singleton Gamma Gamma–Memphis ’82 Feller Province Commander

Robert Wall

Tau–Wake Forest ’95 Smith Province Commander

Evan Lawson Delta Omega–Baylor ’20 Associate Director for Chapter Services

Joel Nickles Delta Sigma–Houston Baptist ’74 Duncan Province Commander

Levi Dees

Delta Upsilon–Tennessee-Martin ’18 Associate Director for Chapter Services

Greyson Slicker

Gamma Lambda–North Texas ’19 Associate Director for Chapter Services

Team Meeting 1

Introduction and Values

A Moral Compass for the Modern Gentlemen

You come to college with your values intact; you have learned from family and friends what’s right and wrong. While in college, KA helps you keep your compass straight, develop your values-set and experiences, and points you in a great direction for your future. Then, with our history and your experience, your journey in life seems a little clearer.

REVERENCE, For God and women

Our motto is “Dieu et Les Dames” and reminds each of us that there is a Higher Being in our lives. Just as our founders were in 1865, we are called together to demonstrate our Reverence for God and to cultivate our moral faculties.

GENTILITY, Chivalry and respect for all

The second part of our motto reminds us that the Age of Chivalry idealized woman and honored her. The modern gentleman continues this practice of Gentility, showing respect and humility to all that he encounters on his campus, in his family, in his community, and in his career.

KNOWLEDGE, Continuous lifelong learning

The mind is immortal, and we are called upon to seek Knowledge and develop our character throughout our lives. Our quest for this lifelong learning is manifested in our academic success, our career achievements, and the positive impact we have on our communities.

LEADERSHIP, Development of character

We are leaders among men. We demonstrate this Leadership by setting the proper example of the modern gentleman and by serving mankind in whatever manner we are called. We demonstrate courage and perseverance as we both lead and follow.

BROTHERHOOD, Faithful unto death

We are bound to each other—for life. We befriend and assist our brothers, especially in times of need. Fratres Usque Ad Aram Fideles.

EXCELLENCE, Always aiming higher

Our aim is Onward and Upward, and it is in this direction that we continually strive. Through hard work and dedication, we endeavor to achieve this Excellence in all that we undertake, with a vision of making the world a better place.

1. What does a Moral Compass mean?

2. Which of KA’s values is most important in your own life?

3. How important is it to live up to your obligations and values?

4. As Number I, how will you hold others to their obligations without compromising your own?

Team Meeting 1

STRENGTHS AND CHALLENGES

What are the top five strengths and top five challenges that face your chapter today?

ACTIVE CHAPTER EXPECTATIONS

Academic Performance

An Active Chapter will achieve an overall term GPA no less than 3.0.

Membership Growth

An Active Chapter will have a minimum membership of 30 or have a membership level higher than that of the average size of an IFC chapter on their campus, whichever is greater.

National Financial Status

An Active Chapter will remain solvent by maintaining a zero account balance with the National Administrative Office and all other creditors and shall annually file the appropriate IRS Form 990 by October 15.

Membership Education

An Active Chapter will have a minimum of 70% of its total membership attend NO LESS THAN 2 educational programs during each term, or a total of 4 for the school year. Two of these yearly programs will be mandatory subjects prescribed by the Executive Council at the beginning of each calendar year. Other acceptable subjects include, but are not limited to: Robert E. Lee, founding of the Order, alcohol and drug abuse awareness, hazing prevention, fire-health-safety, risk management, personal finance, etiquette, professional dress, ritual, Kappa Alpha Laws, career development, and leadership. In addition to volunteer alumni, the use of resources and speakers provided by the host college/university is encouraged.

Case Study 1

Discussion Questions

1. What incidents led up to this situation?

2. What could the chapter have done to avoid this happening?

3. How should the chapter react internally and externally?

4. Who is responsible for this incident?

NOTES

Risk Management Policy

The Risk Management Policy of Kappa Alpha Order shall apply to all entities and all levels of membership. All members are expected to follow all applicable federal, state, county, parish, and municipal laws and institution of higher education policies. It includes the following provisions:

ALCOHOL AND DRUGS

1. The possession, sale, use and/or consumption of alcoholic beverages while on chapter premises, or during a fraternity event, in any situation sponsored or endorsed by the chapter, or at any event an observer would associate with the fraternity, must be in compliance with any and all applicable laws of the state, county, parish, city and institution of higher education, and must comply with either BYOB or Third Party Vendor guidelines.

2. No alcoholic beverages may be purchased through or with chapter funds nor may the purchase of same for members or guests be undertaken or coordinated by any member in the name or on behalf of the chapter. The purchase or use of a bulk quantity or common sources of such alcoholic beverage, for example kegs, or cases are prohibited.

3. Open parties, without specific invitation, where alcohol is present are prohibited. Open parties have been defined as those functions at which the guest to member ratio exceeds three-to-one.

4. No chapter members, collectively or individually, shall purchase for, serve to, or sell alcoholic beverages to any minor (i.e., those under the legal “drinking age”).

5. The possession, sale and/or use of any illegal drugs or controlled substances by a member are strictly prohibited.

6. No chapter may co-sponsor an event with a distributor of alcohol, charitable organization or tavern (tavern defined as an establishment generating more than half of its annual gross sales from alcohol) where alcohol is given away, sold or otherwise provided to those present. This includes any event held in, at, or on the property of a tavern, as defined above, for the purposes of fundraising. However, a chapter may rent or use a room or area in a tavern, as defined above, for an event held within the provisions of this policy, including the use of a third party vendor and guest list.

7. No chapter may co-sponsor or co-finance or attend or participate in a function where alcohol is purchased by any of the host chapters, groups or organizations.

8. All recruitment or rush activities associated with any chapter will be non-alcoholic. No recruitment or rush activities associated with any chapter may be held at or in conjunction with a tavern or alcohol distributor as defined in this policy.

9. No member or pledge/associate/new member/novice shall permit, tolerate, encourage or participate in “drinking games”.

10. No alcohol shall be present at any member awaiting initiation/pledge/new member program or activity of the chapter. This includes, but is not limited to, activities associated with “bid night”, “big brothers - little brother” events or activities, “family” events or activities and initiation.

HAZING

No chapter, student or alumnus shall conduct nor condone hazing activities. Permission or approval by a person being hazed is not a defense. Hazing activities are defined as: “Any action taken or situation created, intentionally, whether on or off fraternity premises, to produce mental or physical discomfort, embarrassment, harassment or ridicule. Such activities may include, but are not limited to, the following: use of alcohol; paddling in any form; creation of excessive fatigue; calisthenics, physical and psychological shocks; use of pledge books or signature books, quests, treasure hunts, scavenger hunts, road trips or any other such activities carried on outside or inside the confines of the chapter house; wearing of public apparel which is conspicuous and not normally in good taste; engaging in public stunts and buffoonery; morally degrading or humiliating games and activities; and any other activities which are not consistent with fraternal law, ritual or policy or the regulations and policies of the educational institution.”

SEXUAL ABUSE AND HARASSMENT

The fraternity will not tolerate or condone any form of sexist or sexually abusive behavior on the part of its members whether physical, mental or emotional. This is to include any actions, activities or events, whether on chapter premises or an off-site location which is demeaning to women or men, including but not limited to verbal harassment and sexual assault by individuals or members acting together. The employment or use of strippers, exotic dancers or similar, whether professional or amateur, at a fraternity event as defined in this policy is prohibited.

FIRE, HEALTH, AND SAFETY

1. All chapter houses shall, prior to, during and following occupancy, meet all local fire and health codes and standards.

2. All chapters must have posted by common phones and in other locations emergency numbers for fire, police and ambulance and should have posted evacuation routes on the back of the door of each sleeping room.

3. All chapters shall comply with engineering recommendations as reported by the insurance company or municipal authorities.

4. The possession and/or use of firearms, archery equipment, incendiary devices such as fireworks or explosive devices of any kind within the confines and premises of the chapter house are prohibited.

5. Pets are not permitted in any chapter house, lodge or facility.

6. Permanent or make-shift pools are not permitted at any chapter house, lodge or facility.

7. Make-shift or temporary builds or structures are prohibited, provided, however, that they may be approved if the procedures are followed in the Special Events section, Part 3.

8. In the event of an emergency, the first action a member or members should take is to call 911 and contact the appropriate first responders.

SPECIAL EVENTS

Special events are defined as any event/function (1) where alcohol will be present, and the guest to member ration exceeds three-to-one; (2) involving athletic events or competitions; or (3) that involves any activity that is deemed to be potentially hazardous by the Alumnus Adviser, the Alumni Advisory Committee, the Province Commander, the Executive Director, or the Order’s insurance broker. Any chapter wishing to host a special event must do the following:

1. 1. Complete a comprehensive, written description of the event and forward it to the Province Commander and the Executive Director for review and approval. This information must be received by the Executive Director at least 60 days prior to the event; and

2. 2. Secure a Special Events Insurance Policy (“Policy”) or pay a risk management assessment fee in an amount to be determined by the Order’s insurance broker. If the Policy option is selected, the Policy shall be in the amount of $1,000,000 available through the Order’s insurance broker and shall name Kappa Alpha Order, a Virginia Corporation, as an additional insured.

EDUCATION

Each student member, associate member and pledge shall be instructed annually on the Kappa Alpha Order Risk Management Policy. A copy of the Risk Management Policy shall be available on the fraternity website.

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Team Meeting 2

Risk Mitiation and Social Event Managment

List your chapter’s top 3 areas of risk.

1. 2. 3.

What is the one thing of worry that keeps you up at night?

What issues does your chapter face? What is your members’ mentality/outlook on these issues?

What is the climate like on your campus in regards to fraternities?

How do non-greek students on your campus view fraternities? Your chapter?

What is your chapter/greek community doing to fuel outsiders opinions? Are their opinions off base or validated by your chapter’s/greek community’s actions?

How does the negative news regarding fraternities (hazing, deaths, alcohol and drug abuse, sexual misconduct, etc.) affect your chapter?

How can you and your chapter work to combat the negative connotation of fraternities?

Case Study 2 Discussion Questions

1. What mistakes did the chapter make that led to the protest and the university investigation?

2. How would you have handled these issues differently?

3. What are the best possible outcomes in a situation like this?

4. What actions can a chapter take to ensure those outcomes?

5. What should be the first step of a Number I who has this happen to them? Who should they contact?

Financial Management

NATIONAL REPORTING

All Reports are to be filed on the chapter’s Vault account.

Report 1 - National Dues and Risk Management Assessment Fee

This report allows you to update your chapter’s active member roster by noting those who have graduated, transferred, are studying abroad, or have left school. The deadline for filing this report is August 25th. After the fees are posted to the chapter’s Vault account the chapter has until September 10th to make any roster corrections or dispute any charges.

Fees per active brother are: $375.00* per active per year ($150.00* for National Dues and $225.00* for Risk Management Assessment Fee per year). Fall new members do not pay National Dues or Risk Management Assessment Fee the first semester. THE FIRST FALL SEMESTER BILLING CYCLE IS DUE BY AUGUST 21ST. THE FULL $375 MUST BE ITEMIZED IN THE FIRST BILLING CYCLE FOR THE SEMESTER AND PRIORITIZED FIRST.

Report 2 - Induction Report

This report records the information for your new members and is filed by adding new members to the chapter’s active roster on Vault. Once the new members are added, they will each receive an email from OmegaFi to complete their membership profile. The addition of new members must be completed within 48 hours of induction; the membership profile must be completed within 48 hours of being added to the chapter roster. If the membership profile is not completed within 48 hours the chapter will be charged a weekly fine of $10.00 per incomplete report until this is completed. Induction fees are $125 per New Member.

The induction fees do not include the fees for the New Member Packets. The packets must be ordered separately from www.KAonlinestore.com and include The Varlet, badge of member awaiting initiation, To Manners Born To Manners Bred, and The Talisman for $26.00 or the items listed plus a KA Bible and KA Devotional Guide for $46.00.

Report 3 - IRS 990

This report provides financial information needed for IRS 990 filing purposes. Report 3 is filed under the KA Reporting Tab on the chapter’s Vault account. This report must be uploaded onto the chapter’s Vault account by September 15th along with all opening and closing bank statements for the fiscal year that are attached to chapter bank accounts. This report will be reviewed by the KAONAO accounting department for accuracy and then will be transferred to the KAONAO’s accounting firm for filing. Once the accounting firm has completed the proper filing forms, the chapter will be emailed a document to be signed and returned in order for the chapter to complete the filing process.

This report is due to the National Office by September 15th. If the chapter fails to file this report by October 15th the chapter will be placed on social suspension until the report has been processed and filed with the IRS. If this report is not filed by October 15th the chapter will be fined $500.00 and chapter operations could be suspended for failure to comply with the IRS filing deadline.

Report 4 - Initiation Report

This report is used to record the initiation of new members. This report is filed on the chapter’s Vault account under the Member Initiation Reporting Tab. The initiation fee is $300.00 per new member. Report 4 is due no less than two weeks prior to initiation. If the initiation report is filed within two weeks of initiation or after initiation the chapter will be charged for overnight shipment of badges and the chapter will be fined $25.00 per new member. Badges will be shipped upon submission and should arrive in time for the initiation. Filing four weeks prior to initiation will ensure their arrival in time for initiation. (Shingles will be ordered and shipped directly to the chapter. Please allow four to six weeks for delivery.)

Report 5 - The Kappa Alpha Journal Submission

This report calls for chapters to submit items for the Kappa Alpha Journal, the KA online blog, and KA official social media. Although the National Administrative Office will send out requests during the year, your chapter may submit information to the Director of Communications at any time. This report can be submitted by completing the submission of information on www.kappaalphaorder.org.

Report 6 - Spring Dues and Risk Management Assessment Fee

This report helps to update your chapter member roster. The chapter will be charged ½ National Dues and Risk Management Fee for every new member that was initiated in the fall semester as well as any member whose member status was changed to active (returning from studying abroad or returning to school). The total charged is $75.00 for National Dues and $112.50 for the Risk Management Assessment Fee. The deadline for filing this report is January 22nd. After the fees are posted to the chapter’s Vault account the chapter has until February 10th to make any roster corrections or dispute any charges. The first spring semester billing cycle is due by January 31st. The full $187.50 must be itemized in the first billing cycle for the semester and prioritized first.

Report 7 - Associate Director for Chapter Services Chapter Report

The Associate Director for Chapter Services will report on his visit to a chapter and give his analysis of the chapter and its programs. The chapter, the Alumnus Advisor, the Greek Advisor, and Province Commander will each receive a copy after the consultant finishes his visit to the chapter.

Report 10 - Chapter Annual Report

This report provides the National Office with the updated officer and committee information following chapter elections. It must be filed by December 5th or anytime throughout the year that there is a change in chapter officer information.

FEES

Officer Training Conference Registration Fees

Officer Training Conference fees will be billed on December 1st of every year. The Fees are $60.00 per officer (I–IX). The chapter will be billed a total of $540.00 on December 1st, any additional chapter members that register will be billed to the chapter at the time of registration. Registration Fees are subject to change on the basis of venue and meal costs.

Convention Registration Fees

Convention Registration Fees will be billed on February 15th of each year. The chapter will be charged Convention fees in two installments in an effort to spread the payments over two years instead of one year. Convention Registration Fees cover hotel rooms, Convention registration, and meals while at Convention for the chapter’s Voting Delegate and Alternate Voting Delegate. Convention Registration Fees will be billed annually in the amount of $875.00. Convention Registration Fees are subject to change on the basis of venue and meal costs.

*Fees are subject to change

Team Meeting 3

What is KA’s judicial process?

Does your chapter utilize KA’s judicial process?

Does your chapter utilize another internal judicial process? If so, why?

Why do you need to hold chapter members accountable for their actions?

Minor Offenses are informal and tried by the Number I. The maximum penalty for a minor offense is suspension of 3 months and fine of $100.

Judge: Number I Jury: Number I Prosecutor: Number VII or any designee of Number I

Major Offenses are formal and tried by the Active Chapter or the Executive Council with a minimum penalty of 3 months suspension. The maximum penalty of a major offense is expulsion.

Judge: Number I or Knight Commander Jury: Active Chapter or Executive Council Prosecutor: Number VII or any designee of Number I, or any member of the Order that the Knight Commander designates Counsel for accused: any initiated member of his choosing

For the situations below, list if they are a minor offense, major offense, or both: 1. Cussing in a chapter meeting. 2. Destruction of chapter property. 3. Abuse of authority of chapter office. 4. Drunk in a chapter meeting. 5. Conduct contrary to the best interest of the Order. 6. Willfully refusing to pay chapter dues. 7. Hazing. 8. Criminal or ungentlemanly conduct. 9. Discussing the affairs of the Order (private) to nonmembers.

Individual Accountability - How to use bystander intervention and KA’s Governing Documents to hold members accountable

Crisis Management Scenario

Case Study 3 Discussion Questions

1. What did the chapter do right in this scenario?

2. How could the incident have been avoided?

3. If an incident like this occurs, what should the protocol be?

4. What actions could have been taken to avoid this situation altogether?

General Session Notes

OUR PATH TO ACADEMIC SUCCESS

Greg Singleton, Associate Vice President & Dean of Students - Austin Peay State University

What are the top reasons why students are dropping out of college?

• Financial Challenges

• Sense of isolation and homesickness

• Unprepared for the academic demands of college

• Lack of discipline

• Family environment

• Mental health challenges

• Employment demands

• Academic fit

Why Intelligent Students Fail:

• Lack of time management

• Struggle with teamwork

• Overconfidence

• Boredom

• Chose the wrong path in higher education

• Lack of confidence

• Dependency

• Sleeping pattern issues

• Lack of resilience

• Unhealthy ways of dealing with or solving problems

What are the essentials for scholastic excellence?

• Recruit men who are SERIOUS about their academic success

• Provide campus resources to your membership

• Set chapter goals related to scholarship (short and long-term)

• Offer incentives for academic success

• Develop (or revise) an Academic Enhancement Plan within your chapter

• Hold members accountable for not making grades

ACTIVE CHAPTER MINIMUM EXPECTATIONS

• An active chapter will achieve an overall term GPA no less than a 3.0

SCHOLARSHIP STANDARDS:

• Each active chapter must achieve a 3.0 overall GPA on a 4.0 scale from the immediate preceding college semester or quarter.

• Any chapter that achieves between a 2.80-2.99 from the immediate preceding college semester or quarter must submit a written scholastic plan to address academic deficiencies. This written scholastic plan must be submitted to the Province Commander, Deputy Province Commander for Academic Affairs, and the National Administrative Office.

• Any chapter that achieves below a 2.80 from the immediate preceding college semester or quarter will lose social privileges for one semester or quarter. Notification of social restriction will be sent to the Province Commander, Deputy Province Commander for Academic Affairs, and campus fraternity professional.

• If an individual to be elected to membership is classified as a freshman and has not earned any prior university/college grades, he must have achieved a high school grade point average of a 2.8 on a 4.0 scale or its equivalent to join.

• If an individual to be elected to membership has earned any prior university/college academic credits, he must have achieved a grade point average of a 2.80 on a 4.0 scale or its equivalent to join.

• “No active member or member awaiting initiation shall be eligible to attend or participate in any social function sponsored by an active or alumni chapter if he has failed to maintain a grade point average of 2.80 on a 4.00 scale, or its equivalent, from the immediate preceding college semester or quarter.

• A member is ineligible to serve in any office of an Active Chapter if he has failed to maintain a grade point average of 2.80 on a 4.00 scale, or its equivalent, for the immediate preceding semester or quarter.

CHAPTER SCHOLARSHIP OFFICER

• Each chapter will be required to have an active Scholarship Chair who will also serve as the Number III of the chapter.

NATIONAL SCHOLARSHIP RECOGNITION

• The National Scholarship Trophy will be presented annually to the Active Chapter that achieves the highest collective grade point average for the academic year. The name of the winning Active Chapter each year will be engraved upon the trophy and permanently displayed in the National Administrative Office

• Scholastic Excellence Awards - Each chapter that achieves a semester or quarterly grade point average of at least a 3.25 will be recognized by a Scholastic Excellence Award. The Scholastic Excellence Awards will be bestowed at province council for the immediate past spring and fall terms. Chapters will be recognized in the Kappa Alpha Journal.

• The Scholastic Achievement Awards are given each semester/quarter to each Active Chapter that achieves a collective grade point average higher than both the All-Men’s and All-Fraternity average or that are academically ranked in the top 25% of fraternities, and is higher than the Kappa Alpha Order National Average at their respective institutions.

• Academic Achievement Awards are also awarded to chapters that achieved a 3.0 GPA or higher the last two academic semesters.

• Citation of Academic Excellence - Any undergraduate brother, who maintains full-time enrollment status on their respective campus and achieves a 4.0 semester or quarterly grade point average, can achieve recognition. Submission of Citations of Academic Excellence are the responsibility of undergraduate chapters at the completion of each academic term.

Team Meeting 5

Member Education

Why is a good new member education program important?

What does a good member education program include?

What could potentially make your new member education program go poorly?

How does your chapter provide ongoing continued education to active members?

List five ideas for potential member education topics and identify potential facilitatiors for that progam. 1. 2. 3. 4. 5. Identify three ways that your chaper could improve its member education. 1. 2. 3.

Case Study 4 Discussion Questions

1. How should the chapter’s Number I react to the situation after learning about what happened?

2. What portions of this new member experience were appropriate? 3. At what point in the case study did the chapter leadership fail to give their new members a good experience?

4. What do you think will happen to this chapter?

Team Meeting 6

Chapter Goal Setting and Report 7 Overview

How would you rate your chapter’s performance in the following areas for 2021? (1 being worst and 5 being best)

Worst Best

Scholarship 1 2 3 4 5

New member education 1 2 3 4 5

Recruitment 1 2 3 4 5

Alumni engagement 1 2 3 4 5

Chapter finance 1 2 3 4 5

Member education 1 2 3 4 5

Member accountability 1 2 3 4 5

Risk management 1 2 3 4 5

Ritual 1 2 3 4 5

Campus/community involvement 1 2 3 4 5

Communication 1 2 3 4 5

Philanthropy 1 2 3 4 5

Community service 1 2 3 4 5

Brotherhood 1 2 3 4 5

Living our Values 1 2 3 4 5

Chapter member participation 1 2 3 4 5

What do you want your chapter to look like a year from now?

What are the top 5 areas of chapter operations that you think are the most important to having a successful chapter? Why?

What are the 3 areas that you feel your chapter needs to improve on the most this year?

What are your top 3 goals for your term as Number I?

Team Meeting 6 cont.

Resources and Communication

As an effective leader, you must also be an effective communicator. There are a number of people or groups that an effective Number I must be in constant and open communication with. List individuals or groups that you need to interact with on a monthly basis:

individuals or groups that you need to communicate with on a weekly basis:

Annually, the KAOEF awards scholarships to participants based on an established Endowment and Spending Policy along with an approved application and grading process. Recipients are selected by the KAOEF’s Scholarship Committee based on applications received. Last year, the KAOEF awarded more than $95,000 in scholarships to various applicants. Applications for 2023-2024 Scholarships are due February 3, 2023.

Below, list who would need to be notified/contacted for each situation and why.

1. A chapter member breaks his bedroom window out in the chapter house.

2. Your philanthropy committee is planning a 5k for MDA. 3. IFC officer elections are coming up in a month.

4. Your chapter needs to hold a major offense trial and does not know how to do so. 5. Your Number III needs to update the chapter’s roster on OmegaFi and no one knows how to do that correctly.

6. You are having issues with planning a social event that follows the Kappa Alpha Order Risk 7. 8.

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27

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Top KA Chapters Recruit with ChapterBuilder

“We tried ChapterBuilder this past year and found it to be a huge asset to our chapter. It compiled a names list for me very easily and everyone had access to it all year to encourage 365 recruitment. I highly suggest that every chapter utilizes this as a tool for recruiting.”

Contact your Associate Director for Chaper Services at KappaAlphaOrder.org/my-ADCS or Cooper Carroll at ccarroll@ka-order.org for more details.

ChapterBuilder is a customer relationship management (CRM) platform that improves chapter’s ability to continually manage communication with potential new members throughout the year, replacing the need for outdated spreadsheets.

Contact your Associate Director at KappaAlphaOrder.org/my-ADCS or Aruiz at aruiz@ka-order.org for more details.

Ethan Chanlder, Former Number I of Epsilon Omega Chapter at Arizona State University

2023

Training Conference Dates and Locations

Neal Province

January 28, 2023

Tempe, Arizona

Ammen and Smith Provinces

February 3-4, 2023 Natural Bridge, Virginia

Crawford, Dunwody, Frampton, Hardeman, and Irwin Provinces

February 10-11, 2023 Atlanta, Georgia

Duncan, Locke and White Provinces

February 24-25, 2023 Dallas, Texas

Chiles, Feller, and Traylor Provinces March 3-4, 2023 Louisville, Kentucy

www.KappaAlphaOrder.org/OTC

Map and Team Rooms

THANK YOU

Thank you to the KAOEF for providing support needed to hold the Number I’s Leadership Institute!

LEADERSHIP DEVELOPMENT

The KAOEF provides funding annually for educational programs including: NLI, Emerging Leaders Academy, Officer Training Conferences, and The Crusade.

SCHOLARSHIPS & INTERNSHIPS

The KAOEF provides scholarships annually to deserving members and funds the Kappa Alpha Order Internship Program in Washington, D.C., Atlanta, Georgia, and Dallas/Fort Worth, Texas.

ALL programs and benefits are funded through alumni donations, annually given, for the benefit of the Order.

The KAOEF is a 501(c)3 charitable organization. President Larry Stanton Wiese leads day-to-day administration and is assisted by Executive Vice President Ben W. Satcher, Jr., Chief Development Officer Andrew P. Carr, Director of Development Tanner L. Gellinger, and Director of Annual Giving and Stewardship Aaron D. Masey.

The KAOEF is governed by a Board of Trustees which is comprised of alumni who volunteer their time and see to it that gentlemen like YOU are given the best training in the fraternal world.

Learn more and donate today at www.KAOEF.org/donate!

Future NLI dates: 2024 - January 4-7 2025 - January 2-5